New Smart Album is Full of Pictures

Trying to create a "Smart Album" in the hopes that transferring a video there will eventually allow me to export the video from iPhoto to somewhere outside of iPhoto. But every time I create a "Smart Album" it's filled with 45 photos...the same 45 photos...from elsewhere in iPhoto. How do you create an empty "Smart Album" in iPhoto?

a smart album contains all of the photos that meet the certeria you set - the only way tohave an empty one is to have a criteria that nothing eets
LNB

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IPhoto 11: Have no option to Create New Smart Album

I can not find Smart Album under "Create". There are no photos selected. iLife has created a mess with this new update. Thanks for your help

Gee! I'm not stupid! There is no menu> create new smart album!
But he didn’t say there was. He said:
to create a new smart album go to *file menu* ==> new ==> smart album
Regards
TD

New Smart Album problems PSE9 Mac OSX

I am running PSE9 on a Macbook Pro and an Imac, both using Mac OSX. Creating a new Smart Album on the Macbook works perfectly but on the Imac it is unworkable. When I try to create a new Smart Album I just get a spinning ball and everything stops. I have uninstalled PSE9 and the Organizer and also removed all traces of them in the Library. Installing them again and making sure that I import only a dozen images into Organizer makes things slightly better. This time the spinning ball only lasted for a minute and then I could create a Smart Album. I then tried to create another Smart Album and had the spinning ball for a couple of minutes. Creating the third Smart Album was worse still. There is no problem with normal albums.
Has anybody got a way round this. I have about 9000 images, going back to 2001, and I want to put them into yearly albums so Smart Albums are a very useful tool.
A similar query by another member some time ago received no feedback.
Thanks for any help.

Thanks for your suggestions. I have uninstalled pse9 and Organizer once again and removed all traces in "hard drive>library>application support>adobe". I have also removed the elements and organizer preferences and anything else I could see in my username/library. After doing all this I reinstalled PSE9 and Organizer and then searched for and installed the updates needed. I imported 12 images (jpg) into Organizer and then tried to create three smart albums. In each case I got the spinning ball for about 40 seconds before I could enter the smart album name.
I have just tried to add a fourth smart album and the spinning ball has remained for ten minutes - presumably it has crashed.
Help!

No "New Smart Album" option when filtering "Photos"

When filtering all photos in the library using the filter bar, there's no option to create new smart album from the results, only for "New Album with Current Images". The option to create a new smart album only seems to appear when you're filtering a project.
Why?
You can create a smart album which filters the entire library, why doesn't Aperture allow the reverse: filter the entire library, and use the results to create a smart album?

That's a good question. No idea why the option to create a smart album is missing in that context but that doesn't mean you can't create a smart album that works on the entire library. In fact all the predefined smart albums under +Library Albums+ work on the entire library.
To create your own smart album that works on the entire library select +Smart Album+ from the New pulldown, just make sure nothing is selected when you do this and the Smart Album will work on all images in the library.
To check what part of the library the Smart Album is selecting from look at the Source: line of the filter HUD.

How do I create a smart album that contains all pictures with no keywords?

Hi,
I have many pictures which currently don't have any keywords at all. Now I want to tag these pictures with keywords. How can I create a smart album for those pictures without any keywords? So that I can then work just on these pictures...
Note that I don't want to find pictures that don't have a specific keyword. I want to find all those pictures which have none keyword at all.
Thanks,
Rainer

Well, there's a way but it's not great...
Start with a smart album at whatever level you want to keyword everything under. Set to search where "rating is greater than or equal to unrated".
Select all images, and apply a keyword like "NeedsKeyword". Yes, even the one with keywords already.
Now change the smart folder - use the "+" menu on the upper right corner of the query box to add an "IPTC" search. In that row use the dropdown by IPTC to find "keywords", then set the one next to it to "is", then type "NeedsKeyword" (or whatever you used) into the text box. Now go up to the top of the query box and change the "Match" dropdown to be "all" instead of "Any".
What we've done here is find all images where the only keyword is "NeedsKeyword", all the ones you've done with keywords already will not appear.
Now, copy these images into an Album (not smart album) for tagging - this is because as soon as you tag an image it will vanish and you may wish to apply more than one tags).
After you are done tagging, you want to remove the tag - this is trickier than you might think, as you need to remove it from images tagged before in addition to the images in the Album you just made.
First, change your smart folder to once again find all images by unchecking the IPTC keyword search. Now you'll see all images - but you're not done yet! You cannot batch undo a keyword in a smart folder, even though you can batch add. Select all of the images and drag into the Album you were using to keyword. Inside an Album the keyword metadata inspector shows only common keywords, NeedsKeyword should be one of them - remove it and it will be gone, and all your images tagged. Now you can remove the Album and the Smart Album you created.
Harder than it needs to be, I'd say - I've submitted feedback you need some way to search for untagged images. Heck, it may already be in 1.1! Or Joe might know of an easier way that has eluded me.
Good luck!

