Missing workflow emails

Hi. I am covering for the main workflow person here and we are experience some problem with our workflow email notifications. Some people are complaining they are missing their notifications. This is not a system wide problem. Only some people are affected.
Couple of questions:
1 - if the email server is down, would all notifications be queued up until the server comes back online? or are they lost?
2 - Is there a log where all email notification are send to? if so, where can I find this log defined?
Appreciate any input
thanks - Marshall

Similar Messages

EPM Workflow Email Notifications

I have inherited an EPM implementation that has EPM Workflow Email Notifications. The email text is not very informative and I want to customize this text to something more meaningful. I have been told this cannot be done, but find this very hard to believe.
Does anyone know if this can be done? Many thanks, in advance.

Hi,
I am assuming these email notifications are sent when the project moves between workflow stages, approval etc.? The short answer is: yes, the text of the email notifications can be updated. However, it depends on how your workflows have been built, which
tools have been used (e.g. SharePoint Designer, Visual Studio, 3rd party tool etc.) and the project server version - 2010/2013.
If you are using project server 2013, check if the workflows have been built using SharePoint Designed (open the PWA in SharePoint designer and check the site workflows)
Hope this helps
Paul

How can I add a link to an item within a workflow email - which will always find the item - even if it's status has changed?

I've used the method within the SharePoint designer to add a link to the workflow context current item URL, but when the current item status changes then obviously this link will no longer work.
How can I change this link so that it will always open the item, even if someone has changed it within the list, before I clink on the link?
This is an important one as over 300 people will use the list and many of these will be emails about items on the list will be in different time zones. I don't want to have lots of mails from people saying "this list doesn't work" as it's
critical they keep using it.
Please help.
P.S. I don't know if the <href> method will work, so if someone can confirm to me then that would be great.

Hi,
According to your post, my understanding is that add a link to an item within a workflow email.
I’ m not very clear about the status you said. Please descript more detail which URL do you want to display.
Per my knowedge, you can display the following url in your email body:
[%Workflow Context: Current Item URL%]
[%Workflow Context: Current Site URL%]
[%Workflow Context: Workflow Status URL%]
[%Current Item: Encoded Absolute URL%]
Please start the workflow automatically when an item is changed and changed.
No matter how you edit the item or update the approve status, the URLs remains the same.
Thank you for your understanding.
Best Regards,
Linda Li
Linda Li
TechNet Community Support

Missing Workflow XAML Feature Error during site creation from custom template Microsoft.Workflow.Client.ActivityNotFoundException

