Multiple Digital Signatures - each signer enters their comments then signs

Background / Problem: I currently have a Microsoft Word Document I print out (multiple pages). Everyone reads the first page, puts their comments in their section, then signs under their comments. The same group of papers (2-3 pages) gets signed by 7 people. After I chase everyone down to add their comments and sign the paper, I then file it into a massive file cabinet.
I am considering buying Adobe Acrobat very shortly (if this can solve the problem). I would like to convert the two or three page document I normally print out into a PDF file. I would like for someone to add a comment in their comment box, sign the document and save it. The next person will then add their comment sign it and save it. How do I do this and what version of Acrobat do I need (if acrobat can do this)?

Yes, you can do that in Acrobat. Keep in mind that each user will sign the complete document (all pages with his/her comments on the first, second, whatever page). but the document will contain all signatures. You can design the document so that the signatures will appear on the pages where you want them to be. It is just that each signature will cover the complete document content which is what you want.
You can save the original PDF as Reader-Extended which will allow your user to sign in in Reader. You do not need to buy a separate copy of Acrobat for all of them.

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Pdf fillable form - multiple digital signatures

I have a fillable pdf form that requires multiple digital signatures. Is there a way to send the form to multiple parties and merge it back to one form upon receipt of the signature from each party? Does that be accomplished with a javascript or do I need to use a different software? Thank you.

That's not how digital signatures work, so the answer is "no". When multiple people need to sign a document, they need to sign the same document in sequence.

Form Size issue with multiple Digital Signatures

I have created a form (liveCycle 8) with multiple digital signatures required. When each user signs the form, that section of the form is locked using collections. The form is workflow through email after each user signs it. Each time the user signs and forwards the form, the form's size becomes too large.
How can the form be optimized to compress each time an users signs the form?
Thank you,
Lori

Steve,
After your request to post the form, I wanted to removal some company items like the Logo. Once I removed the Logo, I found the biggest issue was a Logo image size that was making the file so large. Once I reduced the image size, the signatures only added 46kb at each signature level.
Thank you for your help,
Lori

Multiple digital signatures in one file

I have a client who wants me to combine 4 different forms into one--then--require a digital signature by the same person after each independent form. So that would be 4 digital signatures total. And all identical. I'm using a different name per each field so there's no conflict.
It appears to work fine until I have it submit dynamically with a PHP script via email inbox.
When I open the PDF (having crunched the info back in from an FDF) the data is there EXCEPT the digital signatures.
Can someone point me to a tutorial?
Best regards,
Mare

Hi Mare,
You cannot merge files and expect that the digital signatures will be preserved. When you sign a file you are signing all of the bytes in that file, and only that file. Once you combine files you are creating a new unsigned file. If someone were to sign the new file they are signing all of the bytes in the new file, not just some of the bytes. There is no "page level" signing in PDF files, only whole file signing.
You can however put the signed files into a Portfolio file. A Portfolio keeps the files separate. Think of a Portfolio like a file cabinet in the physical world. Just because you put different files into the file cabinet drawer, they don't merge.
Steve

Multiple Digital Signatures on single profile.

Hello,
I have a question. Can I create multiple digital signatures on a single system.
If Yes, I can create digital signature of any "Signature required person" and I can sign for him, If I have his email id and Organization name, correct?
It means we can easily sign for any other person in the world. If so, how does this system mean to be safe ?
Thanks

Please repost this issue in Acrobat forum.This is reader forum.

Multiple Digital Signatures in one Form

Hello
I have an Interactive Forms that requires the digital signing of 6 different users. There is a control under the Web Dynpro Native named : Signature : Sign and Lock which allows multiple signatures but I am not able to use it correctly.
I need to associate text fields in the form to a certain signature so when the user signs them they are locked BUT but I need to be able to have other text fields open so another user can sign the form. It is only when the second user signs the form that the remaining text fields are locked
Any idea ?
Eyal

Hi Mare,
You cannot merge files and expect that the digital signatures will be preserved. When you sign a file you are signing all of the bytes in that file, and only that file. Once you combine files you are creating a new unsigned file. If someone were to sign the new file they are signing all of the bytes in the new file, not just some of the bytes. There is no "page level" signing in PDF files, only whole file signing.
You can however put the signed files into a Portfolio file. A Portfolio keeps the files separate. Think of a Portfolio like a file cabinet in the physical world. Just because you put different files into the file cabinet drawer, they don't merge.
Steve

How to do Multiple digital signatures?

