Multiple forms through process and forms

Hello ALL,
We are using process and forms for maternity, paternity and
adoption leave and not able to control creating multiple forms by
employee. We have not activated parallel run option, still system is
allowing user to create multiple document for same leave
Could you let me how to stop user to creating multiple
forms.

There are many ways to achieve this.
1. Use the BADI that you shown in the screenshot.
2. Set process frequency.
Regards.

Similar Messages

HCM Processes and Forms : Using single Form Scenario for Multiple Countries

Hi ,
I have a requirement to design a HCM P&F form ( Single Process, Single Form Scenario ) to support multiple countries. Form fields should be visible/invisible based on the country ( derived from the login Manager). please help me with the following questions.
1. Is it right way to enable/disable the fields in the same form scenario for multiple countries ( Approx. 20-25 countries)
2. Is there any limitation to no. of fields on the form? does the form performs well with multiple dynamic conditions?
3. If yes, what is the best way to do this? through Java Script / Back end Generic Service?
Thanks in Advance,
VR.

Hi VR,
1. Is it right way to enable/disable the fields in the same form scenario for multiple countries ( Approx. 20-25 countries)
-You can use same form scenario or process for multiple countries if you are using fields based on international structure HCMT_BSP_PA_XX_R*. If you intend to use country specific fields then you may like to use different form scenario for different countries.
2. Is there any limitation to no. of fields on the form? does the form performs well with multiple dynamic conditions?
- As such there is no limiation for the fields.Yes, form performs well with multiple rule configurations.
3. If yes, what is the best way to do this? through Java Script / Back end Generic Service?
I interpret you would like to derive & show fields based on same backend logic, in that case you should generic service.
If you want to show fields based on manager's logon then you should also use authorization BAdi.
Regards
Pooja

HCM process and forms - form scenarios

Hi Experts,
Currently i am working on Process and Forms using FPM forms. I have already decoupled couple of infotypes. Is it possible to create a process for more than one infotypes(should we use 2 form scenarios) or should we create one process for each infotype?
Thanks in advance
Regards
Prakash

Hello Prakash,
There are several posts on this , you can review them before posting the queries.
You can have multiple infotypes within a from scenario.
Go through the post HCM Processes & Forms: Making sense of the new SAP tutorial using FPM by http://scn.sap.com/people/christopher.solomon , to understand the process config.
Hope this helps.
Regards,
Sahir.

Use HCM processes and Forms without using the Enterprise Portal

is it possible to leverage existing HR Admin Services (HCM processes and Forms) functionality without using the Enterprise Portal?
1) Create an Adobe form and Interface using SFP
2) Set up ISR and Form Scenario
3) Set up Forms configuration to use existing Backend and generic Services
4) Set up workflow to updated Backend using Services
is it possible to do the above steps and not use the Portal? If Yes, how do we present the forms to the Manager, and provide different buttons that appears on the Portal by default?
Any ideas will be greatly appreciated.
Thanks,
Saurabh

Hi Saurabh,
your assumptions and findings (items can not be started from the backend workflow inbox etc.) are correct: These processes can not be started without the Portal and it is not intended to do this.
The above mentioned backend report are only forseen for implementation and testing purposes and not for productive use.
In addition to the fact, that you already can't execute the work items a lot of other features of the framework (Process Browser etc.) are only available through the Portal.
Best Regards
Michael Bonrat - Solution Manager HCM Processes and Forms
Info about HCM Processes and Forms:
www.service.sap.com/erp:
- SAP ERP Human Capital Management -> Workforce Process Management -> HCM Processes and Forms

