Notification to HR on rejection of leave

Hi All,
When a person's leave request is rejected, probably a notification is sent to the employee.
How can we send the notification to HR team also that this leave application has been rejected? Or also, to all the people in the approval hierarchy?
Thanks,
Abdul Wahid

WaAlaikumuSalam Wr Wb Asif/ Hi Vignesh,
JazakAllahu Khairan. Combining with this thread, and following thread, overall feel that no other option apart from going workflow customization.
Raising the SR as now InshaAllah. Overall purpose of this discussion was to look out if there is any existing solution or some approach by which workflow customization could be avoided (because the requirement feels very generic which I thought some other customer of Oracle may have done already InshaAllah).
Matt's thread..
Notification to HR on rejection of leave
Again thanks for your Replies .
Abdul Wahid

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Adding a hyperlink to the email notification for leave approval

Hi All,
Is it be possible to have a hyperlink in the email notification that goes to the approver ( for a leave ) so that the approver can click on the link and be taken straight to the ESS/ MSS portal to approve/reject the leave request?
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AK

Basically you can modify the standard task too. Of course it is not recommended, but maybe it is not that bad, if you only need to modify the work item text (and the variables are already available in the container, so you don't need to do any additional bidnings and container elements (or do you?)).
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Regards,
Karri

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Hi ,
We have a implemented WF WS12300111 for leave request approvals through ESS/MSS.
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Cheers,
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Hi Pavan,
Yes , i have checked the LOOP exit condition.
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*You submitted a leave request. The request has now been processed. For more information, see the list of your leave requests.*
*To view the list, go to the Web application for leave requests.*
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Cheers,
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Error in ESS Szenario leave request after rejecting leave

Hi folks,
we getting an error in the ESS leave request application with using the workflow (WS12300111).
We have EP7 SP11 wit ESS/MSS 600 SP7 (for ERP2005) . All ESS/MSS services/webdynpros are deployed without errors.
If an employee takes holiday with the leave request and the manager rejects this leave request, a work item is created in the UWL box of the employee. Processing this work item leads to the following error:
Application error occurred during request processing. Details:
com.sap.tc.webdynpro.services.sal.core.DispatcherException: The requested deployable object 'com.sap/ess~lea' and application 'LeaveRequest' are not deployed on the server. Please check the used URL for typos.
Exception id: [C0000A7D0192002A0000000400000B7E000431AA883F1DCE]
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TS12300116 uses application "LeaveRequest" leads to this error... :-(((
Does any body have an Idea ??
Please help!
Thx mario

Hi Mark,
yes something like that - we solved this with a tipp from OSS/ SAP..
Using transaction SWFVISU, check the following entries and correct
these
where required:
TS12300097 Java WebDynpro
APPLICATION LeaveRequestApprover
---> CHECK THESE PACKAGE sap.com/ess~lea
TS12300116 Java WebDynpro
APPLICATION LeaveRequest
>CHECK THESE PACKAGE sap.com/ess~lea
The WF item who was running o.k. (check leave request) had the wrong entries :
TS12300097 Java WebDynpro
APPLICATION LeaveRequestApprover
---> CHECK THESE PACKAGE sap.com/ess~lea -> was com.sap ...
After changing this to sap.com -> the other service who had the error
runs now O.K. !! This problem was only on the EP7 system SP12 and
ESS/MSS SP8..other Portal system with NW7SP11 ESS/MSS SP6 had this
error not...
regards
mario

