Multiple invoices of a single vendor

Hi friends,
Instead of FB60, I would like to know if I have multiple invoices for a vendor if it is possible to go to a particular transaction and key in the general info only once and then key in the invoice number, account being charged along with the invoice amount. I believe there is a screen called (Multi Voucher-Single Supplier) but unable to trace.
This would allow us to type in the invoice number, the invoice amount and the G/L account to be charged on a continuous basis and not have to key everything separately each time for high volume vendors. It saves time in keying. Please advise.
Thanks
Ajay

Hi,
You can create a LSMW or a Z-Program for this.
Hope this helps, if yes, please assign points.
Regards,
Harish

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Dear Experts,
There is a requirement in the business process like we file multiple invoices to customer account and he pays the amount in single payment. So what we need here is to clear all the invoice document in customer account against that payment.
Please tell is there anyway to achieve it at FI level.
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Arun Rai

Hi,
You can clear them by defining clearing rules in OB74 for customer account type D. You should have your customer posting for collection based on a defined criteria based on some assignment number or something else that you will give in OB74..Based on the criteria that you will specify in OB74 system will match the open item invoices against their payment document and clear them accordingly. e.g you give assignment number ZUONR in OB74 for clearing criteria..It means that all of your invoices should have the same assignment number in Invoices as of the assignment number entered in Collection or payment document. Afterward you can clear customer in F.13 ..
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Edited by: Atif Farooq on Oct 18, 2011 11:38 AM

Multiple Invoice type to single Invoice list

Hi,
I am getting data for various interfaces and based on which i have defined order types and billing types respectively. However while trying to create invoice list from these invoices standard SAP R/3 throws a error. I am using IS-Utility for billing and process followed is Order to Invoice hence there is no delivery
Eg:
Interface                                   Sales Order type                         Billing Document Type                         Invoice List Type
Test1     ------->                                  Z001          ------->                             Z001                     ------->                         Z004
Test2     ------->                                  Z002          ------->                             Z002                    ------->                          Z004
Test3     ------->                                  Z003          ------->                             Z003                    ------->                          Z004
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Go through the definition given by SAP
Probably, your issue falls under the last category.
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Tolerance Limits: Multiple Invoices for single POs, Single Invoices for Multiple POs

Hi,
I'm currently looking at tolerance limit configurations, primarily the DQ (Quantity) and PP (Price) tolerance keys and had a couple of questions where you have the scenario of multiple invoices or multiple POs.
1. If I had multiple invoices for a single PO, collectively they match the quantity and price on the PO; When I enter the first invoice into SAP it will be well below the lower price and quantity limit of the PO as it is one of multiple invoices to be entered. My question is what happens to the invoices in SAP, do you still post them despite the error message and they are just blocked until collectively the invoices match the quantity/price of the PO?
2. If I had an invoice that related to multiple POs, when entering the invoice can I link this to multiple POs?

You don't use user exits or enhancements for this. Use a data transfer routine and assign it to your item level copy control config. Spilt keys are controlled by setting the value of VBRK-ZUKRI. Otherwise, you can use multiple payers or addresses to control it.

F110 Payment Proposal multiple payment lines for same vendor

Hello,
Question for the FI community regarding single payments for multiple invoices for the same vendor. Is there any other place that would dictate the grouping (or non grouping) of multiple payment proposal lines for same vendor payment?
I understand that there are two places:
FBZP - Change view 'Maintenance of Company Code Data for a Payment Method", the flag for 'Single payment for marked item'
Vendor Master - Automatic payment transactions, flag for 'Individual pmnt'
Is there anywhere else where this may be dictated? At my location, we have two company codes that make ACH payments, settings for FBZP (Single payment for marked item flag) and selected vendor for payment in the vendor master is identical. I get different results when viewing the payment proposal for each company code. Company Code A parses out individual line items for payment in the proposal, and Company Code B does not. When I change the flag via FBZP for Company Code A, this resolves the issue. When I make the same change for Company Code B, there is no change.
In all of my testing, I have left the 'Individual pmnt' flag for both vendor masters unchecked.
I'm hoping that somebody in the community here would be able to point me in the right direction to understand why I am getting differences. Is there somewhere else that I can check?
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Ravi,
Thanks for your reply, however in my post I already mentioned I have tested out both options via FBZP as well as the vendor master. You are correct, in only one case regarding my situation.
In my example for Company Code B, I have the following scenarios:
1. FBZP - single payment for marked item checked, Vendor individual payment option not checked, result is a single payment item for multiple invoices
2. FBZP - single payment for marked item checked, Vendor individual payment option is checked, result is multiple payment items for each invoice
3. FBZP - single payment for marked item not checked, Vendor individual payment option not checked, result is a single payment item for multiple invoices
4. FBZP - single payment for marked item not checked, Vendor individual payment option is checked, result is a multiple payment items for each invoice
Are you saying that the option in FBZP simply enables the grouping/non grouping based on what the vendor master record payment option is? Typically, that option for vendors is not checked in either of our company codes, therefore if the only difference is the setting in FBZP, then why would I be getting only a single payment for multiple invoices in the case of scenario 1 listed above?
That's why I am wondering if perhaps there is something elsewhere than FBZP and vendor master settings that could be affecting this.
Comments please?

