One Time Vendor Set-up

I have set up a one time vendor in our system, however when an invoice is being entered against the vendor there is no screen coming up requesting the vendors Bank Account Details, the screen coming up is titled Address and bank data but only shows Address data, when I click Edit, the bank selections are greyed out?
Can anyone offer any suggestions please?
Thanks in advnace

Hi,
Please be clear about One-time vendor
http://help.sap.com/saphelp_46c/helpdata/en/53/c98650ca3711d2b494006094b9114a/frameset.htm
http://www.sap-basis-abap.com/fico/purpose-of-one-time-customer-vendor.htm
Regards
GK.
Edited by: Gnana Kumar on Oct 27, 2010 7:32 AM

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One-Time vendors

We'll soon be implementing the one-time vendor process but I have a potential audit issue.
When the AP clerk enters the bank details of the one-time vendor via MIRO does anybody have a verification process to check that the bank details are correct. As when we set up a normal vendor there is the confirmation process which is handled by a differnt user than the master data clerk.
Many Thanks in advance

I do not know of a standard SAP check on bank details for one-time vendors like there is for 'normal' vendors.
What I probably would try is to automatically set a payment block on every invoice for the one-time vendor.
I would try if this would work via a vendor specific tolerance (IMG: Materials Management / Logistics Invoice Verification / Incoming Invoice / Configure Vendor-Specific Tolerances) where the limits are checked, but the tolerance is 0.
If this fails, you could try a BADI which sets a payment block on the invoice (IMG: Materials Management / Logistics Invoice Verification / Maintain Customer Exits and Business Add-Ins / Maintain Business Add-Ins for Invoice Verification) like BADI MRM_PAYMENT_TERMS.
Regards,
Andre

One time vendor invoice

Hi Experts,
I noticed that when I create invoice for one time vendor, the vendor data fields available is different with the normal vendor master data fields.
Example : in normal vendor master data, there's field Street4. In the one time vendor master data there's no street4.
Is it possible to add fields in the one time vendor data entry screen during transaction (e.g FB60)
Thanks
-M-

Hi Nikitha,
Are you refering to SPRO-Financial Accounting-Accounts Receivable and Accounts Payable-Vendor Accounts-Master Data-Preparations for Creating Vendor Master Data-Define Account Groups with Screen Layout (Vendors)
I'm aware that this would control the fields (optional, required, suppress) for vendor master data based on account group.
I've tried to set the field Street4 - optional.
My question is ... During the transaction, let say FB60 (create vendor invoice). When I call one time vendor account, a pop up screen to enter the vendor data appear. And the field Street4 still not there.
So, is there any configuration to add fields for that ?
Thanks,

Restriction to certain amount for One Time Vendor

Dear Gurus,
                   We have created one time vendor (say 700000) in Vendor master for the purpose of small amount of entries in SAP.But the users are able to post amounts in more than 1 Lakh say in that master.Now how can I limit the master in such a way that user is not able to post more than Rs 5000 in that master.Should I go for any tolerance group or any other method is there.Please suggest in details
Thanks

Dear:
           Please check
           Minimum Payment Value Setting at Vendor level?
Regards

One-time vendor partial payment

Hi to all SAP FI gurus.
Need your help on this as I am making a partial payment to an invoice set-up with a one-time vendor.
I am getting a pop-up message that says "Do you want to transfer CPD data from the invoice?".
What does this mean and will this always be popping up everytime I make a payment?
Thank you all!

Hi,
Please refer the below link.
http://help.sap.com/saphelp_47x200/helpdata/en/45/b425a4d5910743984fd90ab2d925fa/content.htm
Regards,
Raj

Regarding advance receipt from one time vendor

Hai friends,
i am trying to receipt advance from one time vendor. while i am posting in f-48 i am getting a error that there is no necessary setting for special gl transactions for one time vendor. can any one help me to sort it out
thanks
sam

Basically for one time vendor, TDS processig is not supported. As one time vendor means that the master data can be changed to post the transaction with different one time parties using the same master.
And if the TDS is deducted for such master, then while processing the TDS certificae and other reporting the data will not be correct.
So if you need to do TDS processing, you need to define a regular vendor.
Regards,
Gaurav

IMG steps for One time Vendor

Hi,
I want to configure one time Vendor, please inform the IMG steps to follow for this.
Thanks in advance.
Regards,
Vinay