Hi,
I am using SharePoint 2013 Enterprise with the March CU.
I created a project site template with libraries, lists and workflows and saved it as a template with content. When I try to create a new site using this template, I get the error pasted at the bottom.
I was using SharePoint designer workflow custom activities created in VS2012. I uninstalled those and decided to call a web service directly from SharePoint designer. The workflows work fine inside of the site which I want to create a project template
from. When creating a new site from the template, SharePoint complains about a missing workflow XAML feature.
Do I have some leftover references to the custom features? Does anyone know how to resolve this issue?
<nativehr>0x8107058a</nativehr><nativestack></nativestack>Microsoft.Workflow.Client.ActivityNotFoundException: The activity named 'WorkflowXaml_13602d27_d83f_48bb_b73b_54ef9df29a0e' from scope '/SharePoint/default/cbb1afbb-8112-47b3-82b1-6e1f47923d9a/20857512-9689-4361-a887-04644d740b1c'
was not found. HTTP headers received from the server - ActivityId: 22e889a4-6edb-4b0b-8e09-9bb04483b991. NodeId: SERVERNAME. Scope: /SharePoint/default/cbb1afbb-8112-47b3-82b1-6e1f47923d9a/20857512-9689-4361-a887-04644d740b1c. Client ActivityId : 69e6449c-9c3c-f090-404f
Description: An unhandled exception occurred during the execution of the current web request. Please review the stack trace for more information about the error and where it originated in the code.
Exception Details: System.Runtime.InteropServices.COMException: <nativehr>0x8107058a</nativehr><nativestack></nativestack>Microsoft.Workflow.Client.ActivityNotFoundException: The activity named 'WorkflowXaml_13602d27_d83f_48bb_b73b_54ef9df29a0e'
from scope '/SharePoint/default/cbb1afbb-8112-47b3-82b1-6e1f47923d9a/20857512-9689-4361-a887-04644d740b1c' was not found. HTTP headers received from the server - ActivityId: 22e889a4-6edb-4b0b-8e09-9bb04483b991. NodeId: SERVERNAME Scope: /SharePoint/default/cbb1afbb-8112-47b3-82b1-6e1f47923d9a/20857512-9689-4361-a887-04644d740b1c.
Client ActivityId : 69e6449c-9c3c-f090-404f
Source Error:
An unhandled exception was generated during the execution of the current web request. Information regarding the origin and location of the exception can be identified using the exception stack trace below.
Stack Trace:
[COMException (0x8107058a): <nativehr>0x8107058a</nativehr><nativestack></nativestack>Microsoft.Workflow.Client.ActivityNotFoundException: The activity named 'WorkflowXaml_13602d27_d83f_48bb_b73b_54ef9df29a0e' from scope '/SharePoint/default/cbb1afbb-8112-47b3-82b1-6e1f47923d9a/20857512-9689-4361-a887-04644d740b1c'
was not found. HTTP headers received from the server - ActivityId: 22e889a4-6edb-4b0b-8e09-9bb04483b991. NodeId: SERVERNAME. Scope: /SharePoint/default/cbb1afbb-8112-47b3-82b1-6e1f47923d9a/20857512-9689-4361-a887-04644d740b1c. Client ActivityId : 69e6449c-9c3c-f090-404f]
Microsoft.SharePoint.Library.SPRequestInternalClass.ApplyWebTemplate(String bstrUrl, String bstrWebTemplateContent, Int32 fWebTemplateContentFromSubweb, Int32 fDeleteGlobalListsWithWebTemplateContent, Int32 fIgnoreMissingFeatures, String& bstrWebTemplate,
Int32& plWebTemplateId) +0
Microsoft.SharePoint.Library.SPRequest.ApplyWebTemplate(String bstrUrl, String bstrWebTemplateContent, Int32 fWebTemplateContentFromSubweb, Int32 fDeleteGlobalListsWithWebTemplateContent, Int32 fIgnoreMissingFeatures, String& bstrWebTemplate,
Int32& plWebTemplateId) +293
[SPException: Microsoft.Workflow.Client.ActivityNotFoundException: The activity named 'WorkflowXaml_13602d27_d83f_48bb_b73b_54ef9df29a0e' from scope '/SharePoint/default/cbb1afbb-8112-47b3-82b1-6e1f47923d9a/20857512-9689-4361-a887-04644d740b1c' was not found.
HTTP headers received from the server - ActivityId: 22e889a4-6edb-4b0b-8e09-9bb04483b991. NodeId: SERVERNAME. Scope: /SharePoint/default/cbb1afbb-8112-47b3-82b1-6e1f47923d9a/20857512-9689-4361-a887-04644d740b1c. Client ActivityId : 69e6449c-9c3c-f090-404f]
Microsoft.SharePoint.SPGlobal.HandleComException(COMException comEx) +146
Microsoft.SharePoint.Library.SPRequest.ApplyWebTemplate(String bstrUrl, String bstrWebTemplateContent, Int32 fWebTemplateContentFromSubweb, Int32 fDeleteGlobalListsWithWebTemplateContent, Int32 fIgnoreMissingFeatures, String& bstrWebTemplate,
Int32& plWebTemplateId) +889
Microsoft.SharePoint.SPWeb.ProvisionWebTemplate(SPWebTemplate webTemplate, String webTemplateToUse, SPFeatureWebTemplate featureWebTemplate, Page page, SPFeatureDependencyErrorBehavior featureDependencyErrorBehavior, ICollection`1& featureDependencyErrors)
+928
Microsoft.SharePoint.SPWeb.ApplyWebTemplate(SPWebTemplate webTemplate, Page page, SPFeatureDependencyErrorBehavior featureDependencyErrorBehavior, ICollection`1& featureDependencyErrors) +532
Microsoft.SharePoint.ApplicationPages.TemplatePickerUtil.ApplyWebTemplateAndRedirect(SPWeb Web, String strWebTemplate, Nullable`1 bSharedNav, Boolean bOnTopNav, Boolean bOnQuickLaunch, Page page, Boolean bDeleteOnError, SPFeatureDependencyErrorBehavior
featureDependencyErrorBehavior, ICollection`1& featureDependencyErrors) +2076
Microsoft.SharePoint.ApplicationPages.NewSubwebPage.BtnCreateSubweb_Click(Object sender, EventArgs e) +861
System.Web.UI.WebControls.Button.RaisePostBackEvent(String eventArgument) +146
System.Web.UI.Page.ProcessRequestMain(Boolean includeStagesBeforeAsyncPoint, Boolean includeStagesAfterAsyncPoint) +3586
Version Information: Microsoft .NET Framework Version:4.0.30319; ASP.NET Version:4.0.30319.18045

