Notification Processing - Work flow Management

Hello friends,
My requirement is - When ever a notification is created it needs to be automatically displayed in the Inbox of 'Person/User Responsible'.
Which settings needs to be done to activate this work flow?
Regards,
Narendra

SAP Standard workflow needs to be activated for the Notification Creation EVENT

Similar Messages

Work flow management - SD

Dear Friends,
1.Can somebody throw light on Work Flow management?
2.How is SD integrated with Work flow and what are the business processes that needs work flow in SD?
3.Is it like a Work flow consultant is required to handle this or can we handle the workflow from SD end itself?
Thanks
Isaac

Hi,
Few points on workflow was prepared by me and screen shots are not there. You can refer
ALE, EDI and IDOC Technologies for SAP by Arvind Nagpal
For further detail.
if the requirment is minimal then SD consultant can handle otherwise Workflow consultant is required.
Introduction
The workflow management system provides procedural automation of steps in business process. A business process can consist of several steps. Historically the tasks have been coordinated manually or by some means of communication (sticky note, email, shouting and so on). The common problem in these approaches is in efficiency; each lacks a way to trace where a task is, who executed (or executing) it, and how much time is required.
In contrast, workflow management system ensures that the right work is sent to the right person at the right time in the right sequence with the right information. The ALE/EDI interface mainly uses workflow for exception (or error) handling.
Application of Workflow in ALE/EDI
Error Notification
Error notification is the primary use of workflow. When exceptions are raised in the outbound and inbound process workflow is started and handled as shown in the below flow diagram.
Active Monitoring
Active monitoring allows you to specify threshold values for the state of the system. If the system crosses the threshold limit, a person responsible for the system problem can be notified. For example you can have some one notified when the number of failed invoice IDOCS in the system exceeds 50.
Rule Based Inbound Flow
This application of workflow in ALE/EDI does not under the category of error handling. You can set up workflow to handle processing of an inbound IDOC. Normally, an inbound IDOC starts a function module that invokes the posting program to create an application document from the IDOC.
In contrast, if you use a workflow, you can set up to do whatever is needed for your business process. SAP doesnu2019t provide standard workflows for the inbound ALE/EDI process, but you can develop your own workflows and tie them to the ALE/EDI process.
For example an incoming order change IDOC can be routed via workflow to a person for review. If the change requested are acceptable the IDOC can be posted.
The Architecture of ALE/EDI Workflow
The components used in ALE/EDI workflow fall into two categories:-
u2022     PD-ORG (organizational) object
u2022     Workflow object
You can view and maintain these components by using the T-code SWLD (Area Menu for workflow).
                         PD-ORG
                                                                                Workflow
PD Organizational Objects
PD ORG object is used to represent the companyu2019s organizational structure in SAP. The following are the PD ORG objects.
u2022     Organizational Units (O)
An Organizational Unit can represent a department, physical location, division or subsidiary.
u2022     JOBS(C)
A job involves performing one or more business tasks. For example, sales order clerk, secretary and manager. Although it is possible to assign individual task directly to a position, it is advisable to group tasks together in a job and to assign the job to the position.
u2022     Position(S)
A position in a company represents his or her rank. If an employee is promoted, that person leaves his or her current position and is assigned to another position. For example, sales order clerk plant 1000, secretary of company code 1000 and manager of accounts.
u2022     Users (US)
A user is a person who has been granted access to the SAP system to use various functions.
All the above mentioned PD ORG objects can be created, changed and displayed by using following T-codes.
u2022     PPOCE  Create mode.
u2022     PPOME  Change mode.
u2022     PPOSE  Display mode.
Screen shot1.
Work Flow Objects
Business objects
A business object represents a business entity that has a definite state and various properties. You can carry out various functions on the object. A business object encapsulates the entire functionality of an object. A business object is given a name in SAP.
For instance, a standard material is assigned the name BUS1001006; it has properties such as material number, description, and material type. These properties are represented using attributes of the business object. The various operations that can be carried out on an object are implemented with methods. For example, if you want to create a material, you can call that business objects create method. An object also has different states. It exposes its various states by publishing events. For example, the material object has created event that is published whenever a new material is created.
The T-code for Business Objects is SW01.
Screen shot2.
Tasks (T or TS)