I have created a form in Acrobat 9 Pro with multiple digital signatures. This is an approval form that is emailed "up the chain of command". I have enabled extended features in Adobe Reader so that users without Acrobat 9 can digitally sign the form. I created the form and did a certified signature. I then emailed it to a typical user who filled in the form and emailed it to her boss for a digital signature. Her boss digitally signed it and emailed it to the CFO. The CFO does not have Acrobat 9. When she gets it, she gets the error message "This document enabled extended features in Adobe Reader. The document has been changed since it was created and use of extended features is no longer available. Please contact the author for the original version of this document." How do I correct this?

Steve,
I wanted to test how cumbersome it would be to have the 2 staff members open with Adobe Reader instead of Creative Suite; however, I have not been able to find any option like "open with" in my outlook email. Every time I try to open it defaults to my Acrobat 9 Pro to open the document. Would the 2 staff members have to save the email and then use "open with" in order to by pass Creative Suite?
Also I am not sure if you answered my question last time - Is it possible to just upgrade the Acrobat portion of Creative Suite or do you have to upgrade the entire Creative Suite just to get the newer Acrobat? I will also be checking the upgrade link you sent. Thanks.

Multiple Digital Signatures in Acrobat 8.1

Hello to all, I am trying to have two people place two (2) digital signatures (using the method: Advance Menu Item | Sign & Certify | Place Signatures) on a PDF document.
There are no problems placing the first signature, but when the second person adds theirs, the first signature ends up having a yellow exlamation mark over the green check mark with the statement: "The revision of the documnet was covered by this signature has not been altered; however there have been subsequent changes to the doucment.".
I must have both signatures showing "green check marks", otherwise my document can be rejected when I submit it. I have version 8.1 of Acrobat and need a solution fast as I need to submit this document tomorrow.
Thanks in advance for any help provided.

I believe this behavior was changed in Acrobat 9.

Excel 2010 - Multiple Digital Signatures?

How would you add multiple digital signatures to an Excel 2010 workbook?

Hi,
To add multiple digital signatures, we need to create the signatures first.
Then please refer to the following steps:
Click the File tab.
Click Info.
Under Permissions, click Protect Document,
Protect Workbook or Protect Presentation.
Click Add a Digital Signature.
Read the Word, Excel, or PowerPoint message, and then click OK.
In the Sign dialog box, in the Purpose for signing this document box, type the purpose.
Click Sign.
Check the following MS link for additional information.
http://office.microsoft.com/en-us/excel-help/add-or-remove-a-digital-signature-in-office-files-HA010354308.aspx
Regards,
George Zhao
TechNet Community Support

? using multiple approval signatures, each locking the fields with collections

Having fun with LiveCycle to make a "signoff" sheet that will allow a customer to request a "new product" with a PDF form. Once that information is added to our EDR (Eng Design Request) form, I want the form to be forwarded to multiple departments, where each department manager adds their name, date, comments, and then signs the document and forwards it to the next manager. I have it set up with "locking" a "collection fields" with each signature, and that is cool to lock their comments to thier signature, such that someone else can't change their comments without first "clearing" their signature field... just what I wanted, cool,, taking it a step further, I wanted to have the original product data protected such that once signed by one, or more managers (Eng, Sales, President), that the data was locked unless all signatures were cleared. I tried this first by including the product definition fields in every signature's "collection of fields" (set to lock after signing). Thought that would be the ticket, pretty pumped to try it, but once I clear one signature, example the "Eng manager signature" I can go in and mess with the specs and then re-sign the document, and the other signatures are still there, thought I have to clear them, not good,,, 2nd try, I then tried to lock the preceeding "signature field" itself with the next signature (added "sig0" to "sig1" collection) and that worked once, but fell apart on the third approval, as clear one signature openned things right up, when it shouldn't have. Anyway, has anyone found a way to have an approval signoff sheet where once signed the data fields are locked unless all the signature(s) are cleared. I think the programming is not handing multiple locks on the sme field properly, ie all locks on that field must be removed for that field to become editable,, There may be a better way to tackle this..
PS, I have really learned to be cautious when saving the form out of LiveCyle, then renaming it and save out or "Pro" with read permisions enabled, then see if "Reader" can open it,,, if U R not carefull you get and error that the "document has changed and reader can't save, contact the author,,," that was scary as I had to surf through lots of old revs to find one that would work again, something salvagable without going back to MSWord,,,
Thanks for your help...

