No goods-receipt-based invoice verification

I need some guidance on a new process.
We are a north american company.
1- We create a PO to China and we unchecked the GR based IV flag
2- we send it...
3- When the stock is delivered to the China Port, we receive the invoice from the vendor and pay
4-6 weeks after we do the GR in our plant.
At GR time, if the quantity doesn't match what we ordered or paid, is there a way to control that?
What is the standard process to deal with quantity variance when the invoice is already paid?
Thank you!

hi Luc,
Quantity differences between goods receipt and invoice receipt for a purchase order result in a balance on the GR/IR clearing account.
If the quantity invoiced is larger than the quantity received, the system then expects further goods receipts for this purchase order to clear the balance.
If the quantity received is larger than the quantity invoiced, the system then expects further invoices for this purchase order to clear the balance.
You can also clear differences for delivery costs.
If no more goods or invoices are to be received, you must clear the balance manually.
This can be done in different ways:
You can return the extra goods to the vendor.
You can cancel the invoice and post a corrected invoice or a credit memo for the surplus posted quantity.
You can clear the GR/IR clearing account manually.
Hope this Clear.
Anil patreddy

Similar Messages

  • Goods-receipt-based invoice verification default for material group

    Hello experts,
    I put by default the option Goods-receipt-based invoice verification when creating a purchase order by tcode ME21N. Now, I would like if possible to only insert the option Goods-receipt-based invoice verification by default for some material group. Is this possible? This behaviour needs to be automatic.
    How can I achieve this behaviour?
    Thanks in advance,
    Best Regards,
    JP
    Edited by: Jeyakanthan A on Nov 20, 2011 11:11 PM

    Dear JP,
    In standard system this is not possible to default this indicator based on Material Group. This can be defaulted from Vendor Master record or Purchasing Info Record or Ticked Manually PO Item Details.
    If you look to enhance you system to do this, I would not advisable you to go with this default option because there can be situation that you order some material without Material Master Record (Like a frame work Order) in that case you will not be able to do GR and there can be conflict.
    You can create Material Group Info. record and default it from there, but again this for scenario where Material Master Record does not exists(Non Stock).
    Hope you find this useful.
    Regards,
    Reetesh

  • Intercompany billing RD04 with goods-receipt-based invoice verification

    Hi members,
    we think about making use of the automated intercompany billing functionality with the RD04.
    In our logistic processes we apply the goods-receipt-based invoice verification. This is a very important requirement. That means that invoices can be only posted if the goods receipt has taken place.
    Is there a possibility to configure the automated intercompany billing so that this requirement is met?
    Any ideas? Any documents? Helpful links?
    Thank`s in advance.
    Best regards.

    Hi Imer,
    I believe you must be following any one of below process steps for Inter company Billing:
    Sales Order
    Delivery
    Customer Invoice
    Inter-company Invoice
    Or
    Inter company STO
    Delivery
    Invoice
    GR Based on Inter Company STO
    Automatic Vendor Posting (RD04)
    If you are following first process then no need for GR at all.
    If it is second process then assign Requirement Routine (Logic: Check GR has been completed or not for STO, if completed Pass the requirement else fail. take MM consultant's help for exact table and field details if needed.)
    Change the RD04 trigger based on Background Job processing and Run Background job for processing of the Output type.
    Regards,
    MJ.

  • Contract, Item category W & 'goods-receipt-based invoice verification'

    Hello gurus,
    In a contract item with the item category 'Material group', the indicator 'goods-receipt-based invoice verification' (field EKPO-WEBRE) is set.
    But, why this should be active?
    I need to tell you to my client why SAP is working in this way with item categoy = W - Material group.
    Do you know where I can find this information from SAP?
    Thanks in advance.
    Regards,
    Sandra Palomo

    Thanks or the answer, but, I saw before this customizing and it does not have nothing about GR-IV, only to Good Receipt and Invoice Receipt.
    Do you know where I can find this?
    Why is active this GR-IV indicator in the PO when the I have a Material Group Contract (item category W)?
    Regards,
    Sandra Palomo

  • GR- Based IV - Goods receipt-based Invoice verification

    Hi,
    I am trying to make a new purchase order type all equal to the standart type. I only want an exception: the GR-based IV indicator must be, by default, off.
    This indicator specifies that prevision has been made for goods -receipt base invoice verification.
    So the goal is to have two kinds of purchase orders with a default GR-base IV indicator.
                              Best Regards
                                     João Fernandes

    Hi Kore,
    I forget to tell you one thing...in order to use the master record i must to change the info record...but i have to many materials...
    Do you know some mean of clean de info record of all materials of a vendor?
                 Best Regards
                        João Fernandes

  • Goods receipt and invoice verification

    Hi,all,
       how can I do the fint out the list that have do the goods receipt but not do the invoice verification by vender. Thanks advance!

