MR11 problem

Hi,
When MR11 is performed,some of the line items are not being picked by the system. I find that GR has been done for PO and Line items and no invoice posted for the same.
Any particular reason that MR11 is not done for a particular PO and Line item?. What are the things I should be looking at?.
Thanks
Aravind

Quantity differences between goods receipt and invoice receipt for a purchase order result in a balance on the GR/IR clearing account.
If the quantity invoiced is larger than the quantity received, the system then expects further goods receipts for this purchase order to clear the balance.
If the quantity received is larger than the quantity invoiced, the system then expects further invoices for this purchase order to clear the balance.
You can also clear differences for delivery costs.
<b>If no more goods or invoices are to be received, you must clear the balance manually.</b>

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MR11 Clearing Problem

When i am clearing MR11 i am am getting the following problem
You cannot post to this asset (Asset 000082000008 0000 deactivated)
Message no. AA303
Diagnosis
A complete retirement or a complete transfer was already posted to the asset.
System Response
The system rejects posting with the transaction type entered.
Procedure
Check if you entered the correct asset. Either choose a different asset, or reverse the retirement document, or remove the deactivation date using Asset -> Change -> Asset.

Hi
MR11 may post eventual clearing differences from the account GR/IR into assets.
If the asset is already deactivated them error AA303 is correctly prompted.
Only option You have is to remove the deactivation date to be able to post those differences on the relevant assets:
If the difference is positive no problem, asset should be posted.
However, if the difference is negative You will probably encouter another error because the asset will become negative.
if this is the case please follow these steps:
- You activated the value of a product on asset XXXXXXXX
- Then you transfered the complete value of asset XXXXXXXX to the asset YYYYYYYYY
- This means that also the value of the product for which you want to do the credit memo is no longer available on asset XXXXXXX but on asset YYYYYYYYY
- In this situation, you cannot do a credit memo for asset XXXXXXXX
It is deactivated. It does not contain any value.
- You can remove the deactivation date in AS02. This will avoid AA303.
But you still cannot remove any value from asset XXXXXXXX because there is no net book value on the asset left.
- If you want to do the credit memo, you need to start reversing with the last documents.
This means you need to reverse first the transfer from XXXXXXX to XXXXXXX so that asset YYYYYYY gets back it's value
and is no longer deactivated.
This suggestion refers to a similar scenario trying to post a credit memo after the asset was deactivated (not a clearing of IR/GR with MR11 as this case) however the logic is the same.
kind Regards
davide

Problem With clearing GR-IR account (MR11)

Dear All
would like to seek experts opinions
We follow a three way match (PO-GR-IR) for our purchase orders. for some cases the third step of IR was missed and vendors were paid from FI. Now we wish to clear the DR balance in the GR for these purchase orders.
Can anybody suggest how this can be achieved!
Thanks
Sanjeev

Hi Nandita
Can you please elaborate
"clear the Vendor Open items with the payment items posted to the vendor account.
Based on the payments done, use Debit Memo's/Credit Memo's for additional stuff."
Thanks
Sanjeev

GR/IR and MR11

Good day all
I've instructed users to do MR11 on open GR/IR items that wont be cleared in future. They have a problem with that because they have already done their stock adjustments. So if they do MR11 now, it will in effect have a double stock entry for the same thing.
How can we correct this?
Louise.

Hi Kedar
Thanks for you reply.
The thing is, after they've done MR11, the material's value is adjusted as well as the moveing average price for the material. The material stock quantity still the same.
I dont know how to fix this.
Regards,
Louise

GR/IR Clearing problem

We are trying to match some old open items for GR/IR from the year 2003. We have tried using the T-code f.13 to clear them off but the program just doesnt pick up the documents. There are no error messages. We have also tried using f-03 & f-30, but it is of no use either. The documents just dont get picked up in these programs. I am using FS10N and in that it is showing up as open. I am able to view these documents in FB03 as open.
The documents are showing up as open in the GL account, but they are not getting cleared anyway.
Few more details :
1st Document Type is 'WE' and the Transaction details are :
Dr. Cost - $177
Cr. GR/IR Account $177
We are trying to clear this with 2nd Document Type 'WE' and the transaction details are :
Dr. GR/IR Account - $177
Cr. Cost - $177
Both the transactions have been passed using T-code MIGO in the year 2003. We are trying to clear them off with eachother and netting them off to zero.
Need help in resolving this problem urgently.