Application "Leave request" getting error after rejection from manager

Hi folks,
we getting an error in the ESS leave request application with using the workflow (WS12300111).
We have EP7 SP11 wit ESS/MSS 600 SP7 (for ERP2005) . All ESS/MSS services/webdynpros are deployed without errors.
If an employee takes holiday with the leave request and the manager rejects this leave request, a work item is created in the UWL box of the employee. Processing this work item leads to the following error:
Application error occurred during request processing. Details:
com.sap.tc.webdynpro.services.sal.core.DispatcherException: The requested deployable object 'com.sap/ess~lea' and application 'LeaveRequest' are not deployed on the server. Please check the used URL for typos.
Exception id: [C0000A7D0192002A0000000400000B7E000431AA883F1DCE]
But the application is ready deployed (the employee take this appl- to create the leave request
In the ERp2005 / HCM customizing, transaction SWFVISU the approval task TS12300097 uses application "LeaveRequestApprover" is working fine.
TS12300116 uses application "LeaveRequest" leads to this error... :-(((
Does any body have an Idea ??
Please help!
Thx mario

Hi,
which version do you have?
I have ECC 5.0 and problem I solved in SWFVISU transaction, for TS12300097 parameters, changing to package sap.com/ess~lea.
By default is 'com.sap.xss.hr.lea.appl/LeaveRequestApprover' and this is the problem, in UWL xml configuration, package pointing is sap.com/ess~lea.
Check this, and comment the results,
regards,

Approve/Reject Working Time through the Enterprise Portal Workflow

Hey Everyone,
We are currently working on a project to rollout a number new portal services. I was wondering if anyone in ECC or Portal has experience with enhancing the Time Entry Approval process. Is it possible to trigger an email notification when a manager rejects an employees time for any of the configured reasons. I would like an email back to the email to let them know they should change their hours or that their overtime was rejected. I have been spoiled by the deeper config options available for Leave Request.
In the standard workflow task the Item does turn red when rejected, but if employees aren't reviewing their entries they may never know it was rejected before they check their pay stubs.
I would be pretty surprised if the BADI or workflow task would be unable to know there was a rejection because it clearly asks you for a rejection reason and changes the colour of the request in the Record Working Time screen.
Thank you in advance,
Doug

Sid,
I believe we are or have looked into RSWUWFML2, but I will confirm.
After trying a number of different options we are currently looking at using the Rejection check-box and determine if BASIS can redirect the messages to the employee's IT0105 subtype 0010 email address.
Here are some of the notes we have looked at.
http://forums.sdn.sap.com/thread.jspa?threadID=1725144 (Email Forwarding)
http://forums.sdn.sap.com/thread.jspa?threadID=1397351 (SO16 Forwarding)
http://forums.sdn.sap.com/thread.jspa?threadID=2084622 (SO16 Forwarding)
http://forums.sdn.sap.com/thread.jspa?threadID=1947223 (SO16 Forwarding)
http://forums.sdn.sap.com/thread.jspa?threadID=1686788 (SO16 Forwarding)
http://forums.sdn.sap.com/thread.jspa?threadID=2093332 (Rejection to External Email - opened by our team)
http://help.sap.com/saphelp_nw70/helpdata/en/6c/69c30f418d11d1896e0000e8322d00/content.htm
http://help.sap.com/saphelp_nw70/helpdata/en/2b/d926324b8a11d1894c0000e8323c4f/frameset.htm
Our Version: EP 7 EHP 3
I wish Record Working Time had similar config to Leave Request. If you have additional input please let me know.
Doug
Edited by: Doug Robbins on Dec 7, 2011 5:30 PM

Webdynpro leave request standard workflow

Dear Expert,
I am on EP 7 with ECC 6 backend. As for my leave request, i am able to trigger using the workflow (WS12300111) and the approver able to appprove it.
The problem is when the approver reject the request, it will send back a notification the the requester UWL for resubmition and not matter how many times the requester resubmit the leave. The notification still in the UWL. Anyway to get rid of it.
My second question is, is there any standard workflow for cancellation leave and change leave request?
Thanks in advance....
Regards,
Bryan

