Monitoring the workflow steps in SAP EP7

Hello,
I'm using Travel Management in SAP EP7. When users send a expenses request, workflow is triggered. I need to show users where workflow is in certain moments. I mean, in which step the workflow is. Please, how can I do it?
Thank you

Normally in webdynpro application or using floor manager framwork we use roadmap pattern to display status of workflow......travel managemnt based on webdynpro?
Koti Reddy

Similar Messages

Help required in the last step of SAP Query

Hi Experts,
I have walked through all the steps of SAP Query except for the last one.Please tell what to do in the attached screen shot of SAP Query.
Thanks and regards
Rajeev Chhabra

Hi Vinod
My problem is that
1.I am not getting the screen Basic List Line structure in the Tcode SQ01 can you tell me how to get that.
2. In the last step of the SQ01 transaction code Can you please tell what to do on the screen Query layout design(Please give adetailed response)
Thanks and regards
Rajeev Chhabra
Message was edited by: rajeev chhabra

Receiving the Workflow mail in SAP Inbox/Outlook

Hi SAP Experts,
I have situation, where I am receiving the PR-PO workflow mails for the approval. I am not authorized for it and also not assigned in any of the table maintained and used for picking the approver for PR-PO workflow approval.
Please advice me how to proceed in stopping it.
Regards

Authorization for approval is independent of workflow allocation, even it does not make much sense in this case.
The worklfow assignment can be made by user or by organisation data, like department or workgroup.
if that is done, then everybody in the group receives the workflow item in his inbox.
But only the one how has authority for approval can release the PR/PO.
So you need either be removed from this group, or a different assignment has to be made for the release group to workflow assignment .

I want to be a good SAP user but please help me how and can i do the right step about SAP

i want to be a good SAP user but please help me how and can i do the right step about SAP

Hi,
you can start learning SAP from an end-user/key-user perspective with the online learning portal of SAP Learning Hub, business user edition.
Further information can be found here:
SAP Learning Hub
Regards,
Arnold

Error in the workflow which executes background synchronous webservice task

Hi,
I am very new to SAP Workflows. I created a workflow with one activity step in it. The activity step actually executes a task TS77000300 (synchronous calculation - its an SAP task). When I test it. I get an error "Error when starting the service" with exception 8987, area SWF_HTTP and message 125 - Object WEBSERVICE method PROCESSBATCH cannot be executed.
I checked in WF_EXTSRV tcode, there is an entry for the background synchronous webservice task.
I checked in SWLWPTSSID table, there is an mapping between task-id and service id from WF_EXT SRV.
I am not sure where its going wrong. Any help resolving this issue is appreciated. Thanks a lot.
Regards,
Raja

Gurprit/All
Thanks Gurprit for the direction.
Even if I execute the the workflow( WS77000647 from SAP). The first step invokes Process Dialog which asks for three numbers and two operands. When I input all the input params and click calculate button, the second step which is actually the background synchronous task, results in the same error in the workflow log and in the Process Dialog page browser it says "Entries sent for calculation" with the same input screen.
Am I missing anything here to run background synchronous task? Any help regarding this is appreciated.
Thanks & Regards,
Raja

How to implement this scenerio in the workflow - More details given Inside?

We are implementing a simple PO release workflow in ECC 5.0. The workflow just has a decision step and a release step. We have implemented the workflow in our system and it seems to be working fine.
Problem Statement:
The client has many Purchase Order Administrators or Purchasing clerks who needs to approve the PO. But the client does not have many user logins or license to have more users in SAP. So they are checking if it is possible to have the workflow in SAP but to execute the workflow from outside SAP by using one user login.
To be more specific, Here is what they are asking.
1). They want that SAP must send a work item to their lotus notes inbox with a URL link in the email.
2). The user will open the email from Lotus notes and then click on the URL link which might be something similar to the decision work item. The user will select YES or NO which is similar to clicking approve or reject
3). Once the user has made a decision by clicking on the URL in the email they want that the PO should be released in SAP with a common user ID say WF-BATCH.
4). We cannot use Extended notification as we would like to have only one user WF-BATCH for approval but send emails to all the Purchasing clerks. I believe that the extended notifications can only send emails to the id configured in the user master. Since the client wants to have only one user in SAP but many PO approvers outside SAP.
My questions:
1). Can we configure extended notifications in workflow such that the system sends emails to different purchasing clerks in their lotus notes inbox? If yes then how can I configure that?
2). If it is not possible then how do we achieve the requirement from outside SAP but still have the workflow?
3). If we need to implement some external bespoke solutions then what all things would be involved? Any guidance on how this scenario can be achieved and what issues we may have?
4). How can we trigger a workitem from outside SAP but still make it work as if it would have been triggered from SAP. Can we call some RFC FM to trigger the workitem and force a single user id?
Any suggestions are welcome. Thanks in advance.
any idea guys?
Edited by: Workflow learner on Jul 28, 2008 11:22 AM

