Offer Letter Generation in E Recruitment

Hi All,
        In SAP Recruitment module, we can generate an offer letter for an applicant using
PB60 Tcode.
Likewise in SAP E - Recruitment, is there any possiblity to generate an offer letter?
I have searched in the list of activities in e-rec. but not able to find an activity related to offer letter generation.
kindly help me on this..
Thanks & Regards,
Suresh

Well,
I guess I got it. You want to specify contract specific data like money, future working hours and so on?
Well there are no infotypes for that in e-recruiting.
You have either the possibility to define hard coded smartforms, create an own "contract" application, or specifiy custom data via the changable area of a correspondence activity.
Regards

Similar Messages

  • Offer Letter Generation and Approval Process in MGE

    Hi,
    Please suggest me how to configure for generation of offer letter and include approval process of both manager and Employee for the same.
    Please help
    Thanks
    Jyothi

    There is one report which wil lgenerate offer letter for global employee who wil ltravel from one country to another and this offer letter wil lshow components of both countries.
    Self answered

  • Generating Offer Letter & Data Transfer in Recruitment Module

    Dear Gurus,
    1) We are implementing Recruitment module and i am quite new to it. Could any one of you suggest what are the sequence of steps required to maintain to make sure that a Standard offer letter is generated and how to mail it to the applicant while you perform Offer Applicant Contract activity. Kindly suggest how to move further to fulfill this requirement.
    Kindly note this is pure Recruitment module and  e recruitment is totally out of scope.
    2) How do you transfer applicant data to Personnel Adminstration module when the Applicant action Prepare for Hiring is run.
    Kindly suggest the sequence of steps to be followed to make sure the data transfer happens from recruitment to personnel adminstration.
    Kindly also let me know what are the mandatory switches that have to be activiated in T77S0 table to set up an integration between PA & RC.
    3)When you hire a external applicant whose data is already there in PB10 and when you hire him for suitable vacancy and do the data transfer to PA. The next time when i try searching in the applicant pool will the Applicant group change from External applicant to internal applicant in case of hired applicant. If yes how to go about it.
    Kindly throw some light on this. Please note we would like to go about the standard functionalities of SAP Recruitment module.
    If there is any challenge in fulfilling the above requirements, kindly point out the same so i can address the same to my client...
    Regards,
    Kiran

    Hi Ravi,
    You can do the initial data entry of the applicant through Tcode PB40 or PB10.  Once you have maintained the data, then you can do the applicant actions like given below through Tcode PB40.
    Enter additional data
    Reject applicant
    Put applicant on hold
    Process applicant
    Offer applicant contract
    Applicant rejects offer
    Change of org. assignment
    Further application
    Invite applicant.
    It is not compulsory to do all these actions, but these actions are useful to keep a track of applicants.
    Then you have to do applicant action prepare for hiring through PB40.  After doing prepare for hiring action you can transfer the applicant data to Personnel administration through Tcode PBA7.  Once the data is transferred personnel number is generated for applicant.  Then you have to complete the activities throug Tcode PBA8.
    Few tables for configuration of recruitment :
    T750D - for creating media for recruitment
    V_T750C - Recruitment instruments
    T750K - Applicant group
    V_T750F - Applicant range
    V_T751E - Applicant action type
    V_T588D - Infogroup for Applicant action
    Shrikant

  • IRecruitment Offer Letter review button to have multiple template to select

    Hi,
    I have a requirement in i recruitement Offer letter generation to have multiple Offer letter selection at the time of review page. I've Created a custom template and associate the template to Business group and now i've 10 different templates with different texts . i've started the process for selecting applicants and then gone into Enter basic details and then to review page and in that view offer letter button . here i need to select a tempate among the 10 custom template which i created , I've register this 10 template in Assocation template form where on whatever the radio button i kept in that form only that template output is bedefault coming where as i need to select the template as per my choice. Kindly let me know if any advice on this matter.
    Regards,
    Abdul Samad

    You can not select template at that time. While creating the offer you just submitting the details for the offer. Once the request is approved, Go to Offer Workbench => click on offer letter. Once you click there you will be able to choose the template on the following screen.
    Save the offer letter once you choose the template.

