Multiple Libraries and Keywords

I use multiple libraries. The Keywords from all my libraries appear in the keyword list. Is there any way of splitting the keyword list so I only see the keywords for the library I'm using?

Go into the iPhoto/Web preference pane and select Manually for checking on newly published photos. Then close the MMe Galley section in the left hand pane and forget about them. That feature is really a pain.

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Creating multiple libraries and using an external drive for data

I'm a recent switcher and new to iphoto. On the windows platform, I used adobe album. I have a around 10k of images that I put on an external drive which is attached to my new imac. I deleted the iphoto folder and redirected it to my images on my external. All is working great. I'm looking for some advise on work flow of file/iphoto management. i.e. I'm assuming the more images I accumulate, the slower I photo is going to run? I hear you can create multiple iphoto libraries. Will that only load the photos that are associated with the library and I'm assuming optimize iphoto's performance versus always loading every photo you have taken every time you work in iphoto? If adding libraries is the way to go, can someone direct me to instruction on how to do this?
This may be beyond this threads scope but I plan to put all my data (iphoto, imovies, itunes) onto an external drive in order to keep the imac main drive as clean a possible. Is my thinking correct in doing so. Any negative repercussion in doing so?

Joe:
I'm assuming the more images I accumulate, the slower I photo is going to run?
You'll have to get quite a lot of photos into iPhoto before you start to see a real slowdown in performance. Users have reported libraries of 40K files and they perform just fine. However, do not keep all of rolls open as that will really do a job on the performance. Just open the rolls you need and close them all before quitting.
Yes, you can use multiple libraries and only load what's in each. I use iPhoto Library Manager to manage and move quickly between 10 libraries. With the paid version of iPLM you can move albums and/or rolls between libraries as needed and keep the keywords, ratings, and comments intact.
Using an external HD in order to maintain sufficient free space (10G minimum is what I recommend) on the boot drive to help optimize performance is a very good idea.
As far as any negative aspects, it would be a good idea to have a second external HD as a backup to the working external HD. You can't be too careful with those image files (and other important files) that can't be replaced.
Do you Twango?
TIP: For insurance against the iPhoto database corruption that many users have experienced I recommend making a backup copy of the Library6.iPhoto database file and keep it current. If problems crop up where iPhoto suddenly can't see any photos or thinks there are no photos in the library, replacing the working Library6.iPhoto file with the backup will often get the library back. By keeping it current I mean backup after each import and/or any serious editing or work on books, slideshows, calendars, cards, etc. That insures that if a problem pops up and you do need to replace the database file, you'll retain all those efforts. It doesn't take long to make the backup and it's good insurance.
I've written an Automator workflow application (requires Tiger), iPhoto dB File Backup, that will copy the selected Library6.iPhoto file from your iPhoto Library folder to the Pictures folder, replacing any previous version of it. You can download it at Toad's Cellar. Be sure to read the Read Me pdf file.

Streamlining my libraries and keywords

I currently have two iphoto libraries (one was transferred from iview) with some overlap of pictures and some overlap of keywords. I'd like to combine them to one library, eliminate the duplication of photos, and keep all keywords from both libraries with elimation of duplicated keywords. I also want all the keywords to be searchable in spotlight and not just in iphoto. Im not sure this is possible.. and I'm considering using adobe bridge in place of iphoto.
1. Is there an automated way to combine the libraries and eliminate duplications in photos and keywords?
2. Is there a way to search iphoto keywords in spotlight (not just in iphoto). Would there be an advantage to use adobe bridge for this? If I use adobe bridge is there a way share the keywords?
3. Are their 3rd party applications currently available that will help or should I keep my fingers crossed that a future version of photo7 will come out and help me manage keywords?
thanks!

