Modify email invitation/alert content in sharepoint online

Hi, its a known bug that we can't modify the email notification messages thats being sent from sharepoint online site to the users. Just wanted to make sure microsoft has not yet make any update for this. ? or any other alternate / hack for this? Basically
i want to send a custom email when people 'share' something in my office365 site.
Thanks, Saravanan PRS

Yammer should be available with your O365 subscription today, but you would have to switch to it within the SharePoint Online tenant settings.
That said, end users can subscribe to Yammer groups, or specific tags, or specific users.
Trevor Seward
Follow or contact me at...
This post is my own opinion and does not necessarily reflect the opinion or view of Microsoft, its employees, or other MVPs.

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Dev/UAT/Production Publishing for content within Sharepoint online

Dear All,
we have created dev tenant, QA tenant and production tenant in sharepoint online.
i want to know what is best practices to publish changed site content/stucture etc from Dev tenant to QA tenant to prod tenant.
Regards
Kaps

Hi,
According to your post, my understanding is that you wanted to publish changed site content/stucture etc from Dev tenant to QA tenant to prod tenant.
In SharePoint On-Premise, we can backup and store the content database to move content in different environments.
For more information, you can refer to:
Moving content between SharePoint environments
Regarding SharePoint Online, for quick and accurate answers to your questions, it is recommended that you initial a new thread in Office 365 forum.
Office 365 forum
http://community.office365.com/en-us/forums/default.aspx
Thanks,
Linda Li
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Linda Li
TechNet Community Support

Can I configure incoming email to a Calendar in SharePoint Online 2013?

I'd like to send invitations from my Outlook Calendar to my SharePoint Calendar inSharePoint Online 2013. Is there a way to do this? I've searched and see that I need to change the Incoming Mail Settings, but that doesn't appear under
Communications in SharePoint Online. I'm not sure how to configure the Incoming Mail Settings to appear under Communications in SharePoint Online.

Hi Kathy..
http://technet.microsoft.com/en-us/sharepoint/Video/ff679958
http://technet.microsoft.com/en-us/library/cc262947.aspx
http://sharepointgeorge.com/2010/configuring-incoming-email-sharepoint-2010/
And this site has a pretty good description of what you'll need to do with the calendar list to configure it:http://www.ehow.com/how_5916432_use-sharepoint-calendar-list-email.html
http://office.microsoft.com/en-in/outlook-help/view-and-update-a-sharepoint-calendar-HA010081987.aspx

Email through Event receiver in SharePoint Online

Hi,
I am creating an event receiver for custom list which will send email to users in sharepoint online.
I am using the following code to send email through event receivers in sharepoint.
            MailMessage mMailMessage = new MailMessage();
            mMailMessage.From = new MailAddress("[email protected]");
            mMailMessage.To.Add(new MailAddress("[email protected]));
            mMailMessage.Subject = "subject1";
            mMailMessage.Body = "just a body";
            mMailMessage.IsBodyHtml = true;
            SmtpClient client = new SmtpClient("smtp.office365.com", 587)
                Credentials = new NetworkCredential("[email protected]", "****"),
                EnableSsl = true,
               UseDefaultCredentials = false,
          client.Send(mMailMessage);
NOTE: I am using MailMessage() because it is in the sandbox solution.
However I am facing the following error :
Request for the permission of type 'System.Net.Mail.SmtpPermission, System, Version=4.0.0.0,
Culture=neutral, PublicKeyToken=b77a5c561934e089' failed.
It may be because I am trying to use SMTP server of sharepoint Online,However I am not able to connect it.
Can anybody help me and can advice how to send email programmatically from sharePoint online ?
Thanks
Jhalak

In Office 365, there's no direct way to send an email programmatically because the SPUtility.SendEmail
Method isn't available in sandboxed solutions. The workaround is to use the Send an Email action in a list workflow.
For further detail: http://visualstudiomagazine.com/blogs/tool-tracker/2012/04/send-an-email-in-office-365.aspx

Send Email to Anonymous user thoruhg Sharepoint online custom web part

Hi All
Can you please suggest me how we can send Email to anonymous user?
I have create the custom contact us web part as a sandbox solution (For SharePoint Online public facing site) with following fields
Name: txtName
Email: txtEmail
Phone No: txtPhoneNo
Company Name: txtCompany
Message: txtMessage
Now I want to send the Email (txtEmail) to anonymous user which have fill the contact us form.
Note: I am using SharePoint Online public facing site
Thanks
Deepak Chauhan
SharePoint 2010 & 2013 and Office-365 Branding and Front End Customization, UI Design

Hi Mokhtar
I have solved my problem Email send properly but i am using SharePoint online site when
we log In and then fill the contact us form so that mail send properly but when anonymous user fill the contact us form without log In so
that Email not send can you please suggest me how workflow work for anonymous user
Thanks
Deepak
Chauhan
SharePoint 2010 & 2013 and Office-365 Branding and Front End Customization, UI Design

