MR11- GR/IR clearing account initial screen

On MR11 initial screen is there a way to add account assignment catagory e.g. K or A etc so we can get further details into expense items?
Also, Is there a way to get goods receipt date on the executed report?
Thanks
Raj

Hi Rajendra,
you cannot set it on the initial (selection) screen. But on the resulting listt, if you go into the 'change layout' screen (Ctrl + F8) you can add the account assignament group to the list of orders. Then you can also sort or filer on the field contents.
The goods receipt date is not contained. The general case is thet there might be multiple goods receipts for an item, so that it would be difficult to populate such a field in a sensible way.
But on the selection screen you have
<i>Last movement before key date
This field defines a selection criterium.
Only transactions are selected for which the date of the last goods movement is earlier than the date specified.</i>
maybe that helps...
best regards,
Udo

Similar Messages

MR11 GR/IR Clearing Account Maintenance

Dear All,
Can anyone help me in understanding GR/IR clearing account maintanence,i do understand in case to nullify any negative balances we go for it, but want to know in details and when we do it for company code what is the impact it does have on accounts.
Thanks and Regards,
Sathya kumar.

Hi Satya,
Please go through the below paragraph , which is Self explanatory for accounting posting while maintaining ( clearing ) the GR /IR balances.
If there is a quantity variance between the goods receipt and the invoice for a purchase order, this results in a balance on the GR/IR clearing account. The system expects an additional goods receipt or an additional invoice to clear this balance. If this is not done, you must clear the GR/IR clearing account manually.
For a material subject to moving average price control, the offsetting entry for clearing the GR/IR clearing account is posted to the stock account (provided that there is sufficient stock coverage for the quantity difference):
If there is a delivery surplus on the GR/IR clearing account, the material was debited with too high a value when the goods receipt was posted. When the GR/IR clearing account is cleared, the material is credited accordingly.
If there is an invoice surplus on the GR/IR clearing account, the material was debited with too low a value when the goods receipt was posted. When the GR/IR clearing account is cleared, the material is debited accordingly
If there is insufficient stock coverage for this quantity, only the portion corresponding to the available stock is posted to the stock account. The rest is posted to a price difference account.
For a material subject to standard price control, the offsetting entry to clear the GR/IR clearing account is made to a price difference account. Thus, there are no value changes in the material master record.
Thanks & Regards
Sridhar

MR11 - GR/IR Clearing account

Hi
There is a Service Purchase order with 2 services in it, amounting to USD 848.00 with a document creation date in 2003.
(Note: In the invoice item tab of PO, the Invoice receipt and GR-based IV are both flagged.)
The user did a service entry sheet (in the same year 2003) for above Service PO adding one more service line (loading cost) to it in the service entry sheet amounting to USD 40.00, which now has become a unplanned cost. So in the Service entry sheet, there are 3 services out of which 2 are from the Service PO and 1 newly added as unplanned cost.(Total amount is now USD 888.00)
On saving the service entry sheet which has automatically generated a Goods Receipt for this same amount of USD 888.00
The invoice for an amount of 848.00 referencing the Purchase order has been posted with final invoice indicator in the line item as flagged.
The accounting document shows posting as follows:
Vendor account USD 848.00
GR/IR account USD 888.00
Freight cost USD 40.00
But the user once again posted another invoice of USD 40.00 referencing the same Service Purchase order and also flagged final invoice indicator in the invoice line item.
So, the purchase order history in PO shows both the invoices as:
2nd Invoice - USD 40.00
1st Invoice - USD 848.00
Now, when looking into the GR/IR balances in transaction MB5S, system displays received quantity as 1 and invoiced quantity as 2. So we can infer that an extra invoice has been done.
While trying to clear the amount in transaction MR11, error message "No data selected. Check selection parameters.", is displayed.
When i tried to cancel the extra invoice of USD 40.00 in transaction MR8M, error message " Accounting document linked to this invoice already contains cleared items - reversal not possible."
Please provide a possible solution to clear this GR/IR Balance.
Regards
Maruthi Ram
Edited by: MARUTHI RAM on Jul 17, 2009 6:47 AM

I think the issue here in the first invoice you had included $ 40 as Unplanned delivery cost, while by definition unplanned delivery cost is something that is entered in the invoice directly without being part of the PO. That is why the system allowed you to post the invoice for $848. Given this is followed, the second line added in the PO is not required at all. Since it has been added, SAP allowed you to post another invoice. This is the reason for this difference not appearing in MR11. What you can do now is post a Journal entry directly into GR-IR account to nullify this. This might require chaning the GR-IR account set-up as normally only automatic postings are allowed in this account.

