Open Documents carry forward

Dear Friends
can anybody please tell me how to carry forward open documents like purchase orders , sales orders , Invoices etc to next financial year without closing the current financial year.
warm regards
anand

Hi!
It will come default in next posting period also, we need not do anything for carry forward documents

Similar Messages

Gl Balances Carry Forward FY New

Hi Expert,
We are going to carry Forward for GL Balances for Last Fiscal Year 2013 , now we are open and carry forward for the same from 2013 to 2014, kindly let me know, there is any Precaution for that before going to carry Forward the Gl balances. as well Vendor and Customer.
Kind regards
Pranav Kr. Gupta
SAP FICO Consultant

Hi Ajay sir,
AJAB then AJRW or coz two days before same thing getting error Fiscal year not open for Asset i did same thing AJAB the AJRW, simententiously, then problem has been resolved, if m nt wrong,
now next month for we will go for Deperication posting for FY 2013, we are following April to March Financial Year. and we are not doing periodically once in a Year .
so at the time of Depreciation system will thorw any error.. coz till now we ve nt try even in Test Run as well.
note : but sir, my Question is if i RUN AFAB for Depreciation for Fiscal Year 2013, the balance of GL will reduce from asset . and we have done GL Balances Forward for FY 2013 to 2014, after posting GL balance will not suppose to show.. in this wht should i do. if m wrong to telling , kindly correct me.
Thanks
pranav Kr. Gupta

How to carry forward any open documents in a new SAP B1 Implementation

Hi,
I want to know what are the best practices to record any open documents during a fresh SAP B1 implementation.
The client has an existing running business and may be implementing SAP B1 at the start of the financial year or during the middle of the financial year.
How do I enter the open documents as on the go-live date; documents like open Purchase Orders, open Sales Orders, open GRPO, open Deliveries, etc.
What are the multiple approaches / alternatives to evaluate and what are the best practices?
Note: I am not talking merely about the GL or Inventory Opening Balances, but the entire set of open documents!
Thanks.

1. When it comes to documents that post to the G/L you want those posted the day you go live as this is part of your opening balance. This would be for you A/R and A/P Invoices. Just make sure the Due Dates are correct and the G/L account is your Opening Balance account. Why? So you can run a trial balance for that day. So in your case I would either do 1-SEP-2014 or 31-Aug-2014. Again I prefer to enter them in as the day before go live so that I can easily run a Trial Balance on my opening transactions. I have yet to have the opening balance balance out on these imports.
2. I would go with the open items on the PO. Why? Less work and still accomplishes the need for open items. In all cases add the original document # from the legacy system in the remarks so you can always find the original.
3. Once again, I would go with only the open balance. Why? It is less work and you can always record any audit remarks in the remarks section of the document. Remember the goal is to import your opening balance. You do not want to step into historical data, it is not easy and takes a long time. So unless the customer is paying for it, this can become a money loser. If analysis is need on historical data, then they have their legacy system to look at.
4. The whole reason for the Service Type invoices is purely for the opening balance of the Accounts Receivable and Accounts Payable opening balances. The document total should be the total for the amount that is owed as this is your opening balance for the A/R and A/P accounts along with the customers and vendors sub ledger.
5. Yes. It can be done through the DTW. I haven't tried the new features on the Inventory Counting, but I believe they have added an import feature. Either way should work as long as you get the inventory in the correct places and the inventory accounts to the correct value.
Remember, opening balances are meant to be the values of the legacy system as a snapshot in time. This means that inventory is correct and in the correct place and most importantly the accounts are correct. The reason for the Opening Balance account is as an offset account to the journal entries you create for importing these opening documents. In the end, the Opening Balance account should be 0 if the legacy system is balance.

Deletion of parked invoices after carry forward of open items in FM

Hi,
We have Funds management activated in our client.The MIRO invoices are parked for the year 2008.We follow calendar year.Open item are carried forward to 2009 without posting/deleting the parked invoices.We are now unable to delete the parked invoices. We get the following error message while trying to delete the invoice:
Posting in fis. yr 2008 is not possible; in FM open doc. 5000005928 in fis. yr 2009
Message no. FMCF102
Diagnosis
It is not possible to change document 5000005928 in fiscal year 2008 because the document was updated as open commitment in fiscal year 2009 in Funds Management.
System Response
The posting is not carried out.
Procedure
To change the document
If the fiscal year 2008 is later than 2009:
Carry document 5000005928 forward to fiscal year 2008 using program Closing Operations: Carryforward of Open Items (RFFMCCF1).
If fiscal year 2008 is earlier than 2009 and document 5000005928 was carried forward already:
Reset the commitment carryforward using program Closing Operations: Reset Carryforward of Open Items (RFFMCCFR)
Then you can make the change to document 5000005928.
I tried to undo Carry forward using FMJ3,but I get a message "There are no items to be reversed"
Please guide me,
Thanks in advance
Latha