Hi Jerry Choinski,
For your error, It could possibly have something to do with that the workflow did not publish before saving your project site as a template.
The "Elements.xml" file, which is packaged within the "wsp" solution file contains 2 "<File" elements. One file element represents the XAML file, and the other
represents the WF association file. If the WSPublishState value for each "<File" element differ (one has a value of "3" and the other a value of "1"), the error will occur. For solving your problem, please update the WSPublishState value for both "<File"
elements to “3”.
PropertyName="WSPublishState"
Value="3"
Also note that the WSPublishState property is also duplicated within the "MetaInfo" property, so both occurrences should be updated. Then the resulting files need
to be re-packaged into the template.
Reference :
http://social.technet.microsoft.com/Forums/en-us/be41f1c5-1dfb-4869-9a52-1c93902bfd91/microsoftworkflowclientactivitynotfoundexception-when-deploying-solution-with-workflow
Please inform me freely if you have any questions.
Thanks

Mail deleted a current inbox and restored an old deleted inbox. It won't restore from Time Machine, and I'm missing archived emails from the old account. I'm pretty sure there is other stuff missing, but it's hard to tell. Any ideas why it would do this?

Our Mac was working fine last Monday, then Tuesday morning one of our current inboxes was gone, and an old, archived inbox was restored--twice. Other than some trouble-shooting on Tuesday, we've pretty much left things alone as we were busy doing other stuff.
I tried restoring the files from Time Machine, but it didn't work. I followed plisk restore instructions--nothing. It's a mess. We have no idea what would have caused this. We're above average users--we weren't mucking about with anything. It was just so strange.
I went back into Time Machine, and it just makes no sense that I can't restore anything. We're now missing important emails--nothing too tragic, but still a pain in the butt. Thankfully the current inbox that was somehow deleted had a back-up on our email server, but the archived/deleted inbox file that was magically restored had all the archived emails that we kept deleted.
Any ideas would be wonderful.
Thanks!

Hello,
Could be many things, we should start with this...
"Try Disk Utility
1. Insert the Mac OS X Install disc, then restart the computer while holding the C key.
2. When your computer finishes starting up from the disc, choose Disk Utility from the Installer menu at top of the screen. (In Mac OS X 10.4 or later, you must select your language first.)
*Important: Do not click Continue in the first screen of the Installer. If you do, you must restart from the disc again to access Disk Utility.*
3. Click the First Aid tab.
4. Select your Mac OS X volume.
5. Click Repair Disk, (not Repair Permissions). Disk Utility checks and repairs the disk."
http://docs.info.apple.com/article.html?artnum=106214
Then try a Safe Boot, (holding Shift key down at bootup), run Disk Utility in Applications>Utilities, then highlight your drive, click on Repair Permissions, reboot when it completes.
(Safe boot may stay on the gray radian for a long time, let it go, it's trying to repair the Hard Drive.)
If perchance you can't find your install Disc, at least try it from the Safe Boot part onward.
If 10.7.0 or later...
Bootup holding CMD+r, or the Option/alt key to boot from the Restore partition & use Disk Utility from there to Repair the Disk.

How to include time in [Today] in workflow email variable

I want to add the date/time that an item was added to a library in the email body of a workflow email. I created a variable and set the date value to Current date. When the email comes though the date is correct, but the time is 12:00:00 a.m. Why is that, and is there a way to get the time in the date/time stamp?

