Missing page numbers in cross references?

In existing ID documents, I insert a cross-reference, and there is no page number given, even when page number is defined in the cross references tab. I can open a brand new document, and make a cross reference to one of the existing docs, and that will work- but making a reference in the existing doc to the new one will not work.
So, why are my page numbers not showing up for my cross references?

Which OS? Which version?
I had this problem once in a CS document. This was a bug and could only repaired by creating a complete new document. IDML export did not help.
Does the TOC version work here? In my case this did not work either.

Similar Messages

Indexing - Out of Sequence and Missing Page Numbers

I have a 296 page book. This is an on-going project and has been updated many times.
Two new sections have been added to this book. I have marked words for indexing.
My problem is that many of the page numbers are repeated or out-of-sequence.
For example: Intake Manifolds 66, 67, 68, 69, 68, 87, 68, 69, 186, 189, 203
This is one item that is not in the new sections, so this should not have changed.
I also have noticed missing page numbers. I verified a 'Helmets & Accessories' marker on page 248 of the new section, but it doesn't show up in the index at all.
Does anyone have any idea what could cause this? I have searched the net for others having the same issues, but I haven't found many.
IDCS4 on Mac Pro.
Thanks.
Randy

We are having the same problem! I'm using ID CS4 6.0.1 on a 1.8 GHz PowerPC G5 running OS X 10.5.6. For example, see below. The * represents a missing page number.
Axle, Rear
Alignment 163
Fastener Torque 15
Magnetic Drain Plugs 28, 51, 27, 45 [note how out of sequence these are!!]
Preventive Maintenance *, 145
CS3 was finally fixed by an Adobe patch, and as far as indexing big books went, became as solid as a rock. But now they have broken it again!! It is killing us, because we've switched 20 computers to CS4 only and updated all of our files, so we can't go back!
The only thing that seems to work is to find problem files and open the Index palette and click the Update Preview button. THEN you run your index, and sometimes it's fixed. A couple of "bad" files can spoil the whole barrel, but it's impossible to figure out which ones are bad, or even why they're bad. And when you finally fix one problem, by using the Update Preview button or by blowing away index markers and re-doing them, and getting rid of unused topics, the SAME PROBLEM will appear in other places related to other files in your book, that were "good" before!!!
Jeff Syrop
Technical Writer

Missing page numbers while generating PDF from Framemaker book

FrameMaker 9 book files have the correct master page applied and page numbers appear right. However, when generating PDF, the page numbers including the footer is missing.
I created another book file, yet same issue occurs.
Also, tried generating separate PDF for each chapter, same issue occurs.
I have installed Univers font from ATM, I'm using WIndows XP. The Footer tags are in Univers font. Could that be the reason?
Please advise.

Error7103 wrote:
We have seen a similar problem when the page# was at the right edge of the header or footer frame, and the tab that put it there was too far to the right.
This is an old problem. It comes from setting tab stop positions in paragraph formats with the cursor in the text frame on the TOC reference page. Nothing wrong with this, EXCEPT when the master page text frame has been made narrower than the reference page's text frame. One way to avoid the problem or to fix it, is to set tab stops in a paragraph in the body page text frame, so the width is correct. Another way is to set the tab stops accurately by number, rather than by eye. Visually, the reference page tab stop will look correct, but the generated TOC uses the master page text frame - if it's narrower than the reference frame, this problem occurs.
I seem to remember that this might have been fixed in more recent FM releases, but I think that's a false recovered memory, because this is not a bug, just a discrepancy in measurement. There's no way to expect that the prototype paragraph format on the TOC reference page can know if a tab stop will be out-of-bounds on the generated TOC page.
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices

Adobe Reader Read Mode Floating Toolbar Missing Page Numbers

How do I get the page numbers to show up in the Read Mode toolbar.
Mine are missing.
I Googled it for a while and wasn't able to find anything.

Could it be related to a group policy setting?

Printing in Pages - Missing page numbers

I've been having a problem printing from my MacBook using Pages 08 to my HP PSC 2210 physically connected to a networked PC (using the Gutenprint 5.1.3 HP PSC 2210 driver -- Which works fine normally...)
In printing a single half page of text, the page numbers show up fine.. However once I get past the end of page 1, I lose whatever is in the footer (Page # in this case) -- Even if page 8 only has a half page of text, it wont print any page #...
It almost seems that I am printing a 8x12 page on an 8x11 piece of paper... (But all the non-footer text is there, so that doesnt seem to be the case...)
I tried installing the Mac driver for the printer, but the same thing happened..
Any suggestions?

Jerry, it wasnt the "First Page is Different" thing, but in going to the layout inspector (which I didnt know about -- I'm normally a MS Word guy), I found the footer margin for the 8 page document was .31, and the Bottom Document margin was ..25 -- I changed it to Bottom=.75 and footer=.25 and it works fine...
Thanks for setting me down the right track!