Dear Richard,
Thanks for your reply. My situation is as below.
1) The requester request for a leave and submit the application.
2) The leave application reach the approver UWL.
3) The approver REJECT the leave application.
4) The workflow (WS12300111) went to the resubmission flow
and trigger TS12300116.
5) The requester receive an item "Process Leave Request by
Employee" in his UWL.
6) The requester click on the item and it looks similar to the leave application screen. The requester then try to re-submit a new leave from there and send to request. However even after the requester send resubmit the leave, the item still remain in the requester UWL.
My first question is why the item still remain in the requester UWL even after the requester execute it by re-submit a new leave application. Any way to remove it or it is the workflow error
Second question is if the requester decide not to resubmit the leave application after being rejected. What is the procedure to remove the item from the requester UWL?
Thanks,
Regards,
Bryan

How to send mail to portal inbox and user email id in ESS leave workflow ?

Hi
currently i am working on sap ess workflows . i have customized standard workflow (ws12300111) where when manager approvesor rejects the leave in portal, mail has to send to user's portal inbox and email id assigned to user .
in workflow level - i have used 'sendmail' step and given agent as initiator . now mail is going to sap inbox .
can you please guide me (step by step if Posiible) how should i do it.
Regards,
Sreeharsha.
Points will be rewarded.

mail has to send to user's portal inbox and email id assigned to user
Not sure if you want a email or SAP mail. Can you clarify the above statement?
If you want to send a notification mail which needs to be displayed in UWL
Search for keyword SONIC in this forum and blogs section. You will get the solution
If you want to send a notification email to the email id of the user
You need to determine the email id of the user and use the sendmail step to send email (your SCOT settings need to be condigured by your BASIS team)
Thanks,
Prasath N

Leave approved in Portal is not getting updated in Infotype 2001

Hello,
I am using the standard WF - WS12300111 for Leave Request in the Portal.
The workflow is working fine in the portal; Manager could approve / reject the leave request in MSS and it is updating the portal Team calendar and ESS Employee Leave details.
However the approved leave is not getting updated in the Absence infotype 2001 in the back-end system.
Could you help ?
Kind Regards
Desy

Program (SE38) - RPTARQPOST has to be scheduled in order to update the status of leave requests and post to PA2001 after they have been approved.
Is there any other way ?

OTL -What happens to the rejected time card?

Hi All,
Can u pls clarify me this question on OTL? We have 2 buckets on time card. One is 1) On time bucket (Element) 2) Late hours bucket.(Element)
We r using entry level approver where only the time entries with Late hours will be sent for apprval. Other time entries will be auto approved.
Here the context is that the employee is seeking an excuse for coming late and hence the late hours are being sent for approval.
Now when the approval is rejected, what happens to that time card? will it force the employee to submit that rejected time card?
Or can the employee be still be able to submit the new cards without bothering abt the rejected time card?
When the approval is rejected, it measns that the excuse is denied and later when we run the report we want to know
the excused and non excused late entries.
So i just want the employee to receive notification that it got rejected and the system should not force him to submit the rejected time card.
Can you please answer this ?
also all our time entries will be coming from swipe manchine. Is there a way we can make these entries just read only for the employee?
Thanks in advance.
Kiran

Hi,
Now when the approval is rejected, what happens to that time card? will it force the employee to submit that rejected time card?
Or can the employee be still be able to submit the new cards without bothering abt the rejected time card?
----It won't force the employee to resubmit, the employee will be allowed to submit new timecards for a different period, but if for the rejected time period he has to use the rejected timecard and resubmit it.
When the approval is rejected, it measns that the excuse is denied and later when we run the report we want to know
the excused and non excused late entries.
So i just want the employee to receive notification that it got rejected and the system should not force him to submit the rejected time card.
----The system will not force him to submit the rejected time card unless he tries to submit a timecard for the same time period.
Can you please answer this ?
also all our time entries will be coming from swipe manchine. Is there a way we can make these entries just read only for the employee?
----Could you please clarify your question on the "we can make these entries just read only for the employee?"
Regards,
Senthil
Edited by: Senthilkumar Chandrasekaran on 27-Oct-2010 01:39

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Team Calendar in Read-Only Mode in Leave Request Approver Screen

