Newbie functional question on MM Invoice Verification

Dear forumers,
How can I check for a completed status of an invoice verification in the SAP MM module?
I was told that this can be checked from the RBKP-RBSTAT field. Is it also right to say that RBSTAT = 'B' to indicate that the invoice verification is completed? Are there any other further checks required too? Would need more confirmation on this.
Appreciate any help at all. Thanks.

Charlie,
Thanks for your input here.
Well, the requirements are looking more specifically into whether a purchase order's status is overdue, or not yet due, etc. And according to the requirements too, such PO status is determined by checking on the Goods Receipt and Invoice Verification statuses as well.
So, to check for completed Goods Receipt, I used this condition: EKPO-WEPOS = u2018Xu2019. And to check for incomplete Goods Receipt, I used this condition: EKPO-WEPOS = u2018 '.
To check for incomplete Invoice Verification, I think I can use this condition: RBKP-RBSTAT = u2018B'. And to check the incomplete Invoice Verification, I think I can use this condition: RBKP-RBSTAT not equals to u2018B'.
Could you please help to verify this for me? Or do I need to use other fields to check on this condition as well, i.e. EKPO-ELIKZ or EKPO-REPOS?

Similar Messages

Invoice Verification function in MM

Hi Experts,
Can anyone please explain me the invoice verification function in Material Management.
Regards,
Kumar.

Hi,
Logistics Invoice Verification is a part of Materials Management (MM). It is situated at the end of the logistics supply chain that includes Purchasing, Inventory Management, and Invoice Verification. It is in Logistics Invoice Verification that incoming invoices are verified in terms of their content, prices and arithmetic. When the invoice is posted, the invoice data is saved in the system. The system updates the data saved in the invoice documents in Materials Management and Financial Accounting
You can read more here:
http://help.sap.com/saphelp_erp60_sp/helpdata/en/a8/b9916b452b11d189430000e829fbbd/frameset.htm
Regards,
Eli

Invoice Verification Tolerance Limit Question

Hi All,
I am in the process of learning MM basics and have a question. Supposing, I set all the tolerance limits for logistic invoice verification to "Do Not Check". This means that I set both BR ( Percentage OPUn Variance (IR before GR)) and BW ( Percentage OPUn Variance (GR before IR)) to "Do Not Check". Now when I create a purchase order, can I post an Invoice Receipt before Goods Receipt or not.
My reasoning is that since we do not check whether IR/GR comes before GR/IR, the system should allow us to post IR before GR. Is this correct. If not, where is the flaw in my reasoning.
Thanks for your help and time.
Regards
Anu

Hi All,
Appreciate any help from the expert,
Let's say I have created PO in ECC 6.0. I have un-ticked the GR based IV, and over delivery qty or under delivery qty is being st to 10%.
The reason it had been being set up as above since the user might have invoice comes before GR really done.
then the question is :
1. the User wants to control in terms of amount/qty of invoice that should not be exceed the amount or qty PO. what should be configured in invoice blocking setting?
Thank you in advance.
Best Regards,
Daniel

Check when saving Logistics Invoice Verification (MRMBADI_INVOICE_SAVE)

Hi everybody, we have an ECC 6.0. with IS-Retail platform, and we have noticed that during Logistics Invoice Verification process (Tx MIRO), it´s possible to make mistakes by choosing a vendor, then picking an invoice from another vendor, with the particularity that both invoices have the same delivery note number as PO reference (same vendor´s delivery note number / GOHEAD-LFSNR). The system doesn´t check if PO reference corresponds with correct vendor while saving the document.
Our question for you is if there is a Customizing way to activate a validation which allow us to solve mistakes describe before???
We found BAdI method IF_EX_MRM_INVOICE_UPDATE PROCESS_AT_SAVE which is processed when saving an invoice, the method calls are encapsulated in the function module MRMBADI_INVOICE_SAVE which is responsible for saving invoices.
If there isn´t a Customizing way to activate a check like that, the second question we have for you is if you have experience with this BAdI??? Does it work with this kind of validation??? We need to ensure that PO reference corresponds to correct vendor (GOHEAD-LIFNR / RF02K-LIFNR).
Thanks in advanced for your help,
Regards,
Miyuki Quiroz.