Steps:
1.     Need an account group: SPRO-FINANCIAL ACCOUNTING-Vendor accounts-master data u2013 preparations for creating vendor master data-define account group with screen layout for vendors. Here we need to give the account group code, and name and also need to select the one time vendor check box. Once we select the check box the field status are set for the one time vendor
2.     Create number ranges u2013SPRO-FINANCIAL ACCOUNTING-Vendor accounts-master data u2013 create number ranges for vendor accounts. Give the number range or we can also select any exisiting number range and assign to the vendor account group.
3.     Assign number ranges: SPRO-FINANCIAL ACCOUNTING-Vendor accounts-master data-Assign number ranges for vendor accounts.
4.     Vendor creation: EASY ACCESS-Accounting-Financial accounting-accounts payable-master records-FK01. Usually we donu2019t give the address and other details for one time vendor. But it depends on the client requirement.
Thanks & Regards
vinila

SRM One-Time Vendor

Hi SRM Gurus,
Is it possible to use one-time vendors in SRM? If yes, how do I set it up. I can't seem to find anything on the topic in the manuals or other SRM books.
If no, are there alternatives for this? Workarounds?
Regards,
Marvin

Hi,
One _Time is created in MM (ERP) system without vendor information such as Bank account information, Vendor address, Payment terms etc. These vendors are generally used for one time procurement or in case of maverick buying. As all the vendor informations are not maintained in vendor master record , while creating purchase Order all the vendor information is provided.
These one time vendors can be replicated to SRM and can be used as One Time vendor. Similar to MM, in SRM also, while creating PO, all the vendor information need to be provided. Otherwise Purchase order will not be complete.
Regards,
Kalandi

Are one time vendors supported in SRM ( replicated from ECC backend to SRM)

Dear All,
I have noticed in various past posts that one-time vendors are not supported in SRM.
Is this still the case fo SRM 5.0 and ECC 6 backend set?
Why is it that one time vendors cannot be replicated to SRM?
If we create a one time venor manually in SRM, can we use this vendor in shopping carts/POs?
Thanks

Hi
As far as I know, Yes correct.. one time vendors are not supported in SRM.
It's functionality of R/3 and ECC Backend systems only.
Contract vendors / Purchase Info-records related vendors are still supported in SRM.
Hope this will help.
Regards
- Atul

Field STCEG required at FB01 (one-time vendor account)

Hello,
Does anyone know how to put the field STCEG required when posting, through FB01 or similar, to an one-time vendor account?
Thanks!

Hi,
Account group field status determine the status while creating/ changing the master data.
For posting, you can control via posting key setting or field status assigned to gl.
As you need to make it as required only for one time vendors, so create a validation in OB28/ GGB1 for it.
Regards,
Gaurav

Purchasing report for one time vendor

Hi,
I am using ECC 6.0
What standard report is available to display purchase order, GR and invoice belonging to one time vendor (CPD account group) ?
Thanks for your help.
Kind regards,
Yann

Special GL transactions (like down payments) are not allowed for one-time vendors. Please refer to the following SAP Note.
https://service.sap.com/sap/support/notes/19638

Error message in case of One time vendor in MIR7 and MIR4.

Hi,
We have a requirement where we need to give a warning message when an invoice document is parked in case if it is a One time vendor and bank details are missing. It should be an error message if user is trying to save it as completed or posting the document. We have already found a BADI INVOICE_UPDATE method CHANGE_AT_SAVE for giving error / warning message but we also want the same to be appeared in the popup coming when we press Messages button in MIR4 screen same way as standard messages are shown. I know that there is a table T_ERRPROT which need to be populated in order to show the messages in the popup window but could not find any appropriate user exit or badi to populate this table. Any suggestion or solutions are welcomed.
Thanks and Regards,
Jaideep,

