Multi-level Invoice workflow

Assume, there is no HR in ECC. In precise, there is o Org structure in ECC but available in SRM
1. How to achieve the multi-level approval workflow for Non PO Invoice (parked doc).
2. Can it be done in SRM7. If so how to give a start to it.

Hi,
For any workflow Org structure is not mandatory.
The workflow approval levels are fully based on client requirement.
If there is no org structure in the organization then you can make use of any custom table to maintain the approvers for workflow.
Thanks,
Viji.

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Multi Level Approval Workflow in OIM 11g R2

Hi everyone,
I want to develope a two level approval workflow in OIM 11g R2.
When I intent to provisioning a resource or an entitlement, this workflow will be executed.
This workflow is two level (serial approval)
First approver is manager of user, second approver is a custom group.
Is there any sample workflow like this?
How can I develope this?
Thanks.
Best Regards.

Hi, you can find the same in oracle assets link.
Download the guide for 11GR2.
http://www.oracle.com/technetwork/middleware/id-mgmt/overview/workflow-development-1868162.7z
Thank you,
Shashi

Multi Level Leave workflow in ESS MSS

Hi Guys,
This is the first time I am working with ESS MSS and I have to implement 2 level workflow for leave, I have gone through lot of threads and concluded that i have to enhance class CL_PT_REQ_WF_ATTRIBS
with new method where I have to change the status back to SENT after first level of approval and create new background task and attach it to custom workflow which is copy of standard.
Now my problem is I have enhanced the class CL_PT_REQ_WF_ATTRIBS with new method change status but when I am creating the task I canu2019t see that method in drop down list of methods.
Any idea why it not showing.
We are on ECC6. EH4
Atul
Edited by: Atul Dhariwal on Mar 8, 2011 4:56 AM

Hi Atul
You are doing wrong way. You need to use BADI to enhance that for that goto SE18 search with PT_GEN* and get the BADI name and goto se19 and create a implementation for that there you in the desiered method you can code. But remember you cannot add you own need method the BADI. What ever SAP is providing that one only you can use to add additional code not addding new method.
Regards
Vijay

Standard Workflow for PR Release Multi-level

Good day,
I have a multi-level PR release strategy connected to workflow and using exit M06B0001
Structure is as follows
Release Codes:
A1 - first level
A2 - first level (back-up)
B1 - second level
B2 - second level (back-up)
Objective: (upon creation of PR, Release Indicator = 0)
1. Notification Workflow to A1 and A2 for releasing
2. A1 or A2 releases PR. Release Indicator = 1 (for 2nd level)
3. Notification Workflow to B1 and B2 for releasing
4. B1 or B2 releases PR. Release Indicator = 2 (for PO processing)
#1 and #2 works. But does not proceed to 3 and 4. Return message after A1 or A2 release is "PR XXX Released".
How to solve this?

Hi RIck/Ragavendran,
Thanks for the response.
Am not using value as indicator for level. This is all under one release strategy.
A1 or A2 should release in order for B1 or B2 to proceed. Once any combination between A1/A2 and B1/B2 would result in PR fully released.
I've tried both scenarios of using and not using pre-requisites in my configuration. Both resulting the same.
Regards,

Project Workflow Extension for Multi level approval

Hi,
We have a requirement of 2 or 3 level of approval on Project Workflow for Project Status Change. We are planning to use the Seeded extension provided by Oracle to get the Approver for Project Status Change.
The extension procedure provided pa_client_extn_project_wf . select_project_approver has only one out parameter that is Approver id. This means it's only possible 1 level of approval.
Please help me to find out the way how can i make this work for multi level Approval.
Regards,
Ram

Hi Paul,
Thanks for your suggestion.
By comments field I'm assuming OfficeTask.Comments field. Problem is, this field is always null. I tried accessing this field in CheckExitCondition activity as well as in OnTaskCompleted but in both the cases, it was null only(I wrote comments while approving
the task).
I used a code activity within OnTaskCompleted activity and following code for accessing Comments and Description fields:
public string officeComments;
public string officeDescription;
private void TaskCOmplete(object sender, EventArgs e)
CodeActivity Sender = (CodeActivity)sender;
Microsoft.Office.Workflow.Actions.OfficeTask ofctask1 = ((CompositeActivity)Sender.Parent).Parent as Microsoft.Office.Workflow.Actions.OfficeTask;
officeComments = ofctask1.Comments;
officeDescription = ofctask1.Description;
Please tell me if I'm doing anything wrong here, I'm very new to Workflows. Also, do I need to set any specific property of officeTask for retriving comments?
Thank you