Hi,
Duplicate invoice check will fulfill your requirement. System will check is the invoice exists with same invoice date, reference and company code.
Follow the path SPRO -- IMG -- MM -- LIV -- Incoming Invoice -- Set Check for Duplicate Invoices
Also tick check box for "check double invoice" in vendor master accounting data.
In case you want amount also as one of the checking parameters, then you need to go for validation. No standard setting is allowed for that.
Nikhil

"LIV" (Logistics Invoice Verification) BI cube ? Is there anything like ht

I have been having a difficult time trying to get an answer to a question.
We currently capture Spend in R/3 by looking at the PO related invoices (posted via LIV) and the non-PO related invoices (posted via FI-AP). When we create our R/3 ABAP 'spend reports' we look at the date when the the invoices were paid (cleared), and subtotal by business area or IO#. We cannot use the PO line item cube, because that doesn't show the spend by the paid (cleared) date of the invoice.
What cubes do I need to load in BI to get this same type of data? I'm thinking it would be an "LIV" (Logistics Invoice Verification) cube, but I cannot find any information on that.

Hi
During the Duplicate Invoice check, the system checks for the following:
Vendor
Currency
Company code
Gross invoice amount
Reference document number
Invoice document date
If the same matches, you can set up an error/warning message. The message set up is done in:
OBA5
Application Area WS
Message No.121
Online and Batch : E
If you want to write your own checking logic using the Business Transaction Step 110. For activating BTE
1. Create a Function module by copying SAMPLE_PROCESS_00001110 and adding your own Abap code for duplicate invoice checking.
2. Go to T.code FIBF and in the menu go to Settings->Products -> Of a customer
3. Create a new product and save
4. Again go to T.code FIBF and in the menu go to Settings->Process modules-> of a Customer
5. Create new entry as follows and save.
Event: 00001110 Appl:FI-FI Function Module : (Name of the FM you have created) Product : (The one which you have created)
Regards
Sanil Bhandari
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Layout - Invoice Verification

Hello,
I am currently trying to change the layout of the position details in transaction MIRO, but somehow it does not work as intended. I tried in the customizing the following path:
Materials Management --> Invoice Verification --> Incoming Invoice --> Maintain Item List Variant
I created a new variant by copying "7_6310 - All information", but somehow not all fields are displayed and I do not know how to change the sequence of the columns.
If I try to create a new variant without using the copying function the system jumps into transaction MIRO and I cannot save any layout at all.
I would really appreciate some help on this - I am sure it is just a small thing that I am missing ..

Dear Younes Elmoujahid,
I would recommend you to search for this topic / write your question about MIRO on the SAP Solutions -> ERP - Logistics Materials Management (MM) forum. I suppose you will get more information about this topic there.
Regards,
Ely

GR/IR Freight Clearing Account - GR & Invoice Verification

Dear Gurus,
I have made a PO for 1200 pcs unit price 69.20$. (GR based IV).   (Valuation - Moving average price)
Delivery costs - Freight (FRB1) - 1200$
I have splitted the PO quantity in to 3 different Inbound deliveries
Inbound 1 - 400 pcs
Inbound 2 - 400 pcs
Inbound 3 - 400 pcs
I have made the Goods receipt for the 1st Inbound - 400 pcs.
Goods Receipt 1 - 400 pcs. The value in the GR/IR freight clearing a/c credited by 400$
Invoice Verification1 - 400 pcs. The value in the Invoice verification is 1000$.
The value in the GR/IR freight clearing a/c debited by 1000$
Goods Receipt2 - 400 pcs. The value in the GR/IR freight clearing a/c got credited by 400$
Invoice Verification2 - 400 pcs. The value in the Invoice Verification is 2000$
The value in the GR/IR freight clearing a/c got debited by 200$ and Stock in Hand debited by 1800$
Goods Receipt3 - 400 pcs. The value in the GR/IR freight clearing a/c got credited by 200$
Invoice Verification3 - 400 pcs. The value in the Invoice Verification is 1500$
The value in the GR/IR freight clearing a/c got debited by 133.33$ and Stock in Hand debited by 1366.67$
I don't understand how the logic works for seggreating the amount to GR/IR freight clearing account and GR/IR account.
For the first 2 GR and IV I could understand that there is a balance in the PO condition but for the Invoice verification 3. The value debited to GR/IR freight account is 133.33$. Can anyone help me how the calculation is taking place and how the system has arrived to figure 133.33$ in the Invoice verification for GR/IR freight clearing a/c
Strangely when I have cancelled the Invoice Verification document 3.
The value Credited to GR/IR freight clearing account is 333.33$ instead of 133.33$
Can somebody help me to figure out the calucation for IR after the GR for planned delivery costs.
If any SAP notes or help files can be provided then it would be really helpful.
Regards
Fazal.