  • E-Recruitment - Hide the details in Offer letter- Smart form

    Hi,
    We need to hide the details in offer letter for some users of E-Recruitment.
    I followed the below steps, but when click ‘Extend Offer’ Activity, flow does NOT stop at break point in custom smrtform and displays the all information.
    1)     Copied smart form ‘HRRCF_CS_EXA_OFFER_CONTRACT’ to’ ZHRRCF_CS_EXA_OFFER_CONTRACT’.
    2)     Made the configuration to call custom smart form.
    3)     Declared one global variable 'LG_ALLOW' in Initialization of Global Definition. Right now I’m passing ‘space’. Later I’ll write the logic to populate this field.
    4)     In ‘Condition’ Tab of ‘Main window’ I put the condition 'LG_ALLOW = X ‘.
    5)     Still I’m seeing the Main window information in E-Recruitment application, which is not expected.
    May I know why it behaves like this?
    Whenever we see the offer letter in E-Recruitment application, our customer smartform should trigger. Am I Right?
    My requirement is to hide the offer letter information to specific support team role assigned to users through check in the customer smartform. Please help me to achieve this.
    Do let me know, if you need anything else.
    Regards,
    ...Naddy

    Hi Naddy,
    I am still not fully clear. Do you talk about the dataoverview for the activity you get by clicking on the activity name in the activity list or do you talk about the display option for the correspondence you can call when you are in creating/ changing the activity?
    Best Regards
    Roman

  • E-recruiting : Interview feedback & Offer letter tracking

    Hi,
    I am new to recruiting module and am looking for answers for the following, please provide inputs if you have worked on any of these items:
    1) I want to know details around how to track offer letters generated? How can we have a unique identifier for offer letters? Can we use offer letter serial number if so how to generate that?
    2) Is thr a way by which we can provide statuse to offer letter like offer accepted, offer withdraw, offer declined, awaiting etc?
    3) how to capture interview results/feedback? can the results of previous interview be made available for the current interviewer ? can the applicant data and thr resume be made available for the interviewer?
    4) can we restrict to have a 1 - to - 1 mapping for number of positions in a requisition versus offer letters rolled out?
    Thanks

    Hi,
    Thanks for your reply and input...
    I am very new to SAP world and am aware of only the defination or the concept of infogroups. Could you please shed some more light on how the requirements we have can be handled using E-recruiting infogroups?
    Thanks

  • E-Recruiting -- Offer letter

    How do you get one "standard" offer letter in a global implementation. I ask this questions only because E-Rec does not provide offer letter? What is suggested practice and how other global customers do

    HI,
    i would like to mention a few points on offer letter in erec.
    1. though the implementation is global offer letter may vary from country to country.
    2.when it comes to international scenarios it may vary on terms and conditions and other legal things.
    3. offer letter may change at any time.
    this is just information.
    cheers
    rafi

  • Where is the changed Job Offer Letter stored?

    I am changing the text of Smartform for Job Offer in portal. Once the text is added i am able to send the new version of Job Offer to email. But my requirement is to get the new Job Offer Letter and store it in an archiving system
    I am not sure if the new Smartforms gets stored somewhere SAP database tables. If it does how do i get it?
    Any help will be appreciated.
    Thanks

