Need configuration in Document Management

Hi DMS Gurus.
I need your help in my problem, my users(engineer) use CV01N to attach file such as drawings & technical details. later he back to use CV03N to open attachment, but he can't. A pop-up show him system can't find a correct directory of program to open this attachment.
how to i config and solve this problem. my user's file is MS-word file excel and CAD file. about 6-7 user that will use DMS. each person have his/her PC but various in version. like MS-office 2003 or MS-office 2000. autocad 2006 or autocad 2005 or autocadlt.
regards,
Kittisak.

Hi all,
if you maintain the parameter %AUTO% in transaction DC30 please be sure that you have maintained the correct entries in the Windows Folderoptions too. The parameter %AUTO% is used to hand over
the control to an external viewer application (e.g. Word, Excel,..) but therefore in the windows folderoptions the application has to be maintained for the relevant file format.
For this, go to 'Start -> Settings -> Control Panel' and select folder 'Folder Options', highlight extension 'PDF' under tab 'File types', click button 'Advanced' and check whether the correct
paths are maintained for the relevant actions (open, edit, print).
Afterwards the display of the Word files should work fine.
Best regards,
Christoph
P.S.: Please reward points for useful information.

Similar Messages

Need Info About Document Management System

Hi All,
I need information about Document Management system.
How it is linked with KM
Thanks
Arun

Hi Arun,
DMS is available in R/3 Systems as a individual module and can be linked with KM using DMS Connector for KM. Find the links below..
Check this out...
<a href="http://help.sap.com/saphelp_nw04/helpdata/en/30/08a037b9e62417e10000009b38f889/frameset.htm">DMS</a>
<a href="https://www.sdn.sap.com/irj/sdn/thread?threadID=26682">Thread 1</a>
<a href="https://www.sdn.sap.com/irj/sdn/thread?threadID=235959">Thread 2</a>
Hope this helps.
Regards,
Venkat.

How to configure the document management

Hi all,
I am new to document management system. My request is about how can we configure the document management system in our sap system, actually we are not using sap for storage of documents.
Is there some way, so that we can attached documents in the system and put some attributes with them so as to retrieve and search purpose.
Please guide.
Thanks and Regards

Hai,
See this link, it would help you
http://help.sap.com/erp2005_ehp_04/helpdata/EN/04/92718846f311d189470000e829fbbd/frameset.htm
http://help.sap.com/erp2005_ehp_04/helpdata/EN/2d/3527f6448c11d189420000e829fbbd/frameset.htm
Regards,
KK

I need a new document management solution. Needs to be very simple.

I have been tasked with finding our company a new document management solution. It should be very bare bone so that we can incorporate it into our existing in-house software. It should have a dynamic framework and we would prefer to have the scanned document stored in SQL, but having a pointer record is fine. I have no idea where to go with this. Any thoughts?
Thanks.
This topic first appeared in the Spiceworks Community

Welcome to the Apple community.
If you are doing this from your phone (as you mention) then you can use the new iPhoto Photo Journal feature to do this.
Unfortunately, iCloud does not offer equivalents to Mobile Me’s iDisk, Gallery or Web Hosting services. You will need to find a third party solution to replace these services. You might consider DropBox, SugarSync, MediaFire or any other service that offers online storage.

Integration of CHARM and Document Management

Dear All
After a lot of time on sdn wiki and thanks to the key blogging contributors , I now have a decent understanding of how to configure CHARM
To go into more details, i would like to integrate CHARM with the Document Management within Solution MAnager
Would i be right to assume that this integration is currently today in use only by a few GXP kind of customers
But it seems the configuration of document management itself is not so difficult (eg creating document types, statuses, status schemes, signature strategy etc) The IMG has the steps described though in not great detail. Some topics are still bit specialized eg document versioning etc
I was wondering if someone who has already spent time in this area could write a SDN blog or SAP experts coudl write a wiki section
I see this as the next big improvement since everything would be out of the box and external document databases can be discarded etc
Also the workflow of informing and signing documents for clear visibility is on the same system etc
Some requirements could be
1) what could be the minimal document workflow
2) what kind of checks can be implemnet to prevent CD to move forward if a document is not in 'Approved' status
3) at what point could a QM come into picture
etc
Though the documentation is in bits and pieces, if we could have alll at one place - lets say how its done , would be very helpful
Like a Wiki or the SAP CHARM configuration guide
or like the ITSM book by Nathan Williams with illustrations :-)
Thx
Chandrakanth

