Multiple users on Mail

Hi - this is probably a silly question.
My wife and I share our mac. when we set it up we did not set up multiple accounts as was too complicated to share photos in iphoto, addresses etc.
would like though to be able to "split" our use of mail. can easily add multiple accounts but would like to be able to open Mail and just view individual accounts.
currently to achieve this I use mail and she uses entourage - a real sledgehammer to crack a nut piece of software!
any ideas as to how this could be achieved with Mail, so we can both the simplicity we want?
thanks..

I've been experimenting with rooSwitch and it seems to work well for this purpose:
http://rooswitch.com
It costs $19, but that's less than the cost of your next Entourage update. (smile)
If you want to look at some other approaches I've tried, I just posted descriptions here:
http://discussions.apple.com/thread.jspa?threadID=2196811

Similar Messages

Hello, I have iMac from Oct, 2010 and have OS 10.6.7 and multiple users. Mail icon was accidently removed along with program. Mail 4.4 is on other users but when I reloaded software my user got Mail 4.3. Mail 4.3 did not work with latest OS. Ideas?Matt

Hello, I have iMac Itel i3, from Oct, 2010 and have OS 10.6.7 and multiple users.
About 3-4 days ago the Mail icon in dock had question mark and was accidently removed, along with program on my user. Oops.
1. Mail 4.4 is on other users and works fine, but for me it does not work and tells me V4.3 does not work with latest OS X.
2. I reloaded software from my user with original disks (Oct, 2010) and got Mail 4.3 again. Mail 4.3 did not work with latest OS. I am unable to load Mail. Gives Yellow error message.
" You have Mail version 4.3 (1081/1084). It can’t be used on Mac OS X Version 10.6.7 (Build 10J869). For more information, click the Help button."
3. Tried to update software and look for update for mail 4.3 on Apple site to no success.
Hate to go to MS-Entorage ( I may need to learn something new and alien) mail program since contracts are in Mail/Address Book.
Ideas?
MattDeeds

Matt,
I would download and run the 10.6.7 combo update.
http://support.apple.com/kb/DL1361
Regards,
Captfred

Multiple users of Mail on the Mac session

Before switching from PowerMail to Mail, I'd like to know if there's a way with Mail to store my emails in a separate folder from those of my wife so that I could access only my emails when I open Mail and my wife could only access hers. For example, can I create two Mail folders in the ~/Library (or somewhere else) and put an alias in the Dock to force Mail to open my wife's or mine without having to create different user profiles and switch between Mac sessions? Thanks!

Thanks. I guess I'll have to pay for the upgrade and stick with PowerMail until Apple makes the creation of separate profiles part of Mail, which I don't expect to see in the near future. Too bad. But I really want to avoid creating different user accounts on my Mac. Does anyone know of a client that offers the possibility for multiple email profiles that would also happen to be freeware?

Multiple users for Mail account

I'm a new Mac convert but I am having problems with getting mail set-up. I think this is really because I need the mail software from OS X Server (but I'm not keen on purchasing the whole of OS X Server just for that).
The problem is that mail for several users is delivered to one mailbox at our ISP (and we don't want to change this). Downloading from this downloads everything. On windoze we used to share a single pst file with a lot of rules to put mail in several sub-folders. It wasn't ideal and it wasn't private. I would prefer to have the mail going to separate private mailboxes. I've downloaded the cyrus software used in OS X Server from the Carnegie Mellon website but it seems over-kill for what I want to do and since I'm not an expert on IMAP or POP protocols I'm concerned that it may take me a long time to get it set up.
Does anyone have any advice for me? Is there a simpler solution? Can I get just the mail software for OS X Server from anywhere?
Any advice would be much appreciated.
MacBook Pro 15" Mac OS X (10.4.8)