Hi,
in badi HEADERDATA_CHECK you have available as input parameter I_RBKPV.
do something like:
* If there is any error do not allow posting
    DATA: gt_errtab    TYPE TABLE OF mrm_errprot,
          gs_errtab    TYPE mrm_errprot.
    CONSTANTS:     c_errprot(23)   TYPE c VALUE '(SAPLMRMF)TAB_ERRPROT[]'.
    FIELD-SYMBOLS: <fs_errprotj_dt> TYPE table.
    ASSIGN (c_errprot) TO <fs_errprotj_dt>.
    REFRESH gt_errtab[].
    gt_errtab[] = <fs_errprotj_dt>[].
    DATA: c_okqx(17)   TYPE c VALUE '(SAPLMR1M)OK-CODE'.
    FIELD-SYMBOLS: <fs_okqx> TYPE ANY.
    ASSIGN (c_okqx) TO <fs_okqx>.
    IF NOT gt_errtab[] IS INITIAL.
      READ TABLE gt_errtab INTO gs_errtab WITH KEY msgty = 'E'.
      IF sy-subrc = 0.
        CASE <fs_okqx>.
          WHEN 'BU'. "POST
* This is optional: you can either search for a particular message or
* do not allow any error message
* Here search for the message triggered in badi INVOICE UPDATE
            READ TABLE gt_errtab INTO gs_errtab WITH KEY msgty = 'E'
            msgid = 'ZXX' msgno = '030'.
            IF sy-subrc = 0.
              CLEAR <fs_okqx>.
              MESSAGE s030(zxx). "While errors exist document will not be posted
            ENDIF.
        ENDCASE.
      ENDIF.
ELSE. "THIS IS THE NEW PART
   IF i_rbkpv-YOURBANKFIELD IS INITIAL. "This is the New part
        CASE <fs_okqx>.
          WHEN 'BU'. "POST
              CLEAR <fs_okqx>.
              MESSAGE s031(zxx). "Please fill in bank details
        ENDCASE.
   ENDIF.
ENDIF.
Best regards.
Edited by: Pablo Casamayor on Jun 2, 2009 6:39 PM

FI doc post (IDoc FIDCCP02 - One Time Vendor entry)

I am posting an FI document and entering a one time vendor. In segment E1FISEG, field HKONT I enter 'ONETIME' (one time vendor). In segment E1FISEC, I enter the one time vendor info. When I create the IDoc, I get error 'No account specified in item 0000000001'. Any idea where this account comes from? It works fine when I create an FI doc with a one time vendor using trans FB01 manually.

Hi Ray,
what's about struc. E1FINBU
and field E1FINBU-LIFNR ?
i think you do'nt fill E1FISEG-HKONT for vendor-line!
regards Andreas

One Time Vendor Master

Hi
In one time vendor master data
1. Can we get party-wise payment report at a later date without party code by just giving name of the party? If yes, party codes for one time payments are not required.
2.whether any payments are made to the party three years back. Can we check without party code?
3.Service Tax department also regarding payments made to a certain party for the past 3 yeas.
Thanks
Samson

1. Can we get party-wise payment report at a later date without party code by just giving name of the party? If yes, party codes for one time payments are not required.
You need to use the one time vendor party, there is no functionality getting reports with giving the name of the party.
2.whether any payments are made to the party three years back. Can we check without party code?
Refer answer for point 1. If you do not archieve the line items, then you can go back to any number of years to view the payment history.
3.Service Tax department also regarding payments made to a certain party for the past 3 yeas.
F.12
S_ALR_87009909 Annual Tax Return (Belgium) >
S_ALR_87009914 Annual Tax Return
S_ALR_87009916 Annual Tax Return
S_ALR_87009917 Annual Tax Return: Customers/Vendors
S_ALR_87009918 Annual Tax Return: Customers/Vendors
S_ALR_87012371 Annual Tax Return (Belgium) >
S_ALR_87012376 Annual Tax Return
S_ALR_87012378 Annual Tax Return
S_ALR_87012379 Annual Tax Return: Customers/Vendors
S_ALR_87012380 Annual Tax Return: Customers/Vendors
Regards,
Ravi

Duplicate one-time vendor check

Hello Guys
It's necessary to activate a check whether one-time vendor already exists in the system as usual vendor.
I think such check can be performed either during PO creation while entering vendor address, or during invoice posting while entering bank details, tax code etc.
So please advise if you have any ideas.
P.S. VAT Reg No is not used in our country, instead we use Tax Number 1.
Great thanks.

Hello,
For normal vendor you can maintain duplicate check in OBA5
Application Area F2
Message No.144 for Vendor and 145 for customer, making it as information.
I really doubt there is such control for One time Vendor in the system.
Regards,
Ravi

One Time Vendor Set-up

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