Missing page numbers

I am using dvips to generate ps files. In ghostview, there are page numbers visible. Once printed, however, all the page numbers are gone.
What could be wrong?
TIA.

How close to the bottom edge of the paper are the numbers?
Are you normally able to print that close to the edge?
Are you using A4 or letter paper?
Aandi Inston

Page numbering in Cross tab

Hi,
I have generated a cross tab report. The entire data is in 9 pages. On the top I can see 1/1,2/2 etc and not 1/9,2/9 etc
If i click on the last page and then start from page one I get 1/9 but I want to get the numbering as 1/9 as soon as the user clicks to view the report.
Pls suggest me something.
Thanks

I have placed the pagenofm in both the report header and the page header with the crosstab in both the report header and group header.
What else is in the report?
If you create a new report with just the crosstab and the pagenofm do you see the same behaviour?

Cross-references in printed doc

I am thinking about converting a FrameMaker book to RoboHelp,
where I can generate it as CHM or PDF. But I don't want to lose the
page numbers in cross references. RoboHelp seems to convert them to
hyperlinks, which are included in the resulting printed
documentation (DOC). But I would really like to include page number
references as well in the final PDF. Has anyone found a way to do
this?

There's no easy way to do this. RH doesn't include any
sequence that will convert to a cross-reference in Word, and
inserting multiple cross-references in Word isn't as easy as
executing a find-and-replace command. The best workaround I've
found so far is this:
1. In your RH doc, include a reference that is easily
distinguished from other text. For example, "For information on
Project Beta, see page BETA."
2. Generate the Word document.
3. Find the first instance of "BETA."
4. Insert a cross-reference to the page number of the Beta
heading.
5. Toggle the field code.
6. Copy the field.
7. Find the next instance of your special text ("BETA" in
this example).
8. Paste the field reference.
9. Repeat this process until you're finished.
Unfortunately, the field code references change each time you
generate the document. Equally unfortunately, Word won't recognize
regular braces and text as a field code reference - you have to use
the Ctrl+F9 sequence to generate them manually. So you can't just
generate the document, insert the first cross-reference, and then
replace "BETA" with {PAGEREF _Ref### \h} across your entire
document - it won't work. Instead, you must visit each reference
and paste the field code sequence manually.
If someone else can improve on this process, I'm sure a lot
of people would be happy. If not, it's the easiest workaround I've
seen here, so you might find it useful.

Cross references invisible space causing unwanted wrapping

I have a document where I have created an index of meticulously mapped the page numbers using cross references. However I have a massive problem where the cross references take up WAY more space than they should.
Have a look at the following screen shot:
Notice how the numbers could easily fit on one line, however they start wrapping way before they come in contact with the other side of the text frame.
This is very frustrating!!! Can anybody tell me why this is happening and how I can fix it?
Thanks.

This is very frustrating!!! Can anybody tell me why this is happening and how I can fix it?
No, and yes.
No, I have no idea why the normal paragraph composer does this. I've reported it as a bug in the past.
Yes, if you switch to the World-Ready Composer, the bug goes away - the WRC doesn't have this bug. Seems like the normal paragraph composer thinks of the variable as longer than it really is, while the WRC doesn't have this problem.

Cross Reference Range?

Need to get a cross-reference to range some pages, say page 16-19
At the moment I'm creating two text anchors, one for each page, 16 and 19, then inserting the page references as two entities.
Is there a better way?

Eugene Tyson wrote:
Ok - doing the cross-reference range works that way
The Paragraph Numbers are done with "<paraNum />"
And I use that for the cross-reference - but sometimes it pulls the entire paragraph in instead of the Para num?
Capturing a paragraph in a cross-reference when its format is not defined with the <fullPara/> or <paraText/> building blocks, AFAIK is not a known bug.
To be sure the cross-reference format's building blocks are correct, build the format's expression by clicking the plus sign button in the Cross-Reference Formats dialog box, rather than by typing it or copying it from other defined formats.
To cross-reference a range of pages, insert a page-number format cross-reference at the beginning and end of the range. When content is added to or removed from between the cross-reference source markers, page number references adjust if needed. Take care not to delete the cross-reference markers when deleting text; it's helpful to work with hidden characters displayed. Moving a page that contains a cross-reference marker, as you'd expect, changes the page number reference.
InDesign cross-references don't update automatically; you need to click the Update cross-reference button in the cross-references panel, or click the option in the cross-references panel flyout menu, to fix the yellow warning symbols.
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices

I can't get the page numbers in my table of contents to update when I update the book.