    Hi,
    Even i am not very sure where exactly it gets stored. but i can give u a direction to check out classes
    starting with cl_hrrcf_* and ending with bl i.e. cl_hrrcf_*_bl in tcode se24.
    Here you will find some classes related to activities where you will be able to retreive the letters.
    Also go to infotype 5136 i.e. in se11 check hrp5136 and see if there are any entries
    In this infotype, the following data is stored for an activity of the Simple Correspondence category:
    ●      Activity Type
    ●      Global Key for Activities
    ●      Activity Status
    ●      Due Date
    ●      Type of Related Object (user who created the activity)
    ●      ID of Related Object (user who created the activity)
    ●      Note for Activity (points to a text in the document storage for HR objects)
    ●      Activity Category (Simple Correspondence)
    ●      Completion Date (date on which the activity was completed)
    ●      User Name (user who executed the activity)
    ●      Process (to which the activity for the Simple Correspondence category is assigned)
    ●      Subarea of SAP E-Recruiting (Recruitment)
    ●      Object ID of Talent Group
    ●      Time Stamp of Last Change
    ●      Form (indicates the form used as the template for the correspondence)
    ●      Individual Letter for the activity (points to a text in the document storage for HR objects)
    ●      Individual letter section for the activity (points to a text in the document storage for HR objects)
    see the entry which i have made it bold if this helps. HR_KW is the document storage object used for HR and HR_CONT is the content repository, this letter will sit somewhere in the application server of the E-rec system.
    Regards,
    Divya

  • Offer Letter to be signed before sending to applicant.

    Hi everyone ,
    there is a requirement hiring manager want to sign offer letter before sending it to applicant. Is it possible
    when final approver receive offer letter for approval , he download offer letter sign it and re upload the attachment and send it to recruiter.
    In nutshell offer letter should be physically signed by approver before recruiter send it to applicant.
    Please reply urgently
    regards,
    MAK

    Hi Niall,
    Thank you very much!!!  In the mean time I have been working on this issue using your previous script and it has solved my issue.  I placed the following script in the preSubmit event for the Signature field.
    var oState = event.target.getField("form1[0].Page2[0].SignSubform[0].CertSig[0]").signatureValidate();
    if (oState != 0)
    this.mandatory = "disabled";     
    else
    this.mandatory = "error";
    xfa.host.messageBox("You have not signed the form. \n\nPlease click OK and then click the    signature field to sign the form. \n\nThank you!", "Error submitting this form", 0, 0);
    As I went to place an update in this forum I found your recent post which is strikingly similar.   I am very grateful for your help. 
    Note: I was also making the mistake of not including the [0] which is not a part of my object names (as you know) but I had initially assumed was a part of the names in your example until I opened your sample and discovered the difference.
    Tilson

  • Interview feedback & Offer letter tracking

    Hi,
    I am new to recruiting module and am looking for answers for the following, please provide inputs if you have worked on any of these items:
    1) I want to know details around how to track offer letters generated? How can we have a unique identifier for offer letters? Can we use offer letter serial number if so how to generate that?
    2) Is thr a way by which we can provide statuse to offer letter like offer accepted, offer withdraw, offer declined, awaiting etc?
    3) how to capture interview results/feedback? can the results of previous interview be made available for the current interviewer ? can the applicant data and thr resume be made available for the interviewer?
    4) can we restrict to have a 1 - to - 1 mapping for number of positions in a requisition versus offer letters rolled out?
    Thanks

    Hi,
    Thanks for your reply and input...
    I am very new to SAP world and am aware of only the defination or the concept of infogroups. Could you please shed some more light on how the requirements we have can be handled using E-recruiting infogroups?
    Thanks

  • ERecruitment - Salary and Vacation information in Offer Letter

    We are on ERecruitment 6.0/EHP4/seperate landscape( ALE from ECC to EREC) install with Manager starting the Requisition process.
    The Manager specifies only a salary range that is valid for the position he is interested in filling.
    As part of the sourcing process, the Recruiter has finally selected a candidate and want to send the offer letter.
    Is there a way to capture "AUTOMATICALLY", the vacation and salary offered for the particualr position and print it out as a correspondence activity within ERecruitment itself?  If there is no standard functionality provided, is the only other option to customize the requistion form to hold the vacation and the actual salary amount and automatically populate the Activity - Send Offer letter?

    closing this message.