MR11 GR/IR clearing account error

Hi All,
I have an issue on Txn MR11 that my client is facing.
There are certain PO's for which when the GR/IR acount clearance is done through Txn MR11 it gives an error as "Update error : one or more purchase orders were not updated".
I have never worked on GR/IR acoount clearance. This is basically used to settle the GR/IR account when there are variances in the GR and IR quantities if am not wrong.When I observed these PO's I found that the GR quantity and the IR quantities for these PO's were same. But the still the client is doing MR11 adn getting the above error.Is there still a need to run Txn MR11 even when the GR & IR quantities are same?
Please let me know if my understanding of MR11 is wrong or we are missing something which is causing that error?
Regards,
V S

issue resolved

Error during MR11 - Maintain GRIR Clearing Account

Dear Forum,
The users are trying to do the clearing of the unmacthed items of GRIR thru MR11. However, the system gives the error message -
Msg Type 'E' Msg No. 013 - Error during reading of the material XXXXX or material locked.
Could you please help as to what could be wrong and what needs to be done to resolve the error.
Thanks for the help.
Regards

Hi,
Close the other views pertaining to material transactions (Inventory) or master data if open prior to use MR11.
Regards
VG

Use of Maintain GRIR Clearing Account

One of the user told me that we have to use MR11 (Maintain GRIE Clearing Account) at the period end. Let me know the use of the same and what results it will give

MR11 is used to clear GR/IR clearing account for quantity and price differences between goods receipts and invoice receipts. Refer the link below for details. If you select delivery surplus then MR11 and check Prepare list in MR11 then it shows the documents related to Purchase orders where goods receipt has surplus in price or quantity compared to invoice receipt. If you click automatic clearance then system posts the document in system.
Refer the link below for details
http://help.sap.com/saphelp_erp60_sp/helpdata/EN/83/dc5965f7bac64d9b3578ad3909c305/frameset.htm
Thanks and regards
Kedar

MR11 Maintain GR/IR Clearing Account

Im trying to post a PO order through transaction MR11 and the systme show me the following message:
Field Cost ctr is a required field for G/L account XXXX 4161302.
The value for field "Cost ctr" in the interface to Financial Accounting is an initial value but you are required to make an entry in the field selection for G/L account "4161302" in company code "INCA" linked to the field selection for posting key "91".
I added a Cost center In the account master data for the account 4161302 but the ssytem still showing the message.
I would like to know what I have to do becuase I dont understand the error.
Thanks in advance for the help
Regards
Enzo

hi,
Kindly note that check during GR IR clearing account whether posted automatically then if is tciked then it is not possible to posted the document automatically . further the document posted by F-03 and document posted by MR11 will be having Different dcoument type

GR/IR clearing account in open items in MR11

Dear Experts ,
In MR11 , the GR/IR clearing account is showing as an open item despite the the fact that credit entries in GR are knocked off in invoice .
If I check the GL balance it is showing debit & credit entried properly . But still in MR11 it appears as an open line item .
Please tell me what could be the reason for this ? How to rectify it ?
Regards
Anis

Dear qsm sap ,
Can u please clarify more ?
Do u mean the radio button for automatic clearing in MR11 ?
Will it clear all GR IR clearing or will just clear the ones for which there has been an invoice ?
Regards
Anis

Purpose & usage of t.code MR11(Maintain GR/IR Clearing account)

Hi All,
Could you pls let me know the Purpose of the T.Cde MR11(Maintain GR/IR Clearing account) and how do we use it.
Is that only to verify and post the valiances between GR & IR.
Rquest for quick help as we have user training tomorrow.
thank you
Chandu

MR11 is used to clear quantity difference between GR and IR.
Some time we may have delivery surplus or Invoice surplus this lead to credit or debit balance in GR/IR account for specific PO.
For e.g. you have PO for 10 quantities at price RS 100 per Unit.
You received GR for 8 Quantity and invoice for 10 quantities.
GR/IR account has Debit balance for Rs 200 because of above business scenario. Suppose after few days or months you realize that vendor is not going to send remaining 2 quantities for which you have already invoiced and paid.
Now you clear GR/IR account through MR11 by updating the stock value if there is enough stock coverage to the value of 200, if there is no enough stock coverage then difference is posted to price difference gain or loss account.

What is the significance of T code MR11 - maintain GR/IR Clearing Account .

