'No further confirmations expected ' in a PO

We have a service PO and when i click on 'No further confirmations expected' for a line items and order the PO.
The check box of 'No further confirmations expected' is reset to blank.Please advise .

Dear SWBAS SWBAS ,
What is the version of SRM? We had similar probelms in SRM 3.0 and never able to fix it. There are some SAP notes for the higher versions, you may have a lokk at them in Marketplace.
regards,
Mahesh

Similar Messages

No Further Confirmation Expected- PO error in process

Hi All,
SRM 5.0 ,ECS
We are trying to close a PO. When we check' No Further Confirmation expected 'on SRM PO and after approval, PO errors out saying Error in process. I looked up RZ20, Its saying Please specify valid account assignment. Any inputs ??
Krishna

Thanks Ganesh for your response
I have correct information for Account assignment category. We actually implemented a Note regarding this error, and we dont get this error now. But this PO is from the last year and we want to close out PO's so that it would'nt show up in Open PO's for reporting. Does it help in deleting the line item in SRM PO while it closes out PO for any further confirmations on the backend
Let me know
Krishna

"No further invoices expected" flag reset while closing Limit type PO

Hi all,
SRM 5.0 ECS.
I am trying to close Limit type PO which has all the follow on docs created by chcekcing the GR/IR indicators under Item data-->Statistics.But when I do so and re-order the PO,,the indicator "No further invoices expected " is reset and the PO status is error in process".
How do close the above PO now???Can I do it programaticaly by settig the indcators??Please advise.

Experts,
Any advice.?

PO under Confirm Goods Receipt/Services Performed

Hi Gurus,
We are currently under SRM5.0 using classic scenario. Last year we had our technical upgrade from SP4 to SP12.
The scenario is that a requestor did the PO confirmation per line item level and has been approved and posted backend. However, he can still view the PO under Confirm Goods Receipt/Services Performed screen. He then tried to create another confirmation but this time warning message "PO XXXXXX contains no items for confirmation" occured while creating confirmation.
Before the upgrade, requestor is claiming that once confirmation has been approved, they will no longer see the PO under Confirm Goods Receipt/Services Performed screen since no more action is required on their part.
Kindly advise if the behaviour is due to the recent upgrade from SP4 to SP12.
Thanks.
Jho Sotoya

Hello Joanna Marie,
Some points to check (if not done):
- is method BBP_WF_LIST from BAdI BBP_WF_LIST implemented ?
- are PO items concerned have flag "No further confirmations expected" set or not (i think it is set because you have pop-up error message),
- is parameter 'Delivery Completed Ind. not set' unset for report BBP_GET_STATUS_2 ?
Regards.
Laurent.

Not able to do GR/Confirmation

Hi Experts,
We are using Extended classic scenario 5.0 . For a particular PO we are not able to do GR . And in the confirmation screen that PO was not get displayed.
From the PO, the option " Confirm Performance of Service/Goods Receipt " was got checked and also " No further confirmations expected " was unchecked .
And there is no restrict in the code level i.e badi BBP_WF_LIST.
And there no problem with the roles.
Kindly advice to proceed !!!

HI
Please check for external search is active or nor if it is active then you cant able to do the grn.
Check partner error for the this confirmation.
As muthu told check in bbp_document_tab .
and any tRFC struck for this PO in WF.
Regards,
Satish.

Should the PO appear in 'confirmations' if the GR is complete for the PO?

Hi Gurus,
Should the PO appear in 'confirmations' if the GR is complete for the PO?
The customer is seeing the PO in the 'Confirmation' menu even though he is not able to create any confirmtation. But is it right behaviour that the PO show up in the confirmation even though the GR is complete and the indicator is set?
Regards,
Ramesh