I'm using Framemaker 11 and I have two TOCs in my book: one in English and one in French. Each TOC links to different documents in the same book. The reference page for each TOC is set and correctly displays the heading 1 and 2 I've told it to display, but the numbers do not update when the content in my document files changes to a different page. I've checked the conditional text settings in my document files; they are correct. When I update the book, I choose to update Numbering, All Cross-References, All Text Insets, OLE Links, Generate Table of Contents, Lists, and Indexes. What am I doing wrong? Thanks.

I just tested this out and saw the same result as Rick - a book with child books ignores all generated files within the child books. This applies to adding content from them (e.g. their titles) to actually including them in the output. This applies to all versions of FM since v.9!
However, there is a workaround for this. You need to use the hierarchical book structure in the parent book and create Folders for each book that you want to add. Then manually add the generated files (TOC, IX, List of..., etc.) and book to the respective folder. This is what it looks like for two child books in a parent book:
Note that the child book generated files (TOC, IOR) show as just regular files at this point in the parent book. To get the page numbering to be continuous throughout the parent book, you will need to make a couple of passes. First set folder, files and books to have the Numbering continue from the previous (if you want all sequential page numbers). This will set the page numbers correctly except for what they were in the respective book TOCs. You will need to use the starting page number of the child TOC files in each folder (it shows in the Book status bar when click on the TOC file in the master/parent book).
To set the individual book TOCs to be correct in the parent book, open the child book and set the TOC Numbering to start at the page stated in the parent book (status bar). Now update the child book to set the correct (parent book) page numbers in the child TOC. [This is a necessary manual step, as the page number assigned in the parent book is ignored when th child book is individually updated and FM uses 1 to start off the sequence in the child book.] Repeat for each child book in the master/parent book.
The final step is to Update the parent book and create the PDF. You should now have all of the files included in the PDF and the child TOCs should show the correct page numbers of the master book.
This whole process of books within books seems a bit borked and one shouldn't have to be jumping through hoops to include child generated files. Please report this as a bug via: https://bugbase.adobe.com/index.cfm

Cross References: CS4 to CS3

Background:
My company group uses InDesign CS3 on Windows XP for about 5% of our document needs. The small percentage is primarily due to cost and learning curve issues, but we don't push to move more documents (particularly our engineering reports) from Word to InDesign because of page numbering and cross-referencing issues. The documents are graphics heavy, so this is a shame, particularly with our 300+ page documents that end up as pdfs.
Question:
I've read that cross-referencing has been extensively beefed up in CS4. If I use CS4 to put in cross references and take my document to my CS3 what happens?

According to the Help file,
Delete cross-referencesWhen you delete a cross-reference, the source cross-reference is converted to text.1In the Cross-References section of the Hyperlinks panel, select the cross-reference or cross-references you want to delete.2Click the Delete icon, or choose Delete Hyperlink/Cross-Reference from the panel menu.3Click Yes to confirm.To completely remove a cross-reference, you can also select the cross-reference source and delete it.
"Deleting" and "completely removing" are different, and the characters composing the xref remain in the text if the xref is "deleted" ("converted to text" would be better terminology). You can select and "delete" all the xrefs in a document simultaneously, so it's a fast operation. I would then imagine that the text of the "deleted" xrefs will survive as text in ID3. You'll just have to try this last bit.
The above is no good if you have to round-trip. I think you then have to buy DTP Tools' Cross-References Pro plug-in and use it to make xrefs in ID4, ignoring ID4's built-in capacities. These xrefs should survive as xrefs in ID3 (with the same plug-in installed), tho' you might want to check with the DTP people on that to be absolutely sure. If you then go back to editing the doc in ID4, the xrefs should still be there, "live" as opposed to dead text.
Amazing that your company does tech docs in Word. Upgrading to ID4, or if you're on Windows, switching to FrameMaker, is a better way to go. There are various reports on the Web you can google that contrast Word and FM -- I bet quite a lot is applicable to Word vs ID too. You might be able to put together a persuasive budget request from them.

Cross-reference auto-page numers?

Can anyone tell me why i cannot get cross-references to work with automatic page numbering? Is there some fundamental error i am making? I have the master files setup with auto-page numbering based on 'current page.' All of my pages are numbered sequentially as 1, 2, 3, etc. and setup with a unique paragraph style. however, when i try to reference a page number in the document, none of the pages show up under the paragraph style in the cross-reference menu. I have even tried to use ctrl+shft+click on the desired reference page to bring the page number frame from the master file onto that specific page, but the text still does not show up in the cross-references menu. I feel as though i must be making some sort of mistake because it seems this could be one of the more obvious/widespread uses for the cross-reference feature. Any help would be great. Perhaps there is simply another way to do this? Thanks!
Garrett

