Negative Payment On Account

Hi,
My client is using SAP 2005 SP 1 Patch 42.
He has an Invoice #192, $90,000
When he processed Incoming Payment of $25000, at the row level, column Total Payment, instead of $25000, he forgot to put in $25000 and thus it is currentlty showing $90,000
The result is there is negative payment on account $ - 65000 (negative 65k).
This causes the difference in balance in Customer Statement running by Journal vs Sales Document.
To resolve this, does that mean we need to cancel the incoming payment? Is this the only solution?

Dear,
I think cancel the payment is the best way for your scenario.
Regards
Apple

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Block Negative Payment on Account

Hello
I suggest there should be a block when a negative payment on account will be added. I have explain more 5 people at my company how to correctly receive payments using the incoming payment screen, and the 5 have made the following mistake at least once:
A customer makes a partial payment, let's say the invoice amount is 1,000, but he pays 700. So the correct way to do it is, change the 1,000 number under the Total Payment column to 700, and then right click to add the payment means. Well, by coinciden the 5 people have at least once forgot to change the amount on the Total Payment and went directly to the payment means screen, causing a negative payment on account.
Positive payment on accounts are good because some times we use them as a deposit from customers, but we have never had the need of a negative payment on account. Also, since a negative payment on account is created, the customer will now owe a Journal Entry transaction instead of an invoice, causing a big problem when we send them statements.
So, if there are some companies that do need the ability to make negative payment on accounts (I do not know which situation is it, but it might happen for certain companies), it will be great to have the option to enable and disable a BLOCK for NEGATIVE PAYMENT ON ACCOUNT

Actually, SAP does show a message each time a payment on account will be created, but warnings are good for me, but not for the common people. I believe softwares should also help avoiding human errors. A Block will be much better
For example, our company loves the block of adding a sales order without a delivery date, because it pressures sales people to add a delivery date. But we also try to enforce sales people to use the shipping type drop down list, and more than 50% of the times they forget. So adding this optional blocking features will help build a software that every level can use.

Payment Wizard without payments (on account)

Hello,
maybe I misunderstood the payment wizard but if I add manually a payment (incoming/outgoing), why does it then appear in the recommendation report (as the payment is already DONE)?
I don't want to transfer the payment on account back to my supplier/customer and he won't do it either...
If on the BP master data the checkbox "Single Payment" is activated, the situation becomes even worse as I cannot combine incoming and outgoing payments on account with invoices anymore, which would at least give it a small sense...
The SAP Support stated that this is intended as it is and I wonder why? In SBO 2005A payments on account were not listed in the recommendation report and my customer is understandably confused right now...
So, if there is any possibility to get the behaviour from 2005A in 2007A, I'd like to know it
Kind regards,
Sebastian Kleiner

Hi Sebastian,
in 2007 the manually executed payment on account appears in the recommendation report as long as it is not reconciled. In case of an outgoing payment on account, the amount will be displayed negative in the report & may be included in the payment run to reduce the total payment amount by that sum. In essence, the application states in the recommendation report that there are outstanding invoices to be paid, but also unreconciled payments. It thus gives the user the opportunity to avoid overpayment.
The functionality of 'Single Payment' defines that the Payment Wizard is to create a separate payment for each open invoice. As long as an invoice is not reconciled, it is open, regardless of whether there is a matching payment on account or not.
Please consider using the internal reconciliation functionality to match payments on account with the appropriate invoice(s) or include the payment on account in the payment wizard run to adjust the payment. When using 'single payment', you need to use the internal reconciliation since then negative journals are not included in the payment run, you will find these transactions in the 'Non-included Transaction Report' at the recommendation stage of the payment wizard.
All the best,
Kerstin

How to apply an invoice to a payment on account using Internal Rec?

As the link invoices to previous payments is now replaced by the new Internal Reconciliation Engine, you now need to perform a Business Partner internal reconciliation.
This seems like quite a cumbersome process.
The steps are:
1. Open the Business Partner
2. Select Internal Reconciliation
3. Select the payment (which you made previously on account)
4. Select the invoice which you would like to apply the payment towards
5. If the payment and the invoice don't exactly match, you now need to create a journal. So where does the other side of the entry go? One side is automatically filled in for you, being the Business Partner, the other side goes where?
If you put the other side as the Business Partner, the journal will post, but you get a mess when you look at the BP balance:
There will be:
RC - receipt on account $50
IN - invoice $80
JE - Journal for the difference ($30) (negative)
JE - Journal for the difference $30
None of these go away if you tick the 'Display Unreconciled Trans. Only' option.
How do others get around this?