Dear Experts ,
Can anyone tell me the significance of the t code MR11 - Maintain GR/IR Clearing Account ?
What sort of data is displayed in it & what happens when we post the items ?
Regards
Anis

Hi,
If the goods have been received, the vendor hasnu2019t invoiced for the goods and wonu2019t be invoicing (for example, the vendor has gone out of business - Use MR11
An invoice with reference to a purchase order was paid through accounts payable FI instead of procurement. Use MR11
The goods were received and sent back to the vendor for poor quality. The vendor was accidentally paid and we will not be reimbursed due to bankruptcy of the vendor - Use MR11
Quantity ordered = 100 ea. at a unit price of $1.00, receive quantity of 97 ea. at a unit price of $1.00. If the remaining balance of 3 ea. will not be shipped, purchaser needs to reduce the open quantity on the purchase order to reflect the actual amount received. DO NOT Use MR11
During the normal business flow of the documents, 99% of your Purchase Orders will show up on the GR/IR at some time and should NOT be cleared. Nothing should be done to them through MR11. When the normal business process is completed, the doument will no longer have a discrepancy between the GR and IR, and will not be on the list when you run MR11
Regards
KK
Edited by: Kishore Kumar Galla on Mar 9, 2010 12:19 PM

Initial screen in cin argnt

Initial screen in cin
Like easy access
to maintain bond value.
Murli.