Hi,
Please, check note 1285456. The CF of parked invoices was apparently performed with discrepancies in the tables.
Regards,
Eli

Customer line items with balance carry forward no opening balance

Hello FI Experts,
We have ticket where the user is using a Z* Report for Customer line items with balance carry forward. In 31.01.2007 user has posted some legacy data, latter he was executing this Z* report then user can see the values posted on the same day (31.01.2007) as line items. But he was executing the report on 01.02.2007 then he was not able to see the line item as well as the values posted on 31.01.2007 as opening balance as on 01.02.2007. But if we run the report as on 01.01.2008 then we are able to see the values which are carry forwarded as opening balances. Did anyone have worked on this type of scenario?
Requirement Here Is: The values that have been posted on 31.03.2007 which are still open line items should get displayed as opening balance as on 01.02.2007.
Thanks for helping on this issue.

Hi,
Any report will get data from Tables. Please check whether the table you have used to develop this report has opening balance.
Balance will be carry forwarded only when you run the balance carry forward program. Check whether this was run for the date you have specified. This can be done in the year end.
If you are checking in the middle of the year, then the balance will not be carry forwarded.
Regards,
B. Radhika.

Carry forward of Open Items - FMJ2

Hi,
We are using BCS in EHP 7.0. i am trying to carry forward the open items with FMJ2 and Availability control is "Update without check". When i execute the transaction, system is carryforwarding to next year without any errors.
How ever, if i see the availability report FMAVCR01 for 2015-
Budget for 2015 is 0 - Consumable budget - 0, Consumed Budget is 20000$ and available amount is -20000$.
Where if i add the budget for 2015 of 50000$, then consumable budget - 50000, Consumed is 20000 and available amount is 30000$. it is consuming from current year.
Please help me on this.
Regards
Sam

Hi Eli,
Thanks for your reply
When i carry forward the open item, and runs the FMAVCR01 report, it is deducting last year open items budget from current year. As i stated above, Consumable amount is 0 and consumed amount is 20000$ and available amount is -20000$.
Is System should carry forward the consumed budget along with consumable budget?
Regards
Sam

Closing balance of january to be carried forward as February opening bal.

Hi Gurus,
I am looking for the script logic which helps me to carry the closing balance of a month to the next month as opening balance. Please can anyone help me with the code.
Thanks in advance.
Regards,
KumarMG
Edited by: KumarMG on Jun 7, 2011 4:40 PM

Hi Kumar,
From consolidation perspective, carry forward is a period-end activity and has to be done every period. CATEGORY dimension has a property called OPENING_PERIOD which can be used to define the source period from where you want to copy the data. The target period is defined as variable in the data manager package. So you have to run it for each period.
Normally, we bring closing balances from ECC (or any other source system) and also load supplemental movements types (F_120 etc). Then we use default logic (as shown below) to check the data integrity and post differences in error flow.
[ACCDETAILDIM].[#F_ERR] =IIF([ACCOUNTDIM].CURRENTMEMBER.PROPERTIES("DIMLIST1")="L1_E", [ACCDETAILDIM].[F_999] - [ACCDETAILDIM].[F_100] - [ACCDETAILDIM].[F_120] + [ACCDETAILDIM].[F_140],0)
Say if you are loading periodic data from source systems (ECC) and want to calculate the closing balance from openings/movements then you can create a script logic for the same. You can also use transformation rules and post the closing balances.

Balance Carried Forward in Document Currency

Hi, Experts,
In My Customer Account Statement I need the Field in
"Balance Carried Forward in Document Currency"
Present in my Report "Balance Carried Forward in Local Currency"
In this field Having the table KNC1. But in this table "Balance Carried Forward in Document Currency" field is not there i need this field.
Thanks & Regards,
Sreedhar.

Hi,
As long as both the Document and Local currencies are same, the fields
"Balance Carried Forward in Document Currency"
and
"Balance Carried Forward in Local Currency"
are same.
So first check both the currencies are same or different.
check for the WRBTR field in fi Tables LIKE BSID,BSAD this is the doc currency
and the field DMBTR is the local currency field.
reward if useful
regards,
Anji

Message Document item not yet carried forward on closed lines

Situation: A PO contains multiple line items and only the open lines are carried forward. In the new fiscal year, I want to reduce the quantity or amount of the carried forward line, however, the system indicates that the closed lines have not yet been carried forward. I can open posting periods 13 and 0 and successfully make the adjustments to the open lines and the closed lines are not carried forward.
Questions: Why does the system consider the closed lines when updating carried forward lines? Is there a solution for updating open lines without opening these posting periods?
R/3 Enterprise 4.7

Hi,
Please check below config.
LETransportationShipment CostsShipment Cost DocumentShipment Cost Types and Item Categories.
Hope it helps you
Rgds,
Kris.