Well, apart from the obvious licensing issues which you should definitely discuss with your account manager, that's going to fail any audit. The 'signature' on the approval is the user's login, so if approvals are done by a common userid you will need to put a new authentication mechanism in place.
The two major issues are:
Forwarding - how do you control someone forwarding it to someone else to approve?
Traceability - how can you prove who really approved it?
This is not a small project. Much of this depends on your internal infrastructure, you will need to get Basis, Security, Networks, and Mail people involved, we cannot really help you much at this point.
Sorry it's not the answer you want to hear.
Good luck,
Mike

SOAP web-activity workflow step

Hello,
I want to start a function of an external application via ECC6 SOAP-message. The generated XML should look like this:
<?xml version="1.0" encoding="UTF-8"?>
<SOAP-ENV:Envelope
 xmlns:xsi="http://www.w3.org/1999/XMLSchema-instance"
 xmlns:SOAP-ENC="http://schemas.xmlsoap.org/soap/encoding/"
 xmlns:SOAP-ENV="http://schemas.xmlsoap.org/soap/envelope/"
 xmlns:xsd="http://www.w3.org/1999/XMLSchema"
 SOAP-ENV:encodingStyle="http://schemas.xmlsoap.org/soap/encoding/">
 <SOAP-ENV:Body>
 <namesp1:writeLog xmlns:namesp1="Project/SAP/Response"/>
 </SOAP-ENV:Body>
</SOAP-ENV:Envelope>
Therefore I put an web-activity step into my workflow. SAP generated the container
- SoapMethodName
- SoapMethodNsPrefix
- SoapMethodNsValue
- SoapMethodAttributes
- SoapHeader
- SoapParameterExtension
At the moment I marked them as import- and exportparameter and defined the following initial values:
- SoapMethodName => writeLog
- SoapMethodNsPrefix => namesp1
- SoapMethodNsValue => Project/SAP/Response
I ran the workflow-test and got this results:
- [Workflow|http://img291.imageshack.us/img291/738/soapworkflowyk5.jpg]
- [Test|http://img131.imageshack.us/img131/4003/soapworkflowtestft6.jpg]
- [Log|http://img383.imageshack.us/img383/5776/soapworkflowlogwi0.jpg]
Can someone take me by the hand for configurating the workflow-step correctly?
Regards
Daniel

Hello Daniel,
I am developing a web activity step, but it is not working, and i cannot find where the problem is.
Could you be kind enough to help me?
I have the following WS published in another system
- http://10.10.1.131:9080/TestSapProcess/TestSapServices/TestSapUsernamePort?wsdl
I want to know which data should go in these parameters:
First:
SoapMethodName => ?
SoapMethodNsPrefix => ?
SoapMethodNsValue => ?
I put in the address URL from expression -> http://10.10.1.131:9080/TestSapProcess/TestSapServices/TestSapUsernamePort
Hope you can help me,
Pablo

Workflow Steps send automatic emails, but this is not required..??