I think I found a way to get it to do what I want,,,
1) Use the first signature collection lock to lock only the fields that that person is signing-off on.
2) The next manager then signs off and locks only his comments and text boxes, as well as the signature of the preceeding manager. This way text fields are only locked by one signature collection and thus to edit anything you have to clear that manager's signature to edit the related text boxes, then to re-sign that section you must clear the other (higher level) signatures to open up the signature field for resigning,,, I think this is providing the protection I want,,, Yea,,, let's get this form back into our stupid ISO system ;)

Multiple Digital Signatures in Adobe Acrobat XI - PDF locks after first signature is saved

I am working with a fillable pdf that was set up by an administrator to have multiple DIGITAL ID/SIGNATURES inputted, i.e. it does not allow images of signatures or text; when you click on the signature field, it ONLY prompts the insertion of a Digital ID. This form requires multiple signatures and editing/text from diverse people. I need to sign it and then circulate it to these other people. For some reason, when I insert the first digital ID and save it, the pdf becomes locked - it is no longer fillable, and no one else can edit or even insert their own signatures. What can I do to allow editing/additional signatures to be inputted after putting in my signature and saving the document? PLEASE HELP.

I don't know where I could post it...Could you please tell me how I might check if signature fields are set to "read only" or not? I have been looking through this pdf for so long and I don't even see the option to do that. When I click on the signature field, it just prompts me to insert the digital signature...there isn't much information displayed at all.

Multiple Digital Signatures (certificates) results in VERY slow PDF

I created a form in Lifecycle that typically has 8 signatures. As more signatures are added the form slows down significantly. Our director, who ultimately signs off on the document, has informed us that it took him 35+ minutes to approve 3 documents. The forms are on a network drive. I had read some old threads that mentioned this issue was being investigated and the newer versions of Acrobat should help speed up this process. We are currently running Acrobat X 10.1.4. Any suggestions as to what might be slowing things down? I know the digital signatures require validating and expect it to slow things down a bit but 11+ minutes is probably more than it should be. Thanks

Hi,
Just out of curiousity, if the form has been Reader Enabled, and, if the director could download the free Adobe Reader v11 from the Adobe web site, and he signs the file using version 11, is the signing process faster? It should be much faster in version 11 because we fixed the recursive validation issue that made dealing with multiple signatures so slow.
If you're interested in the nuts and bolts read on, but if not I'll understand...
The way signature validation use to work is Acrobat (and Reader as well because because the signature creation and validation mechanisms are the same in both) would start to validate signature number 8 right after the signature was created (it needs to do the validation so it knows whether or not to put the green check mark next to the signature). As part of the validation process it would need to re-validate each previous signature (and this is where things start to get weird). In order to validate signature 7 it has to also validate all previous signatures (6 thru 1) and every time it validates a new signature it has to do all of the previous signatures. Each signature would get validated as many times as it was part of the revision list. That is, signature 1 got validated eight times, signature 2 seven times and so on.
Begining with version 11 (or XI as it says in the product) we stopped all of the recursive validation and just do each signature once which makes the signature validation process much quicker. I'm always looking for real world examples, and if you can test it with Reader XI I'd appreciate knowing the results.
Thanks,
Steve