In MR11 - I tried removing the Qty. var option. It was askign me to atleast select the type of surplus option. I tried both Delivery and Invoice surplus. Both the times I get the error as "No Data selected.....". However, the fact is that there is no delivery or invoice surplus for these items. They are just offsettings entries that need to be striked off as cleared in SAP.
I also tried usinf F-03 with amount option and Document date option. It just says "No data selected...".
Few facts about these entries :
1. 1st document and 2nd document both have been passed using T-code MIGO in SAP.
2. Transaction in the 1st Doc :
Dr. Cost - $177
Cr. GR/IR Account $177
3. Transaction in 2nd Doc :
Dr. GR/IR Account - $177
Cr. Cost - $177
4. These entries were passed in July 2003. And are still showing as open items in FBL3N for the fiscal year 2008.
Please help.

GR/IRclearing in MR11 in case of exchange rate difference

Hi Gurus,
My client has got one issue on GR/IR clearing thru MR11.
There is one PO with IR happend first( lets say on 01/01/2008) and then GR on 15/01/2008 . on the same day of GR , there is Goods return ( 15/01/2008) for complete good receitpt. Credit memo posted in next posting period ( ex. 02/02/2008) . As it is posted in different period there is exchange rate diffenence between Invoice and credit return. So when user is doing MR11 the system saying there is inconsistency for the difference amount. Thats the reason we could not able to clear that PO.
I need advice to clear the above PO in MR11.
anyinputs on this highly appreciated.
regds,
raman

Hi Raman,
Did you ever figure out the issue above ? We have the same problem.
Thanks,
Kevin.

MR11 Error message

I am running MR11 and the system is giving the following error message
No data selected. Check selection parameters!!
In selection criteria I used the following fields:
CO. Code: USXX
Posting Date: 11/14/2008
Purchase Document : 10018428
Purchase Order Date: 05/28/2006 - This is the old P.O.
I check mark the following
Delivery Surplus
Invoice Surplus
GR/IR Clearing account
Delivery Cost Account
ERS Purchase Order
and I choose Prepare list.
Also When I run the TCode MB5S, there is no data in there
Can anyone help me what could be the problem would be?
Thanks

Thanks for your reply, First, this PO does not require to receive Goods. Second The GRIR aging report shows the Balance under IR only. and there is no balance on P.O.
my question is why it is showing in GRIR aging report. My best glue is most likely the account assignment in the P.O. is incorrect>
Please advice.
Thanks

Problem clearing GR/IR when PO in currency different to Company currency

Hi Experts
I have an issue where I have a PO in say USD where group currency for company is Aus Dollar (AUD)
At Month end, for whatever reason there is a GR/IR balance and we maintain it with MR11 but MR11 balances the difference in group currency (AUD) where all other postings for the PO are in USD.
When we run F.13 or F13E the account never clears as it only clears matching transactions of same currency. We seem to never be able to clear the posting created by MR11 (without introducing a large tolerance in F.13 perhaps?)
Any ideas on a way forward?
thanks
AC

Hi AC,
Eventhough the P.O is in foreign currency, when you select the Only balances in local currency option, system stores the values only in company code currency. So while clearing you'll not face any issue.
If not maintain this indicator, then system stores the values in local currency and that foreign currency also, then while clearing you'll face the problem.
Only balances in local currency setting should activate to GR/IR clearing account
Rgds
Murali. N

Help with GR/IR, can't clear on MR11

Please help with this case:
We had a purchase with delivery cost included. We create MIGO with no problem. (Credit to GR/IR account = $60)
We cancel the delivery cost in MR11. (Debit to GR/IR Account = $60)
After a few months, we restore Delivery Cost in MR11SHOW (Credit to GR/IR account = $50)
Create MIRO to freight vendor in MIRO (Debit to GR/IR account = $60)
As you may see, now can't clear GR/IR account because there's a difference (60 vs 50) and can't use MR11 neither, I get this error:
No data selected. Check selection parameters!!
Message no. CKMLGRIR009
I have tried with so many post, but can't find anything that works....
Thanks in advance!

Hi Mohsin.
After we cancel the delivery cost with MR11 (let's say, in January) the freight vendor asked us for his payment (in April) and then we realised that we need to restore the delivery cost...
What we did is cancel the MR11 document that we had created before... and there's when the difference in GR/IR was generated.....
I hope that this comments makes a little bit clearer my explanation.
Thanks

Error while doing MR11 as enter Profitability segmet as Cost object

Hi All,
While doing MR11, we noticed a error message (ZC - 001) as "Enter Profitability segment as Cost object for Revenue and COGS posting".
The specified Material account is created as Cost element (CE Category 11) and in OKB9 configuration this cost element is choosed (ticked) with the option "profitability segment". Also there is no substitution rule to derive profitability segment in OBBH substitutions.
However there is a validation (GGB0), where the above specified Material account is included in the range of accounts in the Prerequisite, and Check as "Profitability segment is > (greater than) 0000000001 and with the message maintained as "Enter Profitability segment as Cost object for Revenue and COGS posting".
Can any please help why this error has come at the earliest.
Thanks & Regards
Karun