  • ERecruitment u0096 Candidate offer letter restriction.

    Hi,
    We need to restrict the display of Candidate offer letter for specified roles of the user.
    Would you be able to give me right solution to do this?
    To see Candidate offer letter – Personal Page – TRM Group – TRM Link – Search result page – Select Candidate – click overview – Assignments Tab – Select application and click Edit – Click Extend offer on Activities page.
    I understand that BSP application HRRCF_CS_PVIEW and HRRCF_ACT_DOVR are called when I do above activities. But I don’t prefer to copy many BSP applications.
    Do let me know, if you need more details.
    Regards,
    ...Naddy

    Hello Naddy,
    with the support package 5 for sap e-recruiting 600 an authorization check for activities has been introduced. you can specify the authorization to create, change and delete activities in a process. the authorization object for this is P_RCF_ACT. You find it in the standard role SAP_RCF_RECRUITER.
    There is no display authorization. As a result someone having no rights on an activity will see the existing activity in activity lists but will not be able to create a new activity of the type, go in detail view of the activity to change it or delete the activity from the list.
    The user will still be able to access the data overview for the activity. this can only be restricted by revoking the right to see this data overview at all (all activity types). authorization object for this is P_RCF_VIEW and can also be found in the standard role for the recuiter.
    If you display the critical information in t6he data overview and cannot restrict its usage completely you will have to swtch the information for the special activity by a constraint e.g. based on a customer own authorization (like mentioned above).
    Best regards
    Roman Weise
    PS: for the original information on activity authorization you can get the help file for SP5 (or SP7 the earlier informatio is included in it). You will find this file in the download section of the service market place under "Installations and Upgrades" -> "SAP Application Components" ->  "SAP ERP" -> "SAP ERP 2005" -> Documentation. Just add it to the download basket and then change to the basket. The file can be downloaded directly by clicking the link in the basket without the sap download manager.

  • Error while opening the offer letter.

    Candidate has applied for a vacancy and offered.But when trying to view offer from offers workbench the offer letter does not show up....we get an error page.
    plz suggest if m missing some profile option or anything