If you already have your webserver internally on that static ip, then you could technically run your own email server on the same machine.
I don't actually see why I have to have a webserver to allow me to run an email server (but let's not get into another discussion). I do run web services and I do have a static ip.
What I have is all mail for my domain arriving at one mailbox on the isp. This is forwarded from the company that I get my domain hosting from. So mail for me@mydomain and mail for other@mydomain is all in the same mailbox. Any download from that mailbox downloads everything. The isp is the only isp in the north of Scotland and I'm glad to have them, but they are small and they don't provide lots of fancy options.
The problem with using separate folders under one user name comes when you reply to the message - it then doesn't come from the correct name. I also don't really want other people using my login. If there is any way round that please let me know.
The problem really comes from my not understanding how much less comes with OS X compared to OS X server. I'm used to unixes coming with most of what you want and I didn't realise that apple were following the microsoft model. I was intending to get familiar with OS X before buying a server. Now it looks as though I'll have to go and buy it anyway. Does anyone know if it is possible/easy to install parts of OS X server?
Thanks for the advice so far.
MacBook Pro 15" Mac OS X (10.4.8)

Send Mail to External Mail ID's for Multiple Users

Hi All,
I want to send mail from SAP to External mail ID's for multiple Users.The program is ok.
But I want to send this to Multiple external Mail id's. Where should I assign this receivers list. Pls advise.
What is the transaction to assign multiple receivers.?
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
      EXPORTING
        DOCUMENT_DATA              = GD_DOC_DATA
        PUT_IN_OUTBOX              = 'X'
        COMMIT_WORK                = ''
      TABLES
        PACKING_LIST               = IT_PACKING_LIST
        CONTENTS_TXT               = IT_MESSAGE
        RECEIVERS                  = IT_RECEIVERS
      EXCEPTIONS
        TOO_MANY_RECEIVERS         = 1
        DOCUMENT_NOT_SENT          = 2
        DOCUMENT_TYPE_NOT_EXIST    = 3
        OPERATION_NO_AUTHORIZATION = 4
        PARAMETER_ERROR            = 5
        X_ERROR                    = 6
        ENQUEUE_ERROR              = 7
        OTHERS                     = 8.
Thank You.
Pranitha.

IT_RECEIVERS parameters needs to be passed as shown below.
    wa_receivers-receiver = "..........External mail id".
    wa_receivers-rec_type = 'U'.
    wa_receivers-express = 'X'.
    APPEND wa_receivers TO lt_receivers.
    CLEAR wa_receivers.
Once mail is triggered to the external mail id's, check the mail is transferred from SAP or not using the tcode SCOT.
In SCOT,follow the path UTILITIES-> Overview of send orders.
Regards,
Satish Kanteti

PC Convert - Configuring Mail & Best Practices for Multiple Users

I finally came to the light side last night. I bought an iMac and now I'm trying to figure out how to best set it up for use by me and my wife. Our PC is set up with a single login account and I've created multiple Outlook (not Express) profiles, one for her and one for me.
Can I do the same thing on the iMac? Am I better off creating multiple login accounts and just keeping everything separate? Being new, I would rather set things up the right way the first time and not have to undo things due to my lack of experience with iMac.
Thanks!

Hello,
Welcome to the Discussions, and welcome to Macs!
If you each wish not to see the email messages of the other, then your only real choice is to set up separate User Accounts (what you are calling login accounts). Of course using a single User Account, you can set both email accounts up in Mail, and if you keep the Inbox and Sent mailboxes expanded to show the separate Inbox (and Sent) for each account, then that works pretty well. It will not distinguish New Mail without looking in the the Inbox -- the red dot in the Dock will not separate for whom new mail has arrived. But the Address Book will be the same and shared.
The advantage of multiple User Accounts is that the entire Dock can be customized for the applications each of you like to use, if they are different.
The disadvantage will be in not sharing will include not sharing the Address Book, music and photo libraries, etc.
Ernie

Reg: WorkItem & Mail Inbox Problem for Multiple users In workflow

Hi,
I have developed a wofkflow application to sent SAP mails and Workitems to multiple users. I Have a Container which has the property as multi line. and i mapped this container variable with expression of my mail step. This means i can send multiple mails at the sae time....Its working Fine. But the problem is,
Suppose I am sending mails to User1 & User2. Both are receiving the mail, But if user1 read the mail user2 mail is set as read document instead of unread doucument.....
How to Solve this? any solution ?