Hi Eli,
Thank you very much for reply.
I hope the note 184987 is not applicable in our case as the Field status of specified Material account does not have required entry for Profitability segment.
Can you please let me know if we have entry in OKB9 and existance of entry in Validation creates the problem and throws the above error message?
With regard to other note 134484 which you have specified on "error in Account assignment check in MM transactions" says "A detailed default account assignment (for example profitability segment) was defined in Transaction OKB9. However, the profitability segment is not set up correctly for goods movements: the characteristics material, plant, business area are missing. A later check of the profitability segments against material, plant and business area then generates an error message since the profitability segment is inconsistent".
Is there any way to confirm whether this situation is leading to our error before implementing this note.
Thanks & Regards
Karun

MR11 not clearing the GR/IR account done in foreign currency.

Hi Experts,
I have an issue and that is with the MR11. The MR11 is not clearing the GR/IR account for those purchase orders which are raised in foreign currency and consequently MIGO and MIRO too in the foreign currency however there is no quantity variance. There is no problem with local currency.
Can you please let me know what could be the problem.
Rgds,
BABA

Hi
Please maintain the GR/ IR accont with only balances in Local currency then you will be able to clear the account
goto FS00 , enter the GR/ IR account , enter the Compnay code Click on change & Clcik on the tab Control data , here flag the Only Manage Balances in Local Currency
This needs to be flagged for GR?IR account to avoid such problems
Thanks & Regards
Kishore

MR11 clearing documents

Hi
We have used the MR11 and it ran successfully giving a documents number.BUt when we see the list in fs10n for clearing account, it does not show the clearing document number. Also the document number is different then show at the time of MR11 run. Is anyway to generate the clearing document number ? Anybody faced this problem of missing clearing doc number ? The impact of this missing clearing doc number ?
Thanks
Shiv

Hi,
For GR / IR clearing, when debit and credit are cleared it will post a clearing document, but it will not have any line items. Hence, it is not displayed in FS10N. This document is only a header document. You can see the clearing document number in the documents which got cleared (GR document and IR document).
You can also display the document in T.Code FB03 and check the document cleared by going to Menu Path > Environment > Payment usage.
There is no impact in the system if line items are not posted and this is how it is supposed to work.
Thanks
Murali.

PO items not showing up in MR11

the problem is the open items in the GL aren’t showing up in T code MR11. Usually when the lines are blocked they will not show up to post the clearing. For the line items below the PO lines were NOT locked and they still weren’t showing in MR11. what could be the reason.

that those items appear in a custom report is not a proof that there is something wrong in standard SAP. From my experience I do not trust any custom report, errors made in exits and modifications are probably 90% of my work when I am doing service desk activities.
however, assuming that this report is basically a copy of standard MR11 with some enhancements, it should be relativly easy to compare both to see what is different in selection routines.
Then you could focus on this part to understand and solve your issue.

F.13/MR11 clearing of old items / changed config

Hi, I my customer have been live for 3 years with G/L and have recently activated MM!
The problem is that the sort key for the GR/IR account has been changed during this period and now is it not possible to clear those old items with MR11 or F.13.
What should I do the clear those old items? Go back to old config and clear the old items (in a period without MM activity) and then reset the old config or is there a short-cut I have missed?
KR
René V. Nielsen

HI Dear,
You can use other than system settings which you configure, Just select the check box " GR/IR Account Special process "in F.13 and execute system will show the " Reference Key 3 " option it'll update Automatically with GR material document based on that also we can clear GR/IR accounts.
I think this will resolve the problem. or eals we have to change the configuration setting.
Regards
Radha

How to clear GRIR with ARCHIVED matl doc? - MR11 won't work

Hi All,
I am having a problem in which the material document(GR document) of the P.O has been archived,but the user is trying to do MR11 which will obiviously not work as the GR/IR accounting maintenance checks for the reference documnet and is not able to find the GR documnet, which in the above case has been archived.
So could any one please guide me
1) If MR11 can be done then how?,as it will not select the P.O in question
2)Are there any SAP notes for the same.(I searched for them but couldn't able to find one)
Regards'
Sushanta

Are you sure that for the P.O in question whose material document cann't be seen in SAP(Archived/deleted) the system should be proposed in the P.O for GR/IR posting?
Yes I am certain. but precondition is that your GR was posted to the GR/IR account.
Could you please let me if there are any procedure to delete that P.O line item in question whose material doc(GR document) has been deleted.
A Po whose material doc has been deleted can be flagged for deletion as any other PO. Just select the items and click the trash can.
I think I have given the minimum selection criteria only company code, posting date, and vendor(to narrow down the search) and the purchase order date from and to (to include that particular P.O's document date)
The minimum selection criteria is NO selection criteria. Especially if the error is caused thru a wrong selection, you will never know, if you dont run it without the selection criterias.

MR11 problem

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