Multiple gmail accounts in mail.app via IMAP - how to delete messages

multiple gmail accounts in mail.app via IMAP - how to delete messages so that they are not stored on gmail and not in All Mail therefore either.
i know that dragging messages to the GMail.Trash folder deletes it in Gmail, but doing that for multiple accounts is a hassle!
anybody else struggle with this, solved it?

i have still not figured out a solution to this. very painful - the fact that messages iwill not be using ever again and with large attachments, just sit there in all mails and slow down mail.app for me, fill up search results with stuff i don't want to see and fill up space on the HDD. the attachments as a result often are stored 3-4 times on the HDD!
some geek here must have solved it - come on!

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Welcome to the Apple Support Communities
To delete a mail account in Mail, open Mail, and go to Mail menu > Preferences > Accounts. Then, select the account you want to remove and press the - button.
Then, press the + button to add the AOL mail account

Can I set Mail.app to default "Permanently erase deleted messages when" to Never, for all new accounts?

When setting up new accounts in Mail.app, I generally remember to set the "Permanently erase deleted messages when:" setting to "Never", in contrast to its harsh default 1-month setting.
When I first switched to a Mac years ago (probably around the time of Leopard, or one before), I didn't know of this setting, as it's somewhat buried and not part of the add new account "walkthrough", and I permanently lost serious business mail on a self-hosted mail server, due to this, in my opinion, really stupid default setting.
At any rate, as I said, I usually remember to change this, but I recently synched accounts via iCloud to a new machine (a work machine), and for whatever reason, the setting didn't take on one account (just one account; despite being set to "never" on the primary mac from which things sync). Same problem all over again.
So, Is there a way I can simply change the default, in the system, so that whenever a new account is created, Mail.app sets the default "erase messages when" time to "Never"?
I need to duplicate Gmail (archiving) functionality and thus far this is the best way I have of going about it; leaving those messages in trash on my regular old everyday IMAP servers.
I did run into this solution – http://support.apple.com/kb/TA22283, though it was for Mail.app in OSX 10.2 (so things have changed now), but I'm willing to bet there is a similar command, more up to date, that might do something similar? I'd like to run such a command on all of my machines so that ALL new mail accounts created are set to NEVER permanently auto-empty the trash–that should be done when I chose, and when I chose only.

Open Mail preferences, click on the Accounts icon in the toolbar then select your mail account, click on the Mailbox Behaviours tab on the right. Set the dropdown menu at the bottom for the Never option.
However, you cannot change the default options set for a newly created account.

Unable to re-add gmail account to Mail app

I'm trying to re-setup a Google email account that I deleted from my Macbook Pro (Yosemite). I get the following message when trying to set it up in Internet Accounts:
There was a problem setting up the Mail account.
Mail couldn't discover the account settings for the Mail server "mydomain.com".
If I click OK, my contacts, Calendar, and Messages accounts are all configured. Only the Mail account isn't checked (or setup in Mail). When I try to check the box, it immediately unchecks with no error given.
I noted the following log entries in the system log, not sure if they are related:
11/9/14 1:23:38.770 PM com.apple.preferences.internetaccounts.remoteservice[3960]: Neither of UserNameIsEmailAddress or UserNameMatchesEmailAddress were set for [email protected], pretending that UserNameMatchesEmailAddress is set
11/9/14 1:25:17.190 PM com.apple.internetaccounts[3656]: MailIAPlugin: Tried to get settings for nonexistent account with uid 742A58F4-EC5A-45F3-B007-7DDF57EE6D67
11/9/14 1:25:17.241 PM icbaccountsd[4192]: Connection error while checking Apple Internalness. Error: Error Domain=NSCocoaErrorDomain Code=4099 "Couldn’t communicate with a helper application." (The connection to service named com.apple.CrashReporterSupportHelper was invalidated.) UserInfo=0x7fb90b4236d0 {NSDebugDescription=The connection to service named com.apple.CrashReporterSupportHelper was invalidated.}
I've tried setting the account up manually ("Add Other Account...") but that also failed. I've tried repairing within Disk Utilities. I've restart multiple times.
I've verified that IMAP is enabled for this account. I am able to set this account up in the third party app Postbox (another email client for mac) with no issues.
There must be something wrong with my local configuration and I'm out of ideas. Help?

precisely the same issue on 2 computers on 10.9 and 10.10
- the accounts are google apps for business accounts
- imap is on
- 2 step verification is off
- upgrading the 10.9 machines resulted in the same issue/error
- running onyx and cleaning out everything did nothing
- trashing mail prefs nothing
- creating new user account on the macs...same issue
- i can setup the accounts on my own 10.10 machine (ios also works for those 2 accounts)
completely dead in the water....my next step to try is to clean install the 2 effected machine....