New Album from Smart Album makes NEW VERSIONS of all files? Bug?

Got what I think is an oddball bug here, but see if any of you have experienced it.
Making a new album of the contents of a Smart Album with about 600 images resulted in the SBOD, a lot of time and disk activity and the creation of NEW VERSIONS of all the files populating the new album. This, of course, also doubled the number of files in the original Smart Album, since the keywords used are a match. First thinking it might be something I had not read in the manual, I grabbed the book and could not find this behavior listed…..so….my expected result is a new album with the identical contents of the Smart Album selected as the source.
I am creating a presentation for a client whose work is in multiple projects in a ~150GB library. All images are heavily keyworded, so making Smart Albums of specific elements of the work was easy. My intended workflow to get through this mountain of pix was to make Smart Albums of specific elements, then make New Albums from each, manually edit and reorg these albums individually, then combine my edits into a single book file.
Now the structure leading to this problem is as follows:
1) I created a single “main” folder to store all projects and other elements and hierarchy for this client. Clicking on this folder returns some 8500 images spanning multiple projects…all as expected.
2) At the top level of this “main” folder, I made about 20 Smart Albums to presort the main elements I wanted to include. I made the first Smart Album by clicking the icon in the top bar. The rest of the smart albums I made by duplicating the previous Smart Album, then changing keyword selection. I would select the new keywords I wanted, then de-select the ones that were from the album I had duplicated. The reason I did it that was for speed, there is little delay in displaying the items that were already searched for, and a significant delay in going from new. Anyway, somewhere in this process, I decided to organize my workflow further, so I created a new folder (calling it Smart Album Selects) at the same level as the Smart Albums, and then dragged the Smart Albums into the new Smart Album Selects folder. Still, no problem.
3) Later in my session, I went to create another new Smart Album, and this time I did so already in the Smart Album Selects folder. When I opened the HUD to select the keywords, the Keyword area and check box were greyed out!!! Weird, I though….so I simply duplicated an existing Smart Album from my Smart Album Selects folder, opened the HUD, and sure enough, all my keywords were there. I changed the keyword selection, and went on with work. During the day I did this same operation 3 more times, making 4 Smart Albums created the same way.
4) OK…here is the strange behavior. To make my new custom album from the Smart Album selects, I selected one of the Smart Albums, and clicked on the New Album icon. Got the expected dialog, make with 1 image or all images, selected all images, and instead of a new album popping up moments later, I got the SBOD, and the Activity Monitor said Aperture and my hard disk was cranking away. About 4-5 minutes later, Aperture became responsive again, and had created a new album. However, upon inspection, the album contained NEW VERSIONS of all the images that were in the Smart Album, about 600 files.
5) I went back and clicked on a different Smart Album in the same spot in the hierarchy…but it was one of the first ones I had created (meaning I built this BEFORE reorganizing into the Smart Album Selects folder). Tried making a new album again, with 1 image, worked fine, popped up instantly. Tried selecting 4 images, same thing, worked fine. Selected All, made album, worked fine.
6) Went back to the Smart Album I had the problem with, this time selected 4 images, make New Album, and sure enough the New Album had NEW VERSIONS of the pix again…OK, I went back to the top of my folder hierarchy, my “main” folder and made a brand new Smart Album by clicking the icon, and selecting keywords. Made a new album from that, no problem, popped up instantly, no new versions.
7) I then re-made all my Smart Albums at the top of the folder hierarchy, and they all work fine creating new albums. I got back to the task at hand…hopefully there is enough data here to let the Aperture engineers find this problem…Assuming, that is it is not just me misunderstanding some element in the program.
Sorry for the length, but has anyone else run into this??
PowerBook G4 1.67 2GB RAM 128MB ATI Video, External FW Drives for library Mac OS X (10.4.7)