A task defines a piece of work that can be executed and tracked in the system. Technically, a task points to a method of an object as shown in the below screen shot. In addition, a task defines the text the purpose of the task, the triggering event based on which the task is started, the terminating event that marks the completion of the task, and a role that contains the rules to identify the person who is responsible for executing the task. A task can be started in response to an event triggered in the system. Tasks are categorized as
u2022     Standard Task
Standard Task is provided by SAP and is client independent.
u2022     Customer Task
Customer Task is client dependent and is developed by customers.
The T-code for Tasks is PFTC.
Screen shot3.
Roles
Roles are workflow objects used to determine the person responsible for carrying out a specific task. Each task has a role assigned to it.
The T-code for Roles is PFAC.
Screen shot4.
Work item
A work item represents an instance of a task that needs to be executed. The work item can have various states that govern the operations allowed. The following table describes the various states of a work item and its effect on usability.
Status      Description
Ready     A work item is created and is visible to all selected agents.
Reserved      A work item has been reserved by a user and disappears from all the inbox of other selected users.
In process     A work item is being worked on and can be seen in the inbox of the user who started working on it.
Completed      A work item is complete and cannot be seen in the inbox of any user
The SAP INBOX
The SAP inbox is an interface to manage workflow items and SAP office documents. The below screen shot shows a list of work items in a useru2019s inbox. The SAP inbox contains separate buckets for office documents and workflow items. Office documents are email documents and workflow items are work items. You can display and execute the work items from the inbox. The inbox is highly configurable.
Screen shot5.
Error Notification Process
The error notification process comprises the following steps:-
u2022     Determining the task to be started.
u2022     Routing the error to a responsible agent as a work item.
u2022     Processing of the work item by the responsible agent.
Possible Agents versus Selected Agents versus Actual Agents
A task has three types of agents based on rights to execute:
u2022     Possible agents
Possible agents represent persons who can execute a task. Not all the possible agents get a work item when a task is started.
Possible agents are configured in the system by assigning a task to
several HR objects (job, position, Org unit). A task can be set to
General task, which means that it can be executed by any one.
u2022     Selected agents
Selected agents are the users who get a work item in their inbox. They
are determined by role resolution logic. Selected agents must be a
subset of possible agents. If the selected agent is not found, the work
item is sent to all possible agents. The selected agents are configured
in the partner profile and the IDOC administrator in T-code WE46.
u2022     Actual agents
The actual agent is the person who executes the work item from the inbox. A work item can have several selected agents but only one actual agent. When a selected agent executes a work item, the actual agent for the work item is established, and the work item immediately disappears from the inbox of other selected agents. However, if an actual agent realizes that he or she cannot resolve the problem, the user can replace the work item, causing it to reappear in the selected agentu2019s inboxes.
Level of Agents in ALE/EDI process
Level 1
If a partner profile is located for the problem, the organizational object specified at the message level (inbound or outbound) in the partner profile is notified.
Level 2
If level 1 is cannot be identified because of the problem locating the record, the level 2 organizational object specified in the General View of the Partner profile is read.
Level 3
If neither level 1 nor level 2 can be identified, the system reads the EDICONFIG table for IDOC administrator and sends a notification.
Processing by the Responsible Agent
u2022     The steps necessary to fix an error for which a work item is generated are as follows.
u2022     Execute work item to display the error. Examples of errors include problems in the control record, errors in IDOC data, and incorrect configuration.
u2022     The cause of the problem can usually be determined from the error message. If applicable, additional error information is also available for certain type of errors (for example application errors).
u2022     After the cause of the problem has been determined, it must be fixed outside workflow (or in some cases, within workflow). The recovery procedure depends on the nature of the problem.
-     If the error is in the IDOC data, the IDOC can be edited and then reprocessed from workflow.
-     If the error requires restarting the process from the beginning, the IDOC has to be marked for deletion to stop it from further processing and to clear the work item from the inbox.
-     If the error involves an IDOC that has not been created yet, the work item merely informs the person about the error.
Important T-codes
T-code      Description
SWLD      Area menu for work flow
SBWP or SO01     Sap inbox
SW01     Business object builder
PFTC      Task/ Task Groups
PFAC      Roles
SWU3     Maintain standard settings for SAP business workflow
PPOM     To change ORG structure
SWUS      Start workflow(Test Environment)
SWI15
SWI13     Task profile for user
Books Referred
ALE, EDI and IDOC Technologies for SAP by Arvind Nagpal

