Open Item Management clearing docs

Hello Experts,
we have an account with open item management check on. There are some entries out on this balance sheet account. So these documents are sitting with open items. Users post offset journal entries on this account later. So now we have multiple open item documents and they are no clearing documents for these. How to clear all these documents?
Thanks in advance.

It sounds like a reconciliation should be done or should have been done on the balance sheet account. If all the items (debits and credits) add together and net to zero they can be easily cleared like the previous posts indicate.
If they don't net to zero and some material differences exist then a reconciliation is required which may in turn result if having to post additional journal entries to make sure the balance sheet account totals net to zero and the differences get posted to the correct account.
As I have seen in my accounting years when accounts go un-reconciled for years and years, management may opt to write off non-material the differences.. such as when total debits are 105 and total credits are 100. In a case like this you would credit the balance sheet for an additional 5 and debit a miscellaneous expense account. When the debits and credits are equal you can clear all of them manually.

Similar Messages

Clearing GL with Open Item Management

Dear Experts.
A liability GL (Remuneration Gl account) has been created by the client in the system without open item management. After that several entries has been posted in that GL account. Few months back they have activated Open Item Management for that GL using a program.Now they want to clear few entries in that GL account and while clearing the GL in F-03 system is displaying an error
Document splitting: Items for clearing 1000/9300000661/2012/001 not found
Message no. GLT0002
Diagnosis
Document splitting cannot perform clearing because it was not possible to find complete splitting information on the items to be cleared (company code, document number, fiscal year, item).
System Response
Clearing cannot be performed and the document cannot be posted.
Procedure
Exclude the affected item from clearing.
It may be that this item was not posted with active document splitting. In this case, this item or document would have to be migrated.
This error occurs due to the Open Item Management activation in the GL after entries were posted.
Now the client wants to clear few entries in this GL account for which Open Item Management was activated recently. The client is not willing to create a new GL and post transfer entries. Is there any other possibility to clear this GL account.
Please provide your valuable suggestions.
Regards,
Ramprasath

Hi,
The reason for the error GLT0002 is that there is no values for
document in tables FAGL_SPLINFO and FAGL_SPLINFO_VAL
Regarding the clearing process in the FAGL_ACTIVATE_OP:
The clearing of the 'old' items is the standard process in the report.
Here is the part from the documentation:
(Please review the documentation on FAGL_ACTIVATE_OP via se38
enter in FAGL_SWITCH_TO_OPEN_ITEM view documentation)
The system then activates open item management and clears all existing
open items. After this clearing, you have the option of having the
system repost the amounts that were initially written off.
This is done to start newly with the OI management once it is activated.
So if you want to activate the OI management for an other account in
your system, please take into account that the clearing should NOT be
opened again in standard.
I would request you to please read the documentation in SE38 for FAGL_SWITCH_TO_OPEN_ITEM
and please check whether all criteria's are fulfilled or not.
I hope this helps.
Regards
Eugene

Post open items with clearing for a account nt previously open item managed

Hi,
We have a current VAT account which was not open item managed till April 2008. Since the account has a zero balance we were able to make it open item managed from May onwards.
Using transaction code FS10N we see that there are some items which are open (type SB and SA). We want to post these items with clearing.
Moreover the postings made in the vat account are done every month but they are manual postings only using T.Code FB50 and as checked using the transaction code OB40.
We are not also allowed to run program RSEPA02. as this is not a standard program and not recommended to be run by SAP.
Could anyone please sujjest how can we post the previous items with clearing.
Thanks and regards,
Priyajit.

Hi,
In this case when you are shifting account from open item to non open item all the open item debit and credit side to a dummy account and when account is converted into open item you have to reverse the earlier entries.
Check this with what exactly you have done.
Assign points if solved the problem.
Warm Regards
Edited by: MILIND on May 20, 2008 10:29 AM

Open item manage accounts clearing problem

Dear experts,
We have created some of the liability gl accounts master without open item management. After a period of time we have converted the gl accounts into open item management by executing the programme RFSEPA02. Now we are going to clear the old documents, which are posted before open item management conversion.
Now the problem we are facing is - document splitting for the old document.
Kindly send your openions to clear the old documents or again we are ready to convert the open item management to non-open item management for the GL accounts. How to do it.
BSR

butter to search for OSS note or write service market place

Clearing Non Open Item Managed documents

Hello,
we have an existing G/L account where it was previously set to non open item managed. after some time, they have switched it to OI managed. since the balance of this account is 0, they were able to switch it successfully.
problem is, during FBL3n, these documents (that were posted when the account is still non open item managed) is listed in the open items. can this items be "cleared"?
thanks
Moderator: Search SDN and certainly don't post threads, which were locked before, under different names. This is violation of SDN rules