hi
IMG > Logistics - General > Tax On Goods Movement > India > Basic Settings >
Maintain Excise Registrations
Use
In this IMG activity, you maintain the data relating to your excise registrations.
Activities
Enter each of your excise registrations, specifying a four-character code for each
Excise Registration IDs
In this activity, you maintain excise registration IDs. You create one ID for each of your business's excise registrations.
Activities
For each excise registration in your business create a registration ID, and state:
     Which taxes the registration covers (additional excise duty, special excise duty, and cess)
Fields for any taxes that are not covered will be hidden in transactions involving excise duty.
     The maximum number of items to be printed on each excise invoice
     Whether you are allowed partial CENVAT credits
Maintain Registration ID NUMBER, Excise code number, excise registration number
Excise Registration Number
A number assigned to each premises or location that has registered as a manufacturer with the excise authorities.
Every entity with an excise registration number is required to keep its own excise books.
ECC Number
Specifies the organization's ECC number.
Excise Registration Number
A number assigned to each premises or location that has registered as a manufacturer with the excise authorities.
Every entity with an excise registration number is required to keep its own excise books.
Excise range: Specifies the excise range in whose area the excise registration is located.
Excise Division
Specifies the excise division in whose area the excise registration is located.
Excise Collectorate
The code of the excise collectorate in whose area the excise registration is located.
Indicator for confirming AED usage
Additional Excise duty Percentage. These are leviable under the additional duties of excise act. These duties are in addition to basic excise duty and special excise duty.
Example
Additional Excise duty is leviable in case of textile products, tobacco and sugar.
Similarly for SED CESS
Number of Items in Excise Invoice
Shows the maximum number of line items that the authorities allow per excise invoice.
Dependencies
This information is used when you create an excise invoice in Sales and Distribution (SD) for factory sales and for other movements.
This information is used to split the transfer postings' items into multiple subcontracting challans.
Excise register set description
Description of the excise registers set.
Partial CENVAT Credit
Indicates that the excise registration ID is allowed to credit only a portion of its input excise duty to its CENVAT account.
Dependencies
When you post a goods receipt, the system splits the input excise duty on the material into its deductible and nondeductible amounts. It posts the deductible duty to the appropriate CENVAT account, and adds the nondeductible duty to the material value.
This information is also shown when you post the vendor's excise invoice.
Maintain Company Code Settings
Use
In this IMG activity, you maintain the data relating to your company codes.
Document Type for CENVAT Postings
It controls, which document type the system uses when making CENVAT postings in Financial Accounting (FI). Here ED is document type for cenvat posting.
Indicator for providing debit account overwriting
Debit Account Overwrite Indicator. X - Indicates debit accounts can be overwritten. Use In excise journal voucher transaction. It provides the flexibility to the user to enter the debit account of his choice depending on the nature of transaction.
Automatic balance Indicator
Excise year start month
The calendar month marking the beginning of the excise year
Use
This start month represents the month for the start of the excise invoice number range. The month 04 is entered here indicating April of the calendar year as the start month for excise invoices. Any change by the Excise authorities regarding start month should be taken care of by an entry in this field and initialization.
Excise invoice selection procedure
Excise invoice selection type. To indicate the method opted by the company for selecting the excise invoice. It can be either earliest or latest invoices that were received.
Number of excise invoices to be selected
Indicates the number of excise invoices that needs to be selected in the excise invoice selection.
Days to be considered for excise invoice selection
Number of days from document date for excise invoice selection.
Example
If the value of this field is 20 and today is 28-03-97. The excise
invoice selection will show the related invoices only for the
period 08-03-97 to 28-03-97.
Document type for TDS FI posting
Financial accounting document type for TDS posting.
Document type for FI posting on Utilisation
Financial accounting document type for TDS posting.
Indicator for item level excise duty round off
This indicator is to be used for deciding whether Item level excise duty amount rounding off is required during procurement cycle. If marked 'X' then the excise duty amount will be rounded off to the nearest rupee at the Purchase order level. This will not round off the CENVAT credit to be taken. If the duty amount is less than one rupee then no rounding is done
Rounding off of Excise duty for outgoing excise invoice
You can round off the Excise amount to be paid during an outgoing Excise invoice by marking this indicator as 'X'. The rounding is done at the item level for each item where the amount is greater than 1 Rupee.
Immediate Credit on Capital Goods
Instructs the system, when you verify a goods receipt for capital goods, to immediately post half of the input excise duty to the appropriate CENVAT accounts.
The rest is posted the CENVAT on hold account, for use in the following year.
CVD Clearing Account
Specifies which G/L account the system credits when you take a CENVAT credit on countervailing duty in the Incoming Excise Invoices transaction.
Exchange rate type
Key representing a type of exchange rate in the system.
Use
You enter the exchange rate type to store different exchange rates.
Example
You can use the exchange rate type to define a buying rate, selling rate, or average rate for translating foreign currency amounts. You can use the average rate for the currency translation, and the bank buying and selling rates for valuation of foreign currency amounts.
Exchange rate type to be used for Export excise duty converts
When you are creating an Excise invoice for export sales then the exchange rate for duty calculation will be picked up using this Exchange rate type.
Maintain Plant Settings
Use
In this IMG activity, you maintain excise information relating to your plants.
Plant Settings
In this activity, you maintain excise information relating to your plants.
Activities
For each plant:
     Specify whether it is a manufacturing site or a depot.