Dale:
The only way to merge libraries and keep keywords, comments, albums, etc., intact is to use the paid version of iPhoto Library Manager. You can merge library A into library B. Then make sure you have the keywords associated with both versions of the duiplicate photos. Once that's done you can use either Duplicate Annihilator or iPhoto Diet to remove the duplicates.
I recommend you make a temporary backup of library B before running those applications in case the results are not what you want. Better safe than sorry.
Do you Twango?
TIP: For insurance against the iPhoto database corruption that many users have experienced I recommend making a backup copy of the Library6.iPhoto database file and keep it current. If problems crop up where iPhoto suddenly can't see any photos or thinks there are no photos in the library, replacing the working Library6.iPhoto file with the backup will often get the library back. By keeping it current I mean backup after each import and/or any serious editing or work on books, slideshows, calendars, cards, etc. That insures that if a problem pops up and you do need to replace the database file, you'll retain all those efforts. It doesn't take long to make the backup and it's good insurance.
I've written an Automator workflow application (requires Tiger), iPhoto dB File Backup, that will copy the selected Library6.iPhoto file from your iPhoto Library folder to the Pictures folder, replacing any previous version of it. You can download it at Toad's Cellar. Be sure to read the Read Me pdf file.

Can you use wifi sync with multiple libraries and multiple devices

Hi all
Does anyone know if you can use wifi sync with 1 computer, 2 libraries and 2 devices?
I have my wife's iPhone synced to 1 library and mine to another library but on the same computer. Will wifi sync work this way or do you need iTunes to be open to the correct library for it to work? As I know you can't have 2 instances of itunes open on the same computer.
Anyway thanks for any help

I have been looking more and more into this and it appears no.
You need to have iTunes running on the computer to enable it to wifi sync. You can use 2 devices on 1 library but if you don't have all the right options ticked you will then end up with each others stuff on each others device.
To enable wifi sync you need to have your iDevice connected to the same wifi network as your computer and iTunes open on that computer.
With my library open it detected my wife's phone and started to sync. Hasty push of cancel sync button lol.
There is a guide on here somewhere about multiple devices with 1 library which I can't find at the moment that tells you which options to tick so only your stuff stays on your device the the other half's on their device.
Its basically tick 'sync only ticked songs and videos' under summary of your device
Under apps take tick out of 'automatically sync new apps'
Then under edit->preferences click device and click prevent i's from syncing automatically
I think you should then be able to sync both devices to 1 library with mucking them up too much
Hopefully please correct me if I'm wrong
I have tried not doing the last step and asking it to open itunes automatically when phone is connected but this does not work with wifi sync
Have fun hopefully someone else can give us a better answer

Help with Multiple libraries and one storage location for files

I cannot get an answer to this question anywhere and was really hoping that The [H] would be able to help.
Here is my current set up that allows my wife and I to have completely independent libraries and ratings, but use the same files:
-Shared folder with MP3s on a network drive.
-Two PCs, each with it's own Ipod associated to it with individual libraries but all pointing to the same network share for MP3 Files.
-Each PC is using the SAME Itunes account for downloads.
-Each account has it's own library folder also on a network share.
Now to my question(s)/problem with downloaded content:
(1) Is there any way to have a file that is downloaded from Itunes be automatically placed in a shared location accessible to both Libraries? (Say if I download the latest Jack Johnson album, can it automatically show up in my wife's library and vice versa?)
(2) Is there any way to share the album artwork versus having two copies of everything(one for each library)?
So my goal is to have two libraries with a central location for ALL files, including anything downloaded from Itunes by each individual user. Is this possible?

Have your wife transfer all purchases from the iPad into iTunes, backup her iPad and then sync with iTunes. Everything ... All media and other content will be available in that iTunes library and she will have a current backup.
Assuming that your son will still be sharing your wife's Apple ID (he is too young to have one of his own) .... When you set up his iPad, restore the iPad from your wife's backup and then select only the content that you want your son to have on his iPad in the iTunes library and then sync that iPad with iTunes.
The game progress is stored in the backup and should transfer onto his device when you restore from your wife's backup. You can always delete any content (apps, movies, music) that you don't want your son to have on the iPad, if you missed it when you synced with iTunes after setting the device up for him.
You can set your sync preferences - any way that you want to - for both devices and still use the same iTunes library for both iPads. So ... Yes you can sync any apps that you want to his iPad and any apps that your wife wants to her iPad. You just need to restore your son's iPad from your wife's backup in order to get his game progress onto his iPad.
In case you need these....
Transfer purchases.
http://support.apple.com/kb/HT1848
How to backup and restore from a backup
http://support.apple.com/kb/HT1766
Remember to have your wife backup her iPad just before you restore his iPad from the backup so that his most recent progress will be available in the backup.