Hi,
This is one drawback in SharePoint. Whenever you write a field of type "Date and Time" in the workflow email, it will always show the time 12:00:00 AM no matter if you have selected "Date Only" option also. This not only happens in SharePoint Designer's "Send an Email" activity but also happens in Visual studio workflow. There is no inbuilt solution for this and if you are using SharePoint Designer then you cannot get rid of this.
I was using Visual studio workflows and in order to remove this "12:00:00" part from date, i followed some logic. First i converted my date to a string variable and then used "Trim()" function to trim the "12:00:00 AM" part. Like this i made this working.
Regards
Ginni

Change display name of workflow email address in sharepoint 2010

Hi
How I can change display name of workflow email address in sharepoint 2010. I want to configure display name (from address)of email
for each site collection separately.for example I want to change "software unit"
in below pic to another name for my software unit site collection.
How I can do this?
Thanx.

Hi,
According to your post, my understanding is that you want to change display name of workflow email address in sharepoint 2010.
In my environment, if I assign a task to a user, the email is as below:
The “test” is the site name, the [email protected] is the “From” user.
Do you want to change the “From” field in the workflow?
If so, you can have a look at the "Send email extended" custom SPD workflow activity (http://www.codeplex.com/SPDActivities
) which allow you to specify the sender.
Here are some similar threads for your reference:
https://social.technet.microsoft.com/Forums/en-US/22d95510-95b7-4882-b988-4038e59fb031/how-to-change-the-display-name-for-sharepoint-emails-sent-using-workflows?forum=sharepointgeneralprevious
http://sharepoint.stackexchange.com/questions/19186/changing-from-email-address-in-sharepoint-designer-2010-workflows
http://sharepoint.stackexchange.com/questions/61964/how-to-change-the-from-address-in-feedback-workflow-email
Best Regards,
Linda Li
Linda Li
TechNet Community Support

Formatting the mail content in the workflow email

Hi,
In a workflow i am displaying a currency value.I want to format the currency value in the output. For eg: currently in the workflow email a value is displayed as 20000.0000 but i want it to display as 20,000.00 .
I have written the code in the method of the business object where i fetch this value such that the value is changed to the required format and is placed in the container element. The value of this container element is then displyed in the mail body.
I checked and the value does change to the required format and it is placed in the container element also in the required format(i.e 20,000.00) But only in the email output the formatting is lost and it is displayed in the original format(i.e 20000.0000).
Is there any other way to format the output of the currency field. I tried changing the data type to a character string but then the comma does not appear on the output.
Thanks!
Regards
Archana

Hi,
amount = 20000.0000
mail_amount is the variable that you'll use in mail body
p_curr is the currency you'll use.
WRITE amount TO mail_amount CURRENCY p_curr RIGHT-JUSTIFIED.

MS SharePoint 2010 Designer Workflow Email - Enhanced Rich Text Field look-up values on HTML email have large spaces

MS InfoPath 2010 form with RTF (Rich Text Fields)
MS SharePoint 2010 Custom Library
MS SharePoint 2010 Designer Workflow Send Email
http://office.microsoft.com/en-us/sharepoint-designer-help/send-e-mail-in-a-workflow-HA010239042.aspx
https://www.nothingbutsharepoint.com/sites/eusp/pages/creating-html-emails-with-spd-workflows.aspx
Hi all of the above work, our question is how to control the RTF (Rich Text Field) look up values to the InfoPath 2010 form in the HTML email?
How to FORMAT the RTF look up value? in the HTML email
EXAMPLE
we have a InfoPath 2010 form published in the SharePoint 2010 custom list library there are 5 RTF fields (Notes1, Notes2, Notes3, Notes4, Notes5) there are other plain text fields, date fields, and other field types in the form
We use a HTML table to make the email look like the InfoPath form, so when the users fill out the form and they get the email notification everything looks the same.
Our problem is the EXTRA LINE SPACE in the RTF look up values
We want to remove any leading spaces, and line spaces between HTML table cells
Our Workflow has the HTML in a Workflow variable, as you know it does not support remote CSS it has to be in-line style for any formatting we want all cells to have
valign="top" the email should align at the top of the cell, all field types do except the RTF look up values they make the email look bad and they contain a lot of white space.
Please test this in your enviroment
<table>
<tr><td>Title:</td><td>[%Current Item:Title%]</td><td>[%Current Item:Notes1%]</td></tr>
<tr><td>Created by:</td><td>[%Current Item:CreatedBy%]</td><td>[%Current Item:Notes2%]</td></tr>
<tr><td>Date Created:</td><td>[%Current Item:Created%]</td><td>[%Current Item:Notes3%]</td></tr>
<tr><td>Modified by:</td><td>[%Current Item:ModifiedBy%]</td><td>[%Current Item:Notes4%]</td></tr>
<tr><td>Date Modified:</td><td>[%Current Item:Modified%]</td><td>[%Current Item:Notes5%]</td></tr>
</table>
I could not update the question below to the proper forum section. that is why i am asking again.
http://social.technet.microsoft.com/Forums/en-US/a7918bfb-9166-4bdb-828c-132a0c7611e3/ms-sharepoint-2010-designer-workflow-emails-huge-lines-paces-in-rich-text-fields-values-from-ms?forum=sharepointcustomization
-Isaack