     Assign it an excise registration ID.
You can assign the same ID to more than one plant, if required.
Depot
Indicates that the plant in question is a depot.
Dependencies
Depots are required to prepare register RG 23D, and follow different procedures for goods receipt and invoice generation.
Number of goods receipt per excise invoice.
Multiple GR for one excise invoice, Single credit
Multiple GR for one excise invoice, Multiple credit
Maintain Excise Groups
Use
In this IMG activity, you define your excise groups. For each excise group, you can also control how various excise invoice transactions will work.
Excise Groups
In this activity, you define excise groups. An excise group allows you to maintain a separate set of excise registers and excise accounts. The RG 23A, RG 23C and PLA serial numbers are created for an excise group.
Recommendation
Under normal circumstances, excise authorities require every business to maintain only one set of excise registers and one set of accounts. But through exemption from the authorities, multiple books can be maintained.
If your company has only one set of excise registers, then you need to maintain only one excise group.
Activities
1. Create one excise group for each set of registers that you need to keep.
1.     Assign the excise groups to plants.
2.     Maintain whether this Excise group is for a depot or not.
3.     If you receive only one consignment for an Excise challan then you can leave GR's per EI as blank. If you receive multiple GR's for a given Excise challan and would like to avail multiple credit mark the GRs per EI as 'Multiple GR's for one excise invoice, multiple credit'. Alternatively if you want to availa the credit only after all the goods receipts have been made mark it as ' Multiple GR for one excise invoice, single credit'.
4.     If you want to automatically create Excise invoice during Sales cycle at the time of billing the tick the indicator 'Create EI'
5.     During depot sales if you do not want to do RG23D selection and posting separately and would like to complete RG23D selection in one step mark the indicator 'RG23D Auto post'. This will post the selected records into RG23D automatically. You cannot cancel the selection later.
6.     If the indicator 'Default GR qty' is marked system will default the Excise challan quantity on to the Goods receipt if the Excise invoice number is given in the pop-up.
7.     If the indicator 'Folio no create' is marked system will generate Folio numbers for RG23D during receipt of excise invoice into depot.
8.     'Automatic posting' when ticked will post the Excise invoice other movements automatically along with creation in single step.
9.      'Create Part1 for Block Stock' when marked will create a Part1 during the receipt of material into Blocked stock .
10.      'Create Part1 for STO' when marked will create a Part1 during the receipt of material through inter plant transfers.
11.      'Create Part1 for consumption stock' when marked will create a Part1 during the receipt of material into consumption stock.
Excise Group
Governs which set of excise registers a business transaction will be included in.
Following is the relation between excise group, plant and registration.
Registration ID
|
Plant Plant
|
Excise Group Excise Group
Dependencies
In define excise groups in Customizing.
Then, in transactions involving excise duty, for example, when you post a vendor's excise invoice, you specify which excise group you are using. This information tells the system which G/L accounts to post the excise to.
At the end of the period, when you come to prepare your excise registers, you create different sets for each excise group.
Indicates that the plant in question is a depot.
Dependencies
Depots are required to prepare register RG 23D, and follow different procedures for goods receipt and invoice generation.
GR Per Excise Invoice
Multiple GR for one excise invoice , Multiple credit
Multiple GR for one excise invoice , Single Credit
Create Excise Invoice Automatically
Instructs the system to automatically create a Sales and Distribution (SD) excise invoice immediately you create a commercial invoice or a pro forma invoice.
The excise invoice is created in the background.
Dependencies
If you want to make use of this function, you must also define the default plant, excise group, and series groups in Customizing for Sales and Distribution (SD), by choosing Excise Group - Series Group Determination.
RG23D Sales Creation and posting option
RG23D Automatic Option if selected will create Depot excise invoice by posting the selection of excise invoices in single step.
If this is not selected then you need to separately do RG23D selection followed by PGI and then RG23D verification and posting.
If you need automatic posting of RG23D selection then the Post Goods Issue should have been completed before running RG23D selection.
Default excise qty in GR
If this indicator is ticked then while doing Goods Receipt using 'MB01' system will default the excise invoice quantity on to the Goods receipt document.
Folio number for depo
Posting
If this indicator is marked then while creating Excise invoice for other movements system automatically does the Verify and Post. You need not separately Post the excise invoice
Also we can set indicator for creation of part 1 for:
Blocked stock
Stock transport order
Consignment stock
Maintain Series Groups
Use
In this IMG activity, you define the different excise series groups within your company. Series groups allow you to maintain multiple number ranges for the outgoing excise documents.
Based on excise regulations and exemptions from the authorities you can maintain multiple number series for outgoing documents. But each of these series has to be declared to the excise authorities.
Activities
     Define excise series groups based on type of outgoing document
     Assign series group to excise registration ID
     If no financial postings are required for an Excise invoice in this seris group then you tick the 'No utilization' indicator.
     If the CENVAT has to be paid immediately and you need not wait for the Fort nightly payment then mark the 'Immediate Utilization' indicator.
Example
You could define two series groups, group 001 for excise invoices, and group 002 for 57 F4 documents.
No account postings for CENVAT in sales cycle
No utilization Flag
If you do not need any CENVAT utilization for an excise invoice but would like to just generate an excise invoice then you need to mark this indicator.
IF the flag is checked then system will create an Excise invoice in the given Series group but there will not be any account postings or Part2 postings.
Immediate Utilization of CENVAT
Specifies that when you create an excise invoice, the system immediately pays the amount from CENVAT and creates the Part II entry. Such invoices will not be listed for fortnightly utilization.