My email account in Mail.app is IMAP, but when I delete emails, they don't delete from other devices connected to the mail server with IMAP. Deleted mail on other devices delete as normal from the server and thus from other devices as normal.

MacBook Pro, late 2011 version. Up to date Mountain Lion.
My email account in the Mail.app is set up as IMAP, but when I delete emails in the Mac Mail App, they are not deleted from the mail clients of the other devices that are connected to the mail server with IMAP. IMAP works perfectly between Windows Outlook 2010, iPad Mail App and Android default mail client. Deleted messages behave correctly, as in delete from one device and the mail is deleted from all devices.
Having just tested in reverse order on the Mac; emails deleted from the email client on Windows, iPad and Android are not deleted in the Mac Mail App. It appears that the account is behaving like POP rather than IMAP.
Any advice on how to have IMAP work correctly on the MacBook Pro Mail.app?
Thank you.

Hi Csound1, thanks. The email host is 1and1.co.uk, however, i am going to fess up and make myself look like a plonker now -
the email account in question was set up in Outlook as POP - stupid, stupid, stupid me, wasted an afternoon on this! I have now changed the Outlook account to IMAP and Mail.app works perfectly - and looks much nicer than Outlook did. Im in the middle of converting from Windows to a Mac, and still finding my way around the Mac
The lesson learned, never assume - always double check! All my other email addresses with 1and1 are all imap, except this one, and it happened to be the first one I set up in the Mail.app. (bows head in disgrace!)
Thank you anyway for attempting to help me!
Cheers

Multiple Exchange accounts in Mail.app - is this possible?

Hi folks,
I would like to start using Mail.app with my Exchange accounts.
Now, does Mail.app support this feature?
If not can it be at least set up in such a way that through one single Exchange account I can see my other exchange accounts by delegating all the privileges to that main exchange accounts and thus doing it indirectly?
Thanks
Alex

Just use IMAP for the accounts. I have 4 Exchange accounts in my Mail app and they are all set up that way. but yes, there can only be 1 Exchange account (which I believe has more to do with the Exchange API than Macs)
hope this helps.
Eric

Gmail account in mail.app

Mail will not allow me to set up gmail as a POP account. It forces an imap account. The problem is that imap insists on downloading all gmail folders from the online account including the content of the spam folder. gmail has an excellent spam filter but the imap account insists on downloading this garbage to my iMac. I don't want to see the spam, that's why it is fltered. Is there some way to force mail to set up a POP account and/or some way to keep the spam from downloading to my local iMac?
Thanks in advance for any help.
Don

IMAP is really the best way to use GMail, but I agree that having to see the Spam and All Mail mailboxes in Mail is annoying. See my recent blog post, Hiding GMail’s “All Mail” from Apple Mail, for info on hiding those so you won't have to see them.
* Disclaimer: links to my pages may give me compensation.

Gmail account and mail.app

Hi,
I have strange situation on my iphone. Mail received messages until last friday 19:38. Everything after that can not be viewed.
I have tried, removing account, and adding it again. - Nothing.
I have updated iphone to 4.3.3. - still the same
I have added another gmail account, and it work just fine.
If gmail work on my imac, why not on iphone 4? Why until that date, and for just that account?
I wrote also to google 10 minutes ago and waiting for someone to reply.
Thank's for help!

to those who may have this same problem, there are two different solutions here:
http://forums.macrumors.com/showthread.php?t=546338
one is to make some changes to the gmail POP account settings on the iphone and computer, and the other is to set up gmail as POP on the iphone and IMAP on the computer. hope this is helpful for you!

Mail.app + Google IMAP. Locally stored messages being dropped.

