Open item Management Hidden Field

Dear Friends:
When creating an GL Account, I am getting the following Error:
Field 'Open item Management' contains an entry, although it is hidden.You cannot Save.
How to overcome the problem?Please advise.
Regards
MSReddy

Hi Sridhar,
Use T.Code : OBD4 ,Select your Account grouop related to your chart of accounts, select the field status . Change the "Open item Management" from suppress to optional.
I hope this will definitely solve the problem.
If the problem is solved , please assign points.
Thanks
D.K.Lakshmi Narayana

Similar Messages

Hidden "open item management" field

Hello,
I want to change a G/L account into a reconciliation account.
Therefore I need to set it with open item management.
I have changed the field status into "Reconcil. accounts".
However, the "open item management" field is hidden.
How can I show it in the account?
Are there any other settings that I need to do?
Thank you for your feedback.
Kind regards,
Linda

HI,
1.
Reconsilation accounts you can't maintain as Open item basis.
So it not possible to select open item managaemnet for Reconsilation accounts.
2.check the field status of that gl account in OBD4& OB26( change activity).
CHANDRA
Edited by: Chandra Sekhar Reddy.Botla on Feb 15, 2008 10:16 AM

How to Change Open Item Management Field in GL Master Record

Hi,
How to change the field Open Item Management becz eventhough I tried through in norrmal way of making it that GL balance to 0 and made the change after that it not allowing to save and throwing the following errors,
Account Balance = 0 but open items exist is the error coming,
Can any one plz advice ?

Hi,
Once transaction data is posted, GL Account cannot be made into an open item managed account. However, you can consider the following options:
1. GL Account Balance is ZERO: If the GL Account balance is ZERO, the GL Master record can be changed to Open Item managed Account or vice versa. But this will not change the transaction data already posted. Only future transaction data will be open item managed.
2. Until SAP version 4.0B SAP has provided a program to convert a GL Account to open item managed account after transaction data is posted (or vice versa). You can execute this program by blocking the GL Account and this will make the required changes in tables and also change GL Master record.
But this program is not available for execution in higher versions. Hence, you can copy the program into a Z Program and execute it. The name of the standard program is RFSEPA02.
Thanks
Murali.

Use of field "Open Item management" in Configuration of order types?

Hi All,
Can any body explain me the use of BOX for selectind or de-selecting "Open item management" field for order type in "Configuration of order types"?
I need to understand the use of selecting it and not selecting it?

it will activate the commitment management for your order type.
From SAP help:
" Commitments are contractual or MRP-relevant obligations that are not entered in accounting but that lead to actual costs as a result of various business transactions, for example for purchase orders.
Commitments Management is used to enter these obligations at an early stage and to analyze their cost- and finance-related results. "
Hope this helps

GL Open Item Managed Flag Changed Historically - Orphan items left on acct

Back in 2000 for some of our GLs the Open Item Managed flag was changed. Initially it was not checked but now it is. We know that SAP doesn't really let you do it anymore but apparently back then whoever did it didn't follow what was then the suggested procedure. As a result we have an account balance of say 500,000 which I can see in FS10N however if I run it for all open items in FBL3N I get 450,000 because 50,000 are not open or cleared. I can't go in and clear these off against anything because they are not open item managed. Is there a program that can be ran to make them open?
I thought RFSEPA01 would do the trick and after running it in our QA environment the log states:
Line Items Year Remark
         1 2000 Document selected
         1 2000 Document changed
However when I go to F-03 it still won't bring the documents in as it says they are not open item managed.
Sure enough if I go look in table BSIS at the document the Open Item Managed flag is not set.
What's the best procedure to resolve these? Do I have to create a Z program that will flag the Open Item Managed field (XOPVW) and then clear these documents off against something?
TIA

Hello,
Please check the SAP note 175960.
As explained in the note 175960, is not possible to subsequently
activate the open item management under some conditions.
With NewGL, the split information on open items is stored in
FAGL_SPLINFO and FAGL_SPLINFO_VAL which are only updated when the
document is being posted through active document split. Also RFSEPA02
does not update these tables.
If you are NOT using NEW/GL with doc split (inactive), you may create
add-on report by copying RFSEPA02 and adding modification on the report
per note 175960.
As the note states, if you decide to take RFSEPA02 approach,
please do so at your own risk. Possible problems (such as data
inconsistency) can only be handled by SAP within chargeable remote
consulting.
All important information is written on note 175960.
Regards,
REnan