Hi
See if this document is of any help to you.
<a href="https://www.sdn.sap.comhttp://www.sdn.sap.comhttp://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/c6456e89-0a01-0010-0189-a7961fe42034">An expert guide to new SAP workflow capabilities</a>
Regards,
Raj

Send mail to multiple users

Dear all,
I'm using FM 'EFG_GEN_SEND_EMAIL' to send an Email, for a single user its working fine, but I want to know is it possible sending the same mail to multiple users with the same FM, I searched the forum for the same & ended up finding no satisfying results. Using FM ''SO_NEW_DOCUMENT_ATT_SEND_API1' we can attain this but I want to know if it is possible with the former FM.
Thanks & Regards
Ajai

Hi,
PFB the code that i have used to send mail. In case you need any additional clarification, please feel free to ask..Hope it will help you:
*To fill the content message
REFRESH i_message.
wa_message = l_subject.      "Production Error Log Details for Error Code &
APPEND wa_message TO i_message.
CLEAR wa_message.
wa_message = ' '.
APPEND wa_message TO i_message.
CLEAR wa_message.
wa_message = l_system.
APPEND wa_message TO i_message.
CLEAR wa_message.
wa_message = l_sdate.
APPEND wa_message TO i_message.
CLEAR wa_message.
wa_message = l_message.
APPEND wa_message TO i_message.
CLEAR wa_message.
wa_message = l_description.
APPEND wa_message TO i_message.
CLEAR wa_message.
wa_message = l_count.
APPEND wa_message TO i_message.
CLEAR wa_message.
wa_message = ' '.
APPEND wa_message TO i_message.
CLEAR wa_message.
wa_message = l_message2.
APPEND wa_message TO i_message.
CLEAR wa_message.
* To populate the subject/generic message attributes
wa_doc_data-obj_langu = sy-langu.
wa_doc_data-obj_name   = c_objname.
wa_doc_data-obj_descr = text-t20. "Production Error Log Details
wa_doc_data-sensitivty = c_r.
* Fill receipient information
CLEAR wa_receivers.
REFRESH i_receivers.
LOOP AT i_emailid INTO wa_emailid.
    IF wa_emailid-email_id CA c_attherate. "@
      wa_receivers-receiver = wa_emailid-email_id.
      wa_receivers-rec_type = c_u. "U
    ELSE.
      TRANSLATE wa_emailid-email_id TO UPPER CASE.
      wa_receivers-receiver = wa_emailid-email_id.
      wa_receivers-rec_type = c_c. "C
    ENDIF.
    wa_receivers-com_type = c_int.
    wa_receivers-notif_del = c_x.
    wa_receivers-notif_ndel = c_x.
    APPEND wa_receivers TO i_receivers.
    CLEAR wa_receivers.
ENDLOOP.
* Call the Function Module to send the e-mail alongwith the attachments if any
CALL FUNCTION 'SO_DOCUMENT_SEND_API1'
    EXPORTING
      document_data              = wa_doc_data
      put_in_outbox              = c_x
      commit_work                = c_x
    IMPORTING
      sent_to_all                = wa_sent_all
    TABLES
      contents_txt               = i_message
      receivers                  = i_receivers
    EXCEPTIONS
      too_many_receivers         = 1
      document_not_sent          = 2
      document_type_not_exist    = 3
      operation_no_authorization = 4
      parameter_error            = 5
      x_error                    = 6
      enqueue_error              = 7
      OTHERS                     = 8.
IF sy-subrc EQ 0.
    MESSAGE text-t08 TYPE 'S'."Mail(s) Send Successfully
ELSE.
    MESSAGE text-t09 TYPE 'E'."Error in Sending Mail
ENDIF.
REFRESH:
           i_message[],
           i_receivers[].