Change Email Sender[Site Name] of Sharepoint Online Workflow

Is there any way to change the name of the Sender to List name rather than Site Name of a workflow that sends email?
Please see screenshots below for guidance.
The email from the workflow shows that the email came from ISO Manuals, but I want to change it to the list name sample EMS Manuals which the item is located and the workflow is running through that particular list item.
Site Name - ISO Manuals
Lists Name - EMS Manuals
Engineering Manuals
Agri Manuals
This is the sample email generated from Workflow.
Please help.
Best Regards,
Ching

Hi ching, I don't believe that's possible. See this thread-
http://social.msdn.microsoft.com/Forums/sharepoint/en-US/22d95510-95b7-4882-b988-4038e59fb031/action?threadDisplayName=how-to-change-the-display-name-for-sharepoint-emails-sent-using-workflows
cameron rautmann

Email Notification on Calendar list Sharepoint Foundation 2013 not sending out email

Hi,
Actually i have 2 problem. I just don't have any idea how to solve them.
1 ) I have a machine installed with Windows Server2012 and Sharepoint Foundation 2013. Email invitation from system and alert me email is working fine. Then I created a few email sending workflow using sharepoint designer 2013. The email are going out fine
for list or document library but gave out error when i tried to send from Calendar list. The error is saying that the outgoing email is not configured correctly. If that was the case, should it be that i will receive error for all.
2) I have another machine with same installation as above but doesn't send out any kind of email(Invitation,alert me, SPD2013 custom worflow). I've checked telnet port 587, it is responding fine. I want to know if i need to open port in the firewall/router
settings for this port or if this issue is due to something else.
Any help is really appreciated.

What about Relay and Authentication?
Trevor Seward, MCC
Follow or contact me at...
This post is my own opinion and does not necessarily reflect the opinion or view of Microsoft, its employees, or other MVPs.
Look.
I think this is the correct configuration because it sends emails normaly with SharePoint 2010.
If I configure my own email account in Outbound Security, Sharepoint 2013 sends emails but just when I login to Sharepoint, if other users login it doesn't send emails.
Melvintt
MCTS, Windows Server 2008 R2: Network Infrastructure
MCTS, Windows Server 2008 R2: Active Directory, Configuring

How to use Blob storage to office 365 sharepoint online library documents

Hello,
Considering that we cant uploade a file with size more than 250 MB and it is recommended using Remote
Blob Storage (RBS) if large files are supposed to store in SharePoint.
My question is, how to use RBS or Azure Blob storage to store files instead of SQL database.
What is the configuration or code i need to write to accomplished this where i would prefer if it can be done simply using some configuration.
any sample or tutorial would be great help.
Thanks,
Asjad

HI,
What we did, we deploy small Azure PaaS application what used Azure Blob Storage and table and then show it in Office365 SharePoint online trough iframe. This gives you flexibility to customimze the PaaS application and show the content at blog storage.
We tested this in SharePoint ONline multitenant and Dedicated plus in On Premise SharePoint with the custom code in separate IIS server published trough UAG to Internet. This allows you to save or replace your file server with Azure and small PaaS apps in
and show the content on SharePoint ONline trough Iframe.
Br Petri

SharePoint Online custom alert emails

How can I change the alert email that SharePoint online (part of Office 365) send out. I've seen alot of reference to AlertTemplate.xml but that is if you have SP installed on a local server.
I would like to add the check in comments to the alert email.

Hi Scott,
The Alerttemplates.xml file is located at: Local_Drive\Program Files\Common Files\Microsoft Shared\Web Server Extensions\14\Template\XML directory on On-Premise SharePoint local server, so we can customize the alert template file on local server with server
administration permission per this
article.
But in Office365 SharePoint Online, if you wan to customize the alert template you need to customize the Alerttemplates.xml under 14 folder on Online server, but it is not permitted, check this article
you also have seen.
You can also post this question related SharePoint Online in dedicated Office365 SharePoint Online forum, you can get a better assistance there,
http://community.office365.com/en-us/forums/151/categories.aspx
Thanks
Daniel Yang
TechNet Community Support

How can I create a contact form for sending emails in SharePoint Online?

Dear Forum members,
I´ve got a question about creating a custom contact form to send emails for a public site in SharePoint online.
Could someone help us with some advise?
In advance, thank you very much.
Kind regards,
Frits

You can create Custom list and make alerts enable to send emails as soon as contact created.
Bala

Cannot share documents between On-Premises and Online Users by email invitation

We have a hybrid setup, no problems with email communications between on-premises and Microsoft Online users. We have also activated online Onedrive/sharepoint to start testing. One interesting thing is that users Online can share their documents by inviting
users who are on Microsoft Online, On-premises and outside this two systems. But the problem is with the users who are on-premises cannot share their documents by email invitation with the other users who are also on-premises, they can share the documents
with the users who are online only. When they try to share documents by email invitation they get error messages it their emailboxes saying that;
A communication failure occurred during the delivery of this message. Please try resending the message later. If the problem continues, contact your helpdesk.
Generating server: SMT947322-001.YLO001.MSOPRD.MSFT.NET
#< #5.5.0 smtp;550 Denied by policy> #SMTP#
It seems some kind of relay should be granted on my CAS servers or something like that but I am not sure of what should be added. I am just stuck as to what next step and where to start looking for the problem
Exchange 2010/2013 with Microsoft Online Office 365 Hybrid