I have an IMAP account setup under mail.app to sync with a gmail account, its was all working fine for a few months until a few weeks ago when I noticed that messages were missing from mail.app. I checked time machine and noticed that at some point my local storage of emails had dropped from ~5Gb to 300mb. All messages remained present under gmail.
This is very annoying because Mail.app obviously figures out the discrepancy at some point and begins trying to cache the Gb's of messages that are missing, and this blows my tiny, expensive, Australian download quota.
I've now just noticed that the same thing has happened again - I have been able to use Time Machine to retrieve the 5Gb worth of messages, however I'm not sure if I can just dump this back into the library>mail folder and hope that everything syncs back up without having to download the lot again.
Anyone know how I might figure out what is causing the local messages to be deleted? And how I might safely move the 5Gb of local messages back allowing me to save some quote for the month?

Same problem here today! Not good at all, i checked the settings of the account and even if i told mail to keep a local copy, all the messages disappeared.
The thing doesn't affect the iphone mail luckily so i think that is a mail bug somewhere...

Mail.app and IMAP does not change message in server

Hello all...
I'm having a strange problem with Mail.app.. I have a IMAP server that uses pine-imapd. I can login and read messages, but anything I do with the messages to not change the message status on the server... If I read a new message, it remains NEW on server, if I delete, it DO NOT delete form server, and so on.. There are cases that I keep receiving the same message over and over again, but actually there's only one message on the server... I used to use Linux with Evolution and everything works just fine, but with Mail.app on Leopard, I have this issue.. Anyone experienced the same thing and have solved it?
THanks
Carlos Barros

Hello Neithan.
Assuming Preferences > Mailbox Behaviors > Move deleted messages to the Trash is ON, does having Store deleted messages on the server ON or OFF make a difference?
Does the problem persist if you take the account offline, then back online (e.g. by means of Mailbox > Go Offline/Online)?
Do you have any Mail plug-ins? In the Finder, go to each of the following folders (if they exist). What do you see there?
/Library/InputManagers/
/Library/Mail/Bundles/
~/Library/InputManagers/
~/Library/Mail/Bundles/
To make accurately reporting that information easier, open /Applications/Utilities/Terminal, type the following command (you can just copy it here and paste it in Terminal), and press <Return>. You can then copy the output of that command from Terminal and paste it in your reply to this post:
ls -1 /Library/InputManagers /Library/Mail/Bundles ~/Library/InputManagers ~/Library/Mail/Bundles
Note: For those not familiarized with the ~/ notation, it refers to the user’s home folder. You can easily locate any of the folders referred to in this post by copying the folder path here, doing Go > Go to Folder in the Finder, and pasting the folder path there.

HT5361 How do I set up multiple gmail accounts in Mail without them sending from the wrong gmail address?

I have Mail set up with three gmail-based email accounts. I have chronically had an issue with sending email from one address and having responses to that original email come in to the other gmail addresses. When I try to select which server to send from, all three gmail servers are never online or available at the same time - it's always just one.
How do I get around this? My gmail-based accounts are for three distinct audiences, so I need them to function properly. I would rather be able to do this in Mail than by switching to internet-based email or using Outlook for Mac. At this point, I have had to stop using Mail and am just doing it through the internet. I have deleted all of my email accounts out of Mail, so nothing is currently set up in the application. Do I need to do anything to Mail to really wipe it clean before I start creating my accounts again?
Thanks in advance for your input!

After removing the account and reinstalling it. currently both send and receive are showing on my Mac Pro.. My MacBookPro s another issue ... even when I send email in that account from the MBP it "flashess" in the sent mail and then dissappears. I modified my "smart folder" and included "sent mail" and that was of no use either. When I first reloaded that account on the MBP this morning both sent and inbox mail showed ... but now nothing in the "sent" folder even though it is still showing on the MP and in the OWA account.
Since the mail is clearly in the OWA account I assume this is an Apple mail issue and not a GoDaddy (server) issue ..

Mail app in iPad - how to delete outgoing message

I am trying to set up my POP accounts in my iPad. It's a frustrating process. I still haven't got it all working right. But what's bugging me right now is that I have two messages that I tried to send as tests to see if the POP accounts were working. They're not, and for the past 2 days the iPad insists on trying to send them every 5 minutes or so. So about every 5 minutes I get these two error messages telling me that the messages couldn't be sent. I can't find them anywhere to delete them, they're lurking somewhere in the iPad screaming because they're trapped and can't get out. Please help them.