Send Mails to Multiple Users

Hi,
I have a requirement where I need to send mail to multiple users, for this I was following below link
Re: Email to Multiple Email Address through WF
Followed the above link and created 2 users with Notification Preference as MAILHTML and added to a role having email id as NULL and Notification Preference as MAILHTML . But I am not able to send mails rather it is going as notifications to the user Worklist.
Please help me to resolve this issue.
Regards,
Prateek

Hi, Andy,
Use the Oracle-supplied package utl_mail for sending email messages:
http://docs.oracle.com/cd/B28359_01/appdev.111/b28419/u_mail.htm#i1001258
It would be easier if you did not use dbms_output, or, if you really wanted to, do not call it directly. Write your own procedure (let's call it add_to_message) that concatenates a string to the end of a message that will ultimately be sent as an email. If you want to display the string using dbms_ouptut.put line as well as append it to the message, then call dbms_ouptut.put line inside add_to_message.
If you really must get the text from dbms_output, use dbms_output.get_line (or get_lines)
http://docs.oracle.com/cd/B28359_01/appdev.111/b28419/d_output.htm#i999346

Sending mail to Multiple User

Hello Everybody ,
I have Developed one Workflow for Material Creation ,
Now the Problem is that After Creation of material By End User the mail should to 3-4 User for Display the Material.
So how can we Maintain 3-4 user name in Workflow ..........?
For one User it's working Fine but I want that mail should goes to Multiple User .
ASAP.
Regrads,
Sandeep

Hi Krishna
I completed the send   mail to Multiple User ,
Here my three user can see the Material in his work item .
But when one user exeuted his work item .
othe user work item is automatically deleted ....................? that should nt happened ?
Actually My requriement is that   When End User ( A1   )is created material ....
After the creation of Material Worklfow should triggerd ...........
After Creation of Material   Can be View by 3 Higher Level Person of Different Department    i.e ( FI , SD , PP )
A1 ( Created By End User ) -
>    A2 , A3 ,   A4 ( This Person Can view Material in their Respective Inbox Work Item )
My Prb is that Work Item goes to (   A2 , A3 , A4 ) But anyone of this one executed his Work Item .........then other two person Work Item is automatically Deleted ...........and this should nt happened...........
I want that each and every person can view the Material in Display Mode at any time and any Sequence ....Please help me Friend .............
I have done lot's of R/D but didn't got any solution ...
Regrads,
Sandeep Jadhav

Mail Multiple Users

Is there a way in Mail to create multiple users with access control via password? Two of us use the iMac and the only thing we want to secure is the Mail. We want to have full share for files and other functions so I don't really want to create multiple user accounts on the system.
We are converting from a Windows XP system and use the "Identities" function in Outlook Express for this on the WINXP system.
iMac 20" Duo / Macbook 13.3" Black Mac OS X (10.4.7)

There was a similiar question just a little while ago about the same thing...http://discussions.apple.com/message.jspa?messageID=2958825#2958825
Anyway, this would not secure your Mail and would not work to keep your messages separate.
The way Mail files messages makes having two separate identities in the same account not possible. Also, email messages are stored as plain text in Users/~/Library/Mail. If you allow someone else access to your user account, they could quite easily navigate to the folder and open all the messages there with TextEdit –they don't need to open Mail.
You really are better off with separate accounts. If you have an external HD, or if you partition your internal, you can turn on the option to 'Ignore Ownership on this Volume" with the Get Info window to allow easier sharing of files while keeping your Home folder (and your Mail) private.

Multiple users in household, how do I simply sign out of an account and not delete the account?

I just got an iPad and am still figuring out its quirks. One thing that is completely frustrating me is that I am being told that I have to delete accounts instead of simply being able to sign out? I don't get it? For instance the Gmail app lets you switch between accounts but both are always signed in. Same with iCloud and Appleid's. I don't get it? I have multiple users at my house that use the same apps but we can't sign in and out as our respective selves? Is this an Apple thing? I haven't used Apple products since the mid 90's so I could just be out of the loop? Not being able to Sign in and out doesn't seem very logical to me so it makes me think that I must be missing a step because why on Earth would you not have that function? Help me understand. Please and thank you.

You are not going to like the answer, but no you cannot sign out of email accounts on the iPad. The iPad was originally designed to be a single user device that was to be used in conjunction with one's own iTunes library. That was back in 2010 when the first iPad was released. many things about the way you can use an iPad have changed, but it still designed to be a single user device.
Anybody can check email in a web browser on the iPad, just like one can check ther email on any computer by signing into their account, but the built in Mail app does not have separate user accounts. You can sign into and out of Apple ID's on the iPad but that is where Family Sharing comes into play.
https://www.apple.com/ios/whats-new/family-sharing/

How can multiple users manage the same forms?