Carrying forward the parked documents of previous fiscal year

Hi Experts,
My requirement is to carry-forward the parked documents of the previous fiscal year to the new fiscal year automatically with a background job that should run at the end of each fiscal year.
This job should check all the documents that are still parked and must carry them to the next fiscal year. As per standard SAP, the document should be manually posted with posting date of the new fiscal year. Then the system will create a new Document in the new fiscal year, deleting the old document. I need to automate this process.
For posting a document we use a Customized Workflow (Z copy of FIPP).
My question is, how can I go about this requirement? What all needs to be done if I want to trigger the workflow in the background on a particular day?
Thanks!

Sheryl,
If you really want to "remove/cancel" the parked documents, then your solution is to delete them as Prashant previously suggested. Transaction FBV0 allows you to post or delete a parked document. Deleting the parked documents does not remove the entire document from the system. It will remove any line item information, but it will leave the header information. With the header information, you will still have record of the document numbers for audit purposes. The status on the header will show "parked document which was deleted". Deletion is the standard SAP solution to "remove/cancel" parked documents - the only alternative to deleting a parked document is to post it.
Park a document on your test system then delete it so you can see the results. You will still be able to pull up the header information in FB03.
I am not aware of any standard SAP reports for listing parked documents that were deleted. However, if you require such a report, you could create a simple SQ01 query against table BKPF. You would want to include the Document status field (BSTAT) in the query selection criteria so you can select documents with a status of 'Z' - parked document which was deleted.
Regards,
Shannon

Carry forwarding the closing balance as opening balance

hi,
i need to carry forward the closing balance of the 1 month to the opening balance of the next month. how to do this in the query.?

Hi Enthu,
I think, you could use data function of a formula.
You will have to create a RKF for closing balance of previous month.
Try the SUMCT<Closing balance of prev per> in the opening balance column of this month.
You can check the link below for further information
http://help.sap.com/saphelp_nw70/helpdata/en/e3/e60138fede083de10000009b38f8cf/frameset.htm
However, determining all opening balances by carrying forward closing balances in the query, I think, is not a good idea, since this would mean that you have to run the query from the timepoint the data was first reported. This means querying and reporting a lot of data. I would rather suggest you to have another Cube may be over this DSO and do the carry forward in modeling.
Hope it helps,
Best regards,
Sunmit.

HOW TO CARRY FORWARD RG1 CLOSING BALANCE TO OPENING BALANCE FOR NEW FISCAL

Hi Experts
How to carry forward the RG1 closing stock at the year end to opening balance of Rg1 for new year.
Wt are the steps required for closing activity of RG1 and carry forward closing balance of last year to opening balance of new year.
Thanks

Hi Rohan,
For RG1 and RG23 A Part I and RG23 C Part I
Go to SE16, here enter Table Name - J_2IRG1BAL and Click on "Create" button in initial screen, it will give the maintenance screen. Here mainatin following;
For each of these materials, you have maintained the material form in table J_2IRG1BAL as below. Do not make any entries in fields that are not listed below:
EXGRP - Materialu2019s excise group
DATUM - Date from which RG1 report is required, normally the date of going live
MATNR - Material
FORM - Enter P (Packed) or L (Loose). Do not leave this field blank.
WERKS - Leave this field blank.
OP FN UOM, OP BN UOM, CB FN UOM - Leave these fields blank. All quantities in this table are updated in the base unit of measure of the material
USNAM - User ID of the person filling out the table.
CPUDT - Date of entry
CPUTM - Time of entry
Note: - This is to be done before J1I5, J2I5.
Also refer link;
Update of Registers RG 1 and RG 23 (Part I)
For RG23 A Part II, RG23 C Part II and PLA
Go to SE16, here enter Table Name - J_2IACCBAL and Click on "Create" button in initial screen, it will give the maintenance screen. And maintain following;
Excise Group
Data element for Register names
Date
Plant
Basic duty (OP BAL)
Basic duty (CL BAL)
Basic duty (EXAMT)
Extract Indicator
User name
Entry Date
Entered at
Note: -
1. Enter OP BAL, CL BAL and EXAMT all as same as opening balance. For e.g. opening balance for RG23ABED is 1400 then this value is to be entered in all the 3 fields.
2. You have to enter separate line items for all the accounts;
RG23ABED
RG23ASED
RG23AAED
RG23CBED
RG23CSED
RG23CAED
PLABED
PLASED
PLAAED
PLACESS
RG23AECS
RG23CECS
PLAECS
RG23AAT1
RG23CAT1
PLAAT1
3. Enter Date is one day before of the opening. For e.g. if opening date is 01.04.2008 then enter it in 31.03.2008
Then go for J2I5 - Extract and J2I6 - Print Utility
use following
http://help.sap.com/bp_bblibrary/470/Documentation/J33_BPP_32_CHEM_EN_IN.doc
http://help.sap.com/saphelp_erp60_sp/helpdata/en/18/8e113999724854e10000000a11405a/content.htm
Reefer this link for complete Excise transactions
http://help.sap.com/saphelp_erp60_sp/helpdata/en/09/ebf138cdd78a4be10000000a114084/frameset.htm
Re: Excise -initial upload
Hopefully this will helpfull to resolve your answer.
Thanks & regards,
Pankaj Mahajan