GarrettTV wrote:
Peter,
I understand that this is probably a more specific use of the feature, no doubt. It is ultimately unrealistic to expect a program to work exactly as each individual user's project approach dictates. I dont take the comment as a slam, dont fret.
My confusion and concern ultimately stems from the fact that, on the surface (granted, I am definitely not a programmer ), it seems like the ability to directly reference the page number would be, almost inherently, already built-in in the sense that the page number is recognized as a product of content placement. In other words, if the cross-reference knows that changes to the document composition have caused my referenced content to move from auto-numbered page 36 to auto-numbered page 37, yet the reference cannot exist to simply the page number itself. It has to exist via the content on taht page. Hopefully I have provided and explanation which makes sense!
In all honesty, the ability to reference only content and not also page number is only goingot set me back about half. For my sake, I have a 300 page document which includes hundreds of figures/illustrations, all of which correspond to text explanations in a different part of the document. Over time, it is anticipated that standards and graphics will be added/subtracted/changed, and therefore, so will the section numbering, page numbering, figure numbering, and the corresponding pages on which all of these pieces of info will occur. We would like to correspond figures and sections to one number; in this case, the page. Because each figure/illustration will have it's own page, it is desired to make the figure number and page number match to achieve an easier means of navigating the book. Basically, I want the text section, which will be read first, to reference figure numbers and/or page numbers (at this point, i have the option of choosing one or the other), but both of these numbers are going to dynamically update.
So, if that made any sense at all (ha), is there a way to use the cross references to point at a number that is set to automatically/dynamically change? If there is not, then perhaps I will simply have to create static figure numbers for the referenced content and then just let the page numbers change over time. If you have any other suggestions, I am definitely open to exploring them!
Thanks for the continued help!
Garrett
Hi, Garrett:
If I understand your description correctly, it seems that you're asking for an unusual numbering/navigation approach. Is there an example that you've seen that works this way, and that you want to emulate? Is this a publishing style/convention in the particular industry?
Am I correct in imagining that in a document that contains three figures on discontiguous pages, they might be numbered something like this:
Page #
Figure #
1
1
15
15
250
250
This would result in no figures 2, 3...14...249. Would your document have references to figure 15 on page 15? Would you want your list of figures (LOF) to resemble:
Figure number and title Page
1. Example of the widget in question ............................. 1
15. Example of another widget ......................................... 15
(sorry about the messy table layout - the HTML is tricky)
Would your audience be concerned that the figure numbers are not consecutive across a multi-chapter book, or consecutive within a chapter, and restart in each chapter? That is, would a reader think that some figures are missing?
Is there a specific objection to figure 11 on page 26 becoming figure 11 on page 28, if text content were inserted, or becoming figure 16 on page 29 if figures were inserted? When numbered-list paragraph styles and cross-reference formats are set up properly, cross-references to these figures would update to indicate both the correct number and correct page.
Have I misunderstood something?
[EDIT]
I forgot to ask if your document will be using cross-references interactively in a PDF or other multimedia format. If so, can you give more detail on your expectations?
Have you looked into InDesign hyperlinks? They can refer to a page number - either "sticking" to the designated page no matter if its page number changes because of reflow or being moved, or "sticking" to whatever happens to become the "n-th" page if the original page is relocated. Search Help for Create a hyperlink to a page.
[/EDIT]
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices
Message was edited by: peter at knowhowpro

Cross References Will Not Display Page Number

Got some documents created in InDesign CS3 (MAC). When bringing them into CS4 (Windows) and trying to create a paragraph cross-reference the page numbers will not display. All the other text in the cross reference ("paragraph", the word "page", etc.) displays correctly. Even the cross reference under the "hyperlinks" toolbar shows nothing (instead of the usual # indicating a page number).
However If I copy some of the same pages into a new document and create a cross reference in it the page number displays correctly. But since it's over 300 pages I really would hate to have to do that!
Any ideas?

Is it maybe because CS3 does not include the cross references function (not a feature until CS4)?
That's a real problem if we use an outside source to create a lot of our documents and they're working in a previous version.

Printed document page number cross-references

Is it possible to export webhelp to Printed Document - MS
Word with page numbers taking the place of hyperlinks? Must the
page numbers be added after the printed document is created?
If so, can the InsertPagRefs macro insert page numbers across
a multifile document?
I anticipate exporting to printed documents consisting of
multiple files with pictures inserted by reference. I need
cross-reference page numbers that look like internal page
references.
If a master document is not recommended for a large manual,
how is a large manual to be handled? I intend not to use Word as a
base for single sourcing and to create RD fields and files for an
*input* document. I intend to use webhelp as the single source so I
can use RH 7 conditional text and mutiple TOCs to produce multiple
documents and document formats!

No but you can easily add them afterwards. There is a macro
on my site that does exactly that.
http://www.grainge.org/pages/authoring/word/word_macros.htm
Your refer to a "large manual". How big is "large"?

Missing page numbers in cross references?

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