Nope, all the images at this point in my workflow have been unstacked, with the non-picked members of the original stacks discarded.
Now that it seems I am not the only one who has witnessed this behavior, what I am really trying to find out, is what is the definitive proper operation of this according to the Aperture group at Apple.
Assuming I have opened a Smart Album with images displayed, and no images are selected.
Is the correct behavior:
1) Selecting New Album makes a new Untitled Album (very quickly) with the identical contents of the Smart Album....OR...
2) Selecting New Album makes a new Untitled Album (slowly) with NEW VERSIONS of the contents of the Smart Album. (Also, depending upon the number of images, typically brings up SBOD and makes Aperture unresponsive until it is complete.)
Now what I expected to happen was #1, as it is what happens when I select New Album when a project is selected. Given Apple's human interface creedo for intuitive operation, I think this is the most intuitive choice, because I can't think of a good reason I would want to double the number of versions of all files in an album, unless I expressly told the app to do this.
Could an Apple guy provide the definitive answer, please...
Thanks in advance for your help.
PowerBook G4 1.67 2GB RAM 128MB ATI Video, External FW Drives for library Mac OS X (10.4.7)

Can't see any picture in smart album

Hi,
I just installed Apperture by using iPhoto's library. My iPhoto library has a couple of smart albums. When I am browsing my smart albums in Apperture I cannot see any images anymore (using iPhoto everything is fine).
What might be the reason?
Any help is really appreciated.
Thanks
Stephan

Stephan,
there used to be a bug related to smart albums created in iPhoto, maybe it has not been fixed completely. I'd recreate them all in Aperture.
I also tested it with a newly created smart album with no success
Did you create that new smart album in Aperture or iPhoto?
If you created the smart album in iPhoto, create it again Aperture:
Make sure, the source of the smart rule is set to "Library/Mediathek", and not to a folder or project.
And I'd try to use a "Calendar" rule instead of a "Date" rule. Then you can be sure of the date that is set. I found, that Aperture sometimes was confused about the syntax for the dates, if a German date format was used. In the "Calendar" rule you can just highlight the range of dates you want.
Léonie
P.S. Sorry, I cannot switch to a German interface for German screenshots right now, because I do not want to reboot.

How do I make an album of smart albums?

I have created several smart albums in iPhoto, and would like to combine them into one. I have make smart albums that have pictures depending on how old they are. One is for the last three months, another is of pictures that are 360 to 365 days old and so on. When I try to view all of these on appleTV, I can only choose one of the smart albums at a time. I would like to combine them into one album, but when I create a new smart album, I am unable to choose the smart albums.
Is there a way to combine all of my smart albums into one to view on AppleTV?
Thanks
Chip

Create folder, and move all three smart albums into the same folder. Then select the folder. It will contain the combined photos from all three smart albums.
Select all photos in the folder and drag them to an empty album. Only, you will have to recreate this album, when the smart albums change.

Smart Album errors detecting photos w/ missing faces

I created a smart album (Faces is "unnamed") to find photos with missing faces. I went through and identified each of the photos. As I did this, as soon as I put in the name, many (but not all) disappeared from the album.
However, the Smart Album still has a number of photos, even though there are no unidentified images. I checked each one to see if there were small boxes that I missed, but there weren't.
I deleted the album and set up a new smart album (with the same criteria) and the images still appear in the album.
Is there any way to make my smart album smarter? (remove a plist???)
Thanks!

. "Affe". I have a face named "Sculpture".
I was quite impressed that Aperture's Face Recognition recognizeed the baboon's face.
I have some nice tagged sculptures too.
And some of the more cheeky suggestion by Aperture I named "Funny Face", for example - where does Aperture see a Face here in the bottom part of the picture?