Hello,
   we have a strange problem we got recently with our workflows steps we are using.
   The Workflow Steps and Workitems works all just fine, the Issue is that some times the trigerred Workflow Steps automaticly send an an external email to the User outlook with the Wokitem Text & Description, i dont remember that i have activated any thing to send email in the Workflow steps we are using...Please help and advice why this emails is sent out and how we can deactivate it.
We are using the standard SAP Performance Management Workflows, Example WF-Step: TS12300110.
Thanks and Kind Regards,
Nazih

Again, i would like to clarify some thing here:
1. The Workflow Tasks we are using in out Process are working just fine.
TS12300110
TS12300111
TS12300115
TS12300112
TS12300096
2. In this SAP Workflow Tasks, there is no step which send an email to the WF-User.
3. To send an Email to user we can use the Reports RSWUWFML mor RSWUWFML2 as you mentioned, i know this well and yes they are planned in the System with a Variant, but which does not include our Workflow Tasks in it. and also the Report RSWUWFML is planned to run once a day in the evening, but we are getting the Emails directly after triggerring the WF-Tasks...strange?
4. I have checked the Tcode SWE2 and found one entry to the WF we are using:
BOR-Objekttyp     APPR_DOC     INFO_APPRAISER_CHANGE_APPROVE     WS12300115
If i deactivate here i will shut down the Workflow ..right?
Thanks & Regards,
Nazih

The workflow could not update the item, possibly because one or more columns for the item require a different type of information. Outcome: Unknown Error

Received this error (The workflow could not update the item, possibly because one or more columns for the item require a different type of information.) recently on a workflow that was
working fine and no changes were made to the workflow.
I have tried a few suggestions, i.e. adding a pause before any ‘Update’ action (which didn’t help because the workflow past this action without incident); checked the data type being written
to the fields (the correct data types are being written); and we even checked the list schema to ensure the list names and the internal names are aligned (they
are), but we still cannot figure out why the workflow is still throwing this error.
We located the area within the workflow step where it is failing and we inserted a logging action to determine if the workflow would execute the logging action but it did not, but wrote the same error message.
The workflow is a Reusable Approval workflow designed in SharePoint Designer 2010 and attached to a content type.
The form associated with the list was modified in InfoPath 2010.
Approvers would provide their approval in the InfoPath form which is then read by the workflow.
Side note - items created after the workflow throws this Unknown Error some seem to be working fine.
We have deleted the item in question and re-added it with no effect.
Based on what we were able to determine there don’t seem to be any consistency with how this issue is behaving.
Any suggestions on how to further investigate this issue in order to find the root cause would be greatly appreciated?
Cheers

Hi,
I understand that the reusable workflow doesn’t work properly now. Have you tried to remove the Update list item action to see whether the workflow can run without issue?
If the workflow runs perfectly when the Update list item action is removed, then you need to check whether there are errors in the update action. Check whether the values have been changed.
Thanks,
Entan Ming
Entan Ming
TechNet Community Support

Calling Adobe form in a Workflow Step for approval

Hello,
There are some ISR forms and workflows in MSS which use Workflow tasks configured as JavaWebDynpro to call Adobe form from the Workflow Step.
Is it possible to achieve the same using ABAP Web Dynpro and creating a new task and configuring to use it as an ABAP Web Dynpro (which can in turn call the Adobe form from the WD)?
Thanks.

Hi Anjali,
1)You can develop an RFC that collects required basic data from R/3 and display them in ABAP WD - Adobe Form. The End user can change/fill the remaining contents of the Adobe Form and submits it for approval. The RFC again handles the triggering part of the Workflow and passes the form data to the workflow containers.And for approvals, you can use the SWFVISU to call a ABAP WD application from Workflow. And in turn the control again goes back to RFC and so...
2)I dont have much idea in ECC 60 if there is a similar ABAP WD application like Standard Java WD IsrFormApprove.
3)No idea.
Regards,
Raja Sekhar

Workflow Step 'In Process'- Send mail with PDF attachment

Hi,
have to send mail with PDF attachment.
I have written a function module with following steps,
1. Convert SPOOL number to PDF using Function Module 'CONVERT_OTFSPOOLJOB_2_PDF'.
2. Send mail with PDF attachment using Function Module 'SO_DOCUMENT_SEND_API1'.
The Function Module is giving required output when tested and called in the report(Background Job).
When I call this Function Module from Method-> Workflow Task the Workflow steps status is 'In Process' and not ending.
Could you please help me on this??

