OneNote and Corporate Intellectual Property Security - How?
I am trying to understand how OneNote can be used in a Corporate environment, and maintain some control over intellectual property. As I understand it, OneNote syncs to SkyDrive, which is a PERSONAL Live account. That means even if the IT Department
creates a SkyDrive account for that user, the user could then easily move corporate intellectual property to the account (which OneNote is designed to do and very adept at doing), and then change the password. The IT Department would have no way of knowing
what was uploaded, and the data could reside in someone's personal OneNote account for years.
If there was a way of setting up a corporate SkyDrive account in which the users were managed (password changes locked, and content could be reviewed), I think I would feel more comfortable with OneNote. Right now I don't see a way to do that, and
one Microsoft document says that is not possible.
If someone has a solution, please let me know.
Michael
The company does have policies for IP, but the threat with cloud servers is increasing the risk of moving large amounts of data offsite. If you put a program in front of an employee which invites cloud server use, you are inviting misuse of data.
The company would like to try out OneNote, but this product is obviously not designed for the Enterprise. I say that, because there is no easy way to disable web access in it. I want it off the menus. As someone else mentioned, "Out
of sight, out of mind." There are supposedly a couple of keys you can change which will turn off web integration, but I'll be darned if I can find them.
Here are the ones suggested.
HKEY_CURRENT_USER\Software\Microsoft\Office\Common\WebIntegration\WebIntegrationEnabled=0
HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\Common\WebIntegration\WebIntegrationEnabled
HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\14.0\OneNote\WebServiceProvider\DisableSkydriveSetupOnFirstBoot=1
People have also mentioned using the Group Policy Management Console, but the company has many remote offices, so there is no central domain controller.
Right now all I can do is block it at the firewall, which is not a great solution.
Michael
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