If you have both fortnightly and immediate utilization for the same excise group, the account determination within CIN IMG should point to the ED interim account.
Account determination for immediate payment will be done exactly the same as being done for fortnightly utilization program.
Maintain Excise Duty Indicators
Use
In this IMG activity, you maintain the excise duty indicators.
IMG > Logistics - General > Tax On Goods Movement > India > Basic Settings > Determination of Excise Duty >
Select Tax Calculation Procedure
Use
In this IMG activity, you specify which tax procedure you want to use for determining excise duties and sales taxes on input materials in India.
     If you use condition-based excise determination, use a copy of the tax procedure TAXINN.
     If you use formula-based excise determination, use a copy of the tax procedure TAXINJ.
This tax procedure also supports condition-based excise determination, so that you can work with both concurrently.
We strongly recommend that new customers use condition-based excise determination. Note that once you have started using a tax procedure, you cannot switch to another one, otherwise you will not be able to display old documents.
Maintain Excise Defaults
Use
In this IMG activity, you define which tax procedure and pricing condition types are used in calculating excise taxes using formula-based excise determination.
Activities
If you use condition-based excise determination, fill out the CVD cond. field and leave all the others blank.
If you use formula-based excise determination, fill out all of the fields as follows:
     Enter the tax procedure and the pricing conditions that are relevant for excise tax processing.
     Specify the purchasing and sales conditions types used for basic excise duty, additional excise duty, special excise duty, and cess.
     Specify the conditions in the sales order that are used for excise rates.
     Specify the countervailing duty condition type used for import purchase orders.
See also
SAP Library -> Logistics -> Country Versions -> Asia-Pacific -> India -> Materials Management (MM) -> Condition-Based Excise Determination and -> Formula-Based Excise Determination.
IMG > Logistics - General > Tax On Goods Movement > India > Basic Settings > Determination of Excise Duty >
Condition-Based Excise Determination
Use
When you enter a purchasing document, for example, a purchase order, the R/3 System automatically calculates the applicable excise duties using the condition technique.
Features
The standard system comes with two tax calculation procedures. TAXINN is only supports condition-based excise determination, whereas TAXINJ supports condition-based excise determination and formula-based excise determination. Both tax procedures contain condition types that cover all of the excise duties and sales taxes applicable.
Since the exact rates of excise duty can vary on a large number of factors, such as which vendor you purchase a material from, or which chapter ID the vendor stocks the material under, you create condition records for every sort of excise duty.
When you come to enter a purchasing document, the system applies the excise duty at the rates you have entered in the condition records.
Activities
Customizing
Make the settings in Customizing for Logistics General, by choosing Taxes on Goods Movements  India  Basic Settings  Excise Duties Using Condition Technique and  Account Determination.
These activities include one activity where you define a tax code for condition-based excise determination.
Master Data
Create condition records for all excise duties that apply, and enter the tax code for condition-based excise determination in each.
Day-to-Day Activities
When you enter a purchase order or other purchasing document, enter the tax code for condition-based excise determination in each line item. The system then calculates the excise duties using the condition records you have created.
When the ordered materials arrive, you post the goods receipt and the excise invoice. The system posts the excise duty to the appropriate accounts for deductible input taxes when you enter the excise invoice.
Creating Condition Records for Excise Duty
1.     In the command field, enter FV11 and choose .
2.     Enter the condition type that you want to create a condition record for and choose .
The Key Combination dialog box appears.
3.     Select the combination of objects that you want to create the condition record for.
On the dialog box, Control Code means "chapter ID."
So, for example, to create a condition record for a tax that applies to a combination of country, plant, and chapter ID, select Country/Plant/Control Code.
4.     Choose .
5.     Enter data as required.
In the Tax Code field, enter the dummy tax code that you have defined.
6.     Save the condition record.
Formula-Based Excise Determination
Use
When you execute a business transaction involving materials that are subject to excise duty, the system automatically calculates the duty for you.
Prerequisites
In order for the system to be able to determine which rate of excise duty to apply, you must have maintained all the data on the Excise Rate Maintenance screen, which you can access from the SAP Easy Access screen by choosing Indirect Taxes  Master Data  Excise Rate Maintenance.
You maintain the following types of data:
     Plant master data
You assign each of your plants an excise duty indicator. You can use the same indicator for all the plants with the same excise status from a legal point of view, such as all those that are in an exempt zone.
See also the information about manufacturers that are only entitled to deduct a certain portion of the duty (see Partial CENVAT Credit).
     Vendor master data
For each of your vendors with the same excise status from a legal perspective, you define an excise duty indicator. You must also specify the vendor type for example, whether the vendor is a manufacturer, a depot, or a first-stage dealer. You must also stipulate if the vendor qualifies as a small-scale industry.
For each permutation of plant indicator and vendor indicator, you then create a final excise duty indicator.
     Customer master data
Similarly, you assign the same excise duty indicator to each of your customers that share the same legal excise status.
Again, for each permutation of plant indicator and customer indicator, you then create a final excise duty indicator.
     Material master data
Each material is assigned a chapter ID.
     Excise tax rate
For every chapter ID and final excise duty indicator, you maintain the rate of excise duty.
If your business only qualifies for partial CENVAT credit, you must customize your system accordingly.
Activities