Smart Album problem

Hello!
I thought to have a smart idea - namely to use "Smart Albums" in order to separate the pictures I shot with my different cameras. But for some reason I didn't get it to work correctly:
When I make a new Smart Album with 'Camera Model is" ... i.e. my new A620, the album does NOT contain all the pictures taken with it. Same when I set "File Name starts with" ... IMG for example, does not contain all the appropriate pictures, etc.
Odd: The only Smart Album I got working is one with the condition ""File Name starts with" DSC" - it separates the pictures taken with my SE K750i handycam, as they start with this letters. Odd because iPhoto doesn't show this camera name in it's list when creating the Smart Album.
Thanks for hints!
Donat
G4 1.25 Dual, 2 GB Mac OS X (10.4.5) Canon A620

Hi Glen
I tried your suggestion: the result is about the same. I.e. when I search for "Filename starts with 'IMG'" the result shows me only some of the appropriate pics but not all - although they are all in the same iPhoto library and even shot with the same camera around the same time.
Could it be that the iPhoto library got somewhat corrupted? If - how could I "de-corrupt" it?
Donat
G4 1.25 Dual, 2 GB Mac OS X (10.4.5)
Message was edited by: Donat Roth

Problems with Smart Album after Computer "crashed"

Hello
While working in Photoshop the cursor froze and nothing worked anymore so that I had to force the computer to shut down (while my aperture library was open). When I started the computer new. All the JPEG files that I created before were corrupt and the aperture library as well. I was working in a smart album and had about 1'000 pictures manually dragged together. When I started the library after the crash, the "custom-sort" was not functioning anymore. All pictures were sorted according to the image date. If I create a new smart album now, there is no more the possibility of "custom"-sort. Can someone please help me? Thank you very much in advance. Sarosa

I wrote some programs that will probably help:
This one removes the tracks that iTunes cannot find:
http://home.comcast.net/~teridon73/itunesscripts/itunesremovenotfound.zip
This one removes the duplicates (if they are exactly the same file, or one that is like "foofile.mp3", and "foofile 1.mp3")
http://home.comcast.net/~teridon73/itunesscripts/itunesremoveduplicates.zip

Smart Album Keyword Bug

I have a library of 17,440 “Referenced” photos, grouped across multiple projects, none of which contain more than about 400 photos. Prior to importing these images into Aperture, I had already keyworded all of them; the keywords are embedded within the image files.
707 of these images have the keyword “Cruise_Ship” (photos of or on a cruise ship). I then created a smart album with a SINGLE filter, “Keyword = Cruise_Ship”. I have no other filters selected, I have no other keywords selected in the keyword filter, and at the top of the keyword filter, I have selected “Include ALL of the following”.
However, instead of the 707 expected images, this smart album actually displays 5336 images. I have verified, via the metadata browser that in fact most of these images DO NOT contain the keyword “Cruise_Ship”.
So, I tried the following (in order). After each step, I once again checked the contents of the smart album, and in each case it displayed 5336 images instead of the correct 770:
Repair Database
Repair Permissions
Rebuild Database
Reboot Computer
Rebuild Database
As one last attempt, in the Keyword HUD, I renamed the keyword “Cruise_Ship” to “CruiseShip” (no underscore). The HUD correctly indicated that that keyword was used in 707 versions. I then in fact changed the keyword in those versions. I then created a NEW smart album, with the only filter being “Keyword = CruiseShip” (again no underscore) and once again the smart album incorrectly displayed 5336 images.
I am using Aperture 3.0.3.
I’m out of ideas...

I can't say I have the same bug. However, I do have one that might be worth checking on.
On my Aperture 3 here the keyword panel padlock works back to front, i.e. if it's displaying an open padlock icon, the keyword panel is actually locked, rather than unlocked as it should be, and vice versa.
This stumped me for a while, as I also kept finding unauthorised changes happening to my keywords. Now I know to operate the padlock opposite to what I expect, it does stop any unauthorised changes.
(yes, I submitted a bug report).
Cheers.