Query on HCM Processes and Forms

Hi
I am facing some issues in configuring Hiring Forms in HCM Processes and Forms. I can place them in 2 baskets and describe each of them below. I would appreciate any advise on ways and means to overcome these errors.
Basket #1
I want to use the standard forms SHU1, SHU2 in development environment to understand the HCM P&F functionalities. I copied these form scenarios from client 000 and did all the configurations as outline in IMG activity HRAdministrative Services >> Configuration of Forms and Processes >> Sample Processes for HCM Process and Forms.
When I run a check using HR Administrative Services >> Configuration of Forms and Processes >> Configuration of Forms >> Check Consistency of Form Scenarios and select Form name, I get errors along following lines:
u2022     Error Message Sample#1 Form scen SHU1 vers. 00000 serv. SAP_PA: Only one deflt value allowed for field I0009_ZLSCH
u2022     Error Message Sample#2 Form scen. SHU1 vers. 00000 service SAP_PA: Field I0007_ARBST default value is not created
u2022     Error Message Sample#3 ISR scenario SHU1 version 00000: Field I0001_BUKRS is missing
u2022     Error Message Sample#4 Form scen. SHU1 vers. 00000: Field I0007_ARBST service for default values not required
However, at the bottom of the log I see this message in Green: Form scenario SHU1 version 00000: Form scenario is consistent
I tried to make the changes as suggested in the Long Text for each of these messages. Probably due to the fact that I am using standard delivered forms, I get this message u201CDo not make any changes (SAP entry)u201D and I am unable to save the changes.
Basket #2
In this basket I have Org_Change form and have managed to go the whole nine yards and complete the configuration in ECC. The consistency checks for process and forms are in green. However, I am unable to start the process through Portal. I get this message u201Cno data availableu201D when I try to select a process.
Among the 5 roles delivered in SAP as initiators for processors u2013I am interested in 3 of them HRASARA (for HR Administrator). I have configured HRASRA and HRASRB as initiators for Org_Change. However, I am not able to figure out how to link these roles to portal roles such as SAP_ASR_ADMINISTRATOR, SAP_ASR_MANAGER etc.
I would appreciate any advise on ways and means to overcome these errors.
Thanks
Subhash

Have you been able to fix your issue in Basket # 2 ?

Process and Forms approvals on Mobile Applications

Hi Experts,
We have a requirement like, managers can provide approvals through custom mobile application on HCM processes and Forms work items. Also we are using FPM forms.
I researched on this and found that mobile approvals can be converted as decisions on work items. But I can't imagine how these decisions can invoke an event on forms.
For example, if manager approves a work item on mobile, mobile application sends value 'A' to SAP Work item which can be linked a decision approve on work item (This is how Fiori works through Netweaver Gateway config.)
But, how to invoke a form event which is linked to 'Approve' (regular approval) button on form when mobile application provides the approval on work item.
Please suggest.
Thanks,
Hareesh K

There are a few ways to do this. I have blogged some "hints" over the years. Here is an old one....
HCM Processes & Forms: BlackBerry-ize your Processes !!!
And here is a more recent one (you can use the same kind of idea to send your "approve"/"reject" information as well...
HCM Processes & Forms: Ladies and Gentlemen, start your processes...FROM ANYWHERE!!!

Mass termination in HCM Processes and Forms

Hi everyone,
Is mass termination possible within the HCM Processes and Forms framework? Usually the framework is per employee. Has anyone got it working for mass employees or org units?
I'm leaning more on Web Dynpro development for the mass terminations.
Thanks!

Hi Chris,
Can you please give me more details on how to set up the Mass termination process in HCM. I try to built LSMW through PA40, but it did not work out. Can you give me more details on what are steps for the configuation. IF the process includes any ABAP requirement, please let me know, I have to talk to my ABAPer.
Thank you in advance
Regards
Chinna
Message was edited by: Chinna Gogineni

Retrieving attachments in hcm processes and forms

Hi Experts,
We have implemented HCM processes and forms and in one of the custom processes which we have created. We have an attachment option where the user attaches the document and the document is reviewed by the approver.
But how does the administrator later on retrieve the attachments for a specific personal number.
Is there any way to search for attachments based on Personal Number?.
If not - what is the ideal solution to retrieve the attachments .
Please help me in this regards,
Thanks in advance
Akshay
Edited by: Suresh Datti on Aug 5, 2009 2:51 AM
Did you not see Chris's response to your comment on his blog? PL refer to this SAP help (http://help.sap.com/erp2005_ehp_04/helpdata/en/10/21ea42f64849968f7187cb09d26d41/content.htm )