Let us consider an example to illustrate how the system determines which rate of excise duty to apply to a material. Assume you are posting a sale of ball bearings to a customer. The system automatically determines the rate of excise duty as follows:
1.     Looks up the customer master data to see what status you have assigned the customer.
Let's assume you've assigned the customer status 3.
2.     Looks up the plant master data to see what status you have assigned the plant.
Similarly, your plant has status 2.
3.     The system looks up the table under Excise Indicator for Plant and Customer to see what the final excise duty indictor is for customer status 3 and plant status 2: It is 7.
4.     The system determines the chapter ID of the ball bearing for the plant.
Lets assume the chapter ID at plant for the ball bearings is 1000.01.
5.     Finally, the system looks up the table under Excise Tax Rate to see what rate of duty applies to chapter ID 1000.01 under status 7.
Define Tax Code for Purchasing Documents
Use : In this IMG activity, you define a tax code for the purposes of calculating excise duty when you enter purchasing documents.
Only carry out this activity if you use condition-based excise determination.
Activities: Create a new tax code, and set the tax code type to V (input tax). Do not make any other settings for it.
Assign Tax Code to Company Codes
Use
In this IMG activity, assign the tax code for purchasing documents to the company codes where it will be used.
Only carry out this activity if you use condition-based excise determination.
Classify Condition Types
Use
In this IMG activity, you specify which condition types you use for which sort of tax. Note that this only applies to condition types that you use with the new excise determination method.
The system uses this information when you create a document from another one. For example, when you enter an incoming excise invoice from a purchase order, or when you create an outgoing excise invoice from a sales order, the system determines the various excise duties in the excise invoice using the information that you have entered here.
In addition, when you create a purchasing document, the system only uses the condition types that you enter here.
     For taxes on purchases, use the condition types contained in the tax procedure.
     For taxes on sales, use the condition types contained in the pricing procedures.
Standard settings
The standard system comes with sample settings for the tax calculation procedures and pricing procedures.
Use these settings as a basis for your own.
IMG > Logistics - General > Tax On Goods Movement > India > Account Determination
Define G/L Accounts for Taxes
Use
In this IMG activity, you specify which G/L accounts you will use to record which taxes.
Requirements
You have set up G/L accounts for each of the processing keys listed below.
Activities
Assign an account to each of the following posting keys. The accounts for VS1, VS2, and VS3 are used as clearing accounts during excise invoice verification.
     VS1 (basic excise duty)
     VS2 (additional excise duty)
     VS3 (special excise duty)
     VS5 (sales tax setoff)
     MWS (central sales tax)
     MW3 (local sales tax)
     ESA (service tax)
     ESE (service tax expense)
Specify Excise Accounts per Excise Transaction
Use
In this IMG activity, you specify which excise accounts (for excise duty and CENVAT) are to be posted to for the various transaction types. Enter all the accounts that are affected by each transaction type.
If you use subtransaction types, enter the accounts for each subtransaction type as well.
Activities
Transaction type UTLZ is used for determining accounts only while posting excise JVs and also if the payment of excise duty has to be done fortnightly.
The fortnightly CENVAT payment utility picks up the credit side accounts from the transaction types of GRPO, EWPO, and TR6C for determining the CENVAT and PLA accounts. There is no separate transaction type for fortnightly payment.
Example
Excise TT     DC ind     Account name
GRPO     CR     CENVAT clearing account
GRPO     CR     RG 23 BED account
GRPO     DR     CENVAT on hold account
Specify G/L Accounts per Excise Transaction
Use
In this IMG activity, you assign the excise and CENVAT accounts to G/L accounts.
When you come to execute the various transactions, the system determines which G/L accounts to post to by looking at the:
     Excise group
     Company code
     Chart of accounts
Furthermore, if you want separate account determination settings within an excise group, you can also use sub transaction types.
Requirements
You have already:
     Defined the G/L accounts
     Defined the excise groups
     Maintained the transaction accounts
Activities
For each excise group, assign the excise and CENVAT accounts to G/L accounts. For most businesses, one set of accounts will suffice for alltransactions.
Note
You need not remit the CENVAT to the excise department immediately, so maintain the credit account for transaction type DLFC as an excise duty interim account. This will be set off when you remit the duty.
Config setting needed to be done in order to get the Excise Details Screen in Material Master.
Even though this functionality is available in enterprise version, a small config step has to be made in Screen Sequences for Material Master.
Following document helps you to do this configuration.
1.     Go to IMG  Logistics General  Material Master  Configuring the Material master  Define Structure of Data Screen for each Screen Sequence.
2.     Select your screen sequence. Usually it would be 21. Select the same and click on Data Screen in the left frame.
3.     Once the data screens are exhibited, select data screen no. 15, ie. SSq. 21and Scrn 15, which is Foreign Trade: Import Data. Select the same and click on Subcreens in the left frame.
4.     Go to the last sub screen i.e. 21-15-6 - SAPLMGD1- 0001 and select the same. Click on tab view subscreen and ensure that the subscreen is blank.
5.     Now in the last sub screen i.e. no.6 you delete SAPLMGD1 0001 and instead add SAPLJ1I_MATERIAL_MASTER and in the screen no. 2205.
6.     Save the setting.
7.     Create a Material Master and check whether in Screen Foreign Trade Import, Excise related subscreen appears.
===================
Also refer to the links below, might be of some use to u..
https://www.sdn.sap.com/irj/sdn/wiki?path=/display/erplo/cin+configuration&
http://help.sap.com/saphelp_47x200/helpdata/en/09/ebf138cdd78a4be10000000a114084/frameset.htm
http://help.sap.com/saphelp_47x200/helpdata/EN/40/a23c39129ffe2ee10000000a114084/frameset.htm
http://help.sap.com/saphelp_47x200/helpdata/en/5a/d34a9f544811d1895e0000e8323c4f/frameset.htm
http://help.sap.com/saphelp_47x200/helpdata/EN/40/a23c39129ffe2ee10000000a114084/frameset.htm
http://www.sap-img.com/sap-sd/sap-sd-cin-configuration.htm
====
Reward if Useful
Thanx & regards
Naren..