Need multi level approval for Leave request workflow in ESS

Hi All,
Our requirement is for 5 levels of approvals for the leave request raised in ESS means After employee raises leave request ,it has to be approved by 5 managers one after the other. In standard system only 1 level of workflow and approval is available so please anybody suggest the solution . Thanks in advance.

in addition to the above content your workflow consultatn have to create this ask him to
refer this document
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMDEMO/BCBMTWFMDEMO.pdf
for multiple level of aproving the leave reqest and and orgstructure have to be well formed
ravindra

Non PO Invoice Workflow - Error while Posting Document

Hi Experts
Hope I am posting this in the right forum as I am new to SDN!
We have customized a multi-level non PO invoice workflow which triggers at the time of clicking 'Save as Completed' in tcode FV60.
It has been configured to automatically post the document once it is approved at all the required levels. However, the document cannot be posted even after it receives all levels of approval. The status shows as 'Complete' but the error message shown is 'No Amount Authorization for Customer/Vendor in Company Code' in the workflow screen (MSGID F5, MSGNO 155).
Now as I understand, this is the error for maintenance of user ID in tolerance groups. However, all user IDs have already been maintained and no matter who parks the document, the same error appears in the workflow screen.
We have no idea whether this is happening due to some missing config from FI side or WF side.
Regards

Hi
Go to Tcode: OBA3 Assign tolerance group under your company code and give all limits for each group. If you done this one your properly your problem should solve.

Non PO Invoice workflow FV60

Dear Experts!
My requirement is like this.
AP clerk will park the invoice using FV60. At the line item level he will give multiple line entries with multiple costcenters. For example AP clerk will enter 10 line items with 10 different costcenters.
Based on the each costcenter, the workflow should go to approvers based on amount and company code. So at a time, the workflow should goto multiple approvers for all the line items.
Right now we have done for single line item with multi level approvers. Based on three conditions the workflow will start
1. Company code
2. Costcenter
3. Amount.
Example if amount is <10000, it should go only to manager, if amount >10000 <50000, WF should pick manager and director.
If amt >50000<100000, WF should pick manager, director, vp.
Right now it is happening. But would like to know how can we achieve for multiple line items with different costcenters.
Regards,
Pavan.

You can use the dynamic parallel processing. For example get the line items to a multiline container element. Then create a new step or subworkflow. In workflow editor open the step (or subworkflow - probably a better idea) and go to the Misc tab. There you can enter your multiline container element to the dynamic parallel processing. This will divide the workflow into separate branches dynamically in the runtime based on the multiline element.
Example, if you have 4 items, the workflow will create 4 separate work items.
This is the basics how you can do it. Of course you will maybe have other challenges with the workflow and approval (what if someone creates new items, etc.), but this should give you at least the basics.
Regards,
Karri

FI Invoicing Workflow

Hi,
I have implemented a FI Invoicing workflow which involves 3 levels of approval starting from document parking through TC: FV60 till document posting. And this is working fine. I have done configurations in SPRO like creating workflow variants and assigning to Company Code.
After this is successfull we have automated the document parking process also through another workflow like whenever a new invoice is scanned this will trigger a workflow based on the settings in soa0 transaction. Now the document scanning will trigger the Workflow and create a workitem to park the document. If the user selects to park the document workflow will load the TC: FV60 to park the document.
This workflow is working and a workitem will come to user if an invoice image is scanned to the system.
But the problem is that Switch Company Code option is disabled in the TC: FV60 which is loading from Workflow. But if u try to run the method to park the document externally, switch company code option is there in the TC: FV60.
Is this problem having any relation to the company code associated to workflow variant in the previous workflow.
Pls help me.
Regards,
Sheron

Hi Arghadip,
If i try to manually execute this Tcode: FV60, I will have authorization to switch Comapny code. Also if i execute the BOR method seperately then also i am having the authorization to switch company code. But through Workflow, it is not allowing me to switch company code.
Regards,
Sheron

Approval of Working Time & Multi Level CATS approval

Hi experts,
We have implemented CATS multi level approval as below.
1. In the CATS user exit we call a Workflow which is a multi level
workflow.
2. We are using the standard Webdynpro for CATS entry and approval.
Problem:
Once the first level manager(Say A) approves the timesheet work item
gets triggered for the next level approver(Say B). Since approval is a
standard webdynpro, the status of the CATS record immediately changes
from 20 to 30. So in the workflow, before sending the work item to
second level approver, we change the status of the time record back to
20 (Since it is yet to go through all approvals).
Now in the Team--> Approve working time section of the MSS, manager 'A'
still sees the record for approval, even though now the approval is
pending from 'B'. Moreover 'A' can approve this item as well (which
should not be the case).
Please provide a solution so that 'A' will not have the working time
item in his 'Working time section' after the A approves it in the UWL.
Thanks
Krishna

Solved it myself.
My solution is documented here.
http://learnhrabap.blogspot.com/2010/09/cats-multiple-level-approval.html
Please leave your comments if you have any better solution for multi level approval.
Thanks in advance,
Krishna

Error in Invoice workflow

Quantity entered larger than quantity to be debite
Error handling for work item 000011592049
Canceled by user
Canceled by user
Quantity entered larger than quantity to be debite
Hi All,
I am gettin the above error in invoice workflow. Can anyone tell me what could be the reason?
Regards,
Raj

I solved the error using these parameters:
Evaluation ID 3EV_IN_600_000
Process level schema 3C_IN_600_000
Level type S Automatic
Task ID 40007988
Decision type 1 Decision for Entire Document.