Deliery with multiple invoice

Dear sap gurus,
1.how to create multiple invoice for a single delivery.
2. end user point of view what is the difference between sap 4.6c and ecc version:
AWAITING FOR YOUR REPLY.
venkat

Hi
In item category the billing relevence should be set to K in VOV7
After completing the delivery when you di VF01 the delivery no will automatically appear
Dont enter or execute instead choose selection list in the application tool bar
In that you can see the delivery items and quantities in the editable mode
There you can select the items and quantities both
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Raja

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Hi
We have created the purchase order for 1 qty and cost is : 500000 Rs . The Account Assignment category is F ( Order ) of the purchase order. Becuase we are settling the total cost from order to AUC.
Unfortunally we have received the multiple invoices from vendor of amount : 240000 aganist the same PO. Now we want to do the single MIGO for 240000 Rs and then we can do the multiple ( Number 1 to 4 in below ) MIRO for same amount . Finally we can settle the amount 240000 to AUC in this month.
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Eample : PO details :   qty - 1 & cost - 500000
*Reived Invoice from vendor : Number 1 - 60000*
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                                                Number 3 - 80000
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Please let me know the process to complete the above requirement.
Thanks
Risha

Hi,
while doing MIRO we have to give proportionate quantity for the given invoice value..
Quantities to be updated for four Invoice are as follows:
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Quantity:          0.12     0.14     0.16     0.06
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Padmaja

Payment of multiple invoices for a vendor using F110

Hi,
Vendor X has been assigned with payment method F. There are 2 invoices posted to this vendor. In the accounting document of these 2 posted invoices, the user explicitly assigned payment F on one invoice and left the other one with blank payment method assignment.
During payment run (F110) for payment method F, the system picked up the 2 invoices but listed them as two separate lines in the proposal list. When we process the payment the system also created two payment documents.
Is there a way for these 2 invoices to be processed as a single proposal and payment eventhough one has a payment method value assigned in the invoice and the other oen derived from the master data?
I have tried assigning both invoices with payment method F in the FI document and it works but we cannot sustain this procedure as we don't know when the user will manually assign payment method to the accounting documents.
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This is explained in paragraph 5. of OSS note 305414 - F110: Unintelligible grouping of documents.
This note is very helpful for understanding the grouping of documents in F110.
[https://websmp230.sap-ag.de/sap(bD1mciZjPTAwMQ==)/bc/bsp/spn/sapnotes/index2.htm?numm=305414]

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Single Supplimentary Invoice for Multiple Invoices

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We are having Standardmanufacturing sales Process
Ex: We did the sales of 1000 quantity of goods over the period of time for Price 100 Rs/ and we had created invoices also in the system .After 3 months with the customer on mutual undersating we have decided to hike the price 110 Rs on excisting sales, Now i want to create Single Supplimentary invoice for multiple Invoices for the hiked amount 10,000 Rs( 1000 *10=10,000) along with Excise duties.
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09967919351
Edited by: mujubur shaik on Nov 9, 2009 8:06 AM

Dear Mujubur,
It is generic feature of a business that price is changed for various reasons. So excise accounting is adjusted corresponding it.
What you do, please create a debit memo request which is a sale order type document by VA01 with reference of all commercial inovices against which you want to create the single supplementory invoice. Then create a debit memo which is a bimming document by VF01 with reference of that debit memo reuest and do the release to accounting.
Then part A/C will be debited and all other corresponding accounts with Excise provision A/C will be creadited. Now create a billing type as proforma invoice (Bill category U) in configuration and mainatin the copy control from debit memo document type.
It is better to do the configuration first. Then create the proforma invoice with reference of that debit memo. It will be like a image document of the debit memo. Then create excise invoice by J1IIN with refernce of that proforma invoice with different number series if you want tom maintain. Then excise account will take place - Ex provision Dr , ED payable Cr. That Excise document is your desired supplementory excise invoice. It will also come in the scope of excise utilisation in J2IUN. The proforma invoice is to be created other wise excise document with transaction type DLFC will not vecreated as it creates only from proforma inovice , not from any other type of billing document.
Don't go for Excise JV. Apparemntly it is seemed that will be easier but your accounting will be wrong and there will be no track of data which will lead a problem for long run.
Please do it. If more help required then inform. I have implemedted the same process.
Hope this will serve your purpose.
Regards
Indranil