Hi Yann,
The system behaviour is as follows:
PO appears in the list if the customer enters a PO explicit in the search criteria. In this case the PO appears irrespective of whether completed or not. if completed it doesnt take to the next screen for confirming a quantity.
As far is criteria is concerned the 'no further confirmation expected' flag in the PO item should be set for avoiding the PO in the confirmation worklist. which gets set when a confirm is done from SRM or gets updated by the Report BBP_GET_STATUS_2 ( in the job variant the check box related delivery completed is unticked) from the R3 if the goods recipet is done in R3
So I have not done anything. Infact there was no problem at all.
Are you facing the same problem?
regards,
ramesh
Edited by: Ramesh Vadamalayan on Apr 23, 2008 7:10 PM
Edited by: Ramesh Vadamalayan on Apr 23, 2008 7:11 PM

Confirmation error when again posted

HI,
A new problem comes on my way.....
A buyer is created a PO and for the same PO Confirmation was created with a FInal Delvery Indicator set On it but after 2 days Buyer Cancel the confirmation with 102 movement type and now tries to create a confirmation again but now system says PO is not available for confirmation.
I doubt is it because of final delivery indicator set system does not allow us to create a confirmation...is there any workaround available on this ?
Smriti
Edited by: Smriti arora on Apr 14, 2010 8:53 AM
Edited by: Smriti arora on Apr 14, 2010 8:54 AM

Hi Smriti,
Please check the follow on documents tab in the P.O item data for checking the cancellation of earlier posted confirmation or you can check for the same under the Purchase order history tab in the backend ECC system using transaction ME23N.
If the confirmation has been successfully cancelled then the same would be displayed in both the systems as mentioned above.
And the confirmed Qty and Value would be reduced accordingly.
Then you can untick the 'No further confirmations expected' check box under statistics tab of P.O item data in the change mode and order it again.
This would allow further posting of confirmations.
Please let us know the outcome after following the above instructions to help you further in case of any issues.
Regards,
Teja

Error while doing the return delivery

Hi Experts,
I had created an PO with describe requirement for 50 quantity and did partial confirmation of 30 quantity.
While doing the return delivery for 10 quantity system is throwing error
Line 1: No goods receipt possible for purchase order 4200051444 00001
When tried doing the same process in ECC, the return delivery is posted without error.
We were able to do the return delivery earlier. Can anybody throw light on, for the possible reason for this error.
Your early response is appreciated.
Regards,
ASGMDM

HI,
This is due to anyone of the following :
01. No further confirmation expected button is checked while doing confirmation for quantity 30. Please check the same in PO, if it is checked please uncheck the same so that you can do further confirmations.
02.Please check the confirmation status of 30 quanityt which you posted earlier. It should be having Posted in Backend. If it is not, then you cannot create return delivery for the same. Also please note that Back end GR document number for 30 quantity should be updated in the table BBP_PDBEH under the field BE_OBJECT_ID.
Thanks
Rajesh K

Final Delivery checkbox/indicator in SRM

Hello Experts,
We are using SRM 5.0 connected to an ECC 6.0 system using Extended Classic Scenario.
How exactly is the "Final delivery" checkbox activated in the backend?
I don't see any box in SRM by this name... I only find the following at the Item Level -> Follow-On Documents:
PO Response
Shipping Notif.
Confirm Performance of Service/Goods Receipt
Invoice Expected
Confirmation-Related Invoice Verification
Automatic Settlement
Or is it that when a Purchaser activates the button "Complete" at the top of the PO, this flag is checked for all items in the backend?
I'll appreciate your advice.
Regards,
Gilberto Gallardo.

Hello Muthu,
At the item level, "Statistics" link, I find what I think you mean by confirmations (there's actually no "confirmation" tab).
However, In the statistics tab I only find the following:
Goods Receipt/Performance of Service Confirmation
Confirmed Quantity 0.000 PC
Confirmed Value 0.00   MXN
<checkbox>    No further confirmations expected
Invoice
Invoiced Quantity 0.000 PC
Calculated Value 0.00   MXN
<checkbox>   No further invoices expected
Changed By   On
So, where's the "Final Delivery" checkbox?
Regards,
Gilberto Gallardo

