Open Item Management - Selection / Disselection - on / off in FS00

Hi Gurus,
Referring to OIM, we have one GL Account " PF.CO'SCONT.PAYBLE " open under Current Liabiity.
When we tried in Production server (ECC 6.0) to select the "OIM", system has generated the error as :-
NA FH087
Short Text : You cannot change the OIM settings (see long text)
Diagnosis : This account does not have a balance of zero
System Response : You cannot switch the OIM specification on or off with this transaction.
Procedure : If you want to switch this function on retroactively for a certain account, you should create a new account with the correct setting and use this to make a transfer posting of existing items.
If you want to switch off the OIM function retroactively for an account, you must first clear all the postings currently on this account. You cannot make any changes to the account management method until this is done.
Infact in Development Server (ECC 6.0), system is directly allowing us to change the "OIM" i.e. to select / disselect the option with out std program - RFSEPA02 or applying any note.
Giving herewith the configuration in FS00 as under :
Type / Description :
Account Group : Current Liability
Balance Sheet Account
Under Control Data:
Account Currency : INR
Only balances in local Crcy - Selected
Line item display - Selected
Create / Bank / Interest :
Field Status Group - Balance Sheet Account (Text & Bness Area are required field)
No other option selected / considered
Same setting we are having in Production but system is not allowing us to change the same.
We are surprise as after upgradation to ECC 6.0 in Oct 07, on one occassion system has directly allowed us to select OIM. But now we are facing a problem in one server but not in other ?
If anybody come across such kind of scenario please share the knowledge. Points will be assigned surely for a correct recommendation.
Thanks & Regards,
Shridhar Sawant.
FICO

Hi Dattatray,
Solution of transferring line by line data to another account we know but my question is how the system is behaving differently in 2 different servers with the same configuration.
Is there any other setting or activation varies in these 2 servers.
Also as you are saying in case of " Development Server " having no Open items, question of " Open "or " Closed " item is not there since from begining the subject GL does not have " OIM " activation. It is showing only line items ( with Green selection / correction mark ) instead of Red or Green symbols.
Balance is not " Zero " in both the servers & line items total is matching with the Master data ( 1st screen of FS10N) of GL.
Thanks & Regards,
Shridhar Sawant
FICO

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Open Item Management Error

FI experts,
I am getting teh following error when trying to post thru an interface, "Account Type M and G/L with open item management not permitted"
I went to FS00 and tried to check off Open item management, but account gave me an error, that it canno change it.
Any help will be greatly appreciated

Hello,
You cannot create both an account as a Reconciliation Type (M) as well as open item management for an account.
The system only accept either of one.
In your case, though balance is ZERO, they are not cleared against each other. It is the reason you are still facing the problem.
If ther is no open item management check box, then copy program RFSEPA02 to ZRFSEPA02 and append the initialization control.
If there is already open item management but you want to remove then copy RFSEPA03 to ZRFSEPA03 and append the initialization control.
Do the following steps:
1. Block the account for postings (all check boxes) in FS00
2. Run the customized Z program (Give the company code and account number)
3. Unblock the account for postings (remove all check boxes) in FS00
Take help from your ABAPer to stopping the initilization error check.
Hope this solves your issue.
Regards,
Ravi

Cannot change the open item management setting

When I try to switch the open item management specification on or off, a message comes up telling me that if I want to switch this function on, I must create a new account with the correct setting and use it to make a transfer posting of existing items.
Does anybody know how to do this ?

Hi Antonio,
Guess the following thread will help you:
Open Items Management for B/S Account
Regards,
Naveen

Can we Select Open Item Management for Recon Accounts??

Hi Members,
Is it necessary to select check box open item management for reconciliation accounts ???
for ex; sundry debtors, sundry creditors .
If so may i know the reason.
Bcz all subledger accounts are automatically maintained as open item accounts ..so is it again necessary to select this check box in recon. accounts.
thanks and regards.

Hi
System will not allow to save with OIM selected for Recon account.
For all sub ledgers OIM will be unchecked.
VVR

GL Open Item Managed Flag Changed Historically - Orphan items left on acct

Back in 2000 for some of our GLs the Open Item Managed flag was changed. Initially it was not checked but now it is. We know that SAP doesn't really let you do it anymore but apparently back then whoever did it didn't follow what was then the suggested procedure. As a result we have an account balance of say 500,000 which I can see in FS10N however if I run it for all open items in FBL3N I get 450,000 because 50,000 are not open or cleared. I can't go in and clear these off against anything because they are not open item managed. Is there a program that can be ran to make them open?
I thought RFSEPA01 would do the trick and after running it in our QA environment the log states:
Line Items Year Remark
         1 2000 Document selected
         1 2000 Document changed
However when I go to F-03 it still won't bring the documents in as it says they are not open item managed.
Sure enough if I go look in table BSIS at the document the Open Item Managed flag is not set.
What's the best procedure to resolve these? Do I have to create a Z program that will flag the Open Item Managed field (XOPVW) and then clear these documents off against something?
TIA