Work Flow Management in SAP EHS

Dear Friends
Are there general requirements of work flow management in SAP EHS. Actually, i dont have much idea on this. Please guide me.
As far as my understanding goes, i know one process where EHS manager/officer can give approval for work permit in PM. Here we might need work flow management.
Are there such cases/scenarios where we need work flow management in EHS. Please let me know.
Regards
Vikram Sethi

Hi,
Work flow managment shall be considered part of Product life cycle Management, the important steps are are: Design, sales & production and service: which may be disaggregated into Product idea, start of production, end of production and discontinuation of product.
In the work flow management, phases involved are product design phase, production phase, sales & transportation, service phase. Each phase has its importance starting from design to reduce waste generation to disposal mode of waste generates from the disappearence of the product.
I hope the above info is useful to good extent and to ahead further.
regards,
mahesh

Work Flow Manager Setup

I am unable to register Work Flow Manager with SP Sites. I have two sites (Different Site Collections). Everything is setup correctly. Here is what I am using to get SP site register but having to luck
Register-SPWorkflowService –SPSite http://intranet –WorkflowHostUri "http://intranet.trp.com:12291" –AllowOAuthHttp
I also tried server name.
Register-SPWorkflowService –SPSite http://trpwfe1 –WorkflowHostUri "http://trpwfe1.trp.com:12291" –AllowOAuthHttp
Here is the error message
Register-SPworkflowService : The remote server returned an error: (404) Not Found.
Windows 2012 Server x64, SharePoint 2013, SQL 2012

Still no luck. I did not do #3 as I would like to keep Workflow Manager on WFE server. I look at the log file and here is what it show
Attempting to download security token service json metadata from 'http://servername:12291/$System/$Metadata/json/1'. e1dd5b96-9219-4d44-9ae9-75b658c8be48
12/25/2013 09:55:09.89 PowerShell.exe (0x2060)                 0x1C4C SharePoint Foundation         Application Authentication
afroo Unexpected An error occurred while downloading and parsing the json metadata document. Exception: System.Net.WebException: The remote server returned an error: (404) Not Found.     at System.Net.WebClient.DownloadDataInternal(Uri
address, WebRequest& request)     at System.Net.WebClient.DownloadData(Uri address)     at Microsoft.SharePoint.Administration.SPSecurityTokenServiceJsonMetadataClient.DownloadMetadata(Uri metadataEndpointUri) e1dd5b96-9219-4d44-9ae9-75b658c8be48
12/25/2013 09:55:09.89 PowerShell.exe (0x2060)                 0x1C4C SharePoint Foundation         PowerShell
6tf2 High    System.Net.WebException: The remote server returned an error: (404) Not Found.     at System.Net.WebClient.DownloadDataInternal(Uri address, WebRequest& request)     at
System.Net.WebClient.DownloadData(Uri address)     at Microsoft.SharePoint.Administration.SPSecurityTokenServiceJsonMetadataClient.DownloadMetadata(Uri metadataEndpointUri)     at Microsoft.SharePoint.Administration.Claims.SPTrustedProviderBase.UpdateFromMetadataFeed(Boolean
isFirstTime)     at Microsoft.SharePoint.Administration.Claims.SPTrustedProviderBase..ctor(SPPersistedObject parent, String name, String description, X509Certificate2 certificate, Uri metadataEndPoint, SPSecurityTokenServiceJsonMetadataDocument
metadataDocument)     at Microsoft.SharePoint.Administration.Claims.SPTrustedProviderBase..ctor(SPPersistedObj... e1dd5b96-9219-4d44-9ae9-75b658c8be48