    Hi,
    You can use ME2M,ME2N, ME2L etc to check the details of GR done and Invoice receipt done for a particular PO.
    But this will give the consolidated qty for pending IR.
    You can check the Purchase order history tab in PO item details, by  checking the layout as GR/IR assignment there.So you can easily find out which IR is pending to do for a particular GR.
    rgds
    Chidanand

  • How to create goods receipt based invoice

    i have created po and i wanted to create   GR , Invoice , payments for the same.
    kindly tell me step by step tcodes.
    regards
    giri

    Hi
    Check this link
    http://help.sap.com/saphelp_srm30/helpdata/en/fb/8dec38574c2661e10000000a114084/content.htm
    Thank You,

  • EDI - Incoming Invoice Error and GR based Invoice Verification - 51 No GR

    Hi,
    We are implementing EDI for incoming invoices and use Goods Receipts based Invoice Verification.  When processing an inbound IDOC Invoice (type INVOIC01) where the Goods Receipt has not yet been posted, then Inbound IDOC is siiting at Error Status, 51 - No GR documents found.
    Is there any way we can process this as a Parked Invoice or for Verification in the background (MIRA)?  because the current situation is a problem, as 95% of our Inbound Invoices will be received electronically before the Goods are Received. 
    The actual Vendor's delivery note is stored in the segment E1EDP02 (Qualifier 016), field BELNR.
    Currently the IDOC as to sit in error until the Vendor's Delivery Note is Goods Receipted which can be several days later - SAP OSS Note 393883 fro 2001 suggests doing this, but surely this is a common situation.  The IDOC sitting in error in WE02 in the list of IDOCs is difficult to isolate from true errors.
    If this is was mnaul Invoice it could be processed through MIRA for background Invoice Verification later with program RMBABG00.
    We havd SAP version ECC 6.0
    I have spotted OSS Note 501524 which implies that is possible automatically Park Incoming EDI IDOC Invoices, has anyone tried this?  and what would be the transaction/program that could be used to post several at once when the GR has been processed (similar to RMBABG00)

    Hi ,
    You can use the program   RBDMANI2   which will reprocess all the IDOCs (EDIinvoices )that have failed . You can schedule this program in the background and it will post all failed invoices which have the GR posted later .
    We had the same scenario and we have scheduled this program as a daily job at night .
    Regards,
    Hari.

  • PO - GR based Invoice Verification/ IR Indicator

    Hi,
    I am facing a problem with the IR indicator in PO. The scenario is a SC is created, a PO is created automatically out of the SC and then a GR confirmation has to be done against the PO. I am using a service product.
    In the vendor master, I have set the "Goods-Receipt-Based Invoice Verification" indicator and "Invoice Receipt Expected" indicator.
    Now, if I create PO manually then these 2 indicators are defaulted into the PO follow-on documents indicator values. However, when the PO is created automatically from the SC only the IR expected indicator is set so I am not able to create a confirmation against the PO.
    The same way, if I set the "Invoice Receipt Expected" indicator and "Indicator:GR Conf.Expectd" indicator in the vendor master then only the "Indicator:GR Conf.Expectd" is set in the PO (created from SC) and not the IR indicator.
    Can someone suggest to me what could the problem be since a manual creation of PO picks up the indicator values from the vendor but it does not when created from a SC?
    Many Thanks,
    Saravanan.

    hi,
    See the foll related threads/Links/pointers:
    Re: Confirmation for PO without SC
    Error Indicator for GR-based invoice verification when order PO
    Re: Receiving Services as Materials in order not to perform goods receipt
    Re: Indicator u0093GR Conf Expectedu0094 in Business Partner
    Invoice Receipt Expected controlled from R/3 Vendor master
    Vendor Data Replication Problem
    869055 "Follow-on Documents" PO EBP Confirmation Flag 20.05.2006
    912428 509(SE) Account assignment for entry sheet missing 19.01.2006
    886307 Creating follow-on docs in the Order Collaboration scenario 18.10.2005
    518340 EBP: Tolerance checks with goods receipt and invoice 08.06.2005
    502981 EBP: Terminatn w/ invoice creatn for back-end purchase order 08.06.2005
    450068 EBP: Checks to invoice for BE purchase order incorrect 08.06.2005
    834270 IV inbox message BBP_BD 002: "Invoice will be .. 13.05.2005
    784775 Goods receipt-based invoice verification indicator part 2
    BR,
    Disha.