This is very far from the type of integration I expect to see. Proper incident management means when a problem occurs and incident is logged into the sap service desk. If this incident requires a change it should be forwarded to the CHange Reqest Management (CHaRM). From there it should have a business impact analysis, then a system or architecture review, only then if it is approved should development be started, after the development, it goes into QA for testing. Since the business process is defined in the solman and there are test cases for this business process. It makes sense that one can use the test workbench to verify the business process, and document the testing. If there is a problem with the testing and it needs to go back to development, it should be connected to the same incident logged initially. There should not be a second problem logged. It is still part of the same incident and should be managed as such.
This question exists also for a maintenance project. Once I have an operational system and all the business process defined in the project and a change arrives into ChaRM, why canu2019t the change be done in the project like and implementation?
How can one find out the direction of this product? Does SAP have any plans to develop solman into an integrated tool or will it remain a bunch of simple tools that co-exist on the same server?

Document management requirement

Hi,
We need to provide document management feature in SAP enterprise portal. The requirements are users should be able to create
folders, rename folders, delete folders, create, upload, delete documents such as word, pdf, excel etc. Also we would want
some kind of an access restriction to be imposed based on certain roles.
I think SAP Knowledge Management is mostly used for integrating heterogenous repositories and for providing search capabilities. In our case we do not require search capabilities and we only need to store different kinds of documents created by users in a folder hierarchy similar to that of windows explorer and provide required access rights. Can external applications like MS Sharepoint or any other application be used if there are no requirements for search or integrating with heterogenous repositories. What are the considerations for deciding what approach to be followed.
Thanks in advance,
Veena

Hi Veena,
Ofcourse it all depends on your business requirement whether you need KM or Sharepoint. In your case for your business requirement you may even use Sharepoint, and once the requirement needs search functionality you can either migrate your files to KM or connect your Sharepoint with KM through WEBDAV connector.
Integration between the Knowledge Management Capabilities of SAP NetWeaver and Microsoft Sharepoint Services:
https://www.sdn.sap.com/irj/sdn/weblogs?blog=/pub/wlg/4128
To get insight of KM capabilities:
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/webcontent/uuid/53599a47-0a01-0010-c98c-bc5c9b48ca41
Greetings,
Praveen Gudapati
p.s. Points are always welcome for helpful answers

Document Management System for Struts Project

I am doing a J2EE project in struts, in which i need to implement document management system containing the following features :
1. File Upload/Download
2. File Sharing
3. Giving Permissions to Files, etc
Instead of building a DMS from the scratch I am looking for a open source DMS solution which I can customize as per my needs and implement in my project. Since my project is based on struts, I am looking for a struts based solution.
Please tell me if there are any good open souce DMS like these.

hi jitesh,
now i am doing the same project which you have done with struts framework. please let me know the solutions for the project.
please reply to my mail id = [email protected]
thanks.
nandha.

Document Management System Configuration

Hi All,
As I have Installed ECC6.0 EHP5,now I want to configure Document Management System into it.
As I am new into it.Can anyone provide me details regarding the same?
Thanks & Regards
Ajitabh
Edited by: jitu001 on Jan 18, 2012 12:36 PM

Hi
I hope you have installed the content server.
For configuration you may find following link useful:
http://help.sap.com/saphelp_nw70ehp2/helpdata/en/53/96b53cb74e1676e10000000a114084/frameset.htm
Regards

Need KM File Repository manager configuration Steps

Hi Portal guru
I need KM File Repository manager configuration doc for KM Configuration. it is urjent.
helpful answer rewarde with high points.
Regards
Sumit