Hi Chris,
Can you please give me more details on how to set up the Mass termination process in HCM. I try to built LSMW through PA40, but it did not work out. Can you give me more details on what are steps for the configuation. IF the process includes any ABAP requirement, please let me know, I have to talk to my ABAPer.
Thank you in advance
Regards
Chinna
Message was edited by: Chinna Gogineni

Infotype 0000 Creation using HCM Processes and forms in MSS

Hi,
I need to create an Action for Transfer an employee using HCM Processes and Forms. So, my form should update infotype 0000, 0001, 0008 etc.
But when I provide create operation for infotype 0000, system is throwing short dump. When I change the operation to change nothing was creating in infotype 0000 for that respective employee. Is there any way to update infotype 0000 using HCM Processes and forms. Please help me here.
Thanks & Regards,
Nayani.

Hi Chris,
Thanks for your reply mate.
I understand that for IT0000 update we don't have to configure it explicitly.We just assign values to MASSG and MASSN and IT0000 should update. I am doing exactly that.
For the "condition" we do have multiple rules for that and I am familiar about the trickthat the rule fields must be part of the SAP_PA service which is actually making the update. That's all in place and that's working fine.
Now coming to the problem -
The "action" is "Return from Career Break" where the only PA infotype that has to be updated is IT0000. Besides that we are updating Absences,IT2001.
I have tested the process thoroughly and it seems that the system does not allow an IT0000 update without any other PA data change. To test this, I added a PA infotype update in my config and at that time IT0000 got updated beautifully. But when I am trying to update only IT0000, it fails.
To solve the issue, I had a discussion with my team and we have decided to copy IT0001 along with IT0000. So as of now, we have sorted out a workaround but the technical issue is something I would like to look into.
If you figure out anything then please let me know.
Appreciate your help.
Thanks,
Saikat

HCM Process and Forms - Changes to Form Issue

We have a scenario within HCM processes and forms where the changes being made by an intermediate approval step is not being sent to the next level approver. For example, in a pay change the initiating manager sends the pay change to his/her boss for approval, then once approved the form is sent to HR for final approval and update into R/3.
In this scenario the initiating manager starts the process and makes appropriate updates to the form (including comments). This then routes to that manager's manager for updates/approval. When processing the form, the approving manager can see the information input by the initiating manager. The approving manager then has the opportunity to make appropriate changes within the form and add comments before it is approved and sent to HR for final approval.
Once the approving manager makes changes and sends this to HR, when HR processes the form they see the changes as if it was sent by initiating manager (HR does not see the changes made by the approving manager).
I appreciate any insight you may have on this issue.
Regards,
Brad

Sounds like you process is designed incorrectly and your are having problems with your process object integrity. You need to be careful with loops/branches when designing your process. Are you doing it all in the same Form Scenario and just using multiple steps? The form scenario will "share" the "data" hence you can have issues. You can split it to a differnt form scenario and pass the data over from the other FS to your FS. Then you know you will have your own data there. I often see people trying to do their whole process within one form scenario and use multiple steps without realizing the data integrity issues with that.
Hope this helps.