Issue with multiple digital signatures disabling fast web view

Hello, I'm using acrobat 9.1 pro and have some questions regarding an issue using multiple signatures on a pdf.
Why am I asking the question below? My job involves preparing pdf's for submission to FDA. The FDA requires, among other things, that electronically submitted docs have fast web view enabled.
I am currently exploring ways of using digital signatures to sign pdf reports and still make sure they are FDA spec compliant. My issue involves a document that would have multiple signature fields. What I do is create at least two signature fields in the doc and then save and optimize while enabling fast web view. When I sign the first box and save, the file retains the fast web view status. Yet, when I apply and signatures past the first one, the file is subsequently set to fast web view off without any obvious way of turning it back on. I am confused as to why it gets disabled only after the second, and not right after even the first one was signed. And, of course, I would like to know if it is possible to maintain fast web view and how to do it. I'll gladly accept "tinkering under the hood" of the file suggestions if they exist as well.
Please let me know if anything is unclear or you need further information.
Thanks for your time and help.
~Vlad

Hi Vlad,
Michael actual had the correct answer. The purpose of a "Linearized" file (i.e. a file that has been Optimized for Fast Web View) is to get the first page to display as soon as possible so you can start reading without waiting for the rest of the file to download. As an aside, the designated first page doesn't necessarily have to be page 0 (PDF's use a zero based counting system for pages), but usually it is. To quote the PDF specification, "The primary focus of Linearized PDF is optimized viewing of read-only PDF documents. It is intended that the Linearized PDF be generated once and read many times. Incremental update is still permitted, but the resulting PDF is no longer linearized and subsequently is treated as ordinary PDF."
When you sign a PDF file the first time the Save process is a "full save", that is the entire document is rewritten so there are no more than two %%EOF (end-of-file) markers in it. The first EOF designates which page to show first and the second EOF designates the end of the rest of the file (so the browser knows when to stop downloading). However, when you add a second (or subsequent) signature the file is saved as an "incremental save" and all of the new data is tacked onto the the end of the original file. This is so you can do a rollback to the previous signed version and allows Acrobat/Reader to check the integrity of each signature independent of any other signatures. It's the incremental save that breaks the linearized optimization of the file.
Steve

Creating a form that allows multiple Digital Signatures

I am trying to make a PDF form that allows multiple users to sign different portions of a single form. I have created the form and inserted the Digital signature fields. Which if I use my Acrobat 8 Professional to open I am able to sign each different signature field independantly, but if the form is opened in just Reader 8 it will not allow singing of any digital signature field at all. Seems the security settings revert to a default of not allowing the form to be signed. Anyone able to help, if I have not provided enough information please let me know as I am pretty new to LiveCycle.

The previous post is correct. Reader will not allow you to sigh an form unless it has been reader extended to enable the signing functionality. Acrobat pro or LiveCycle Reader Extensions can be used for this.
Regards
Steve

When trying to send a pdf for multiple digital signatures, it keeps erroring out. What are some reasons?

I am having trouble sending out a document for digital signatures for multiple people. I enter the signature fields and click on Distribute. It then allows me to choose the receiving parties. I click on <SEND> and it processes for a moment and then I receive the following two errors: "Failed to send" followed by "Form distribution is aborted". It was working for me earlier and isn't now. I am fairly new to Acrobat and especially Digital Signatures. What are some possible reasons I am getting this error?

I finally got the document to send out by unclicking the "Collect name & email from recipients to provide optimal tracking" button, however, the responses come in as anonymous, so it's not real helpful with tracking my responses. Plus, I don't know if I'll encounter problems with follow up. The normal tracking system allows me to resend a message to those who have not responded. Now I guess I would just resend the request to those I have determined have not signed. Still working through the bugs but I'll update what I know and figure out here. Perhaps I will come to a solid solution and give a better summary.
As of now, I am sending and receiving responses... but the recipients have to change the received file to save as it is coming to them as read-only. Seems like this should be a whole lot less complicated.

Multiple Digital Signatures - each signer enters their comments then signs

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