Hi IssackB,
perhaps you may try this article:
http://social.msdn.microsoft.com/Forums/sharepoint/en-US/f8fa2a11-9f74-4dd2-b277-21ce872fdcb2/can-we-add-rich-text-editor-to-the-sharepoint-designer-2010-workflow?forum=sharepointcustomizationprevious
there are some notes that perhaps you may check:
Use the same font for all the controls to ensure consistent spacing between rows.
Choose Size from the Format menu, and then choose To Fit from the menu that appears. This adjusts the size of each control, depending on the font set for the data that appears
in the control.
NOTE: The Print Preview and Output To commands use different algorithms for calculating text width; therefore, the text may occupy more or less
space in the RTF file.
Reduce the amount of blank space above and below the report controls. Any vertical
space between the controls is converted to whole lines
in the RTF file. For example, a
space of .02 inches can increase to .1667 inches in the
RTF file.
Make sure controls on the same output row are not too close to each other or overlapping. This can cause the Output To command to omit the controls or to align the columns incorrectly
in the RTF file.
Use the Align command from the Format menu to ensure that a row of controls is aligned properly on the report. If a row of controls is not aligned properly, the Output To command may place the controls
in different rows, causing extra blank
spacein the RTF file.
and please have a check there are updates for exchange 2013 and will be available with the upcoming release of CU4 for Exchange 2013, that stated the format rtf was saved instead HTML. http://support.microsoft.com/kb/2862739/en-us
Regards,
Aries
Microsoft Online Community Support
Please remember to click “Mark as Answer” on the post that helps you, and to click “Unmark as Answer” if a marked post does not actually answer your question. This can be beneficial to other community members reading the thread.

Using html in a workflow email

Hi.
Does anyone know if there's a way to use html in a workflow email so the the html tags are rendered and not displayed literally? I'm trying to include an a href tag so that the email just displays the hyperlink in the email and not the big long ugly url that I'm referencing. I thought maybe there was a function that would allow the html to "execute" but I cannot seem to find one.
Thanks for any help you can offer!
Pam

Hi Taier,
For this issue, I recommend to verify the things below for troubleshooting this issue:
What are the OS used in your phone and tablet? Does this issue occur with all the phones or tablets? I recommend to check the email with another phone or tablets to narrow doen the issue scope.
What email client is used in your phone?
What HTML tags did you used in your email template?
Here is a link about some reasons about blank email in mobile for your reference:
http://www.emailonacid.com/blog/details/C13/5_reasons_why_the_mobile_version_of_your_email_might_not_be_displaying
Best regards.
Thanks
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

Sending workflow email in HTML format

Hi Experts,
I'd like to know if it is possible to send an HTML email using the workflow email step and HOW. Sample is displaying the simple table in HTML format:
<table border="1">
<tr> <th>Header 1</th> <th>Header 2</th> </tr>
<tr>
<td>row 1, cell 1</td>
<td>row 1, cell 2</td>
</tr>
</table>
Since the hyperlink (<A HREF="http://www.google.com">Google</A>) is working, I want to know if a table will work too.
My last resort creating a separate program that uses SO_NEW_DOCUMENT_SEND_API1.
Regards,
Dexter