    application is R12 and databse is 10g and on linux OS.
    complete error message is as below:
    oracle.apps.fnd.framework.OAException: oracle.jbo.SQLStmtException: JBO-27122: SQL error during statement preparation. Statement: SELECT OFFER.OFFER_ID, OFFER.RESPONDENT_ID, STATUS.MEANING, STATUS.LOOKUP_TYPE, STATUS.LOOKUP_CODE, OFFER.PROPOSED_START_DATE, OFFER.DISCRETIONARY_JOB_TITLE, OFFER.CREATION_DATE, REASON.MEANING AS MEANING1, REASON.LOOKUP_TYPE AS LOOKUP_TYPE1, REASON.LOOKUP_CODE AS LOOKUP_CODE1, DECLINE.MEANING AS MEANING2, DECLINE.LOOKUP_TYPE AS LOOKUP_TYPE2, DECLINE.LOOKUP_CODE AS LOOKUP_CODE2, HISTORY.STATUS_CHANGE_DATE, HISTORY.OFFER_STATUS_HISTORY_ID, OFFER.EXPIRY_DATE, OFFER.OFFER_VERSION, NULL AS OFFER_EXTENDED_FLAG, to_date(NULL) AS OFFER_EXTENDED_DATE, OFFER.LATEST_OFFER, HISTORY.CHANGE_REASON, HISTORY.DECLINE_REASON, ipt.POSTING_CONTENT_ID, ipt.JOB_TITLE, vac.NAME, vac.VACANCY_ID, OFFER.OFFER_LETTER, OFFER.OFFER_LETTER_FILE_TYPE, OFFER.TEMPLATE_ID, 'FALSE' AS HAS_DOCUMENT, nvl((SELECT 'FALSE' FROM dual where exists (select null from irc_offer_status_history OSH WHERE OSH.offer_id = offer.offer_id and OSH.offer_status ='APPROVED')),'TRUE') AS IS_OFFER_LETTER_DRAFT, OFFER.OFFER_LETTER_FILE_NAME, OFFER.OFFER_ASSIGNMENT_ID, OFFER.ATTRIBUTE_CATEGORY, OFFER.ATTRIBUTE1, OFFER.ATTRIBUTE2, OFFER.ATTRIBUTE3, OFFER.ATTRIBUTE4, OFFER.ATTRIBUTE5, OFFER.ATTRIBUTE6, OFFER.ATTRIBUTE7, OFFER.ATTRIBUTE8, OFFER.ATTRIBUTE9, OFFER.ATTRIBUTE10, OFFER.ATTRIBUTE11, OFFER.ATTRIBUTE12, OFFER.ATTRIBUTE13, OFFER.ATTRIBUTE14, OFFER.ATTRIBUTE15, OFFER.ATTRIBUTE16, OFFER.ATTRIBUTE17, OFFER.ATTRIBUTE18, OFFER.ATTRIBUTE19, OFFER.ATTRIBUTE20, OFFER.ATTRIBUTE21, OFFER.ATTRIBUTE22, OFFER.ATTRIBUTE23, OFFER.ATTRIBUTE24, OFFER.ATTRIBUTE25, OFFER.ATTRIBUTE26, OFFER.ATTRIBUTE27, OFFER.ATTRIBUTE28, OFFER.ATTRIBUTE29, OFFER.ATTRIBUTE30, OFFER.OFFER_EXTENDED_METHOD, OFFER.ADDRESS_ID, responduser.USER_NAME AS RESP_USER_NAME, responduser.USER_ID, responder.FULL_NAME AS RESP_FULL_NAME, responder.PERSON_ID, responder.EFFECTIVE_START_DATE, responder.EFFECTIVE_END_DATE, OFFER.APPLICANT_ASSIGNMENT_ID, OFFER.VACANCY_ID AS VACANCY_ID1, OFFER.OBJECT_VERSION_NUMBER, OFFER.OFFER_LETTER_TRACKING_CODE, OFFER.OFFER_POSTAL_SERVICE, OFFER.OFFER_SHIPPING_DATE, (select max(hr.transaction_id) from hr_api_transactions hr where hr.assignment_id = offer.applicant_assignment_id and hr.created_by = :1 and hr.relaunch_function = 'IRC_UPDATE_OFFER_DETAILS' and hr.status in ('W','N','S') and hr.transaction_type not in ('#WF')) AS TRANSACTION_ID, (select max(hr.transaction_id) from hr_api_transactions hr where hr.assignment_id = offer.applicant_assignment_id and hr.created_by <> :2 and hr.relaunch_function = 'IRC_UPDATE_OFFER_DETAILS' and hr.status in ('W','N','S') and hr.transaction_type not in ('#WF')) AS OLD_TRANSACTION_ID, OFFER.OFFER_STATUS, decode( ( select update_allowed from irc_rec_team_members rec where rec.vacancy_id = offer.vacancy_id and rec.person_id = :3),NULL,'N', 'Y') AS UPDATE_ALLOWED, decode(fnd_profile.value('IRC_OFFER_DURATION_MEASUREMENT'),'WEEK',trunc(sysdate)+fnd_profile.value('IRC_OFFER_DURATION_VALUE')*7,'MONTH',add_Months(trunc(sysdate),fnd_profile.value('IRC_OFFER_DURATION_VALUE')),trunc(sysdate)+fnd_profile.value('IRC_OFFER_DURATION_VALUE')) AS POTENTIAL_EXPIRY_DATE, (select ioff.offer_id from irc_offers ioff where ioff.offer_id=offer.offer_id and trunc(sysdate) <= ioff.expiry_date) AS EXPIRED_OFFER_ID, ( SELECT max(offer_status_history_id) FROM irc_offer_status_history extended WHERE extended.offer_id = offer.offer_id and extended.offer_status ='EXTENDED' ) AS STATUS_HISTORY_ID, ( SELECT max(status_change_date) FROM irc_offer_status_history extended WHERE extended.offer_id = offer.offer_id and extended.offer_status ='EXTENDED' ) AS MAX_STATUS_CHANGE_DATE FROM IRC_OFFERS OFFER, IRC_OFFER_STATUS_HISTORY HISTORY, HR_LOOKUPS REASON, HR_LOOKUPS STATUS, HR_LOOKUPS DECLINE, PER_ALL_VACANCIES vac, IRC_POSTING_CONTENTS_VL ipt, FND_USER responduser, PER_ALL_PEOPLE_F responder WHERE history.offer_id = offer.offer_id and history.offer_status_history_id = (select max(OSH.offer_status_history_id) from irc_offer_status_history OSH where OSH.offer_id = offer.offer_id) AND status.lookup_code(+) = offer.offer_status AND status.lookup_type(+)= 'IRC_OFFER_STATUSES' AND reason.lookup_code(+) = history.change_reason AND reason.lookup_type(+) = 'IRC_OFFER_STATUS_CHANGE_REASON' AND decline.lookup_type(+) = 'IRC_OFFER_DECLINE_REASON' AND decline.lookup_code(+) = history.decline_reason and vac.vacancy_id = offer.vacancy_id and ipt.posting_content_id(+) = vac.primary_posting_id AND responduser.user_id(+) = offer.respondent_id AND responder.person_id(+) = responduser.employee_id AND trunc(sysdate) BETWEEN nvl(responder.effective_start_date(+), trunc(sysdate) ) and nvl(responder.effective_end_date(+), trunc(sysdate) ) AND (offer.offer_id = :4)
    Edited by: user8574400 on Apr 23, 2011 9:19 PM