Refer this note 311496 & 460244, 129066
Symptom
Delivery costs were planned for a purchase order item.
A goods-receipt-based invoice verification is set.
Several goods receipts are posted. For invoice entry, both in conventional invoice verification (transaction MR01/MRHR) and in logistics invoice verification (transaction MR1M/MIRO), the delivery costs for each purchase order item are displayed in total.
This is the same as when, for example, only one of several GR documents/delivery notes is selected.
Example of a purchase order history:
Cat. Doc. no.    Itm    MvT Pstg.dt.            Qty.in BUoM       Value in local curr
GR   5200002605 0001 101 June 16, 2000      5 PC         50,00 DEM
GR   5200002606 0001 101 June 16, 2000      5 PC         50,00 DEM
Sum of goods receipts                      10 PC        100,00 DEM
DCGR 5200002605 0001     June 16, 2000       5 PC           3,33 DEM
DCGR 5200002605 0001     June 16, 2000       5 PC           5.00 DEM
DCGR 5200002606 0001     June 16, 2000       5 PC           3,33 DEM
DCGR 5200002606 0001     June 16, 2000       5 PC           5.00 DEM
Total delivery cost GR                                                 16,66 DEM
If you only select the first GR document in the selection, you get
the following default values for the delivery costs:
Amount    Quantity BUoM Itm Decription              Vendor
6,67         10      PC 10    Freight value        VEND01
10,00        10      PC 10    Freight/quantity     VEND01
(and not, as sometimes expected: - 3,33 DEM    5 PC
                                    - 5,00 DEM    5 PC)
Other terms
WEBRE, delivery costs, planned delivery costs, goods-receipt-based invoice verification, invoice verification
Reason and Prerequisites
A function such as the goods-receipt-based invoice verification is not available for delivery costs.
Solution
This is not an error; this is a consulting note.

Same nr range in Logistics Invoice Verification for the MM and FI document

I customised Logistics Invoce verification (on ECC6) with the same nr range for MM and FI. That were done by changing the nr range of doc type RE (in FI) to nr range 52 andcreated the nr range for the company code for fiscal year 2007 and 2008 (our fiscal year 2008 start 1.10.07) and made it external nr assignment. In MM I changed RD and RS to a new range 05 to which I assigned the nr range 5200000000 to 5299999999 (internally assigned). For the vendor consignment I created a new document type and assign that to nr range 51 (as the original invoice verification settings).
This process works quite nice with the same document nr for MM and FI, however I still do have a problem. (I work through the article on above as per FI Expert issue of Sept 07, but even in there my problem was not mentioned.
If I do an invoice verification for previous period with price changes on the system, Sap want to post 2 accounting docs (1 for the previous month - on which I did have stock and 1 for current month - one which I did not have any stock). The system only send 1 document nr for FI who needs 2 doc nrs. I now get the error message that I must use a document in the nr range 5200000000 and 529999999.
How do I rectify this or can I not use this functionality if we allow backdating to the previous period
Regards
Anna-Marie Robson

I customised Logistics Invoce verification (on ECC6) with the same nr range for MM and FI. That were done by changing the nr range of doc type RE (in FI) to nr range 52 andcreated the nr range for the company code for fiscal year 2007 and 2008 (our fiscal year 2008 start 1.10.07) and made it external nr assignment. In MM I changed RD and RS to a new range 05 to which I assigned the nr range 5200000000 to 5299999999 (internally assigned). For the vendor consignment I created a new document type and assign that to nr range 51 (as the original invoice verification settings).
This process works quite nice with the same document nr for MM and FI, however I still do have a problem. (I work through the article on above as per FI Expert issue of Sept 07, but even in there my problem was not mentioned.
If I do an invoice verification for previous period with price changes on the system, Sap want to post 2 accounting docs (1 for the previous month - on which I did have stock and 1 for current month - one which I did not have any stock). The system only send 1 document nr for FI who needs 2 doc nrs. I now get the error message that I must use a document in the nr range 5200000000 and 529999999.
How do I rectify this or can I not use this functionality if we allow backdating to the previous period
Regards
Anna-Marie Robson

Tolerance keys in Invoice Verification

I have a question regarding tolerance limits:
In the logistical invoice verification there are several tolerance keys. The explanation in SAP help is so difficult for someone to understand
Can somebody explain me how these work in the system? Not the standard help text please, but more a practical example.