Advanced Work flow Management

We have purchased the Oracle Collaborative Suite and the Oracle 9i AS portal. The OCS features show that it has a work flow module included in it. Is there an Adavanced Workflow management module available separately or is itincluded in the OCS?

Hi,
At present we have Portal 10G (9.0.4.1). We are looking for OCS with very good work flow management capabilities. Very simliar to your requirements. Appreciate if you can share your experience with this combination.
Thanks,
Vijay

Sap rework process - work flow

hi sap guru's,
plz provide me some information on sap rework process and work flow in sap.
i have submit this as a project in my company. purpose is to guide the sap users.
Best Regards
Prasad.

Hi guru's,
provide me information on (project)
REWORK PROCESS IN SAP
& REWORK PROCESS IN MM MODULE.
Thanks & Regards
babu.

Work flow Management

Hi,
I want to create workflow for the documents created like notification creation, order creation, etc., What are the steps to create. As I am fresher to create work flow, kindly clarify me in detail with the step by step procedure,
Regards,
Maheswaran.

Thanks,
Forgot to add SAP Help..
You may get a better response from the [Workflow|SAP Business Workflow; forum
PeteA

How set timeout period in work flow manager?

HI,
I am using File_Exists activity in process flows.
Its working fine.
But the problem is, if the file doesnot exist, then, I want to wait from some time, and if the file doesn't create within that time, then only, it should go for the next trasition based upon its status.
In my case, it is checking whether the file exists or not. If not, it is ending up with warinings, without waiting for certain amount of time.
Could any one help me, like how to solve this problem.
I heard that, we have to set the time out period.
Any suggestions are welcome.
Thank you,
Regards,
Gowtham Sen.

Gowtham,
There is no explicit "Timeout" function that you can set.
From the 10.2 Docs:
File Exists
Use the File Exists activity to verify the existence of a file before executing the next activity. In the Activities panel, type the name of the file.
The File Exists activity checks to see if the file exists only once. If the file exists, the process flow proceeds with the success transition. If the file does not exist, the process flow precedes with the warning transition. The File Exists activity triggers the error transition only in the case of a catastrophic failure such as TCL error when using OMB Plus.
The File Exists activity has one parameter called PATH. Specify either a fully qualified filename, directory name, or a semi-colon separated list for this parameter. The paths are normally tested in the same host that is running the Control Center service.
The security constraints of the underlying operating system may disallow access to one or more files, giving the impression that they do not exist. If all the paths exist, then the activity return EXISTS. If none of the paths exist, then it returns MISSING. If some paths exist, it returns SOME_EXIST.
So, if you are only re-checking once, then I would make a warning transition out of your file exists activity and feed it into a wait activity. This you could set for as long as you need. Then transition to another File Exists activity for the second check. The transition out from this one can then pass on the status to the rest of your process flow.
If you want to do a few waits, you would need to embed this process into something like a While Loop that you can escape by using a counter that you increment via an Assign activity after each check. When your file exists is successfull you can Assign a proper exit value to escape the loop.
Cheers,
Mike

Libraries work flow managed referenced

I'm a photographer and reaching a library that is pushing 1T. I don't see a performance isue as much as the backups I run are painful - even the vaults. I back on two other network drives as well, so I could be out of commision for a day.
What are the pros doing out there ? Are you using referenced or masters ? Do you keep one big library or smaller contextual libs and why ? Are there any really good tutorials on heavy workflow? I have decided to use three different managed libraries, one for Archival, Current, and Professional. I can then run Vaults on all three seperatly on an external drive.
I am curious about other folks experience and the workflows they've settled on //
JJ