Activate Open Item Management for a tax GL account

Hi experts
I have tried different options and explored forums but haven't been able to find the solution as yet.
I have some tax GL accounts (Tax Category field in their GL master is < or > i.e. Input or Output Tax Account). There have been postings to these accounts but these accounts are not open item managed. To perform clearing for these accounts, I need to activate OIM for which I'm trying FAGL_ACTIVATE_OP but the system gives me error"
"Not possible to determine tax indicator in company code xxxx
Company code xxxx is not considered for the activation"
When I further drilldown the error, i find the following information:
Diagnosis
Postings to the selected account require a tax code. On the basis of the company code data (T001), the system tried to determine a tax code for zero tax. However, there is no such tax code stored for the company code.
Procedure
Specify the tax code for zero tax in the company code. You do this in Customizing for Financial Accounting Global Settings (New) under Assign Tax Codes for Non-Taxable Transactions.
I have checked settings in OBCL for Non-Taxable Transactions and found that I0 and O0 are maintained for Input and Output tax (also tax jurisdiction). In Table T001 I also find these entries so these seem to be complete.
Can somebody please help me sorting out this issue.
Many thanks!
Moazzam

Hi,
Some G/L accounts cannot be managed on an open item basis,
specially G/L accounts that are used in account determination for
automatic transactions (ie: accounts set up as bank accounts, Tax
accounts, raw material accounts, reconciliation accounts, profit and
loss accounts).
It is the standard design of the FAGL_ACTIVATE_OP that there is no
conversion of a tax account to open item management.
Processes as the posting of the sales/purchases tax payable do not
process any clearing transactions therefore the open item management is
not necessary. Clearings must really never be posted to an input VAT or
output vat tax account, otherwise it would prevent subsequent processes
on the actual open items (Customer or vendor). The only tax account on
which the open item management should be possible is the G/L account of
the deferred tax.
Hope my information was helpful for you.
Regards,
Cristiano

Open item management tick status for all gl

is thr any t.code by which we can check on which gl the open item management tick available on our chart of account in fs00...?

Hi,
1. First got to the transaction se16 , give table T001 and give the COA in the field KTOPL then derive all the respective CC(BUKRS) assigned in it.
2. Then Go to SKB1 and give all the field values in BUKRS which are derived above and flag the field XOPVW as "x" and execute
Now you are going to get all the OI mgmt enabled GL accounts for a particular COA.
Definately this is going to resolve your Querry.

List of GL Accounts with open item management

Hi Gurus,
I want to see the list of GL accounts which is open item managed in my chart of accounts.Is there any table for this ?
please reply soon its urgent..
Regards
Jahnavi

Hi,
Please check table SKB1 and the field name is XOPVW.
Also you can use this report S_ALR_87012328 - G/L Account List (Select OI in dynamic field selection)
Rgds
Murali. N

Message no FH017 Open item management only allowed for balance sheet accounts

Dear All,
i try to change one Balance Sheet account to P&L Account. However i failed changing the account.
it pops up the error Message no FH017.
For this error, i have already untick the Open Item Management
Can anyone help me on this? Very appreciated on this!
Cheers
Jill

Aslo see help on open Item managed field by pressing f1
Indicator: Open Item Management?
Determines that open items are managed for this account.
Use
Items posted to accounts managed on an open item basis are marked as open or cleared. The balance of these accounts is always equal to the balance of the open items.
Procedure
Set up accounts with open item management if offsetting entries are to be assigned to the postings made to these accounts. Postings to these accounts represent incomplete transactions.
Example:
A goods receipt/invoice receipt (GR/IR) clearing account should be managed on an open item basis so that you can check at any time whether invoices have been received for the goods received for an order.
Set up accounts without open item management if no offsetting entry is to be made against a posting to this account.
Examples
Accounts that are managed on an open item basis include:
Clearing accounts:
Bank clearing account
Payroll clearing account
Cash discount clearing account
GR/IR clearing account
Accounts that are not managed on an open item basis:
Bank accounts
Tax accounts
Raw material accounts
Reconciliation accountsThese are managed implicitly using the subledger open item function.Profit and loss accounts
Materials Management (MM) accounts posted with a posting key that has account type 'M'

Clearing GL with Open Item Management

Dear Experts.
A liability GL (Remuneration Gl account) has been created by the client in the system without open item management. After that several entries has been posted in that GL account. Few months back they have activated Open Item Management for that GL using a program.Now they want to clear few entries in that GL account and while clearing the GL in F-03 system is displaying an error
Document splitting: Items for clearing 1000/9300000661/2012/001 not found
Message no. GLT0002
Diagnosis
Document splitting cannot perform clearing because it was not possible to find complete splitting information on the items to be cleared (company code, document number, fiscal year, item).
System Response
Clearing cannot be performed and the document cannot be posted.
Procedure
Exclude the affected item from clearing.
It may be that this item was not posted with active document splitting. In this case, this item or document would have to be migrated.
This error occurs due to the Open Item Management activation in the GL after entries were posted.
Now the client wants to clear few entries in this GL account for which Open Item Management was activated recently. The client is not willing to create a new GL and post transfer entries. Is there any other possibility to clear this GL account.
Please provide your valuable suggestions.
Regards,
Ramprasath