  • PDF Digital Signature for Offer letter

    How to enable, pdf digital signature for BI Publisher, we need to enable for the offer letter generated thro' irecruitment .
    Please advice
    Thanks
    Siva

    I haven't seen anything related to doing this for iRecruitment but have you checked over the standard BI Publisher support for digital signatures?
    17 Support for Digital Signature in PDF Documents
    http://download.oracle.com/docs/cd/E10383_01/doc/bip.1013/e10416/bip_digital_sigs.htm

  • Issue: Sending Offer Letter to the Applicant (PB40)

    Hi Experts,
    I have an issue in the Sending Offer Letter to the Applicant.
    Point 1: We have developed a smart form (Offer letter) which will pick all the required data from the STD tables.
    Point 2: In PB40 executing the (Offer Applicant Contract) Action,  We get a popup screen Planned Activity to send offer letter to the applicant.
    Point 3: Here is my issue: my smart form (Offer Letter) is not getting identified by the system.
    Note: I have maintained the PACTV Feature as wel
    Appreciate your early response.
    Regards
    Raj

    Hi rumhat,
    yes there is  standard apllication for getting the mail activated viz applicant activity types/ status......
    below is the part which has to be customizied in order to get the mail activated..... you choose feature PACTV for assigning the aplicant activity types to the status of the application.... based on which automatically the mail can be triggred........and feature MAILS  define the activiyt type and the std text which you want to activate.... ex  Below the std text used is MAIL-APP-INTERVIEW which will be called if activity is appointment for interview..... meaning of variuos variable can be found in the forum.....
    APACT Applicant activity type
        005 Appointment for interview
            IDTXT MAIL-APP-INTERVIEW
            RECV1
            RECV2 X
            RECV3 X
            SUBTY 0001
            OUTBX X
    After this you have to take care of the standard text in SO10 and here you will need a abaper to put the variable name etc which you would require... to place....
    if any further queries ...let me know..
    regds
    SS

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