Modifying an Approved Purchase Order

Is it possible to make modifications to a purchase order once it is approved? If so, we would want the modified purchase order to go through the approval process again. Is all of this possible?

For some reason, when a PO is approved, we are unable to modify it. Any ideas what settings we should be looking at that will open the fields in the PO so that we can modify it and resubmit it for approval?
Thank you so much for your help.

Similar Messages

Approved Purchase orders with Approvrer Name Report

Hi,
Is there nay standar report in SAP whihc can give me list of approved purchase orders and people who approved those POs
Thanks
Manoj

Hi Manoj,
There is no standard report availalbe for the functionality
you require in standard.
The change history in the header in the PO and requisition shows
the release dates and the users
These changes are saved in table CDHDR.Field CDHDR-OBJECTID can be
used to search for the purchasing document number.
As a suggestion you could customise own report which would read the
change hisory (CDHDR and CDPOS) and finds out the date when the last
release code of the release strategy has been released.
Instead of an update of the field EKKO-FRGDT you could use
a new database table and insert the PO number, the date of the release
of the last release code (read in the change history) there.
This would be a 'stable' entry (not subject to changes) and could be
used for your report about the days between PO release.
Kind regards,
Lorraine
Edited by: Lorraine Donnelly on Jul 27, 2011 10:22 AM

Approve Purchase order - Define SAPUI5 Version

Hi all,
At one of our clients, we installed the approve purchase order application, but we're faced with a quirky problem.
On the detail page, at header level, you have a tabcontainer with multiple tabs (header info, notes, attachments).
I have a purchase order containing both notes and attachments, however, the tabs in question appear, but display "no data".
I checked the service, and all related data is available in there. In fact, the tabs (having icons) correctly display the number of notes and attachments in the icon Badge.
We have the same application running on multiple other systems, without any issues.
The only difference I could find, was the version of SAPUI5 libraries.
on the problematic system, there are 4 version (1.14, 1.16, 1.18 and 1.20)
on the working systems, we have version 1, 1.10, 1.12 and 1.14
Upon closer inspection, I noticed that the sap.me.tabContainer is actually deprecated as from version 1.16, and the implementation of the select-action is different from version 1.14.
a) Can this have to do with the issue I'm facing?
b) The mime handlers always take the latest version, is there a way to force a different version per app?
Tags edited by: Michael Appleby

Thanks for your input.
unfortunately, that approach does not work in this case.
The approval app is a standard app, so I can't change the script tags.
On top of that: the approval app has been written in such a spaghetti entwined manner, that both local resources, as global resources, use the same base path. So if I change the bootstrap path to 1.14/resources/core... in debug mode, the local resources also attempt to follow that path, which doesn't exist, so I get a 404 on those resources.
I thought of renaming the folders for the other versions to something like 'disabled-v1.20' just to try it out, but because it's a SAP standard folder, I can't rename it either...
If there are any other ideas I can try, I'm happy to hear them.

Transaction to check who is responsible to approve purchase order.

Hi,
Can somebody provide a transaction where we can check who is responsible to approve purchase orders and the list of purchase orders that still needs to be approved.
Regards,
Vijay Bhat

Hi
If you have difined separate roles for approving purchase order (say PO_rel_P01 - release role for POs in purchasing group P01) and assign to users' profile, then you can check in SUIM - users- with role based authorizations - who is responsible for releasing purchase orderds in P01 p,grp. Basis person can explain you better on using SUIM. You can check users based on roles, profiles, authorization objects, transaction authorization etc using this Tcode.
Thanks

S-note Failure for Fiori Approve Purchase Order application

Is it mandatory to implement s-note 2035014 to implement Fiori - Approve Purchase Order Application . This particular snote fails repeatedly in our system.
The system details are :
ERP 6 EHP 6 with basis 7.31
NWG- SP08 on embedded deployment
.Attached is the screenshot of it:
Regards
Virinchy
Tags edited by: Michael Appleby

Hi Virinchy,
It is program correction note for the issue described in the note 2035014.
Regards, Masa
SAP Customer Experience Group - CEG

Edit goods receipt copied from approved purchase order?