HI,
When u have created the GL and if you have not activate or deactivate the OPEN ITEM mmanagement.
You have to use the follow SAP std progrom. ther are four std program SAP has provide for this these
RFSEPA01
RFSEPA02
RFSEPA03
RFSEPA04
you have to check the documentation of the program to know which one u have to used here for your case .
hope this is clear assign the points.
with regards
krishna

GL Open Item Managed Flag Changed Historically - Orphan items left on acct

Back in 2000 for some of our GLs the Open Item Managed flag was changed. Initially it was not checked but now it is. We know that SAP doesn't really let you do it anymore but apparently back then whoever did it didn't follow what was then the suggested procedure. As a result we have an account balance of say 500,000 which I can see in FS10N however if I run it for all open items in FBL3N I get 450,000 because 50,000 are not open or cleared. I can't go in and clear these off against anything because they are not open item managed. Is there a program that can be ran to make them open?
I thought RFSEPA01 would do the trick and after running it in our QA environment the log states:
Line Items Year Remark
         1 2000 Document selected
         1 2000 Document changed
However when I go to F-03 it still won't bring the documents in as it says they are not open item managed.
Sure enough if I go look in table BSIS at the document the Open Item Managed flag is not set.
What's the best procedure to resolve these? Do I have to create a Z program that will flag the Open Item Managed field (XOPVW) and then clear these documents off against something?
TIA

Hello,
Please check the SAP note 175960.
As explained in the note 175960, is not possible to subsequently
activate the open item management under some conditions.
With NewGL, the split information on open items is stored in
FAGL_SPLINFO and FAGL_SPLINFO_VAL which are only updated when the
document is being posted through active document split. Also RFSEPA02
does not update these tables.
If you are NOT using NEW/GL with doc split (inactive), you may create
add-on report by copying RFSEPA02 and adding modification on the report
per note 175960.
As the note states, if you decide to take RFSEPA02 approach,
please do so at your own risk. Possible problems (such as data
inconsistency) can only be handled by SAP within chargeable remote
consulting.
All important information is written on note 175960.
Regards,
REnan

Open item management- prob

Frnds
By some of the configuration mistake, we are not managing the Check Out A/C (Bank Clearing A/c) on an open item management.
But now we need to keep it on opem item management, but there are already some opem items, which was created at the time of vendor payments.
1. as i know that we can chagne it to the open item management, but we have to clear those open items.
2. as someone suggested to open another GL acct and post all the opem item to tht A/c, but we do nto want to change the GL A/C no because we have done account determination in Automatinc payment program and Bank statement Reconciliation.
please suggest the right way to do it
THanks

Sure
actually i noticed it later, i am sorry for tht

Open Item Management

Hii all of u ...
For which accounts we have to select "Open item Management " in FS00 ??
Wht is the Clearing procedure for GL Accounts?
Is there any provision to do " Automatic Clearing " for Vendors and Customers , as we r uploading the data for customer and vendor accounts...if is there can u plsss explain to me...
Answers will b great appreciateble..
thanks in advance
regards
ramki

Hi
Accounts that are managed on an open item basis include:
Clearing account:
Bank clearing account
Payroll clearing account
Cash discount clearing account
GR/IR clearing account
Accounts that are not managed on an open item basis:
Bank accounts
Tax accounts
Raw material accounts
Reconciliation accounts
These are managed implicitly using the subledger open item function.
Profit and loss accounts
Materials Management (MM) accounts posted with a posting key that has account type 'M'
If useful assign points
Regards
Amit

Open Item Management Issue

We have an issue with the BSIS table and open items management flag. Even without the GL account being flagged as Open item in FSS0, entries still show as open items in BSIS table. If you run FBL3n, the same account shows cleared with a green check mark and no red indicator. The problem is how to stop the BSIS showing this as open items and why its doing that way? Also, if you have any way of cleaning up BSIS so that only OIM managed accounts show and they clear automatically.
Can you provide a step by step procedure to fix this issue.
Thanks for your help

Hi,
   You do not understand the useage of the table BSIS. It is a secondary index for line items and not just an index for open items.
   For OIM accounts    BSIS = Not cleared, BSAS = Cleared.
   For Not OIM, but with Line item management = All items in BSIS.
Kind regards

Postings to G/L accounts with open item management are not permitted Messag

HI All,
Me activiated New GL. and when I am trying to post the
document, I am getting the below error.
The GL used 200100 is Cash A/c (40)
Cr Eq Share Capital A/c (50)
As Cash A/c requires Clearing, I have activated "Open Item Management".
Can you advice me why Its giving me the below mentioned error.
Thanks
Postings to G/L accounts with open item management are not permitted
Message no. FAGL_POST_SERVICE012
Diagnosis
You use G/L account 200100 in company code RLIF with open item
management. However, postings are not permitted to G/L accounts in
individual ledgers with open item management.
Procedure
If you have not yet made any postings to this account and if the
account is to be used for closing processes in non-leading ledgers,
deactivate the Open Item Management indicator in the company code data
for the G/L account.
Thanks,
Niranjan Yandamuri