  • SRM PO failed: Indicator for GR-based invoice verification used not allowed

    Hi Friends,
        I have an issue with a specific PO failed to transfer from SRM to ECC. We are in ECS scenario, SRM 5.0 Service level 7.0. We are in process of SP upgrade but this issue occured in Production system which is still in old SP level(SP 7.0).
    when I check the App Monitor, I am see the following errors:  but the status shows Auto_Completed
    1. PO: Indicator for GR-based invoice verification used not allowed
    2. PO: Instance XXXXXXXXXX of object type PurchaseOrder could not be changed
    3.  PurchOrder XXXXXXXXXX: Purchase order still contains faulty items
    4.  PO XXXXXXXX: Indicator for GR-based invoice verification used not allowed
    I can see the PO copied over to ECC. but status in SRM PO shows 'Error in Process'.
      BBP_PD for object PO shows:  Created, complete, ordered, In Transfer to Execute, Change was Transmitted  as Inactive status.    Transfer Failed shows Active, Document completed, created.
    I checked BP Maintain  for the vendor and PO and its no different than other POs and Vendors except Vendor had 'Goods Receipt based Invoice Verification' indicator checked in SRM.
    I tried to simulate the same Material, Vendor with GR-IV indicator both on and off, it works fine. Ofcourse this is in Quality box with SP 15 level.
    So, I am not sure if SP level upgrade might help it or not? If there are any other means to test, please advise.
    thanks
    Rao

    I was wondering how I could liquidate the PO by either creating a new PO or ??.
    What you could do to revive the PO in question is that after the upgrade, and after a round of background jobs run for CLEAN_REQREQ_UP and BBP_GET_STATUS_2, ask the buyer to make a dummy change to the PO (for example, change the description of the PO) and order again. This would trigger the transfer to the backend again. And hopefully this time, no error would occur.

  • ERS without Gr-based invoice verification

    Hi all,
    I have a question about ERS, greatly appreciated if anyone can give me some inputs.
    I create a PO with ERS flagged but not "GR-bsd IV" in po line item, then I do a PO receipt. I read from help that I cannot run ERS in this case. However, in my understanding ERS is just an IV creation process based on receipts, so if the receipt is already there why can't it just create the IV?
    I ask this question because in my business case I would like to have more flexibility. So logically, by flagging "ERS" only I can do the following at any time:
    1) Post Invoice before GR.
    2) Do GR and then ERS automatically.
    Anyone if I can do this? Thanks.

    Hi,
    The standard SAP system is designed in such a way that when you want to go for ERS, the prerequisites are:
    1. Evaluated receipt settlement must be flagged in the purchase order item.
    2. The vendor must be flagged as being subject to ERS in the vendor master record.
    3. The goods receipt must refer to a purchase order.
    Goods-receipt-based Invoice Verification must be defined for the purchase order item.
    4. A tax code must have been maintained in the purchase order item.
    5. The order price of the materials may not be an estimated price.
    If you want to carryout on the way you want, then it involves new development.
    Hope this helps.
    Thanks,
    Viswanath

  • GR-Based Invoice Verification

    I am having problems with the GR-Based Invoice Verification flag in the POs.
    Basically what I need is for the system to not allow me to post invoices over the good receipted quantity. I manage to get that control switching on the "GR-Based IV" flag in the PO, but at the cost of having to set the GR reference whenever I make an invoice.
    Is there someway in which I could post invoices in the system without making reference to the good receipt material document number while keeping the check that does not allow me to invoice over the total GR amount?
    Thanks