Hi,
The reason for the error GLT0002 is that there is no values for
document in tables FAGL_SPLINFO and FAGL_SPLINFO_VAL
Regarding the clearing process in the FAGL_ACTIVATE_OP:
The clearing of the 'old' items is the standard process in the report.
Here is the part from the documentation:
(Please review the documentation on FAGL_ACTIVATE_OP via se38
enter in FAGL_SWITCH_TO_OPEN_ITEM view documentation)
The system then activates open item management and clears all existing
open items. After this clearing, you have the option of having the
system repost the amounts that were initially written off.
This is done to start newly with the OI management once it is activated.
So if you want to activate the OI management for an other account in
your system, please take into account that the clearing should NOT be
opened again in standard.
I would request you to please read the documentation in SE38 for FAGL_SWITCH_TO_OPEN_ITEM
and please check whether all criteria's are fulfilled or not.
I hope this helps.
Regards
Eugene

Open item management- prob

Frnds
By some of the configuration mistake, we are not managing the Check Out A/C (Bank Clearing A/c) on an open item management.
But now we need to keep it on opem item management, but there are already some opem items, which was created at the time of vendor payments.
1. as i know that we can chagne it to the open item management, but we have to clear those open items.
2. as someone suggested to open another GL acct and post all the opem item to tht A/c, but we do nto want to change the GL A/C no because we have done account determination in Automatinc payment program and Bank statement Reconciliation.
please suggest the right way to do it
THanks

Sure
actually i noticed it later, i am sorry for tht

Open Item Management

Hii all of u ...
For which accounts we have to select "Open item Management " in FS00 ??
Wht is the Clearing procedure for GL Accounts?
Is there any provision to do " Automatic Clearing " for Vendors and Customers , as we r uploading the data for customer and vendor accounts...if is there can u plsss explain to me...
Answers will b great appreciateble..
thanks in advance
regards
ramki

Hi
Accounts that are managed on an open item basis include:
Clearing account:
Bank clearing account
Payroll clearing account
Cash discount clearing account
GR/IR clearing account
Accounts that are not managed on an open item basis:
Bank accounts
Tax accounts
Raw material accounts
Reconciliation accounts
These are managed implicitly using the subledger open item function.
Profit and loss accounts
Materials Management (MM) accounts posted with a posting key that has account type 'M'
If useful assign points
Regards
Amit

Posting to G/L accounts with open item management not permitted Fagl_post

Dear Expert,
When i run the foreign cur rev. through FAGL_FC_VAL then system is not post the currency rev on open item on GL account. It showing subject message and also show below mesaage:-
Message no. FAGL_POST_SERVICE012
Diagnosis
You use GL account 210012 in company code 1000 with open item management. However, posting are not permitted G/L accounts in individual ledger with open item management.
Please advice on this issue.
Thanks & Regards,
Pankaj

Hello Pankaj,
Is your adjustment account was defiined as OI management. if yes, then t is generally not permitted to use the O/I managed account as an djustment account. The adjustment account is the same as O/I
managed GL account, so the error message FAGL_POST_SERVICE012 is issued. This is justified because open items must be made valid for ALL ledgers in the client but FAGL_FC_TRANS posts ledger specific posting by having ledger group in the document header - Ledger Grp 0L.
The best solution is to assign non-O/I managed account as an adjustment account, and this is the 'standard' solution.Please also check note 884639.
Best Regards,
Gladys xing

Account type M and G/L account with open item management not permitted

Hi,
I am getting the following error while applying VL02N (PGI) is "Account type M and G/L account with open item management not permitted". Before I got an error like posting period and I have closed those posting periods 2008/08 and 2008/07. Now I am getting this error.
Please provide the solutions to overcome this and I want to execute the full transaction.
Thanks in ADVANCE.
Kishore

Hi Kishore,
Please check these threads
Account type M and G/L account with open item management not permitted
Re: Account type M& GL with open item managment not permitted error
Posting to G/L accounts with open item management are not permitted
Hope this would help you.
Good luck
Narin

Open Item Management Issue

We have an issue with the BSIS table and open items management flag. Even without the GL account being flagged as Open item in FSS0, entries still show as open items in BSIS table. If you run FBL3n, the same account shows cleared with a green check mark and no red indicator. The problem is how to stop the BSIS showing this as open items and why its doing that way? Also, if you have any way of cleaning up BSIS so that only OIM managed accounts show and they clear automatically.
Can you provide a step by step procedure to fix this issue.
Thanks for your help

Hi,
   You do not understand the useage of the table BSIS. It is a secondary index for line items and not just an index for open items.
   For OIM accounts    BSIS = Not cleared, BSAS = Cleared.
   For Not OIM, but with Line item management = All items in BSIS.
Kind regards

Open item Management Hidden Field

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