Multiple Libraries and Web Galleries

I just upgraded to iLife 08 and I'm wondering if the web gallery feature is compatible with the web galleries feature.
Here's my situation: I have several three primary iPhoto libraries: one of family pix, one of photos from Congo, related to my aunt and uncle's mission work (which I use for their website), and one related to the ministry of my husband's church. I have one .mac account.
If possible, I want to create web galleries using two of these iPhoto libraries, but I'm worried that when I "publish" galleries from the Congo library that the galleries I previously published from my family library will be erased from my iDisk. I searched the forums but I didn't find any discussion of this. Does anyone else have any experience in this regard?
Thanks,
kabing

kabing:
Web galleries published from different libraries will not remove previously published galleries. Just make sure the gallery names are not the same.
TIP: For insurance against the iPhoto database corruption that many users have experienced I recommend making a backup copy of the Library6.iPhoto database file and keep it current. If problems crop up where iPhoto suddenly can't see any photos or thinks there are no photos in the library, replacing the working Library6.iPhoto file with the backup will often get the library back. By keeping it current I mean backup after each import and/or any serious editing or work on books, slideshows, calendars, cards, etc. That insures that if a problem pops up and you do need to replace the database file, you'll retain all those efforts. It doesn't take long to make the backup and it's good insurance.
I've created an Automator workflow application (requires Tiger), iPhoto dB File Backup, that will copy the selected Library6.iPhoto file from your iPhoto Library folder to the Pictures folder, replacing any previous version of it. It's compatible with iPhoto 08 libraries and Leopard. iPhoto does not have to be closed to run the application, just idle. You can download it at Toad's Cellar. Be sure to read the Read Me pdf file.

How to enable multiple libraries and computers

My current setup is a single PC (Windows Vista) with iTunes and 3 different iTunes libraries for my 3 children. All the libraries are a mix of iTunes purchases and CD ripped files, and we have (currently) 3 iPod Nano's and 2 iPad's. When each user wants to work w iTunes, they open the application on the computer, while holding the shift key, then pick their own library to open. Now we are having more conflicts for time on the computer, but turns out we have 3 other PC's in the house, all networked. (The computers all have different operating systems--original desktop is running Vista, one is XP Home, one is Windows 7 and one is Windows 8). I also have an external USB storage drive that is networked, though it seems to be finicky.
What I would like is that any user can use any of those 4 computers and easily access their iTunes library for exploration, purchasing, device sync, etc. I read about cloud based iTunes, shared files, network shares, but I'm not sure the best way to go.
What do you suggest, and what is the method to make this happen?
Thanks in advance for your help!
Larry

Thanks! I see a potential problem--iTunes must be open on the main(?) other computer for sharing to works, according to some of the documentation. My situation is that daughter 1 grabs the main computer, access iTunes and her account. Then daughter 2 comes into room, screams upon seeing daughter 1 using the iTunes computer.
I want daughter 2 to calmly walk to computer 2, open iTunes and somehow seamlessly access her iTunes library. In that case, iTunes may be open on computer 1, but not with her library open or her id in force. It might also be the situation that computer 1 does not have iTunes even running at that time, if daughter 1 is on Facebook.
Can Home Sharing handle this situation?
Larry

Multiple Libraries and Music Folder Locations

I'm stumped.
I keep three libraries on my MacBook Pro. The folder structure for where the library and xml files live is basically:
~\Music\iTunes\ATV
~\Music\iTunes\Pete
~\Music\iTunes\Jen
Each library is associated with its own Music Folder, on an external hard drive, like so:
External\Contents\Main
External\Contents\PJP
External\Contents\JLP
I have iTunes manage the music files, keep things organized, and copy songs into the Music Folder.
When I open the "Pete" library, for example (by holding down Option when I click on iTunes in the Dock), it opens fine. I do what I need to do there, and quit iTunes. Now, somewhat suddenly, when I open the "Jen" library next (again by holding down Option while launching iTunes to select that library file), the location of the Music Folder in Preferences->Advanced has been changed to the location of the last library's Music Folder. In other words, the library should be pointing to \Contents\JLP, but instead is pointing to \Contents\PJP.
I can change the location of the Music Folder (a fairly long process), but the next time I open up a different library, the Music Folder location is similarly incorrect.
I imagine I'm just tired and overlooking a fairly easy fix/cause of this behavior, but it escapes me and I'll be grateful for your help.
Cheers.