IMO
• Multiple Libraries are self-defeating to the concept of an images database because they prevent global searches like keyword searches. Only for very specific and unusual reasons (like specific-client security of some kind) should there be more than one Library. Creating multiple Libraries for organizational or drive space purposes is misguided thinking.
• Large Managed Libraries are a bad idea for the reasons you are experiencing. They can be done well, but only by true mass storage experts with sophsticated large-drives setups.
• The Library on an internal drive with Masters/originals referenced on external drives is preferable for all but a small Library.
From a previous post of mine:
The Library with its Previews lives on the internal drive and is always accessible. Masters live on external drives. The Library is backed up via Vaults and originals are backed up to redundant locations using the Finder before import into Aperture.
Personally I have images managed on the internal SSD until editing is complete then convert to Referenced-Masters.
Database Physics
Aperture is designed to bite into small chunks at a time, so TBs of data do not bother the app itself. However, handling super-large batches of data like 1.5 TB on consumer hardware tends to be problematic.
Slower speeds seem to exacerbate handling large data chunks.
IMO referenced Masters make far more sense than building huge managed-Masters Libraries. With referenced Masters one has no need to copy a 1.5 TB sized file. A I find that even (2011 MBP) copying 5-15 GB-sized batches of RAW/JPEG files copying fails with some frequency, enough so that I always verify the copy. Failures copying 1500 GB to a drive as a single file should be expected based on my experience.
• Hard disk speed. Drives slow as they fill so making a drive more full (which managed Masters always does) will slow down drive operation.
• Database size. Larger databases are by definition more prone to "issues" than smaller databases are.
• Vaults. Larger Library means larger Vaults, and Vaults are an incremental repetitive backup process, so again larger Vaults are by definition more prone to "issues" than smaller Vaults are. One-time backup of Referenced Masters (each file small, unlike a huge managed-Masters DB) is neither incremental nor ongoing; which is by definition a more stable process.
Managed-Masters Libraries can work, but they cannot avoid the basic database physics.
Note that whether managed or referenced, original images should be separately backed up prior to import into Aperture or any other images management application. IMO after backing up each batch of original images importing that batch into Aperture as a new Project by reference makes by far the most sense. Building a huge managed Library or splitting into multiple smaller Libraries is less logical.
HTH
-Allen

Inbound EDI error notification - processing Work Items

I am testing the inbound error notification. How do you change an IDoc from work item. The work item only allows you to display the IDoc, not change it. Which trans to change IDOC for reprocessing?

Do you correct the IDOC tru WE19 (test tool)?

APPROVAL PROCESS WORK FLOW

Hi,
I have already set the approval process, in which I have a user that authorizes and the one that publishes.
The ContentCreator is supponsed to create documents that need to be authorized and published in order to be seen. But what happens when the Content Creator happens to create a new folder and a new document in that folder? That new folder does not inheritate the approval process, and so the new document in that folder is automatically published, invalidating the approval process.
How can I avoid that mistake? Ho can I limit the creation of new folders just for the administrator?
Thanx

Hi
Thanks for your response.
I am able to approve the Manual PO created.
I have created the requisition using custom program (which calls requisition import) and took that requisition and using AutoCreate created the PO, it comes to Approved status.
Its going to Pre-Approved if I call PO_INTERFACE_S.CREATE_DOCUMENTS.
Then I am calling the following procs to approve it. Please chk it and let me know.
PO_REQAPPROVAL_INIT1.Start_WF_Process ( ItemType => ItemType,
                    ItemKey => ItemKey,                     WorkflowProcess => WorkflowProcess,
          ActionOriginatedFrom => L_ActionOriginatedFrom,
                    DocumentID => DocumentID,
               DocumentNumber => DocumentNumber,
                    PreparerID => PreparerID,
               DocumentTypeCode => DocumentTypeCode,
               DocumentSubtype => DocumentSubtype,
               SubmitterAction => L_RequestorAction,
               forwardToID => nvl(forwardToID,PreparerID),
               forwardFromID => forwardFromID,
               DefaultApprovalPathID => DefaultApprovalPathID,
                    Note => DocumentNote,
                    printFlag => print_check );
apps.PO_REQAPPROVAL_ACTION.Approve_doc(itemtype => ItemType
,itemkey =>Itemkey
,actid => null
,funcmode => wf_engine.eng_run
,resultout => l_approve_message);
Thanks in advance,
Shabbeer