HCM Process and Forms & Global employee management

Hi all,
I would to know if anyone of you experience in implementing HCM Process and forms for Global employee management(GEM).
I would like to know the difficulties or challeges .
How the forms will work.
Means if i have created a form using Personnel number without GEM.
Later if i Implement GEM.do i have to Change the form ?
Does P&F has any option choose the employee based on personnel id anywhere or we have to use personnel number and process as existing.
what could be stuctures for each infotype which are country specific .
Please share your experience on this.
Regards,
Nachy

Forms and processes are enabled for CE/GE.
what process you would lile to do ?
refer HR_PA_US_ADDL_CONTRACT sample process and note 1366872
1) The central person id of the existing (reference) pernr should be
   read with the help of a generic service and this should be made
   available for the SAP_PA service so that a new central person is not
   created. This should be set in the field CENTRAL_PERSON in the
   form scenario.
2) An explicit operation on IT0709 should not be defined in the
   infotypes and operations of the design time tool. This is
   automatically handled by the infotype framework through the data
   sharing mechanism (table T582G). Kindly ensure that IT0709 is
   enabled for data sharing and please remove it from the process.
3) The reference pernr data and the shared infotypes must be read with
   the generic service only (refer to note 1366782), these should not
   be read with the SAP_PA service as this may lead to a clash in the
   record keys and can lead to undesired results.

HCM Process and Forms Dynamic Actions

Hi
We are implementing HCM process and forms and presume that dynamic actions will have to be recreated as rules.
Can anyone give any guidance in this area as some of our dynamic actions are quite complex.
Many thanks
Ian

Hi,
For HR forms please follow the following link
HCM Processes and Forms (www.service.sap.com/erp: - SAP ERP Human Capital Management -> Workforce Process Management -> HCM Processes and Forms -> Media Library)
https://websmp205.sap-ag.de/~form/sapnet?_SHORTKEY=00200797470000081848&
A dynamic action has the following components.
Infotype Number (INFTY): specifies the infotype for which you want the dynamic action triggered
Subtype (SUBTY): narrows the focus to a specific subtype
Field Name (FIELDN): starts your action when a maintenance function is performed on a particular field
Function (FC): specifies the various maintenance operations to which your dynamic action would respond. They are 02 (change); 04 (create); 06 (create and change); 08 (delete); 10 (change and delete); 12 (create and delete). Dynamic actions are only applicable in maintenance operations, not in display functions.
Sequence Number (NO): refers to a sequential number.
Step (A): specifies a particular type of action. No dynamic action is executed if the function character has a value other than one of the following:
             P: Plausibility checks, which allow you to check certain conditions.
             I: Calls an infotype for processing
             W: Called after the I statement and used to assign values to screen fields while creating or copying another infotype record through the I statement
              F: Calls a FORM routine (subroutines in ABAP) during your action. The routine may reside in or out the module pool MPNNNN00.
             V: Lets you treat collectively a number of fields for which you want to define a common dynamic action
              M: Sends SAP Office mail
Variable function part: The variable function part along with the step indicator forms the core part of your action. It specifies the processing details when the dynamic action is triggered. For example:
Requirement: When the postal code or the city of an employeeu2019s permanent residence is changed in infotype 0006, an email should be sent to the administrator.
INFTY    SUBTY    FIELDN    FC          NO.    STEP       VARIABLE FUNCTION
0006           1             ORT01      06             001           V               PSTLZ
0006           1             PSTLZ      06             002           M               M0001
The V statement on line 001 is used to link the two fields to the M statement. The statements relevant to field PSTLZ are also applicable to the ORT01 field.
When a record is created or changed in infotype 0006 of permanent address, an email is sent using the feature M0001. Information such as the recipient address, subject, and content of the mail is derived from M0001.
Warm REgards,
Kapil

Dynamic Parallel Approval for HCM Process and Forms

Hi everyone,
I have a scenario where I need to use the "Dynamic Parallel Approval" (or to keep it simple, initially I tried using the "Parallel Approval" wizard)for a workflow used in the HCM Process and Forms.
The standard task for approval in process and forms is TS17900101. I have mentioned a multiline container in the Miscellaneous tab of this task. However,I was unable to use this task in the wizard. There are no results attahced to this task unlike any other standard approval task (like TS30200147). I need to use the task TS17900101 in the workflow assigned to process and forms, but not sure how to handle this scenario (parallel approval).
If this is not the right way of doing it, Is there any workaround for "Parallel Approval" in HCM Process and Forms.
Could anybody throw some light around this area.
Thanks for your help.
- MM