I have noticed this happen when the computer temporarily loses a link to the external drive it reverts to the locally stored music folder but reverts to the external drive when it is available again. Don't know if a similar issue is what is happening here if so it may be something to do with the refresh rate at which your computer communicates with the external drive.

Multiple Libraries and Music Folder Preference

I have a 140GB library on an external HD and a subset of that on my MacBook Pro. When I switch between libraries the Music folder (in advanced Preferences) does not change. If I change it temporarily to add songs to my larger library I lose the links for all of my songs when I switch back to the MBP library. Any suggestions on how to handle this?

"How do you re-link your songs to the library?"
I'm not sure what you mean. I don't have to re-link songs to a particular library. Each library is distinct. I change where iTunes looks for each library by going into the preferences, then selecting Advanced. The first tab, General, has the library location setting. Click, "Change" and you can change where iTunes is looking. iTunes will then say "Updating Library" with a progress bar, and once that's done (it can take a loooooooooooooong time, depending on how large your library is) it'll ask you if you want to move new files to this library. That's if you've added files to the library before changing the library location. It's like "Consolidate Library" from the Advanced menu. Click yes or no as appropriate, and you're set.
Bit of a PITA, as I said. If Apple were to make just one change in the next version of iTunes, it'd be to have the Library location saved in the iTunes Library file rather than in the app's preferences.
Well, that and give it a serious and robust tag editor, but that's a rant for another post.

Multiple Libraries and version question

We're upgrading some of our software to LabView version 7.1 and when we try to do some operations, usually after building the executable, we get the VI not executable because it's the improper version of LabVIEW error message. It works fine as a VI, presumably because the VIs in questionare being converted to 7.1 (from 6.1) on the fly. I've tried to set the paths to point to the more current version but that doesn't seem to work. Even on computers where 6.1 has been removed the VI libraries (at least some of them anyway) seem to stay. Any suggestions on how to fix this? Is there another place I can change the paths other than the paths option box? Thanks.
Gary

Chris_C. wrote:
I think xseadog is talking about the "mass compile" option in LabVIEW. When you upgrade, you must mass compile before using LabVIEW. The good news is it's super easy to do. The bad news is it'll probably take your computer about 3 hours to do it.
To mass compile, open LabVIEW and go to tools>>advanced>>mass compile. A file dialogue box will then appear asking you which directory you'd like to compile. Select the LabVIEW 7.1 directory. DO NOT select the National Instruments directory. If you do you'll be waiting for 3 or more days. The "Select Current directory" button means the directory you're currently viewing, not the directory you've highlighted in the file dialogue box.
Post and let us know if this helped.
Chris C
Applications Engineering
National Instruments
I'll remember this for next time. What I did instead was delete all the older libraries that I could and made the program look exactly where i wanted it to for the llbs. I set the \LabView 7.1\vi.lib folder as the default folder to look in for them and emptied the \LabVIEW 6.1folder and \vi.lib folder. The mass compile probably would have been more elegant and finesse but it worked out for me. I'll do that on the next computer we upgrade. Thanks alot.
Gary D

ITunes Multiple Libraries and iCloud.

I currently have two separate iTiunes libraries. One 'home' library (mainly music) stored on an external HD (my Time Capsule) and one 'work' library (mainly language CDs and downloaded Podcasts) held on my Macbook Pro. I use the same Apple ID for both.
I would want to continue to keep these separate in the future, and I am concerned that iCloud implementation, with automatic synchronisation, might try to 'mix' the two.
Does anyone know if maintaining separate libraries like this is still posssible with iCloud??
Currently using iTunes 10.2.2
Thanks in advance

Welcome to the Apple Community.
Assuming each library uses the same iTunes account, iTunes match will amalgamate all your content.

HT1351 can i sync my ipod to multiple libraries and if so how?

Does anyone know if this is possible? I thought I read it somewhere and now I can't find it.

No. iDevices are designed to sync to only one computer/library.