Hi everyone
Is it possible to edit quantity field or add a new row to a goods receipt copied from a purchase order that has been approved ?
if this behavior was changed from past releases or it always was like that?
i appreciate your help and thanx in advance
(any link to a official document, guide, how to doc that describes this point would be great)

hi gordon thanx for your response
just another thing before i mark my question as answered, is there a official guide or SAP document that describes every detail of approval procedures including this question?
once again i appreciate your kind help.
Aley Chena

Amend approved Purchase Order

How do I amend a purchase order that is already approved. Amend quantity, payment terms, etc.,

Hi Chaitanya,
I had a similar problem, there is no direct solution for this is in SAP B1 and documents created through approval process cannot be changed (atleast in the row level and other important fields that would make a difference)
However, there is a work around
Step 1. Using a stored procedure the originators of PO can be restricted from posting the document or making changes to it (add or update), however they will be able to save them as drafts.
Step 2. Using SAP inbuilt messaging service, the saved drafts can be sent to the respective authorizers who will check the document and add them, now the document is created.
Step 3. Now changes to this document can be made since it is not created through the approval procedure.
The limitations of the above method are
1. Only authorizers who are not restricted by stored procedure can make changes in the document.
2. Since the document is not created through the approval process, it can be changed by anyone who have authorization to update the document.
Please check if this solves your problem.
regards,
Murali

Approval purchase order with di api

Hi Experts,
There wanted to know which I object to use to authorize an purchase order for DI api,
Regards,
Carlos
SAP B1 2007 PL 47

This functionality is now available in 8.82
From the What's New 8.82 Document:
"The DI API now supports the entire approval procedure process.
After you add a document that meets the condition of an approval template, the approval process is triggered and the document is saved as draft. The approver then looks up and updates the approval requests via the ApprovalRequestsService object in the DI API. When the approval request is approved, you can use the SaveDraftToDocument method in the Documents, StockTransfer and Payments object to convert the draft to a document.
To activate the feature in the DI API, use the EnableApprovalProcedureInDI property in the AdminInfo object and make sure that the DocConfirmation property of the AdminInfo object is set to Yes."

Modify a SRM purchase order in SAp.

Hello, i have just created a purchase order in SRM portal.It has been replicated in SAP( transaction ME23N).
How can i modify the purchase order ? I'm getting an error message when clicking on the modify icon.
The message is: BBP Purchase order cannot be changed( Display only )
I need to modify the partners in the Partners tab.
thx.

These are the basic principles of SRM technical deployment.
Yrs is ECS PO and for it only replica is cpoied to ECC for the purpose of follow-on docs like GR, Invoice & payment.
But it is not editable in ECC.
You have to change the same in SRM only.
PO Change version would be created
may be submitted to WF if meets the starting conditions
and then after order the changes will be copied in ECC PO copy via BAPI
BR
Dinesh

SRM-EBP approved purchase orders.

Hi.
In SRM, when an user (no approver user) click in Confirm Goods, he can see in browser the purchase orders created by himself.
When approver user click in the same zone, i need that browser shows purchase orders created and in addition the purchase orders approved by himself.
Thanks in advance.
bye

Hi Manoj,
There is no standard report availalbe for the functionality
you require in standard.
The change history in the header in the PO and requisition shows
the release dates and the users
These changes are saved in table CDHDR.Field CDHDR-OBJECTID can be
used to search for the purchasing document number.
As a suggestion you could customise own report which would read the
change hisory (CDHDR and CDPOS) and finds out the date when the last
release code of the release strategy has been released.
Instead of an update of the field EKKO-FRGDT you could use
a new database table and insert the PO number, the date of the release
of the last release code (read in the change history) there.
This would be a 'stable' entry (not subject to changes) and could be
used for your report about the days between PO release.
Kind regards,
Lorraine
Edited by: Lorraine Donnelly on Jul 27, 2011 10:22 AM