Hi John......
There are two aspects of doing internal reconciliation.
1. you want to reconcile part Invoice amount against Payment on Account
2. You want to reconcile part Invoice amount against payment on account and accounting for rest amount of invoice should be gone to rate difference account and which you dont want to pay to your vendor.
So the thing you are asking about the differnce amount should go to rate difference account.
When you do the reconciliation just select the difference amount for Journal entry where diff. amount say $30 will go to rate difference account.........
Hope this will help you......
Regards,
Rahul

Error -Account 'Down-payments clearing account' could not be found for area

When I am trying to pass a down payment entry by debiting vedor and crediting bank with asset it is giving an error as follows.
Account 'Down-payments clearing account' could not be found for area 01
Message no. AU133
Please help me to rectify the same.
Thanks in advance
Deepak

HI
Please pay attention at the possible causes of message AU133:
1. Error AU133:
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structure.
   b) You have defined the account in Asset Accounting, however, it is not created in the affected company code.Check whether the account is correct and create it for the company code, if necessary.
2. You have entered an asset reconciliation account for the "Contra account: Acquisition value posting" (for example, the same account as for   "Acquisition:Acquis. and production costs" account).This is not permitted.Check whether your account determination is correct
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3. As "Contra account: Acquisition value posting" you entered an asset G/L account. If necessary change the automatic posting indicator in the G/L account master record.
4.Check if you need revaluation accounts in depreciation areas involved   (AO90):
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Please run also programm RACKONTO where missing or wrong customizing
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Also have a look at note 7595 in this regard.
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A/P Invoice - Payment on account

Hi All
Initially without raising an A/P Invoice to a Vendor ( there was no single A/P invoice generated against this vendor), we raised Outgoing Payments say 10,000 as Payment On Account to this Vendor. At a later stage we raised an A/P Invoice for 2000. Now if I open outgoing payment window for this Vendor I can see two transactions one with payment on account with 1000 and another A/P Invoice. Now I want to close this A/P Invoice without making any payments from the payment means window. Because I have already made some payment in advance as payment on account, ... from this amount (10,000) the A/P Invoice amount (2,000) should be deducted / adjusted and the A/P invoice should be closed.
Please let me know whether this is possible.
Thanks
SV Reddy

Use this very tricky way:
- Activate Over/Under payment in the Document Setting > Per Documents > Outgoing Payment. Lets say, USD 1.
- Set the g/l in the G/L Account Determination for Over/Under Payment in Purchase tab to let say, Other Expenses.
- Go to the Outgoing Payment, choose the invoice. Tick option for "Payment On Account" then change the amount to "-2000"
=> Total Amount Due = 0
- Chose payment means, cash. Choose the same account as in the Over/Under Payment => Other Expenses. Value = 0.01
- Post the payment.
SAP will produce an outstanding journal entry that will close the A/P Invoice, reduce the open outgoing payment and zero finance impact journal entry (Dr/Cr to Other Expense 0.01) as you describe.
Cheers,
Dody

Payment on Account in Incoming payment

Dear All,
We are creating a addon for incoming payment through DI API. We are adding incoming payment based on journal entry and Invoice. While creating this entry in incoming payment, Payment on account checkbox is automatically enabled for the balance amount if the amount of incoming payment is less than the value of Invoice or outstanding in the journal entry. In this scenario we are unable to do the next incoming payment for the same invoice or the same journal entry(Customer outstanding amount). The following is the coding we are using for this purpose. Can any one suggest us as how to solve this problem.?
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                                oPmt.CardCode = custcode
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                                oPmt.DocDate = docdate.Date
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Regards,
Chandramohan

Hello Thiya,
see this thread: [Re: How to do an incoming payment based on journal entry whit SDK ?]
I did post some example code from the sdk help.
HTH
Regards Teun Aben