Hi Sumit,
there are some wiki entries about how to integrate windows filesystem to KM.
[https://wiki.sdn.sap.com/wiki/display/KMC/IntegratingWindowsDocumentstoKM]
[https://www.sdn.sap.com/irj/sdn/wiki?path=/display/KMC/FileSystemRepository-W2KSecurityManager]
[https://www.sdn.sap.com/irj/sdn/wiki?path=/display/KMC/CMRepositoryinFSDBMode]
Best regards,
Denis

Recommendations needed for document management app

I want to be able to mail text files in various formats (*.pdf, *.html, *.docx etc) to my iPad, where the
files will then be displayed by title. I also want to add a couple of sentences of annotation to each item.
I should then be able to display any given item with a click or tap.
I can mail files to my ibook app right now OK but I can't see any way to annotate an ibook entry and I
really need that.
To review: Imagine that I am working from my desktop. I see a file I want to save to my iPad. I
download it to my PC and mail it as an attachment to my icloud account. I go to Mail in my iPad
and tap the 'Move' icon. The 'Move' icon gives me the opportunity to save it to the document management app,
whatever it is called. I then go to that app and annotate the saved file. The annotation appears next to
the file title. When I tap the entry the file displays.
I assume the right name for an app like this is text management or file management or document management.
What does this???
Thanks,
Fred Hapgood

I do a lot of counselling about a very complicated and dynamic subject. Right now I have to lug 20-30 pounds of reference texts from point A to point B to point C. I bought the iPad Air in hopes I could store this material in the tablet. But the reference material is complicated -- I guess I said that -- and I need lots of words to clarify what the subject is of each pamphlet and brochure, etc, before I can clearly differentiate one from the other. Imagine I have documents A, B and C. In the best of all worlds I would see a metadata display that looked like this:
File A -- Comments
File B -- Comments
File C -- Comments
Taking the filenames and the comments together I decide I need to look at C. I tap that and it displays.
That is the best of worlds. But I see GR allows me to rewrite filenames and maybe doing that will get me to where I want to go.
It does seem strange that with all document-handling packages out there there isn't one that allows comments in metadata. Oh well.
Thanks again,
Fred

Help me configure Change request management !!!

Dear friends,
I am Going to Configure Change request Management, so just to ensure that the configuration is not erronous, i would need Expert advise..
Just want to know Clear few things before i proceed..
I am also refering SPRO and related notes
Scenario :
I have two SYSTEMS SAP ECC 6.0 with System id R03 and Soluiton manager with SYSTEM id SOL,
R03 has 3 clients, 300 600 700..
In R03 300 is the development client, 600 is quality client, 700 is the production client.
SOL has 2 clients, 100, 200
With 200 as the production client.
Q.1) Do i have to configure CHARM in both the client (100 and 200 of SOLMAN).
Q.2) Initially I had tried to set CHARM in client 100 of solman, but later on realized that it has to be set up in client 200.
When i logon to client 200 and Execute IMG activity Spro-> sap soltion manger->basic settings-> sap solution manager system->activate integration with change request management.
Then by default it take the previous client ( client 100) as the change request management client.
( as we know there are three steps in the above activity ), the other activity are executed properly, only prblem being that the default client is always set to 100, which should not be the case).
I do get the prompt saying ( "The change request clent is set to clent 100, do u want to change to client 200, on clicking yes, still it is always set the same client 100 as charm client ")
Plz let me know what do i do to set the change request client to 200??
Q.3) Regarding TMS, we have local domain controller in solman and local domain in R3.
We are planing to establish domain links between the two systems( ie both the domain controllers) ??
Is this the right strategy ??
Any other method that u can recommend ??
Q.4)One of the IMG activity says, Generate Destinations to client 000 of all the domain controllers..
Whenever i do this these, destinations are created with errors, i am not able to create trusted RFC destinations without errors.
When i logon to satellite domain controler and excecute sm59 there are 2 destinations created Trusted and BACK.
These destinations works well,
but when i logon to Solman, got to sm59 , when i test the TMW and TRUSTED rfc destinations i test these destinations using Remote Logon i get error,
" no authorization to logon as trusted system"
I went thru one note which recomended Kernel upgrades to solve the problem,
I r3 my kernel relaese is 700 with patch level 56, the note recomends to apply patch 80, did u have these problems??
what is your kernel patch levels in sateliite and solman systems.
Q.5) TO be able to raise tickets from R3 to solman we create RFC destinations.
We also create RFC destinations to client 000 of all the sateliite system,
dont u think these RFC destinations might interfere with each other??
Q.6) Is there anyone who has successfully configured CHARM. Can you plz share the configuration documents with me..
Please note :
All the contributors would be handesomely rewarded with points .