SRM PO- R/3 PO..Closing issues

Hi,
We are on SRM 5.0 and ECS Scenario
We have an issue here.
SRM PO has three line items. Replicated fine to the backened
item 1
item 2
item 3
Item 1 is fully received and invoiced.(In backend R/3).
Item 2 No goods to receive . (Tried no further confirmations expected in SRM..PO went to Error in process..So asked the user to try delete the line item. Instead he deleted the whole PO, Dont know why SRM allowed deletion,beacuse there were few line items already received and invoiced.Have to look in to OSS notes regarding the same. Please let me know if there are any for the same.)
Item 3 was fully received and invoiced. (In backend R/3)
There was a deletion indicator next to it. Wondering if this flew in from SRM.
This was showing up in r/3 much before we tried deleting it.
I know there are so many things going in one issue.
At this time we have SRM PO which is deleted. with 0 USD . For which backend PO has 3 line items in which one shows deletion indicator. One is fully received and the other one has no goods to be recieved.
Our user has deleted the whole Po instead of the line item in which no goods are to be recieved. Is there a way to move in changes to the backend PO.
I know for a fact that backend PO can be made editable through some status changes in debugger mode. But we are looking for a functional process to achieve the same.
Thanks in advance
Krishna

1) The PO data can be extracted from SRM or R/3 . But the advantage of extracting data from R/3 is that you have lot many other data while compared to SRM system . In case u are having SRM and Sap R/3 or ECC as your backend system , it is always better to extract PO data from R/3 or ECC. In case your backend system is going to be other than SAP system , probably we can think of extracting data from SRM.
2) GR and invoice data always have to be pulled from R/3 system
3) Shopping cat details exist only in SRM and the details has to be extracted only from SRM .
Suggest to extract 1) shopping cart from SRM 2) PO,GR and Invoice from SAP R/3 or ECC.
Hope above clarifies your questions
Regards
Mani
Message was edited by:
Manikanda Ilango S.
Message was edited by:
Manikanda Ilango S.

Unable to close LIMIT TYPE PO's

Hi all,
SRM 5.0 ECS
For a limit PO,can we change the A/c assignment data if there are nofollow on docs(No GR and INvoice) created??
Also we have a limit type PO,which is now error in process.We are trying to close the PO by checking on the indicators"No further confirmations expected " and "No further invoices expected " ,but when we do so,the indicator for confirmation becomes unchecked,the status of PO goes "error in Process" and in backend monitor I see the foll erros:
PO 3900000100: Instance 3900000100 of object type PurchaseOrder c ould not be changed
PurchOrder 3900000100: Purchase order still contains faulty items
PO 3900000100: In case of account assignment, please enter acc. a ssignment data for item
PurchOrder 3900000100: Transfer failed
Another observation : These PO's are created directly in SRM and not from Shopping carts in Sourcing.They have no follow on dcouments too.
Can someone tell me how do I close this PO now??

Hi,
It seems the Limit P.O is initially created with 'Invoice Only' option which then got replicated to ECC (R/3) system with Item Category 'B' which is a Limit in ECC.
And then later the Limit P.O in SRM is changed to add 'Confirmation' and 'Confirmation based Invoice veridfication' check boxes.
But while replicating only GR based Invoice gets replicated to ECC.
This is because when a Limit order in SRM is created with both Confirmation and Invoice required options it gets replicated to ECC (R/3) with Item Category D which is a service.
There is a OSS note available to resolve this bug. Please check for the OSS note as i do not remeber the OSS note number.
As far as closing this P.O is concerned, please delete this P.O in SRM as there are no follow on documents and in case the deletion status of this P.O does not get replicated to backend ECC (R/3) and the P.O is still active in backend then use Function Module BBP_PO_DELETE to delete this P.O in ECC as well.
Hope this helps you to get little more understanding on this issue.
Let us know in case of any further clarifications.
Regards,
Teja

Closing Limit type PO,with status "ERROR IN PROCESS" &conf indicator reset!

Hi all,
SRM 5.0 ECS
For a limit PO,can we change the A/c assignment data if there are nofollow on docs(No GR and INvoice) created??
Also we have a limit type PO,which is now error in process.We are trying to close the PO by checking on the indicators"No further confirmations expected " and "No further invoices expected " ,but when we do so,the indicator for confirmation becomes unchecked,the status of PO goes "error in Process" and in backend monitor I see the foll erros:
PO 3900000100: Instance 3900000100 of object type PurchaseOrder c ould not be changed
PurchOrder 3900000100: Purchase order still contains faulty items
PO 3900000100: In case of account assignment, please enter acc. a ssignment data for item
PurchOrder 3900000100: Transfer failed
Can someone tell me how do I close this PO now??