Hi Judy. Thank you for the thoughtful reply.
The Sent Folder is not the problem. (This comment doesn't appear here but did appear in the email I received.) The messages don't even appear in the Sent Folder because they haven't left yet.
I had already read the iOS: Unable to send or receive email article. This information did not help me.
I have read the Apple - Support - iPad - Mail Assistant article and have tried turning on a different SMTP server, one that is working, for the account that is not working. Curiously, it is the same server. I have two email addresses on the same server. One works, the other doesn't. Could this be the problem, that I've entered the same STMP server twice instead of simply using the same one for both accounts? I tried turning on the one that works, but can't find a way to elimiate the one that doesn't work. The problem is not solved, the test emails are still in limbo and I'm still receiving the error messages.

Mutliple gmail imap accounts in Mail.app

I'm trying to set up my fiancée's gmail account in Mail as an imap where I have my own three email accounts set up (one of which is my gmail imap).
Mail won't have it, though all settings are in order per Mail's/Gmail's directions.
Is mail unable to have two different accounts that use the same imap/smtp servers?

I realise this doesn't answer your question as such, but have you considered setting up a separate user account for her (via System Preferences > Accounts) - that way at least neither of you will be able to accidentally delete each others email or send things from the wrong account etc.

Gmail account on Mail

Hi,
I have an POP Gmail account in Mail.app (2.1.3), that suddenly stopped downloading the e-mails. No settings changed (nor in Mail, nor in Gmail), and e-mail sending works fine. Other accounts (including other Gmail accounts) present no problems.
How can I solve this? I don't want to change for IMAP, nor do I want to have to dowload the over 2Gigs of e-mails again, having to mark hundreds of mails with flags or read/not read signs…
Thanks!

I'm sorry, I didn't explain myself correctly...
I have over 50 new messages on the account that I can only see via HTML. On Mail Account Info I can see all the messages that have already been downloaded, plus one that appears as received today, but that isn't nor on mail nor in HTML (with unknown sender)
Could it be that this message has an invalid date or is otherwise malformed and
that’s why webmail doesn’t display it where you’d expect it to be? Have you
tried searching for it using words that appear in the subject?
It may be, but now I ran the Account info, and the message that appeared before with unknown sender and wasn't in either HTML nor Mail, being the last message displayed the last one downloaded (and missing the other new over-50 messages).
I've tried deleting the last one downloaded from the server (using Account Info), and it unlocked the other "pending" messages! Problem seems solved!! =)
Sometimes Mail chokes on a message it cannot download and that prevents it from
downloading the rest as well. Solving this problem may require removing the
problematic message from the server, but I don’t think you’ll be able to do
that if you cannot even see the message via webmail. If this was a normal POP
account, you’d probably be able to remove the message from the server using
Mail’s Account Info window, but Gmail ignores any requests to remove messages
from the server made by a POP client...
I guess you were right! But indeed I was able to use Account Info to delete the message!
Sure you don’t see there all the messages on the server that have already been
downloaded, do you? What’s the date of the messages that do show up in Mail’s
Account Info window?
I could actually see all the messages that had been downloaded! Dates from 2004 until the last received message (from about a week ago).
Also, first you say “On Account Info, there is only one message sent today that
isn't downloaded”, and now you say “All the messages displayed appear as
already downloaded”. These statements cannot both be true, can they?
It was true, because the above mentioned "unknown sender" message appeared as downloaded, but it didn't exist anywhere..! And now it's completely gone, including from "Account Info".
Anyway, the key was in that choke in the last message! The tip was right, thank you for the help, and congratulations for the accuracy! =)
Hope I can help you the next time! Greetings!

Send from Gmail alias in Mail.app in iOS 7?

I have a Gmail account with several email accounts that forward into it. I've configured Gmail on the web so that I can send email from those accounts.
I just set up this Gmail account in Mail.app in iOS7 on my iPad.
In Gmail on the web, if I receive an email to one of the accounts that forwards into this Gmail account, and click "reply", it will automatically send use that account as the "from" address (rather than the Gmail account).
Is there any way to specify this as a preference in Mail.app on the iPad? Otherwise I have to remember to manually change the "from" address when I reply to an email sent to any of the accounts that forward to my Gmail account.

I've not heard of or experience any such issue.
Have you tried removing and readding the accounts in question?

Multiple gmail accounts in mail.app via IMAP - how to delete messages

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