To be honest the SAP config. help text is OK. Create a calculation for yourself based on the help text and then experiment with an example in your sandbox system.
As a minimum use the 'principle' key PP and probably also AN, AP, BD, DQ.

Downpayment Clearing in Logistic Invoice verification

Hi All,
we have activated Business Function " LOG_MMFI_P2P " and
Switch "MM_SFWS_CI_01 - Enhanced Functions in EhP4 for Applications in
Materials Management" using Tcode SFW1. And followed all instructions
documented when activated Business Function " LOG_MMFI_P2P ". The
Busines function is activated to order to clear downpayments at the
time of invoice posting in MIRO or MIR7. When I post the invoice in
MIRO system is posting 2 indepedent document as below.
1. Invoice posting,
Dr GR/IR
Cr Vendor
2. Downpayment Recovery
Dr Vendor
Cr Vendor with SP GL Indicator "C"
My point is, as per the link
http://help.sap.com/erp2005_ehp_04/helpdata/EN/48/b42c22e8603095e10000000a421937/frameset.htm, it says "You can use the Down Payment Clearing
function to clear down payments that you have posted with reference to
a purchase order without going to the relevant financial accounting
transactions, directly in logistics invoice verification."
But, in my case, the system is not clearing the downpayment but instead
is just posting a Credit memo account entry with SP GL indicator (refer
to th Downpayment Entry).
Please advice if SAP is designed to clear the downpayment in LIV or
just to post the downpayment recovery entry.
If advice on any corrections to be applied.
Best regards
Abishay Solomon

Hi
I am not sure, but as per your link
"The system displays the Down Payment Clearing pushbutton at header level"
are you getting any button there?
Regards
Kailas Ugale

Invoice Verification - GRIV and standard R3 matching criteria

Hi,
I am asking what I think is a straightforward question, but has proven difficult to answer so far!
My organisation is reviewing our SAP R3 invoice match criteria, but first we need to establish what they are.
Is SAP standard GR-IV invoice verification as simple as:
1. PO number matches the one on the invoice
2. GRN quantity is less than or equal to invoiced quantity
3. PO line item price is more than or equal to invoiced quantity, or within our tolerance
4. Delivery note number on GR needs to match the one on the invoice
Are there any other fundamental matching criteria that we may be missing?
In addition, we are considering turning off the GRIV flag for certain types of vendors (those providing us with services, for which match criteria 4. above will never match due to there being no delivery note). What are the differences in matching that will occur if we do this? - I have not been able to establish from my research whether a Goods Receipt is still required for the invoice to match if GRIV is turned off, for example...
Thanks,
Peter

This calls for ABAP support .... if you are really interested to it on your own ... try SAP Query that should help you out ... Cheers !!!
Check out this step by step guide
http://www.scribd.com/doc/7071503/SAP-Query-Step-by-Step-Guide-12Aug2008
Edited by: m_n_novice on Aug 12, 2009 2:24 PM

Document contains some order item more than once - invoice verification

Hi,
we have one cross company stock transfer process in which when a billing is created in SD side, an IDOC will be triggered automatically and create an invoice verification at the MM side.
The problem is some of our billing of this process having an IDOC application error that said.
Document contains same order item more than once
Message no. M8321
Diagnosis
Under the following circumstances, you can settle an order item in an invoice received via EDI more than once:
- Goods-receipt-based Invoice Verification has been defined for the order item.
- The IDoc contains the delivery note numbers of the goods receipts.
System Response
If this is not the case, the system cancels posting of the IDoc.
Question:
1 - The funny thing is IDOC showing 51 IDOC error code message on status record of INVOIC. But the invoice verfication get created in PO history.
2 - I think this error is because we need to make the PO as GR-based Inverifcation. We have flagged it in Vendor master, and Info record, but this indicator is not flag automatically in the PO (and we cannot manually change the PO as this indicator is grey-out). How?
3 - how to solve this error?
Thanks

Once PO history is created, you cannot change the "GR-based-IV" flag. Two options are there before you.
1. Cancel all the GRs & Invoices posted in the STO then system will allow you to update the GR-based-IV flag. After updating this flag repost the GRs and invoices.
2. Create a new STO, now since you have updated the vendor maser & info-record, this flag will automatically get updated during the STO creation itself.
First option is tedious and should be selected only if you can go option 2 is not at all feasible