We are looking to purchase FormsCenral however after read this FAQ on teams we are confused:
http://forums.adobe.com/docs/DOC-2903#Q3
How do we manage forms if more than one user needs to make changes to the same forms?

You would have a primary user/e-mail address attached to your FormsCentral account, and you can assign multiple co-authors to any of your forms. They would need to each have a free Adobe ID.
I work in a Higher Education setting, and have co-workers and Graduate Assistants who are co-authors on forms I've produced, so they can each edit and/or view the submitted response tables.
I hope that helps,
Brian

Multiple instances of Mail.app must be possible

I've seen many questions regarding the possibility of running multiple instances of Mail.app as separate processes. There seems to be much good reason to be able to do so, i.e. separating work and private mail, and very little bad reason to do so (maybe some problems when doing upgrades or backups, but I'm not yet sure of this). It also seems that it should not be so hard to do.
So far, using some web acquired wisdom, I've done the following:
1. Duplicate mail.app:
sudo ditto Mail.app WorkMail.app
2. Rename the executable:
mv /Applications/WorkMail.app/Contents/MacOS/Mail /Applications/WorkMail.app/Contents/MacOS/WorkMail
3. Use Property List Editor to set the following values in/Applications/WorkMail.app/Contents/Info.plist (Apple-S to Save changes!):
Root/CFBundleExecutable=WorkMail
Root/CFBundleIdentifier=com.apple.workmail
Root/CFBundleName=WorkMail
Root/NSServices/0/NSPortName=WorkMail
Root/NSServices/1/NSPortName=WorkMail
Root/NSServices/2/NSPortName=WorkMail
Root/UTExportedTypeDeclarations/0/UTTypeIdentifier=com.apple.workmail.emlx
Root/UTExportedTypeDeclarations/1/UTTypeIdentifier=com.apple.workmail.emlx.part
4. Create the following directories:
mkdir ~/Library/WorkMail Downloads
mkdir ~/Library/WorkMail
4. Launch the 'new' application 'WorkMail'.
5. Create mail accounts using the application's 'wizard'.
Here is where the first problem is encountered. The new account directories and files are still created at ~/Library/Mail. Navigating to Mail->Preferences->Accounts->[account_name]->Advanced seems to offer the option to change the mail store account directory, but nothing can actually be changed here. So...
6. Quit WorkMail.
7. Move newly created account(s) directories (where [newaccountdirectory] is a directory named with the format: [mail_type]-[user]@[domain].[tld]@[pop].[domain].[tld]]) to the correct location:
sudo mv ~/Library/Mail/[newaccountdirectory] ~/Library/WorkMail/
8. Use Property List Editor to set the following values in ~/Library/Preferences/com.apple.workmail.plist (Apple-S to Save changes!):
/Root/ActiveViewers/0/AttachedMailboxListExpandedItems/[0to_#_ofaccounts]/=~/Library/WorkMail/Mailboxes/...
/Root/CurrentTransferMailboxPath=~/Library/WorkMail/Mailboxes/...
/Root/MailAccounts/[0to_#_of_accounts]/AccountPath=~/Library/WorkMail/[new_accountdirectory]
/Root/MailDownloadsPath=~/Library/WorkMail Downloads
9. Relaunch WorkMail.
Everything at this point seems to work okay, **BUT** when I launch Mail while WorkMail is launched, I find that I cannot navigate into any mail folders within Mail. I receive an error message indicating that a necessary directory is locked. It seems that the locking mechanism used by the application may be hard-coded to lock ~/Library/Mail, and both instances of the application continue to take this action when launched, making it impossible for both to work harmoniously at the same time. I will conduct more testing and experimentation, but I am not yet capable of editing the application itself. If anyone can take us this last step, I'm sure there are many who would also like to be able to take advantage of the potential functionality.
Thanks for any input!
Steven Stromer