Error when Approving Purchase order

Dear all,
we are using oracle applications version 12.0.4, I am facing an issue when a Purchase order is approved , the approver is getting a notification
" Unable to reserve funds" and purchase order is going to pre-approved status. I tried to check funds from purchase order form but Its showing me a message
"The header currently does not have distributions eligible for this action"
Edited by: user13295191 on 02-Nov-2011 05:12

A quick hack would be to try this functionality from the old form (instead of the OA page) just to know the error.
Thanks,
Vinod

Approve Purchase Order

Hi All,
We have a requirement to create Emergency Purchase Order, which do not require Approval Process.
Is there a way to update status of PO to approved using some standard API.
Regards
Prajesh

You can consider this.
Create a new approval hierarchy. In that hierarchy, everyone has $100m limit.
When buyer creates the emergency PO, he/she selects this special hierarchy and it will get approved quickly.
Hope this helps,
Sandeep Gandhi

Automate Approved Purchase Requsition to Approved Purchase Order

Hi all,
How can we automate the flow from the Approved Purchase Requisition to Approved PO.
What are the basic setups(ASL, SOURCING RULES) needed?
To brief it, by Requisition Import process we get approved PURCHASE REQUISITION.
In a similar fashion, can we automate(not with autocreate) creation of approved PO without choosing supplier, for each item/requisition ?
Thanks in advance
Regards
Kumar

HI ,
Find below the set up steps for Auto creation of PO.
1.Valid Contract agreement need to be available for the supplier site.
WF set up :
Create Documents workflow attribute :
“Is Automatic Creation Allowed?” set to “Yes”
Should Contract be used to autocreate Doc?” set to “Yes”
"Is automatic approval allowed" set to Yes
"Should Non catalog requests be autosourced from contract" set to YES
"Is contract required on requistion line" set to Yes
In req. approval WF :
'Send PO Autocreation to Background' set to NO for launcing the WF background process to be launched immediately.
In PO module :
PO: Automatic Document Sourcing -- set it to NO
create Sourcing rule and ASL ,Provide the Contract info in ASL and set the release method as "Release using Autocreate"
Note : In case of NCR from iproc which has the item category alone,ASL is not required for auto creation of PO.
Once all this setup is done ,import the req and it would be converted into a std. PO.Hope this suffices.
Subbu

How does a Purchase Order get into 'Approved, Reserved' status?

How does a Purchase Order get into 'Approved, Reserved' status?

Hi,
When an approved purchase order is unreserved and the GL date is modified and re-submitted for approval, the document (PO) gets reserved and approved status.
I believe you put this question in a wrong thread (Financial), next time onwards, please put your question in correct thread and I am sure you will get the solution faster :).
Regards,
S.P DASH

Purchase order approval notification as per project

I want to send notification to approve purchase orders. I can do this by configuring purchase order release strategy. But I want to identify the approver as per project.
Purchase order has project number in account assignment tab.
Can I relate this in workflow so that notification will be sent to project manager as per assignment in purchase order ?

Hello Sachin,
Standard SAP forms pick up the delivery address that was determined in the Purchase Order line. Normally this is either the Plant address or, if maintained, the storage location address. The storage location address can be maintained in customizing under "Enterprise structure - Definition - Materials Management - Maintain Storage Location".
The form checks the delivery addresses on the different PO lines. If these are all the same, it displays the address in the document header. If not, then it displays this per line item. If the printout does not show the PO line delivery address from the plant or storage location, the logic in the form is probably different from standard SAP logic. In this case, you should look for solving this in the Form, in combination with the standar SAP logic for determining the delivery address in the Purchase Order.
Regards,
Sjaak van den Berg

Modifying an Approved Purchase Order

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