Multiple Libraries & duplicates

I am sure that my problem is common so hopefully this post will help other people solve similar problems. It may have been answered in other posts although nothing has popped out as a clear and concise way to solve how to deal with multiple libraries and duplicate pictures.
I have over the years created, edited and merged various iPhoto libraries. I now have such a mess of pictures and libraries I don't know what to do to organize them all. The smallest library is about 10GB, the largest about 45GB. I purchased iPhoto Library Manager and Duplicate Annihilator. I have attempted to merge some of the libraries but that didn't work that well. It created yet another library and more duplicates. I then (foolishly) attempted to drag and drop a library file and that created extra pics like thumbnails of the all the faces.
So is there an easier way that sifting thru about 30,000 images?
Do I deal with the duplicates in each separate library first, then merge and do it again. Or attempt a total merge, then scan for duplicates?
Another approach I thought about is to work directly with the originals in the library contents.
I am lucky that I haven't spent too much time with albums, books etc. There is some metadata (comments, maps and faces), but nothing to serious.

Try using a free tool, ExifRenamer (http://www.qdev.de/?location=mac/exifrenamer)
Do not use this tool on files inside of iPhoto Library. You can use the tool only with originals, in simple file format. So you probably need to export the files from iPhoto first before using the tool.
It renames photo/video file names to date/time they were taken. You'd drop a folder containing the files onto ExifRenamer icon, and the files will be renamed. Pretty simple. You can specify the format of file name and other settings to your preference first. Once the files are renamed, you'd drop them into folders based on year/quarter/month.
Basically you'd reorganize the files in this folder structure
2009_01
2009_02
2010_03
Or you could work with
2009-q1 (for Jan - March)
2009-q2 (for Apr - June)
As you are dropping the renamed files into their directories, you may be asked to overwrite files, which you should do.
Once you've renamed the files, you can reimport them into iPhoto Library. I recommend one iPhoto Library for 1 year. Maybe you could keep more years in 1 iPhoto Library. My personal preference is 1 iPhoto Library for 1 year.
Lastly, please make a good backup and test before proceeding. I recommend this.
-Let Time Machine run with iPhoto closed.
-Export all photos from iPhoto into a separate folder. This is for backup and not to be touched.
-Export all photos from iPhoto or duplicate the folder you created in previous step. Work with this folder when using ExifRenamer. Start working with small sets of files initially until you are comfortable.

Multiple libraries syncing to Facebook

If you have multiple libraries, and you sync to facebook, aperture syncs facebook albums to all libraries, needlessly increasing their size. Is there any workaround?

The catalog name is not important. I cannot see the catalog name in lightroom mobile, and I don't care which catalog the collection originated from. Behind the scenes, I imagine the collection would be named something like "catalogue A collection XYZ". The problem would only come up with multiple shared collections with the same name.
If the same file was shared in multiple collections, I could see that as being an issue. One that is solved by lightroom already. It doesn't matter if an image is in 5 different collections in lightroom right now, lightroom only sees the one image. If you edit the image in collection #3, then the same edits are reflected in collection #5. I'd imagine that some time delay may be present, but the same idea would carry over to the cloud. There is still only 1 image even if it is present in a dozen collections.

Supposed support for Multiple Libraries in iTunes 7

Come on Apple, your website says iTunes 7 supports multiple libraries in multiple locations, yet there is no way to enable a second library or create additional libraries through iTunes. Is this just hype about the tedious manual workaround of not having iTunes copy everything to one location? When will we get true multiple libraries? This is sorely missing functionality for anyone with a harddrive smaller than 250GB.
Quoted from http://www.apple.com/itunes/overview/
"Multiple Libraries
Build your collection over multiple libraries, and keep them on different hard drives to save space."

I think there are a large number of us who are in the "for some reason" category: we want to have our libraries split across multiple HD's.
Here's my exact scenario:
I have a small portion of my library stored locally on my PowerBook for when I am on the road (~30GB). I have the bulk of my music collection stored on an external drive at home (~160GB). I have another set of tracks that are works in progress that my band is in the process of writing/recording, stored on a 2nd external drive at our studio (~10GB). I want to be able to plug in any of the external drives, and have access to that content whenever I am at home or at the studio, without having to change the local library stored on my PowerBook.
Consolidating the library does not help at all in this scenario - not only does the complete library not fit on my PB's hard drive, but I also don't want the reverse, which is to consolidate to one external drive which I'd then have to carry around everywhere. iTunes should be smart enough to recognize different library files concurrently, and store the import/organize settings per library. I guess that's too much to ask...

Multiple Libraries and Keywords

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