We have multiple accounts with a vendor but like a single Vendor Master rec

We have situation, like with utilities, where there is a single vendor but we have multiple accounts with that vendor. We would like to have a single master record that holds the different account numbers. Does anyone know how to do this or other way to meet the requirement?
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Hello,
You can define only one reconciliation account to vendor master data. But while FI document posting for ex. with using FB01, you can change reconciliation account.
For example there are two reconciliation acount for vendor.
1 - 320001 - Recon acc. 1
2 - 320002 - Recon acc. 2
320001 Recon acc.1 assigned to vendor master data. But you want to post FI document to vendor with 320002 Recon acc. 2.
So please check "Recon. acct ready for input" option in FS00 for Recon acc. 1 and Recon acc. 2.
Then go to SM30 and maintain V_THKON table. Please add line items below.
Line 1
G/L account : 320001
Alter. G/L account : 320002
Line 2
G/L account : 320002
Alter. G/L account : 320001
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Single vendor multiple currency

Dear Experts,
i am having a problem, a single vendor will supply a material both in INR and USD, but in vendor code i mentioned in INR , please help how to solve this issue.
regards
rajakarthik

Hi,
This can be handled through Vendor Sub-range (VSR). In Purchasing Screen of Vendor master, click menu "Extras --> Add. purchasing data" and here activate "Data retent. at VSR level allowed"
Now click on "Alternative data" button and here enter following;
Vendor Subrange, VSR description, and activate "Purchasing Data" and Press Enter and here in this screen maintain the different purchasing data for the vendor for e.g. Order Currency, Terms of Payment, etc... and Save
Now In ME21N, select the appropriate Vendor Sub-range under "Material Data" Tab to select the appropriate vendor currency.
Else
Also you can directly change the vendor currency in PO at Header level under "Delivery/Invoice" Tab and then chnage the condition currency in "Conditions" Tab at item details level.

Multple Services Vendors to have Single Vendor Code and also Multiple TaxCd

Hey SAP Gurus,
Please help me with my problem.
Background:
1. Currently on SAP 4.7 there are close to 10,000 Vendors. Many of these Vendors are acting as more than ONE Goods / Services Provider.
2. Few Services rendered by Vendors are subject to Withholding Tax (Tax Deduction at Source).
3. For the Withholding Tax we are using Std SAP provided functionalities and hence for each Service, attracting a separate TDS Provision, we have set up a dedicated Vendor Code. All Vendor codes are linked to one Payee so that the Automatic Payment Run issues the Cheques to ONE Vendor code only.
4. The Vendors masters creation is an ongoing activity. So, say for ex, in 2008 one Vendor was providing X service, started providing Y Service in 2009 leading to creation of dedicated Vendor code. The same Vendor is now providing 3rd service attracting a different provision of With. tax - Hence in 2010 for the "same" Vendor / Party, a 3rd Vendor Master Record with different Vendor Code (system generated internal numbering) is created.
Problem:
A. Our client wants to have ONE single Vendor code with MULTIPLE Roles assignment. I am not very sure if we can have it done in SAP by creating some ROLES.
B. The MM module is not live here. This means, the PO related functionalities (if possible) cannot be used.
C. There are multiple systems from where the Vendor Liability Line item is generated and it comes to SAP for GL Posting and Final payout (Thru Cheque or Electronic Fund Transfer etc.).
D. In our Indian Scenario, each Section or Provision, leads to set up of 4 TDS Tax Codes: Basic, Surcharge, Cess 1 and Cess 2.
Due to this requirement, we have configured the said respective 4 Tax Codes per section.
E. If a Vendor is providing 4 different services attracting 4 different Sections of TDS, this will lead to having 4 X 4 = 16 Tax Codes for each such Vendor.
F. The problem would become more complex on receiving the Transactional Data File (thru Interface) from various Applications generating the Liability Line Item for Vendor.
Revisiting the Requirement:
Have One Vendor Code per Vendor or Party.
Your help would be highly appreciated.
Many Thanks
SAP Consultant

Hi
To overcome this problem you have two options.
1. you can create only one vendor code.For the withholding tax purpose you can have multiple tax code options.At the time of giving input you can select withholding tax code from the drop down list.why dont you use that option?
2. Here you can use the Head office concept.
first you create vendor(ex: xyz).
after that you can create one more vendor code(for same vendor for different service) and assign first vendor(main vendor) in the head office field in the account information tab under recon account field.
what ever the posting are doing for the different services automatically routed to main vendor(Ex: xyz)

How to upload multiple company codes data for single vendor by LSMW Idoc

Hi ,
My requ is like this.
uploading data by LSMW Idoc method
In source file we have two company codes data for single vendor.
It should create vendor for two company codes.
But its not creating its showing error.
How to handle this?
Thanks in Advance.

have you ever see this docu:
http://help.sap.com/erp2005_ehp_04/helpdata/EN/1a/178ac72d3011d3bc3500105a6588b2/content.htm
You can use the recording function to create a new object (or a new "import method") if neither a standard batch input program nor a standard direct input program nor the BAPI/IDoc method is available for a data object.
Recordings are static, thats why you cannot do such flexible things like multiple company codes at the same time.
But with IDOC method it is certainly possible, I have done it several times already.
Unfortunatly the creator of this thread did not say what error he got with the IDOC method. Maybe he will add this. Otherwise I dont think that anybody can help

Multiple invoices of a single vendor

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