Hopefully, there is someone with a programming background who
can take me and other who have posted similar questions through
the final mile on this...
Well, I do have a programming background, and I must say that it amazes me that someone might want to do what you did to “solve” a problem that IMO doesn’t exist.
What exactly is it that you expect to accomplish by running multiple instances of Mail, and for which neither (1) organizing your mail using multiple mail accounts, custom mailboxes, rules, and/or smart mailboxes, nor (2) setting up separate user accounts, are acceptable solutions? I just don’t get it.
I've seen many questions regarding the possibility of running multiple
instances of Mail.app as separate processes.
I haven’t. Could you please provide a link for such a question, preferably one asked by someone who knew how Mail and Mac OS X work, i.e. a link for a case where there really was such a need?
There seems to be much good reason to be able to do so
I know of no such reasons, neither good nor bad.
i.e. separating work and private mail
I don’t see how that’s a reason to want to run multiple instances of Mail. Could you please elaborate?
Maybe if you tell us what exactly is the problem that you’re trying to solve, instead of focusing on a convoluted “solution” that doesn’t work, we could propose a solution that does...
and very little bad reason to do so
Well, if the fact that it’s so convoluted and doesn’t even work aren’t bad enough reasons, I don’t know what it is...
It also seems that it should not be so hard to do.
I wonder what makes you think so. It does certainly seem hard to me, so hard that I don’t even think it can be done without breaking something, if at all...

Working with multiple users and computers, but shared data

Sorry if this is posted in a poor place, I'm not sure where the best place is. This is sort of a general questions.
For a long time, my wife and I have had either one computer, or two machines but one has definitely been just a terminal. We've basically set up all of our data to be one one primary machine, and if we want to view/edit that data we have to use that machine.
We just got a new MacBook Pro and I would like to be able to use two machines as equals. Sadly, this idea of multiple computers, with two users and some shared data is really giving me difficulty. I was wondering if anyone has any suggestions on how to best manage things like:
Synchronizing portions of our contact list (We share about 50% of the combined library -- we don't have to share all though).
How to manage iPhoto so that we can each have access to the photos. As an added difficulty (or maybe this is easier?) my Wife just wants to have access to the pictures for viewing and sharing on Facebook/Picassa/etc. I am the only one who wants to edit, correct and cull our library. That said, I always edit when I first put the data on the machine, and almost never again; so it would be fine to have one (or both accounts) set up as view only for the iPhoto data.
How to manage iTunes so that we can each have access to the music. As a super awesome bonus, it would be great if we could have three libraries: His, Hers and Shared. Maybe as much as 30% of our music library is similar, the rest just gets in the way.
What is the best solution people have found for calendars? (I'm thinking two separate calendars, and we each subscribe to each others iCal feed)
Mail.app and bookmark synching is not really a problem for us.
Two extra points:
* One machine is portable, and the other isn't. Ideally, when the laptop is out of the house, both machines should still have reasonable access to the shared data. That is: Just dumping things in the shared folder won't work because when the laptop is out of the house we will be disconnected from the source data.
* We just got a second iPhone. This means that both of us will be taking photos/video separately and trying to synch back to the master data store.
* Basically, I'm trying to minimize data duplication as much as possible, and just synchronize the systems to each other.
Thanks a ton in advance. If anyone has any suggestions at all, I would love to hear them. Including "This is in the wrong forum, go ask here instead..."

So you have a desktop Mac and a laptop Mac, right? Two user accounts (and a third admin account) on each computer, right?
I profess that I haven't tried this, but here is how I would approach your problem:
Sharing Music and Photos between multiple user accounts on the same computer:
See if http://forums.macrumors.com/showthread.php?t=194992 and http://forums.macrumors.com/showthread.php?t=510993 provide any useful information to assist you in this endeavor.
Sharing across multiple computers:
Turn on file sharing on the Desktop (System Preferences > Sharing). Now you can mount the Desktop as an external drive on the laptop's Desktop. Copy the music and photo folders across. Will take awhile to do the first time. Then, for future use, get a copy of the donationware CarbonCopyCloner or equivalent. You can use CCC to selectively sync specific folders from one computer to the other. There may be a hassle with digital copyright issues on music and movies, though.
Calendars:
As you have suggested yourself, publishing yours and subscribing to hers is probably the best way to do it, on the same computer. Across computers, syncing with CCC or equivalent would probably be the way to go.

Multiple users on Mail

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