Hi,
Check this
Note 128447 - Trusted/Trusting Systems
For your Q4.
Q3.)
Establishing Domain link - That's the right way. Go ahead.
These are the steps.
1.Define Transport Routes for System Landscape
assign exactly one development system to a production system, and that these two systems are connected by exactly one unique transport track. If a development system and a production system are connected by more than one transport track, this may lead to inconsistencies within the transport distribution. This type of transport configuration cannot be supported by Change Request Management, and may cause inconsistencies within the tools involved.
2. Activate Extended Transport Control
The CTC parameter should be '1'
3.Configure Transport Strategy
Deactivate the QA Approval.
4. Activate Trusted Services.
5.Activate Domain Links.
You have to activate domain link between systems.
6. Generate RFC Destinations to Client 000
Hope this helps.
feel free to revert back.
--Ragu

Printing documents - document management

Hi,
I have created a word document (stored in document management) and linked to customer master and material master.
Our requirement is this word document needs to be printed when a user prints Bill of Lading document from delivery note. How to print a document (stored in the document management) that was linked to a customer or material master. In the customer master or in the material master or in CV02N, I tried to print the document but it is not printing. It just opens in a word document.
Your help is appreciated.
Thanks,
Shiva.

Hi Christoph Hopf,
Thank you very much for your response. I have already maintained an entry for print (type 3) in DC30 and assigned path and program name as C:\Program Files\Microsoft Office\OFFICE11\WINWORD.exe %f
Per your suggestions, I checked Tools -> folder options -> File types -> DOC -> Advanced and I could find an entry for "Print".
When I try to print the document from CV02N using print button, the application is opening in a word document, but it is not printing. I checked my system and a defualt printer is set-up. Should I need to tell in SAP configuration as LOCL printer?
Also my requirement is when I print BILL OF LADING documents from deliveries, the documents associated with material object, customer object and customer material objects pertaining to the delivery need to be printed.
Can I use the STAT output condition type to acheieve this? I could see messages in the CV02N, but it is not highlighted. I maintained STAT records (mail output) but still the messages is not highlighted in CV02N.
I appreciate your help.
With regards,
Shiva

Link Invoice Document using Easy Document Management

Hi All, is there any way to use Easy Document Management System to attach a scanned document like a PDF to an invoice document.
If it is there, is it easy to customize?
We are trying to evaluate different scanning solutions and trying to see if we can make DMS work without purchasing any other software.
Thanks

Wrong module. DMS is not designed for invoices. DMS is designed for documents that change and need versioning.
ArchiveLink is the correct solution/module. This allows you to link incoming invoices directly to the object in SAP in MIRO and FB60.
If its outgoing invoices, you can link them to sales orders. The document is stored in the GOS (generic object services) area of SAP and will appear in the attachment list. If you go to GOS you will see an option called "Store Business Document" which will be made available when you have configured this properly.
There is no easy way to customise. You have to install a content server (See SAP HTTP content server) and then configure the document type and which object it will be linked to. You also have to configure the method of processing. I.e. early archiving, late archiving.
It is possible to set this up using no external software except the SAP HTTP content server which is free with your SAP licensing.