Script Logic to carry forward closing balance to opening balance

Dear BPC expert,
I'm new in BPC. I would like to have a logic script, as below.
2008 -> Dec -> Closing1 = 2009 -> Jan -> Opening1
2008 -> Dec -> Closing2 = 2009 -> Jan -> Opening2
2008 -> Dec -> Closing3 = 2009 -> Jan -> Opening3
2009 -> Jan -> Closing1 = 2009 -> Feb -> Opening1
2009 -> Jan -> Closing2 = 2009 -> Feb -> Opening2
2009 -> Jan -> Closing3 = 2009 -> Feb -> Opening3
2009 -> Feb -> Closing1 = 2009 -> Mar -> Opening1
2009 -> Feb -> Closing2 = 2009 -> Mar -> Opening2
2009 -> Feb -> Closing3 = 2009 -> Mar -> Opening3
Can anyone assis and provide me the code please, as I'm not familiar on logic scripting in BPC.
Thanks.
Regards,
Clarissa Chung

I don't think the carry-forward rules will work for you, for the reason I mentioned earlier. Focus on the account transformation rule.
You don't really need to worry about using a specific package to execute the logic. To test it out in a DEV environment, you can just use the default logic and add in the syntax to execute the account transformation rule:
*RUN_STORED_PROCEDURE=SPRUNCALCACCOUNT([LEGALAPP], [ACTUAL], [USD],
[%SCOPETABLE%], [%LOGTABLE%],[Transformation group],[MAXSTATUS])
If you want to run this as a batch logic, then copy any of the existing packages that run logic (FX Trans is always a good starting point), add it using the Organize Package List, and on the advanced screen, modify the script to point to MyNewLogic.LGF file instead of the FXTrans.lgx.

Balance Carry-Forward Problem for Subledger Accounts

Hi Experts,
We are doing the Balance Carry-Forward this Year 2012 and we are having problems with the amount to be carry-over of AP/AR Subledgers for this year. We checked the C/F Balance for G/L and there are no problems.
When I go to tables KNC1 or LFC1, I see items for both years 2011 and 2012 with a Balance Carry-over value. So during my Balance-Carry Over calculation during debug, it gets the value in KNC1 or LFC1 for 2011 then subtracted with the value in KNC1 or LFC1 in 2012. Why is this happening? Supposedly the 2012 entry on KNC1 or LFC1 should not exist yet right?
Also the entry on 2012 C/F Balance should only be under the 2011 Posting as the Document Entry has the Posting Period 12 2011. Right now the Posted Entry is in C/F Balance 2011 and 2012 as well. Is this how the Balance C/F Posting works?
Please enlighten me on how SAP works on this one.
Thank you so much!

Hi,
Why you need to do debugging for F.07?
If you have inconsistancy in your opening bal and closing balances, you can anyhow run the carryforward program again sequentially for 2010, 2011...for GL/AR/AP
Now check closing balance for FY 2011 and compare the same with opening bal of FY 2012.
Regards,
Srinu

BPC10NW: Error while running Balance Carry Forward

Hi,
I am trying to run 'Balance Carry Forward' (COPYOPENING) to copy opening balances from 2010.DEC to 2011.JAN.
The 'Opening Balances' package fails with "RUN_LOGIC:Cannot find document/directory" error.
The Copyopening.lgf is available and is been validated successfully.
We have refered to the below link but still the opening balances is failing with the same error.
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/70657540-106d-2e10-8393-d702056767a4?QuickLink=index&overridelayout=true
Any suggestions?
thanks in advance,
M.S

Hi,
I have found similar issues with business rules in v10.
Can you just try to include this in Default logic and see if you can get it to run from a sent record. I know that this is not necessarily the nicest approach as you would normally like to run the package from DM, but I could not get certain things to run from DM.
If (like me) you can get it to run via Default, you could then trigger this by sending a dummy record to a dummy account.
I know it's not ideal but until this is fixed (I think it may be a bug) then this could be a solution.
Let me know if this helps at all.
Tom.

Open Documents carry forward

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