Migrating open POs and GR/IR clearing account balance

Hello gurus,
I've got the following problem concerning migration of open POs:
For example: In my source system there is a PO for 10 pcs. of some material. There has been a goods receipt for 5 pcs. (200$ each).
Now, when I import this order and the corresponding purchase order history into my target system (using LSMW), the target system creates the order, a material document for 5 pcs. and an account document.
But of course, our FI-team also has to migrate the balance of the 'old' GR/IR clearing account.
So, the balance in the source system is <> 0 (e.g. 1000$), because the 5 pcs. have been delivered but there has been no invoice receipt yet.
This balance is imported into the new system and then the open orders are migrated, generating an account document and thus, the balance is 2000$ afterwards.
This obviously is not correct, so I am sure that I am missing something, just what?
Thanks
Alicia

Hi,
1. There will be an open PO uploaded for 5 qty and price 200$ each
2. Opening Balance of Material - 5 qty and corresponding value to Stock A/c - 1000$
3. Also there will be Vendor Balances uploaded in the system as 1000$ against the invoice. (If the invoice is still expected then chec with FI Users if they can get invoice form vendor)
if no then do not upload initial stock entry of step2, create a PO of 10 qty and then do GR in system (SAP).

Clearing of GR/IR clearing account/small difference account

Hi,
There is a huge amount (around 50 lacs) that is piled up in small differnce GL account (acount key - DIF) over the last 2 months. And as well if we check the GR/IR clearing account, it is more or less the same.
I've not used MR11 until now and so would like to know if this can be tackled with F.13 or MR11, if so what would be effect or in other words what should be my course of action.
I've tried checking some information, however as the time is very short and a scheduled month end is slated in other 3 days, I'd like to have some suggestions on this.
Regards,
Soujanya.

Hi,
Owing to the nature of this account(expense account) please note that F.13 or MR11 will never clear it since they are meant for clearing only GRIR related accounts.
You have to options here in order to nullify the balance in it.
1.. To wait untill year end so that amount in it will automatically be closed to Retained earning account as soon as you execute FAGLGVTR.
2.. For immediate purpose charge off its amount to retained earnings.
Beside this you should find out reasoning why such an huge amount is standing in it.
Regards

GR/IR Clearing Account - Clearing of old items

Hi All,
i am facing a serious issue; in our company the GR/IR account was not managed properly for years and has no about 3000 open POs w/ more than 8000 line items. We want to make a cut and clear w/ MR11 everything older than 6 months which includes about 1800 POs.
To avoid a screw up of material valuation the solution should be to create a new AP adjustment account and put it in the account assignment behind all affected accounts!
After running the MR11 and capturing all differences on AP adjustment account the changes in the account assignment will be directly reverted.
But what can I do w/ accounts that does not show up in the account assignment like cost elements (4xxxxx), how can I transfer postings from these accounts to the AP adjustment account?
The second issue is how to work around master data which is already blocked or deleted since the items on the GR/IR account reach back to 2005?
Has somebody faced a similar issue before, maybe in a migration project? I would like to hear some experiences or maybe there are other solutions we did not yet think about!
Helpful answers will surly honored!
Best Regards, JO

Hi,
Owing to the nature of this account(expense account) please note that F.13 or MR11 will never clear it since they are meant for clearing only GRIR related accounts.
You have to options here in order to nullify the balance in it.
1.. To wait untill year end so that amount in it will automatically be closed to Retained earning account as soon as you execute FAGLGVTR.
2.. For immediate purpose charge off its amount to retained earnings.
Beside this you should find out reasoning why such an huge amount is standing in it.
Regards

GR/IR clearing account showing wrong values (F.19)

Hello,
At my company, they run the MR11 to check for GR/IR variances and then clear these variances using the F.13 transaction. However, when the F.19 transaction is run to analyze the GR/IR clearing account, there are some old PO's belonging to year 2005/2006 that still show up in the report. When these PO's are checked, there is no GR/IR variance.
Could someone please explain the reason for this and if there is any way to remove these entries from the F.19 report?
Thanks in advance,
Rugmani.

Yes, you can do F.19 in month 6.
The posting will happen on the posting date provided in the "Postings" tab of F.19 (Provided that period is open in OB52.)
Regards,
Gaurav

MR11- GR/IR clearing account initial screen

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