DRQ payment on account with reference to an invoice

Hello,
In SBO2005A there was a problem with the open balance BP concerning the next situation
create an in- or outgoing payment by
1. select the customer/vendor
2. Select an invoice (example invoice 100 EUR)
3. go to moneybag and enter an amount of 99 EUR
4. Try to save the payment.
5. system will give you a message the amount to be paid is not equals the invoice SAVE payment
So far so good.
Now when you save the invoice also in SBO2007A you will save the invoice with reference to that payment and the mark: payment on account will be active. the only improvement from SBO2005A and SBO2007A is that at least the balance is correct ( this scenario is one of the fixes when upgrade to sbo2007A reconciliation errors).
In my opinion this is wrong behavior. One way or the other. A payment is with reference to an invoice and then it would be in this case a partial payment or the payment is on account and then there should be no reference to that invoice.
In my opinion the correct behavior must be after saving the payment: error message: please create a partial payment or select payment on account because selected amount and payment amount are not equal.
With regards,
Eddy Rademakers

Hello Kerstin,
I know this functionality and It could be usefull when the over under payment is just a small amount.
But in principal even with this functionality in my opinion a payment could be only
a payment with reference to one or more invoices or a payment on account and not both as it is now in the current SBO.
The current behavior is wrong:
Based on the scenario as described above the payment should be: the mark: payment on account YES.
and no relation to the invoice(s).
with regards,
Eddy

Down Payment Interim Account In SAP 8.8

Dear All,
Please let me know the use of Down Payment Interim Account under sales and purchase tab in gl account determination in SAP 8.8. I have tried some transactions but the same is not getting affected. Is it applicable for India Localization?
Regards
Kapil

Hi Kapil,
It is applicable for India Localization. And when you are going to do Incoming payment on base of "A/R Down Payment Request" then your "Down Payment Interim Account" will hit. In payment Dr effect goes to this GL and when you will link "A/R Down Payment Request" in "AR Invoice" then "Down Payment Interim Account" will nullify with CR effect.
Thanks,
Sachin

How to adjust Advance or Payment on Account against an Invoice for Customer

Hi,
I have to adjust, the Payment taken from the Customer as Advance or Payment on Account, against a particular invoice.
How can i do the same in the system for the particular customer?
Please suggest.
Thanks in advance.
Rachit Rastogi

Hi Rachit,
You can do it by Internal Reconciliation BP. Just follow the path. Go to Business Partner> Internal Reconciliations> Reconciliation--> Select the customer against which you need to adjust payment and click on reconcilation and here it will display all the Payment and invoices. Just select tick the paymnet against an On Account Payment which you want to adjust and reconcile it.......
Thanks & Regards,
Shambhu

Outgoing payment on account pld

Hello sap experts
In an outgoing payment on account pld i have one UDT table which my invoices are tracked in to that now i want to tract the details of invoice is it possible IN PLD PLS ANSWER ASAP
REGARDS
JENNY

Hi Jenny,
It is not possible on PLD.
Try to Create Query PLD.
Check the below thread, you will be get some idea or answer.
Re: Issue in PLD of Out going Payment
Re: PLD- outgoing payment .(RCT4 ,tables data is not comming)
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Madhan.

Payment on account document type showing JE

Hi All,
Have a question around the system behaviour of the following scenario:
a.     Create a payment on account for BP X
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c.     The list of transactions show the above payment as JE instead of RC. It also shows it in blue instead of the normal black fonts
JE is for Journal Entry, but this is not a Journal Entry, it is an Incoming Payment, so shouldnu2019t it say RC? We are thinking it doesnu2019t make sense to say JE when it is an Incoming Payment. The SAP Help (on Incoming Payments: Customer & Vendor - Table Area) says: u201CDocument Type: Displays the type of document or transaction. For example, IN represents A/R invoiceu201D.
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Is there a possibility this might be changed in future versions?
Many Thanks,
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Hi......
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Rahul

AP Invoice - Credit memo - negative payment amount

Hello all,
I am working in 11i oracle apps.
In AP_invoices_all table there is an invoice_id that has a negative amount on it
I understood that it is a credit memo. Can you please explain what a credit memo is and how does it affect a business
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Hi.
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Hi Experts,
I created a query for a Client who need to pay Sales Commission to Sales Employees. This report must show only the Invoices that was Paid.
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I know that this is an old post, but in case someone else wants to use this code I wanted to point out that this code assumes that only invoices are included in payments. If other types such as deposits or credits are included in the payment, then you will get the wrong results.
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JOIN
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Down Payment Clearing Account Vs Down Payment Interim Account

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regards
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Hi Anand,
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