Thanks Anuj. But I believe, the container element that I add in the miscellaneous tab does not necessarily have to be used in the agent assignment. The multiline container is just to instantiate the workitem 'n' number of times. Correct me if I am wrong.
My concern is that I was unable to use this approval task (TS17900101) in the workflow wizard for dynamic paralle/parallel approval.
Arghadip - Thanks for your suggestion. I have seen some your nice contributions in the WF forum.
I actually tried using the 'Blocks'. But this is what I ran into. When I send multiple approval requests (say 3), if one person has approved it and the second has rejected it,I need to take out the workitem from the third person's list (because it has been rejected by someone in the group). I am not sure if this is possible using Blocks. And in my case the third person is still having the workitem, but gets a dump/error when he tries to open it.
Also, if any one has rejected the request, I do not have to wait for the rest to take any action on the workitem and proceed further. But I guess in 'Blocks' it will not let you go out unless every workitem has been processed.
To summarize,here's what I need - I need to come out of the block for two conditions. One, if everyone has approved, comeout of the block with an apprval flag. Two, if anyone has rejected (even if some have not processed their workitem), delete the workitems from others inbox and come out of the block with a rejection flag.
So, any kind of input or suggestions on how this could be handled would be highly appreciated.
Thanks
MM

Design Time for Processes and Forms

Hi experts,
When trying to open "Design Time for Processes and Forms" in order to create a process, I get a dump.
Could you let me know what could be wrong ? config? etc..
Hereunder is a sample of what I found in T.code ST22
The following checkpoint group was used: "No checkpoint group specified"
If in the ASSERT statement the addition FIELDS was used, you can find
the content of the first 8 specified fields in the following overview:
" (not used) "
" (not used) "
" (not used) "
" (not used) "
" (not used) "
" (not used) "
" (not used) "
" (not used) "
    referenced node must exist
      READ TABLE object_hierarchy_nodes TRANSPORTING NO FIELDS
                 WITH KEY node_id = object_hierarchy_node_wa-ref_node_id
>>>      ASSERT sy-subrc = 0.
    ENDIF.
provider has to be specified (except in case of recursion)
    IF object_hierarchy_node_wa-ref_node_id IS INITIAL.
      ASSERT object_hierarchy_node_wa-provider_id IS NOT INITIAL.
    ENDIF.
Thanks in advance,
Louis

note: Note 1075650
Re: Assertion_Failed dump when accessing Design Time for Processes & Forms EP3
regards,
Prakesh.

HCM Processes and Forms: Work Item is not opening

Hi,
We are implementaing HCM processes and forms using NWBC (EHP7 - HR Renewal 2.0 FP1) and after using configuration of POWL inbox for MSS and HR Admin, We are not able to launch the Work Item.
1) In MSS Work Book, while launching, we are getting message -
Failed to resolve Object Based Navigation target ".MSS_WL.NAVIGATE_FORM_WD". Use transaction PFCG to define this OBN target in a role or contact your system administrator to assign a role with the relevant OBN entries to your user.
2) For HR Admin, we are getting message - Work Item can only be open using Portal and UWL. and it is displaying back end transaction SWNWIEX.
Detail configuration steps are shown as below -
Workflow Task used in configurations -
1) Entries in IBO_C_WF_TA_P_SC (Assign Task ID’s to POWL Types)
2) IBO_C_WF_ACC configuration - (Define Tasks and Actions)
3) IBO_C_WF_APC configuration (Provide Details of navigation parameters)
4) IBO_V_WF_TTAC (Assignment of Actions to the Tasks)
5) IBO_C_WF_TAC (Specify Default Action)
Error -
1) MSS -
2)HR Admin -

Hi Guru,
Any input..its urgent!.
Regards,
Vijay

Multiple forms through process and forms

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