Hi,
Please, refer to note 1646466 for the info on this message.
Regards,
Eli

Open Item Management Error

FI experts,
I am getting teh following error when trying to post thru an interface, "Account Type M and G/L with open item management not permitted"
I went to FS00 and tried to check off Open item management, but account gave me an error, that it canno change it.
Any help will be greatly appreciated

Hello,
You cannot create both an account as a Reconciliation Type (M) as well as open item management for an account.
The system only accept either of one.
In your case, though balance is ZERO, they are not cleared against each other. It is the reason you are still facing the problem.
If ther is no open item management check box, then copy program RFSEPA02 to ZRFSEPA02 and append the initialization control.
If there is already open item management but you want to remove then copy RFSEPA03 to ZRFSEPA03 and append the initialization control.
Do the following steps:
1. Block the account for postings (all check boxes) in FS00
2. Run the customized Z program (Give the company code and account number)
3. Unblock the account for postings (remove all check boxes) in FS00
Take help from your ABAPer to stopping the initilization error check.
Hope this solves your issue.
Regards,
Ravi

ABOUT OPEN ITEM, MANAGEMENT

hai
What is the open item management and which basis it is created .is the all balance items are open item .and .if GR/IR account also open item .why should we maintain both accounts .why dont use only one account for this .
please give clear understanding
i would be appreciate to u
regards.
pooja

pooja open item mgt is used where transctions like the bills are payable and receivables ( outstanding amounts) . it is used for clearing the bill wise payments or receipts. when we make payment the system will ask against which bill we have to make payment.

Reset & reverse document with open item managed and none open item managed

Dear forum,
I would like to confirm the below.
If i have a posted document where the double entry has open item managed account and none open item managed account and where the open item managed account is cleared, how can i reverse this document.
The problem now is FBRA cannot reset and reverse (as the document partly has none open item managed account) and FB08 also cannot reverse (as part of the account is open item managed account and it is cleared).
Besides manually reverse via FB01, any other method?
Thanks
Moderator: Please, avoid asking basic questions

Which document are you trying to clear using FBRA? You should reset the "clearing document" using FBRA; not the original document that has one open item and one non-open item. Once you reset the clearing document using FBRA, you should then be able to reverse the original document (the one that has one open item and one non-open item) using FB08.

Activate "Open Item Management" for an Asset, line items posted previously

Dear Experts,
In Asset there are line items already posted but it is not "Open Item Management" only "Line Item Display" is activated. Now we want this as "Open Item Management". We are using ECC 6.0.
Please help... how to go about it?
- Nilesh

Dear John Sir,
Thanks a lot for the explanation which was really helpful.
As per last discussion : "If asset clearing account XXXXXX had not been maintained as open item management and posted with a balance. It canu2019t be changed directly using FSS0 in G/L master because of non-zero balance on account XXXXXX."
Please can you explain the detail steps involved for your suggested solution i.e; The step SA38 > RFSEPA02 should be used to achieve this purpose.
We are usin ECC 6.0. so do we need to convert program "RFSEPA02" to "ZRFSEPA02".? And what are the repucations involved if we execute this solution, as SAP itself don't recommend this program to execute.
Please help.
- Nilesh

Activate open item management on G/L with existing line items

Hello all,
I have a G/L account with line items on it. I want to activate open item management now.
I can do that in several ways and have also managed to do it.
The EXISTING line items, however, do not have an open item status in the sense of "open" or "cleared". Instead, they show up with the green tick in front of the line. I would actually want the existing line items to be marked as "cleared" so they will disappear from the open item inquiry report.
I have found several SAP notes about this behaviour and know that SAP recommends to create a new account and then re-post. In this particular case, however, I have lots of reasons to keep the existing account.
My question is therefore if someone knows how to make the existing line items disappear from the open item inquiry. We are on SAP 4.6C and switching to ERP 6.0 so would be interested in both systems. By the way, I also found several info about FAGL_ACTIVATE_OP but this seems to be for the new G/L which we don't use.
Thanks in advance for any input.
René

I just saw this question now, if solution is still necessary you can read on
First: you can make an account open item only if the account has no balance. You mentioned there are postings on the account. If these postings make a zero balance all together (i. e. the debits and credits are equal):
1. change the master data
2. run program RFSEPA02 to change the existing items
3. clear the items
If the postings do not make zero, than you have to first make the account balance zero, carry out the above steps and reverse the posting mentioned previously.
The above works for 4.6x and ECC 6.0 systems as well.

Open Item Management clearing docs

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