SRM PO failed: Indicator for GR-based invoice verification used not allowed

Hi Friends,
I have an issue with a specific PO failed to transfer from SRM to ECC. We are in ECS scenario, SRM 5.0 Service level 7.0. We are in process of SP upgrade but this issue occured in Production system which is still in old SP level(SP 7.0).
when I check the App Monitor, I am see the following errors: but the status shows Auto_Completed
1. PO: Indicator for GR-based invoice verification used not allowed
2. PO: Instance XXXXXXXXXX of object type PurchaseOrder could not be changed
3. PurchOrder XXXXXXXXXX: Purchase order still contains faulty items
4. PO XXXXXXXX: Indicator for GR-based invoice verification used not allowed
I can see the PO copied over to ECC. but status in SRM PO shows 'Error in Process'.
BBP_PD for object PO shows: Created, complete, ordered, In Transfer to Execute, Change was Transmitted as Inactive status. Transfer Failed shows Active, Document completed, created.
I checked BP Maintain for the vendor and PO and its no different than other POs and Vendors except Vendor had 'Goods Receipt based Invoice Verification' indicator checked in SRM.
I tried to simulate the same Material, Vendor with GR-IV indicator both on and off, it works fine. Ofcourse this is in Quality box with SP 15 level.
So, I am not sure if SP level upgrade might help it or not? If there are any other means to test, please advise.
thanks
Rao

I was wondering how I could liquidate the PO by either creating a new PO or ??.
What you could do to revive the PO in question is that after the upgrade, and after a round of background jobs run for CLEAN_REQREQ_UP and BBP_GET_STATUS_2, ask the buyer to make a dummy change to the PO (for example, change the description of the PO) and order again. This would trigger the transfer to the backend again. And hopefully this time, no error would occur.

Related to Invoice verification system messages

Hi Experts,
This is related to invoice verification system messages.
Client requirement is to configure each system message which are related to logistics invoice verification for almost 1000 user id's.
Total number of user id's: more than 10,000 in the client instance.
Ex: Message id 232
Need to configure message id 232 1000 times, each entry with one user id in the transaction OMRM.
Similarly, we need to configure almost 500 system messages for the 1000 user id's.
So, practically it's very difficult to maintain each system message for these many id's.
If we are keeping user id filed blank, then these message setting will be applicable for the remaining user id's also, for which these messages are not required to display.
Kindly please advice how to configure this.
Is it possible to configure these messages at user group id level or any other option.
Kindly update ASAP.
Thanks in advance
Regards
KRK

Hi,
Ok, I will ask same question in different manner.
In the OMRM transaction, is it possible to give user group id instead of user id for the respective system message id?
Ex:
System message id - User group id instead of user id - Message status
Could you please confirm, whether it is possible or not
Thanks in advance
Regards
KRK

Vendor Consignment Settlement - Invoice verification - MRKO

Hello All,
Can someone please let me know what I am missing in configuration, because when I try to settle via MRKO transaction get the message below. I have gone through configuration trying to figure out what I have missed. Since I don't see "settled" in the information text field it does not let me print any invoices. Just to let you guys know our system had all the KONS configuration deleted out. So I had copy them from our client 000. Please advise what am I missing. Thank you all for your help.
I get this message:
Consignmnt settlement: No message was found for partner 401170/compny code 1001
Message no. M8443
Diagnosis
You are settling consignment or pipeline liabilities for vendor 1001 in company code 401170. For the information of the vendor, a document is created using the message determination function.
System Response
If no message record was found for a partner because of the message control settings, meaning that no output message can be created, no invoice documents are created.
Procedure
In Customizing for Invoice Verification, check that the data for message determination has been maintained in such a way that an output message can be created for the vendors in the invoice document.
Regards,
Nav

Hello All,
I have setup output type KONS in MRM1 - Key combination as CoCode, Vendor, yet I am still experiencing problems. Do I need to modify MR_PRINT FORM or the Program "RM08NAST" I have gone through these configurations to setup KONS output type since it was not in our sandbox system.
Maintain Message Types
Maintain Message Schemas
Maintain Conditions - which is MRM1
Am I am missing something else?
Regards,
Nav

Newbie functional question on MM Invoice Verification

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