Hello,
Using SO_NEW_DOCUMENT_SEND_API1 is not a last resort; it's a necessity if you want to send anything but the simplest email from workflow.
regards
Rick Bakker
hanabi technology

Error on Workflow email notification in oracle 11.5.10.2

Anyone seen similiar error on Workflow email notification in oracle 11.5.10.2
UNEXPECTED:[fnd.wf.bes.server.SystemLoader.getLocalSystem]:Caching disabled due to JTF exception: oracle.apps.jtf.base.resources.FrameworkException: CacheComponent not registered (KEY=FND_BES_SYSTEM_CACHE) (APP=FND)
UNEXPECTED:[fnd.wf.bes.server.AgentLoader.getAgent]:Caching disabled due to JTF exception: oracle.apps.jtf.base.resources.FrameworkException: CacheComponent not registered (KEY=FND_BES_AGENT_CACHE) (APP=FND)

I do not see any similar issues reported in MOS website that could be relevant to Workflow.
Can you find any errors in the database log file?
Please run the diagnostics scripts in these docs and see if it helps.
Troubleshooting Oracle Workflow in Applications 11i [ID 262011.1]
11i: Oracle Workflow Cartridge (WF): Workflow Java Mailer Diagnostic Test [VIDEO] [ID 1148948.1]
11i: Oracle Workflow Cartridge (WF): Workflow Health Check Diagnostic Test [VIDEO] [ID 1148953.1]
11i : Oracle Workflow Cartridge Workflow Java Mailer Setup Test [ID 274764.1]
If the diagnostics scripts did not help then I would suggest you log a SR.
Thanks,
Hussein

Date format in workflow email

Hi All,
I'm having issues with the date format within an automated WorkFlow email. For Leads, users in the UK are entering the 'call back date' field as '26/06/2009' and in the email it seems to base this on the server locale appearing as '06/26/2009'. Can we format this within the code?
Thanks
Oli @ Innoveer

I have just experienced this and used the following to convert the date to Australian format for my workflow email
%%%Mid([<IndexedDate0>],4,2) + '/' + Left([<IndexedDate0>],2) + Mid([<IndexedDate0>],6,Len([<IndexedDate0>]))%%%
this gives format DD/MM/YYYY
hope this helps,

Overwrite standard workflow email template

Hi,
Can anybody tell me if is possible to overwrite the workflow review notification email template?
How?
Thanks

Yes, absolutely. Take a look at this link: http://download.oracle.com/docs/cd/E17904_01/doc.1111/e10978/c05_workflows.htm#CIHEFEJH
The key info is:
The two most commonly used templates used to generate email messages sent to recipients involved in a workflow are reviewer_mail.htm and reject_mail.htm. These are stored in IdcHomeDir/resources/core/templates.
These templates can be modified like any other template. Email template modification provides the greatest flexibility and opportunity for customizing workflow emails. Although this kind of modification is relatively straightforward, it still requires careful component development. Modifying the subject and the message in the email is often the most important part of the message, and thus is often the most modified.
Make sure your read further (if you want to create a template of your own, for instance).

Tabs or Collapsable view in Workflow Email

Hi all,
We have a requirement to have Tabs in mail sent by WF or to have collapsable view.
Collapsable : Click on a word or so and it opens a section . On clicking again, it should close.
We are using HTML language to send the Workflow Email.
The mail would be sent to Lotus notes and / or Outlook.
Let me know if this can be achieved.
Regards,
Siddhesh sanghvi

I Have defined Workflow in SAP. The mail is sent to SOST and then to outlook or Lotus Notes.
As you said you have defined workflow in sAP. mail is sent to SOST.
am aware that this will be possible on receiving side i.e. Lotus Notes or Outlook.
But I am not aware, how to create it in HTML or any other language for Workflow mail.
Thank you for your inputs.
Then you want to send mail again in HTML what is your excat requiremnt. You can get every thing in SAP itslef why do you want HTML.
Regards
vijay

Missing workflow emails

Similar Messages

Maybe you are looking for