Converting WF to Multi level approval.

Hi,
I want to convert my standard WF to go Multi Level. I dont want to make any changes in standard. How can I achieve this and make my WF approvals n rejection go Multi level Approval.
Himanshu.

Hi...
What workflow are you talking about. Can you be more clear on your requirement.
If you dont want to make any changes in the workflow, but still you want mutliple approvals then i guess it will be difficult. For some workflows standard SAP has provided configuration in SAP IMG which will handle multiple approvals with a single workflow design.
Please let us know what scenario are you talking about.
Regards,
Gautham Paspala

Has anyone customized Invoice workflow in SRM

Hi Gurus,
I understood from the reply to my previous question that N step dynamic badi approvals is not possible for invoice document by standard SRM.
I would like to know whether has anyone customized invoice workflows in SRM to make them N step and dynamic. Please let me know.
Regards,
Sam K

I don't hink so, check the sap help on N-level validation and check out the badi examples on validation.
Kind regards, Rob Dielemans
<a href="http://help.sap.com/saphelp_srm50/helpdata/en/8b/4fa9585db211d2b404006094b92d37/frameset.htm">http://help.sap.com/saphelp_srm50/helpdata/en/8b/4fa9585db211d2b404006094b92d37/frameset.htm</a>
Message was edited by:
Rob Dielemans

Invoice workflow "No Approval available"

Hi Guys,
I have an issue with custom invoice workflow...when an invoice is created and a approver is added via add approver...after adding those approvers....the approval preview shows those added approvers as to be approved by...but after posting the invoice...if i see the approval preview...i can see that both added approvers node doesnot reflect the names of the approvers inspite it is showing 'no approver available'....in those added nodes.....and the workflow didn't start....this whole scenario happens...randomly..when user tries to add an approver....
we are in SRM5.0 sp SAPKIBKT06
Please help me out to fix the issue....
Full points will be awarded...
Thanx in advance,
Radha

Hi
Which SRM version and workflow are you using ? Is it Item-Level Workflow or SC-Level Workflow ? Seems to be a bug or might be due to incorrect workflow configuration settings.
<u>Please go through the SAP OSS Notes below -></u>
Note 581191 Who is allowed to insert or replace an approver
Note 185878 Find approver for web invoice using PO number
Note 185700 Additional Docu. - SAP Bus.-to-Bus. Procurement 2.0A
Note 452464 List of re-viewers is not updated
Regards
- Atul

Can we use SNP PDS in Multi level ATP ?

Hi All,
We do CTM planning with existing SNP PDS In APO and now we want to explore to use the Multi level ATP functionality for GATP. I know, MATP can create the ATP trees if the stock is not available and these can be converted into PPDS order.
My question is, can we use SNP PDS for this purpose?
Thanks,
Abhilasha

Hi Abhilasha,
There is no such specific mention anywhere in the literature that you cannot use SNP PDS for MATP. The only downside to using SNP PDS is that SNP PDS are meant for mid to long term planning and the activities/operations in SNP PDS are usually not in detail i.e only important activities or bottle neck components are usually used which will not always facilitate detailed scheduling.
On the other hand MATP creates ATP tree structures by plan exlosion(which can be SNP/PDS) and saves the requirements groups(component requirements of header level) with dates/qts and source of supply. It uses PPDS component to convert these ATP tree structures into PPDS planned orders depending on the conversion horizon/requirements dates. It does that by reading the source of supply, requirements dates and quantities from ATP tree structure and by plan explosion.
When MATP planned orders are created you should no longer plan them with automatic planning run as that will cause re-explosion of the plan and might cause incorrect down stream requirements if you had had substitutions at component leve during MATP check. In planned orders, you have an option of changing the allowed sources of supply (in source of supply section). But for orders created by MATP, you will not be allowed to change the source of supply field from SNP PDS to PPDS PDS in the planned order because it will re-explode the plan. So you can decide for yourself if you can use SNP PDS as source of supply for PPDS planned orders.
Hope that answers your question.
Regards,
Mohan

Multi-level Invoice workflow

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