Hi
This may help you:
This is because of the workflow issue, you need the find the workitem ID in SWI1 and delte it using SWWL
with regards
Manjunath

Restrict list of cost ctrs in SRM PO change transaction

We restrict which cost ctrs users can select when shopping in SRM by maintaining the CNT attribute in PPOMA_BBP. When users then shop they see a drop down list of cost ctrs. When the same user changes a PO in SRM, they do not see a drop-down list of cost ctrs to assign a new PO item to (nor do they see the binoculars to search for a cost ctr). In fact they can simply type any cost ctr - even one that is not in their user attribute in PPOMA_BBP.
Is there any way to restrict the cost ctrs users can assign when adding a new line to a PO?
thanks
Neil
Edited by: Neil Haywood on Jan 18, 2008 9:51 AM

Hi Harsha,
The P.Os that were marked as Transaction completed in SRM system can no longer be changed.
This means the P.O can not be changed and the same can not be deleted.
This is the standard SAP SRM functionality.
1. Please do not use 'Transaction Completed' option to close the P.Os.Instead you can mark the 'No further Confirmations expected' and 'No further Invocies expected' check boxes under statistics tab of P.O item data. This would remove all the commitments against the purchase order item and would enable any Project closure in case Network or WBS is used as Account assignment for this P.O item.
2. In case the P.O needs to be deleted then use function module BBP_PO_DELETE in backend ECC system to delete SRM (EBP) P.Os in ECC.
Hope this answers your query and resolves your issues.
Please let us know in case of any further clarifications.
Regards,
Teja

PO Version and output control - EC scenario

Hi
I need a help/suggession in below issue.
System: SRM 4.0, SP14. Ext Classic scenario
Issue: When closing the open POs in the system i.e checking flag "Confirmation not expected" and "invoice not expected" system creating a change version and the new output is being sent to vendor.
Requirement: These changes are essentailly to close the open PO logically and it should not be creating a new version and sent to vendor. but the change history to be recorded for business analysis.
For the above requirement, I was thinking to use the BADI BBP_VERSION_CONTROL to control the version creation by passing the above two fields as parameters.. i.e for these two fields if at all any change then version should not be created and sent to vendor
When I try to de bug the standard PO change process, system had never called the above said BADI in change process. System only calling the above badi only in creation process. Which sounds odd for me because the purpose of version control is to track the changes but the controlling BADI never gets called while change process.
Can anybody help me or suggest me any other way of controling the output and version?
Thanks
Kiran

Hi Kiran,
You referred the right BADI BBP_VERSION_CONTROL to control / over write standard version control settings.
I believe the BADI documentation shows clearly that - this BADI is called every time the document is saved.
When you look at Method documentation, it clearly says that you can use BBP_PO_GETDETAIL function module to get the latest details of P.O change version using change version GUID.
In that you can check for details whether the 'No further confirmations expected' and 'No further Invocies expected' check boxes were checked or not so that the version creation can be restricted.
If the BADI implementation is active then definitely system will stop when an external debugger is set up.
Please check this with the help of your ABAP guy and let us know in case of any further clarifications.
Regards,
Teja

Closure of PO

Hi All,
we created a LimitPO and we want to close the same in SRM. How do I close the limit PO in SRM, we have unchecked the invoice expected check box in following documents tab in item details, and also in item details tab, we have maintained no further confirmations expected and no further invoices check boxes.
However even then the PO is not getting closed we are able to park the invoice with reference to this PO.
Could anyone among you suggest us how do we close the PO.
regards,
IGA.

Hi ,
as u know , u need to balance the Open QTy i.e If there is any Open PO then only u can close that PO and u can Put Tick for Delivery Compl.Indicator also.
please check sample program which i written for TBC .
guys , sorry , this is not for sake of points.
Regards
Prabhu

'No further confirmations expected ' in a PO

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