Web-based Work flow management programme

I am new to this website. I am currently doing a project on producing a web-based workflow programme. This workflow program should have functions which can make different nodes I should be also to produce arrows to link up these nodes. These nodes should provide information to the user when it is clicked. I was told to use java, java applet and javascript for this project. However, I am not familar with these programmes!!! This project is due be end of the year!! Could any kind souls briefly explain to me the method I am suppose to attempt this project. Thanks alot!!

H E L L O ! - a JAVA book probably by Sue ???
So you know about this then? - GOOD!
Actually the first chapter is all about the early attempts to succeed in achieving computational result with a binary output, plus of course the history of programming perverts and people who were relatively normal once upon a while. It goes from Nigel Astley Heatherington-Smythe, who as one time assistant to Charles Babbage spent the remainder of his twilight years with the Tuareg people of North Africa, mounting camels and cackling insanely to himself whist reciting natural logarithm tables. And spanning right accross the decades to the present day 'uj' from Sweden, who seems to be suffering from a severe gender identity crisis typical of many of his forebears.
(The second chapter is about spanking ... mostly)

Work Flow Manger Configuration Wizard

Hi,
Im getting an error while configuring Work Flow Manager, Snap shot of an issue has been attached and also error log has been mentioned below.
[Error] [12/5/2014 5:09:21 PM]: System.Management.Automation.CmdletInvocationException: The token provider was unable to provide a security token while accessing 'https://<ServerName>:9355/WorkflowDefaultNamespace/$STS/Windows/'. Token provider returned
message: '<HEAD><TITLE>Tunnel or SSL Forbidden</TITLE></HEAD>
<BODY BGCOLOR="white" FGCOLOR="black"><H1>Tunnel or SSL Forbidden</H1><HR>
<FONT FACE="Helvetica,Arial"><B>
Description: 9355 is not an allowed port for Tunnel or SSL connections</B></FONT>
<HR>

</BODY>
Please kindly suggest for the above issue.
Thanks in advance
Suman

While using the configuration wizard, did you tick the checkbox to open the FW Ports automatically for all the default ports mentioned in the configuration wizard. And it is worth checking that those default ports mentioned in configuration wizard are not
in use. You can verify this in FW Settings of the server.
Also make sure that setup account is the administrator on the server.
-Prashant

Credit note creation work flow

Dear All,
I wants to know is there any stand process work flow for create and multy level approval is available
As per our business requirment we need a local and central leval approval process for any credit note to our customer even of sales return (651) .
I have to devlope the process with lots of customization which is not good for a consultant.
Rg Ajit

Hi Sandeep,
That table my contains different doc types and different doc numbers for different types.Get that number range what you are using for credit no.
Regards,
Madhu.

Could you explain the work flow logic in dispute management

Hello,
Could any one explain the the work flow logic in dispute management .
When will the first work flow initiate and who will recive the first notification and what are the action he/she usually perform. How it trigger to next level and what is the events consider for the next work flow trigger.
If some one could share a real work flow example in line with Dispute management will be great...
regards
Sibichan

Dispute management workflow will help to automate business process.
When some action or information is expected form individual or department then
Workflow can be triggered on editing some field in dispute case and workitem is send
to individual or group, So that they can respond to it.
We can use function email notifications to speed up the process.
Based on organizational needs triggering events can vary.
Regards,
Raju

Notification Processing - Work flow Management

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