No, just wanted to share documents using the invitation by mail in sharepoint/onedrive. We can share the documents normally without the email notification. Sorry to mention that even the users who are Online cannot share documents in sharepoint/onedrive
between themselves, so not between user on-premises and online users. For example a user selects a document in the library, click share and tick on by email, just gets an error
"#< #5.5.0 smtp;550 Denied by policy> #" , No RMS enabled yet.
Hi,
Sorry for my delay.
According to your further posting, the sending Denied cause is No RMS enabled yet. If that is the case, please activate Azure Rights Management (RMS) to check whether the issue persits.
When you activate Azure Rights Management (RMS), you turn on this feature for all rights-enabled services and applications. You must activate Rights Management before you can begin to use the information rights management (IRM) features within Office, SharePoint,
and Exchange. For details about how to activate RMS, please refer to:
http://technet.microsoft.com/en-us/library/jj658941.aspx
Regards,
Winnie Liang
TechNet Community Support

How can I send an email from Sharepoint Online using sandbox solution?

How can I send an email from Sharepoint Online using sandbox solution?
If possible I do not want to use workflow.
Is It possible to do it without using workflow?

hello Steven Andrews,
when any user sends a message using contact us page in SharePoint online.
1. We are inserting item in Contact Us List . - This is working fine
for anonymous users also. We have used Office365 anonymous codeplex wsp and it is working fine. Anonymous user is able to insert new record in the Contact Us List.
2. Once, new record is inserted in Contact Us list, we want to fire email notifying thanks to the user on his email id as well as to our company x person for notification of new inquiry.
We tried using Workflow having impersonation step for anonymous user but it is not working for Anonymous users. Workflow is able to sent the email if someone logged into system but not working for Anonymous user although workflow is getting started
but not able to send email although used Imperonsation step.
We are stuck into implementing second step.

SharePoint Online reusable deployable content solution

Good Morning,
I am still relative new to SharePoint development and I am looking for a push in the right direction. I had a user request the following...
- Create a SharePoint site with minimal branding, just a logo that is changeable. The user is comfortable with SharePoint designer to do this. Is there an easier way for the user?
- Convert some existing word documents into web pages that is deployable to different environments for reuse. Templates more or less.
- Using SharePoint Online
What kind of solution is recommended? Additional read materials that you would suggest? Thank you! I just need a push in the right direction.

SharePoint branding has been massively overhauled and now caters for those that don't have a very strong background. To cater for the minimal branding, you can use the Design Manager, which lets you set images, set colours and move onto more advanced
stuff, if so needed.
For the Word Conversion, you can use Word Automation Services, which is also included within SharePoint Online.
Some basic reading on both can be started here: -
http://technet.microsoft.com/en-us/library/sharepoint-online-content-service-description.aspx
Hope that helps
Steven Andrews
SharePoint Business Analyst: LiveNation Entertainment
Blog: baron72.wordpress.com
Twitter: Follow @backpackerd00d
My Wiki Articles:
CodePlex Corner Series
Please remember to mark your question as "answered" if this solves (or helps) your problem.

Sharepoint Online Emails Delayed or Missing

Recently as of (3/20) Emails generated by Sharepoint Workflows have been erratic. Sometimes the emails show up right away, other times the emails are delayed, or simply never some at all. We use Office 365 for our mail and Sharepoint Online. The messages that
are missing do not show up in mail flow as being blocked. The issue started out of the blue with no changes made the the workflows.
I can create and item, have the workflow run, and emails are sent without issue. I can then do another item in the exact same way, and the emails may or may not come. (Approval workflow). The workflow does not encounter any errors.
Has anyone else been having this issue? I find it hard to believe this is and issue only we are encountering, given the problem seems to be on the Sharepoint Online side.
Thanks!

We are having the same issue. InfoPath forms emails are at times delayed by several hours or more. It is not consistent but it happens enough to raise concern. I am still searching for the answer and called support but could not duplicate it during
the support call.

SharePoint Online and POP email

I have a client who is interested in using SharePoint Online, but they are using pop email hosted by Rackspace. Can someone tell me if this will cause any issues with SharePoint, is there any limitation in SharePoint functionality when doing this? Would
email enable workflows still work with POP accounts. Also are there any issues with SSO and Federation with AD using SharePoint Online?
Thank you for the help.
Thanks in advance for your time. Steven

Hi,
The email address for users when used in a workflow is the email address set in SharePoint Admins User Profiles in Office 365. The field is called Work Email. This is automatically populated with the primary SMTP address of the user and mail is sent to it
if licensed for Exchange Online. Depending on the workflow, you should be able to send mail to external users, because the workflow when triggered will fall dependant on the permission of the user initiating the workflow.
No, there are no real issues with SSO (ADFS 2) or DirSync and SP Online... Just be sure to be mindful of deleting and recreating users, or stopping and starting sync because you could run into permissions issues within Sharepoint Online due to user guid
conflicts.
mark as answer if helpful.

Modify email invitation/alert content in sharepoint online

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