Hi,
After lots of interaction and inputs in my previous thread,
Customization Done for 2 level approval of leave in ESS but Facing Problems
       Our Team had decided to make the Team Calendar in Leave Request Approval Screen in Read-Only Mode (more precisely modus=TeamView)
       My question is, is it possible to achieve the same, because instead of adding custom validations using Custom RFC, If it is possible to make the Team Calendar as Read-Only than it will help us to achieve our goals. Please do let us know that is it possible? and, if Yes, How to achieve it?
      On leave request approval screen, we want Approver to take any action via "Show Worklist" and No User Action allowed on Team Calendar (Disabled but not InVisible).
Thanks,
Regards,
Tushar Shinde.

This is the note 1484853 but as i said you cant see it unless you raise a Message for SAP , We have to add yout company to the note.
these are the steps
Symptom
In LeaveRequestApprover application, a higher level manager can
approve/reject a leave though he/she is not the owner of the approval
workitem (TS12300097). It happens when a higher level manager clicks on
the leave in the TeamCalendar launched from the LeaveRequestApprover
application.
Other terms
LeaveRequestApprover, TS12300097, prepare_select, WorkList,
LPT_ARQ_REQUEST_UIAF07
Reason and Prerequisites
Reason:- This is caused because the approve/reject button were not
restricted based on the logged in user.
Prerequisites:- IT105 entries for the backend PERNRs should be correctly
maintained.
You can check here
Object REPS LPT_ARQ_REQUEST_UIAF07
Object Header FUGR PT_ARQ_REQUEST_UIA
FORM PREPARE_SELECT
the note is meant for few customers only

You are not a receiver of the work item in ESS Leave

Hi,
We are using standard ESS leave application in our portal, where employee can raise leave and his manager can approve/reject his leave. But I want in case manager rejects the leave, the rejected leave should not come into MSS UWL of employee, we will send a mail to employee and he can again login to ESS leave application and where he will see the rejected leave and he can re apply/change/delete the rejected leave. We do not want rejected leave to come in UWL of employee as a work item.
As of now when manager rejects the leave rejected leave of an employee , it is coming in UWL of the employee which we do not want, so what we did, we went to standard leave work flow template WS12300111, in that we double clicked on Task (TS12300116, Process Request by Employee) and in that we clicked on agent assignment icon and than we clicked on attribute and we selected General forwarding not allowed radio button, by default general task radio button was selected.
After selecting General forwarding not allowed radio button, even when manager rejects employee leave, rejected leave is not coming in UWL of employee which we want exactly, but another error is coming when employee goes to ESS leave application again and change or delete this rejected leave he is getting the error You are not a receiver of the work item .
But if we select general task radio button in agent assignment in work flow , than eveything is working fine but employee is getting rejected leave in his UWL, that we do not want at all, so why after selecting different radio button this error is coming ?
Why employee is getting this error, why employee can not reapply/change his rejected leave. Is this portal error OR workflow error OR HR configuration error and what is the solution for this..

If you need this option then you need to change the WF Task.
General Forwarding Not Allowed
This indicator enables you to determine that work items for this task can only be forwarded to users who are agents for the task.
If this indicator is not set, a work item for this task can be forwarded to all users.
The best way to take care of User
Forwaring authorization is the Task Classification (PFTC -> Additional
Data -> Classification). Classify tasks with General Forwarding Not
allowed, will give you the oppotunity to let the user allow to forward
items JUST to the Possible Agents Assigned to the task
(Additional Data -> Agent Assingment -> Maintain)...
Clear that everything depends on How you have developed your workflows
definitions. In that cases the best think to do is
create Different Tasks definition (TSxxxxxx) and let they start
depending on Company Code (That can be driven via Conditions steps in
the workjflow definition, for example). This will allow you to define
Just the responsible Agents per each task, depending on the Companny
Code. This definitively Resolve the Forwarding frelated Question.

Notification to HR on rejection of leave

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