Smart Album Not Loading Images

I have not seen a discussion (nor Apple support document) that answers my newest Aperture 3 dilemma. First of all, let me say that I am not new to Aperture. I've been using the program since Aperture 2 was introduced. I have successfully used Smart Albums in the past so I'm familiar with the function.
I take photos for my son's sports teams. We give a 16x20 framed action shot to the Seniors as a grad gift. I use the jersey number to keyword every image with a senior player. I then create a Smart Album (under the Project in which the images are located) for each senior and select their Keyword (jersey #) as my sort setting... I also select "All" that "Match".
This usually works like a charm. This sorting is important because I'll have all of "John's" images in one folder and then I export the best ones to a folder on my photo website for the parents/players to view and select their favorite for the enlargement.
The Smart Albums were working fine a few weeks ago but now the images are not getting loaded into them. Some albums are empty... some have only a dozen photos when I know I have 300+. I have double-checked the metadata and the keywords are still there. I have even deleted the Keyword and retyped it and that image still does not show in the Smart Album. I have double-checked my settings in the album's "Smart Settings" window and all appears correct and normal. These Smart Albums are located under my project so the photos are "there" to find.
I started experimenting and adding the kid's initials as another keyword, then adding that as a sort preference... the altered ones seem to be showing up (or, at least I have more images than before). So, somehow my original keyword entries are not being recognized. I am in the process of "Updating Previews" hoping that somehow this will "refresh" or "restore" the recognition of the Keywords. Would repairing Aperture permissions or database help?
I have over 7,000 images in this season's project library (almost 70,000 collective images). I have a tight deadline and cannot afford the time to review every image and either add a new keyword or drag the image to a new album or folder. I really need the Smart Albums to work with the original Keywords.
My Mac Store (for "one to one" assistance) is over an hour away... does anyone have a suggestion that I can try right away?
Many thanks for your time.

Hi Tony,
Thank you for your ideas. The "Source" library is correct but I have also experimented by creating a new Smart Album outside the project using my entire Library as the Source... it didn't make a difference.
I feel confident that I have set up the Smart Folder correctly. I believe this is a glitch in my software because I have many Smart Albums set up in various projects and I just discovered that none of them are working properly. I have a Smart Album that contained over 1000 "Fox" images... it's now empty. I have an "Elk/Deer" Smart Album that now only has 20 images (instead of hundreds). I'm not sure where the corruption happened but I know it was recent. The way the program is picking and choosing the images to include/exclude in a Smart Album has no rhyme or reason.
I don't know if restoring my library from the back-up will make a difference or if my back-up (updated recently) is also corrupted.
I can tell you this for sure: When you have over 70,000 sorted throughout your system... the prospect of starting over is daunting.
If anyone else has experienced this, please share the resolution. In the meantime, I think I'll take the computer to a Mac one to one or the Genius Bar and see if they can think of a fix.
Tony and Kirby, thank you for your time. I appreciate it.

How can I set up a smart album that looks for keywords?

Hi everyone,
I'm in the middle of a rethink on my image management and am wanting to setup smart albums that will search for and display images that have a certain keyword. When I create a new smart album to do this, I'm only given the ability to choose to search for rating and calendar criteria; the keywords and import session options are greyed out. My images have keywords assigned, so where do I go from here?
Thanks,
Andrew

OK, a step forward. It seems that if I create a smart album it will only look for keywords in the project that it is contained in.
Perhaps someone can help me then: I keep a collection of albums for each person that is featured in a photograph. These albums are stored outside of the projects that the images are stored in so I can have a collection of images that show person X from all the different shoots.
What I want to do now is keyword each image with the person's name (as a keyword) and then have a Smart album that will pick out all of their photos from my entire library, not just a certain project. How can I do this?

PSE9/Win 7: Can I create a Smart Album of all images that Don't have a certain tag?

Using PSE9 on Windows 7.
I'd like to create a Smart Album that contains all of the images that don't have a particular tag.
When I click on Create New Smart Album the dialog box allows me to select 'Keyword Tags'.
But the next item is 'Include'. Then I can select that tags I want.
I basically want the Include to be 'Exclude'.
Any way to do something like that?

Hi,
You could try this.
1) Show all photos
2) Check the Keyword Tag that you are interested in
3) Under Options Select Hide best match results & Show results that do not match (i.e. reverse the last two conditions).
to read
That should be showing you what you wanted to see
4) Now use the top option Save Search Criteria As Smart Album and give it a name
That seems to remember the reversed conditions as well as the tag.
Good Luck,
Brian

New Smart Album is Full of Pictures

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