Open and Close periods/Fiscal years

Question

Dear All
We are in the process of FM-BCS implementation, we observed thre is transaction code (FMOPER) for open the Budget periods. This is working for Budget workbech (FBMM) only. But at the time of Actual Postings even period is not open in FMOPER system is allowing for actual postings.
Kindly suggest where we can control actual postings through period open/cose option in FM-BCS.
Thanks in advance
Rao

Answer 1

Hi Rao,
You need to be aware of all the impact of the use of PBET (Period-Based Encumbrance Tracking) before activating it in transaction OF39. This is not a simple change, it impacts all your integrated postings that come from all other areas (FI, CO, MM, SD) into FM.
You cannot use any FM update date other than the POSTING date when PBET is active.
One common error when you activate PBET is FI_E050 - Posting date/period 00/00/0000 is earlier than existing
date/period 00/00/0000.
If you want updating to take place on the delivery date, you must return profile to Fiscal Year Based (non-PBET) updating.
This step will also eliminate the error FI_E050.
Part of the basic PBET logic, aims at recording a detailed change history of every single document in FM.
For more details on this, please also refer to the program documentation  and chapter Public Sector Management -> Funds Management -> Recording Actual and Commitment Data -> Period-Based Encumbrance Tracking.
The standard functionality when PBET is active is to use the system date as the FM posting date. However, you do have 3 options to overwrite this:
Document Creation:
1.- Version Management (PR/PO)
2.- FM updating date is the document posting date.
Document Change:
1.- System use FM_TRANS_DATE date as FM updatign date, if this date is not filled, system use system date as FM updating date.
If customer want to change this logic, the FM updating date is decided by one of the following three steps, in order shown.
- Version Management (PR/PO): Posting date of version
- Transaction FMOD to override the update date by user
- Activate user exit EXIT_SAPLFMFA_004 so that a popup screen is
   displayed that permits entering the FM posting date, you could
   manually set the date found in the document header to a later date.
  - you could manually set the date found in the document header to a
later date (System date  SY_DATUM).
PBET is Periodic-based encumbrance tracking and it is a function that monitors encumbrances per period, with a change record issued for each change made within a period. This function belongs to Funds Management Area (PSM-FM).
If PBET is active, system does not allow posting to a date earlier than the present date, you will receive error FI_E050 in case this is not satisfied. Follow are two comments form the code which indicate same:
"No new dates can be earlier than the original or new account assignment line items".
"Ensure that new fm update dates are not older than original date or if a change, this change must be latest date in document"
To use or not to use PBET is customer decision and this impact that the period is verified more strictly than without PBET. Maybe you should consider with your consultant if using PBET is the best solution for your business processes.
Best Regards,
Vanessa.