    Hi,
    you have to set the tolerance limit for the Invoce Verification for the respective Comapany Code.
    goto, IMG - Material management - Logistice Invoice verification - Invoice Block - Set Tolerance limits (OMR6)
    Set upper and Lower limits as zero.
    BW: Percentage OPUn variance (GR before IR)
    The system calculates the percentage variance between the following ratios: quantity invoiced in order price quantity units: quantity invoiced in order units and goods receipt quantity in order price quantity units : goods receipt quantity in order units. The system compares the variance with the upper and lower percentage limits defined.
    Regards,
    Pravin

  • Diff between GR based invoice verification and PO based invoiceverification

    Dear Friends
    Can any body pl clarify the difference between the GR based I V and
    PO based I V and how to configure the above.
    regards
    rk

    Hi,
    Gr Based Invoice Verification :  In this a separate invoice item is created for each delivered partial quantity.If we make the allocation with the purchase order system then propose more than one invoice item as a default if more than one partial delivery has been posted for the po item.
    If we make the allocation using delivery note the system proposes exactly the po items from this goods receipt, plus the the quanties posted.
    using gr based we can assign each invoice item uniquely to a good receipts item. Good receipt and invoices matched in po history
    In Gr based invoice qty should not be greater than actual delivered qty.
    Purchase Order Based Invoice Verification :  In this system generates one invoice item in the item list for each po item. The system provides quantity to settle in as difference between total d livered qty and thee total invoice qty.
    If we make allocation using delivery note the system determines the relevant po items with their total qty to settle-in the same way as if there was a reference of purchase order.The system will not propose qty relevant in delivery note.
    If there are several good receipt the purchase order history will not tell you which invoice came from which vendor.
    Br,
    Tushar Patankar

  • PO 6500002415: Indicator for GR-based invoice verification used n ot allowe

    A SRM PO item was delivered, but later we reverse the goods receipt.
    Then I mark deletion for this item, the SRM status shows "Transfer Failed (E.Sys.) "
    In the applicaiton monitor it shows
    PO 6500002415: Purchase order still contains faulty items    
    PO 6500002415: Indicator for GR-based invoice verification used n ot allowed    
    PO 6500002415: Instance 6500002415 of object type PurchaseOrder c ould not be changed

    Hello,
    Pls review the following thread:
    SRM PO failed: Indicator for GR-based invoice verification used not allowed
    Regards,
    Nagarajan

  • Unflag GR-based invoice verification

    Hi,
    I have a purchase order which has at item level the flag of the GR-based invoice verification. The purchase order has been invoiced with the same qty as the material entrance. Now we are trying to make a return through the transaction MB01 with movement type 122 and we get the following message error "CO-Crd-RF lower than X qty". And the return is blocked.
    I guess the problem is the qty invoiced and entered of material would be different so it is not possible to make the return. So how can I solve this problem? Is there a way to unflag GR-based invoice verification?
    Thanks

    seems u have already posted the invoice for the GRN.
    here u can activate GR reversal inspite of IR in mvt type. or goods receipt option in customizing.
    check OMJJ mvt type 101,121 and activate the indicator.
    also check the stock availability for return to vendor

Maybe you are looking for

  • Full width background with header and float

    I have been upgrading a web page to HTML5.  I would like to place a PayPal button on the right side of the screen inline with a header.  I am almost there.  See the "FreeAXP Support" line at http://home.earthlink.net/~msi1/FreeAXP_HTML5.html. What's

  • Has anyone tried to get a refund for Lion Server yet?

    It's clear why server is only $50 now.  Some of the new features looked very promising, but this product is completely crippled and dumbed-down compared to Snow Leopard Server.  Once I accepted the fact that it is not possible to upgrade an existing

  • Mon ipad ne veut pas s'activer suite la mise a jour iOS 7 que faire?

    Bonjour, je viens de faire la mise a jour de mon ipad 2 16Go 3G , tout se passe bien il s'allume, me demande la langue , pays etc... mais lors de l'activation que cela soit avec itunes ou reseaux wifi il ne veux pas s'activer et me dit que le serveur

  • Mailing Error records in file-to-file Sp14

    Hi All, Can anyone suggest me how to send error records to the concerned person when I'm doing File-to-File scenario. According my understanding I should configure SMTP adapter.but if anyone confirms this and suggest any process would be a great help

  • OS X 10.4.7 Update & FH 11 Crashing

    Is anyone experiencing Freehand 11 crashes when trying to open a complex document after installing the Apple Mac OS X 1.4.7 update? I can open & create simple documents but not able to open a complex or multi page FH document in 10.4.7. Please provid