NPD - Document ADMN - Delete Document

Hello,
I created a new activity from an activity template within a project.
I created a very simple user with no roles but he is the owner of STEP 2 of this activity.
I logged in AGILE for process with this user.
I went to this activity which is now in STEP 2.
I click on it EDIT button on top right side to make my amendments.
At the very bottom of the screen, I can see now the section "DOCUMENT ADMIN" with "delete document" button.
Basically in a few clicks, this very simple user can delete the whole activity !!!
System prevents this user from delelting it only if the activity gets into its terminal step.
It is not acceptable as any user at any stage of an activity workflow could get crazy and delete all activities where he is the owner !!
In ther documentation this functionality is refered to templates or whole projects but not for a simple activity for a simple user !!
What am I missing?
Thanks and regards
Daniele

This is how NPD currently works, submit an enhancement request around what you would like to see NPD to around deletion ability and your specific business requirements. NPD is meant to be collaborative and generally trusting of the participants.
However, there are some validation events you can leverage in NPD that may help if you find your implementations have a lot of incidents of malicious behavior and users behaving badly. For example, you can tie a validation event on the activity delete action that doesn't allow any user to delete unless they are in a specific group. See the Extensibility Pack for more details around the events available in NPD and general reference implementations.

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Here's the code that woeked in version 2007 but fails in version 2010.
Option Explicit
Dim CAPEX01 As MSForms.ComboBox
Dim CAPEX02 As MSForms.ComboBox
Dim LocalPath As String
Dim NetPath As String
Dim OldPath As String
Dim OldPathNet As String
Dim DocName01 As String
Dim DocName02 As String
Dim DocName03 As String
Dim DocName04 As String
Dim DocName As String
Dim DocNameold As String
Dim TestDocName As String
Dim filesys
Dim newfolder
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ActiveDocument.ActiveWindow.View.Type = wdPrintView
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OldPathNet = "\\yourPath\" & TestDocName & "\"
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TestDocName = ActiveDocument.TextBox2
OldPathNet = "\\yourPath\" & TestDocName & "\"
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ComboBox1.Enabled = True
FillList1
FillList2
End Sub
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OldPathNet = "\\yourPath\" & TestDocName ' & "\"
DocNameold = OldPathNet & TestDocName & "-" & DocName02 & "-" & DocName03 & "-" & DocName04 & ".doc"
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If Not TestDocName = "" Then
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End If
End If
TestDocName = DocName01
End Sub
'''''''Document path functions''''''
Sub chkpath()
Set filesys = CreateObject("Scripting.FileSystemObject")
If Not filesys.FolderExists("\\yourPath\") Then
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End If
If Not filesys.FolderExists("\\yourPath\" & DocName01 & "\") Then
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End If
End Sub
''''''Save Function''''''
Private Sub CommandButton1_Click()
DocName01 = ActiveDocument.TextBox2
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DocName03 = ActiveDocument.TextBox1
DocName04 = ActiveDocument.ComboBox1.Value
chkpath
NetPath = "\\yourPath\" & DocName01 & "\"
DocName = NetPath & DocName01 & "-" & DocName02 & "-" & DocName03 & "-" & DocName04
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ComboBox2.Locked = True
ComboBox2.Enabled = False
TextBox1.Locked = True
TextBox1.Enabled = False
TextBox3.Locked = True
TextBox3.Enabled = False
TextBox4.Locked = True
TextBox4.Enabled = False
DeleteOldDoc
End Sub
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With CAPEX02
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mogulman52 and Don,
I went back and looked at my code and had already updated it to SaveAs in the new docx format. It still holds the lock handle in place until Word closes, unlike earlier versions which released the lock handle when you did a SaveAs.
As a note, all my Word and Excel macro-enabled (dotm & xltm) templates are read only and are never filled in, prompting the user for a file name on any close event or if they run the code gets auto-named. I do the SaveAs and concatenate the file name
from data on the document (or sheet) that has been filled in. During the SaveAs the docx gets saved to a network folder and also on a local folder. The lock gets renamed to the filename and remains until Word is closed.
So my code still fails at the point noted below while trying to delete an old filename version after the file has been saved as a new filename in a new folder. So....
The code is looking in the last folder where the docx file was saved for the older filename so it can be deleted. The newest docx version has already been saved in a different folder and has a new lock handle of its own. That lock is not my problem, it's
the older file lock which really exists in the same folder as the first filename that the docx was saved to. It does not release that lock until I exit Word. My work around has been to instruct all users to manually delete the older version file.
The other odd thing is this only happens when I run it from code, if you manually go through these steps with the SaveAs menu drop-downs in Word it will release the lock handle???
Hope this isn't to confusing and thanks for all your suggestions and help.
Sub DeleteOldDoc()
OldPathNet = "\\yourPath\" & TestDocName ' & "\"
DocNameold = OldPathNet & TestDocName & "-" & DocName02 & "-" & DocName03 & "-" & DocName04 & ".doc"
If Not TestDocName = DocName01 Then
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If filesys.FileExists(DocNameold) Then
filesys.DeleteFile (DocNameold), True 'I get file permission error here- lock handle is still present from last SaveAs command in last folder where previous version of file was saved.
End If
End If
If DocName01 <> "" Then
If Not TestDocName = DocName01 Then
If Not TestDocName = "" Then
MsgBox "Project Proposal Has Been Moved From Year " & TestDocName & " To " & DocName01 & ""
End If
End If
End If
TestDocName = DocName01
End Sub
Glenn

NPD - Document ADMN - Delete Document

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