Hi shafath,
When you try to send mail, You need to call the function FP_JOB_OPEN before calling the function module to generate the pdf. ( /1B****) . Is it missing in your code?

Workflow Step : Insert Outbox

Hi,
I want to know how we can make use of the Workflow Step : Insert Outbox.
Would be nice if i can get some example for the same. Thanks.

Hi,
I think this step can't be used. If you try to use it you will get the below error message from the system.
No maintenance interface exists for your chosen step type. This means that not all step types can be configured in the workflow configuration for example.
System Response
This is confirmed by the system with this message.
Regards,
Surjith

How to monitor the database growth?

Dear All,
How to monitor the database growth in SAP.
Is there any t.code available to check the same.
advance thanks,
Sundar C
Note: suitable answers will get maximum reward points.

Hai,
You can check the database growth using tcode -db02.
and also use tcode-db02old(if the SAP is Netweaver2004s version) and click on space statistics for monitoring the datbase growth,
Thanks and Regards,

Custom pages at each workflow step in UCM

How can I link custom pages (say JSP pages) with a workflow step in UCM? Suppose I've a workflow with a reviewer and approver and I want to get some field values at each step, how can I do so? Currently, the only option I get is Approve/Reject links at each step.

so suppose you create an HCST page (see Bex's book if any of you reading aren't sure what those are) and check it into the content server.
You will need to reference it from the workflow in queue page or the emails that get sent out to the step reviewers (or both).
I suspect that in addition to calling the page (via URL) you would also pass some information on the URL like the content ID of the item being reviewed in workflow, the workflow step, etc. That information will be available already on the page you are navigating from.
Then your hcst looks and functions like any other template page. It has the information from the URL params that it can use as inputs for additional queries or services that you're executing. There are some examples of basic HCSTs in the book and in the Dynamic Server Pages guide here:
http://download-west.oracle.com/docs/cd/E10316_01/cs/cs_doc_10/documentation/developer/dynamic_server_pages_10en.pdf

Workflow steps

Hi ,
Can someone pls tell the steps ( preferably detailed) to create a workflow in MDM .Here is the simple scenario :
1. User A adds a record say Product name .
2. User B approves the records and then only this record should be available in the repository .
How do I achieve the above and what settings i need to perform .
I have MS Visio installed

Hi Amit Jha,
Kindly follow the steps the achive your scenario.
1. Select workflow table in the Data Manager and create a new workflow.
2. Give workflow name (Ex: Create record approval) and other details set the Trigger action to "manual".
3. Click on the browse button in the property named Workflow. It will open the MS Visio prespective.
4. Create a work flow as defined below
Start -> Process -> Approve->stop
5. Change the property of the steps Approve and Stop as follows to make the workflow meaningful.
Approve
Name - "Send for Approval"
Assignee user - say "MDUser" (User who send the added record for approval) remove other users to avoid confusion.
Stop
Name - "Add record in the MDM"
Assignee user - say "MD_Manager" (User who approves) remove other users.
6. Save the workflow.
7. Execute the add record and approve scenario as follows
a. Login as "MDUser" in the datamanager. Add a record, right click on the record, select workflows -> Add to job-> Create record approval (Workflow name) from the context menu.
b. select Workflow tab in the properties. Select the workflow (Status is Unlaunched) and launch the workflow using the launch option from the context menu.
c. The status will now change to received. Using context menu select "Next Step" -> "Send for approval".
d. Now Login as "MD_manager". Go to workflow tad in the properties. You can find a workflow job with status "received". Click on the workflow job, you can see the record(s) assigned to the workflow in the record pane.
e. Select "Next step" -> "Add record to MDM" from the context menu of the workflo job.
You can add one or more records to a workflow job. Also try adding some validation in the workflow steps. Refer Data manager refernce guide for more details.
Now I am done with the process of creating and executing the workflow for your scenario. Hope this helps.
Regards,
Arun prabhu S

Monitoring the workflow steps in SAP EP7

Similar Messages

Maybe you are looking for