Old checks cleared in the bank but still negotiable in AP

Question

Hi,
Our oracle AP system is showing many old outstanding checks but that has been actually cleared in the bank.  In other words, these checks cleared in the bank (years ago) but AP system didn't know they were cleared (these checks are still negotiable per AP) . Any suggestion on how to resolve these type of payments?

Answer 1

Hi,
Note 1484182.1, Latest: Clear, Unclear, Reconcile, Unreconcile, provides a good overview of the steps to clear a transaction. You can manually clear the transactions. Manually clearing the checks will trigger journal entries. You do not have to post them. You can delete them in GL. You will need to know this for reconciliation between AP and GL that these payment clearing events were not posted.
1) Stop all users from generating accounting.
2) Run the Payables Accounting Process to generate accounting before starting to clear checks.
3) Manually clear the old checks.
4) Run the Payables Accounting Process. You can limit this to Payment events. Go ahead and run the Transfer to GL, but do not submit the Post Journal Import process (set the parameter to "No").
5) This should isolate the transactions.
Cheryl