Document Management System(DMS)

Dear Expert,
We need to store the Employee revision letters( in PDF format) in DMS. Letters are currently in HTML format which we will convert them in to PDF format & store the same thru Document Magement System (DMS).
I would like to know,
1. How can we use DMS to store the letters in PDF format?
2. Where can I find DMS configuration part in SPRO?
3. I understand that DMS is a unique concept availabe in SAP HR. So how can I link DMS to HCM?
4. Is SAP Archive link related to DMS ?
5. Any documents/links related to this kinldy send it across.
Thanks in Advnace,
Regards,
Damodar Pai.

hi
try with this
SAP DMS - Document Management System
SAP DMS are for storing documents such as CAD drawings, Materials pictures etc.
With the document management system, users will be able to view the documents with ease within their SAP systems.
Installing the SAP DMS requires a little bit of planning on how you want to do it.
You have to give a little thoughts to stuff such as :-
1. The total numbers of documents that will be store monthly.
2. The average file size of each documents.
3. The capacity of your present R/3 system.
4. Your present network bandwidth.
5.   Document Archiving Strategy.
6.   Backup and Recovery Plan.
Additional purchasing of hardware are required, especially if you have large amount of documents to stored.
With this in mind, you can then decide on how you want to do it.
You can do this in a few ways :-
1. Import the documents into the R/3 system.
2. Use an external document server.
3. Have a dedicated PCs where all the documents are stored.
Most companies that intend to used DMS will opt for Option 2 as they does not want to overstretch the R/3 database.
Options 1 requires you to setup the conversion interface.
The conversion interface allows R/3 to automatically covert your files and import it into the R/3 database.
Here is a simple example of storing documents into your PCs, just to have a feel how the SAP DMS works:-
For those using Citrix, you have to set this at the Citrix Server where the SAPGUI is located.
Configure SM30 - V_TDWE_C1
Put this command in your autoexec.bat
SET HOSTNAME=PC1234
Restart your pc.
You can create/manage your documents in transaction code CV01N / CV02N
Assigning Documents to a Material Master Record
Access a material master record in Create or Change mode, and select Basic Data.
To create links to documents, choose Additional data -> Document data.
The Link to Documents dialog box appears.
Assign one or more documents to the material.
If you do not know what the document number is, you can search for it using the search help or by choosing Find document.
When assigning a document to a material, you have the following options:
1. Viewing the document by choosing it in the Link to Documents dialog box.
2. Viewing any originals of the document by positioning the cursor on the document and
   choosing Display originals in the Link to Documents dialog box.
To return to the Basic Data screen, choose Continue.
Save your data.
all the best
madhu

Document Management / Full Text Search in Projects & SolMan Directory

Hello experts!
I want to implement Full Text Search in my SolMan and therefore need your help.
I have installed Trex 7.10 and am already able to search within my Solution Database (Problems/Solutions).
Now I want to be able to search within all documents in my SolMan Installation - e.g. Roadmaps, SAP Scenario Descriptions or my own uploaded documents.
In the IMG I already found the section Document Management but I cannot get the needed RFCs (IMSDEFAULT and IMSDEFAULT_REG) working.
There is already a RFC called IMSDEFAULT, which was created during the installation of Trex and runs the
Registered Server-Program: Trex_SOT_20080327090311
I tried to configure my RFCs according to the IMG but, as I said, cannot manage to get them working.
I hope anybody has an idea or an guide on how to implement Full Text Search!
Please be so kind and provide help - thanks in advance!
Best regards
Gerold

Gerold,
I am running into the same issues because we want to do full text search on project documentation within Solution Manager. The default RFC connections IMSDEFAULT_REG and IMSDEFAULT do not work with the standard settings.
We created one index for IWBSOLAR so maybe I also need to check IWBPROJ in SKPR06 for project documentation and create a new index for this one ?
The indexing for IWBSOLAR now fails although there seem to be over 6000 documents marked but none are put in the index. After indexing there is a list of the documents all with code 6401 but cannot find any where what this code means. It seems to be succesful as all entries are green.
Any help/suggestions on this topice would be greatly appreciated.

Need configuration in Document Management

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