Hello,
Please check the SAP note 175960.
As explained in the note 175960, is not possible to subsequently
activate the open item management under some conditions.
With NewGL, the split information on open items is stored in
FAGL_SPLINFO and FAGL_SPLINFO_VAL which are only updated when the
document is being posted through active document split. Also RFSEPA02
does not update these tables.
If you are NOT using NEW/GL with doc split (inactive), you may create
add-on report by copying RFSEPA02 and adding modification on the report
per note 175960.
As the note states, if you decide to take RFSEPA02 approach,
please do so at your own risk. Possible problems (such as data
inconsistency) can only be handled by SAP within chargeable remote
consulting.
All important information is written on note 175960.
Regards,
REnan

Clearing GL with Open Item Management

Dear Experts.
A liability GL (Remuneration Gl account) has been created by the client in the system without open item management. After that several entries has been posted in that GL account. Few months back they have activated Open Item Management for that GL using a program.Now they want to clear few entries in that GL account and while clearing the GL in F-03 system is displaying an error
Document splitting: Items for clearing 1000/9300000661/2012/001 not found
Message no. GLT0002
Diagnosis
Document splitting cannot perform clearing because it was not possible to find complete splitting information on the items to be cleared (company code, document number, fiscal year, item).
System Response
Clearing cannot be performed and the document cannot be posted.
Procedure
Exclude the affected item from clearing.
It may be that this item was not posted with active document splitting. In this case, this item or document would have to be migrated.
This error occurs due to the Open Item Management activation in the GL after entries were posted.
Now the client wants to clear few entries in this GL account for which Open Item Management was activated recently. The client is not willing to create a new GL and post transfer entries. Is there any other possibility to clear this GL account.
Please provide your valuable suggestions.
Regards,
Ramprasath

Hi,
The reason for the error GLT0002 is that there is no values for
document in tables FAGL_SPLINFO and FAGL_SPLINFO_VAL
Regarding the clearing process in the FAGL_ACTIVATE_OP:
The clearing of the 'old' items is the standard process in the report.
Here is the part from the documentation:
(Please review the documentation on FAGL_ACTIVATE_OP via se38
enter in FAGL_SWITCH_TO_OPEN_ITEM view documentation)
The system then activates open item management and clears all existing
open items. After this clearing, you have the option of having the
system repost the amounts that were initially written off.
This is done to start newly with the OI management once it is activated.
So if you want to activate the OI management for an other account in
your system, please take into account that the clearing should NOT be
opened again in standard.
I would request you to please read the documentation in SE38 for FAGL_SWITCH_TO_OPEN_ITEM
and please check whether all criteria's are fulfilled or not.
I hope this helps.
Regards
Eugene

Open Item Management

Hii all of u ...
For which accounts we have to select "Open item Management " in FS00 ??
Wht is the Clearing procedure for GL Accounts?
Is there any provision to do " Automatic Clearing " for Vendors and Customers , as we r uploading the data for customer and vendor accounts...if is there can u plsss explain to me...
Answers will b great appreciateble..
thanks in advance
regards
ramki

Hi
Accounts that are managed on an open item basis include:
Clearing account:
Bank clearing account
Payroll clearing account
Cash discount clearing account
GR/IR clearing account
Accounts that are not managed on an open item basis:
Bank accounts
Tax accounts
Raw material accounts
Reconciliation accounts
These are managed implicitly using the subledger open item function.
Profit and loss accounts
Materials Management (MM) accounts posted with a posting key that has account type 'M'
If useful assign points
Regards
Amit

Change GL Account from Open Item Managed into non-Open Item Managed

In the former R3 environments, release 4.6 there was the program RFSEPA03 to turn off open item management.
However, in ECC 6.0 this program is blocked and there seems to be no possibility to change a GL account back to non-open item mgt.
Please comment,
Kind Regards WR

Yes .. I Agree with you ...
Actually I accidently, did not check the GL first, but run the ZRFSEPA02 first .... because of that, my GL is check as an open item and as a recon account too ...
any solutions ?

Open Items Management for B/S Account

Hi Friends,
I have a b/s account in which open items management is turned off[unchecked],
We have already made postings to that account, Now when I try to turn it on, it gives me error message that balance needs to be zero to change the status of open item management.
Is there any other way , I can change the status of account.
Regards,
Wilson

HI,
Create a new account with the correct account assignment. Post your items to the new account. If you want to use the original account number, you must bring the account balance to zero, change the account assignment, and re-post the items. You can remove the old items by archiving the documents.
Please change the error to a warning and you will able to skip it This will allow you to change the indicator XOPVW.
Keep in mind that changing the account management to line item/open item display is not recommended by SAP.
Rewards me If it useful
Regards
Ravinagh Boni

How to change status of open item management check box??

Dear Members,
There is a GL which was not defined as Open Item Management Previously.
Now we Identified and we wanted to define it as Open Item Managed account.
For ex take ..Payable Account
say there is one line item with credit balance ..to make this accoount balance as 0 (ZERO) ..we reversed the original entry ..we tried to select open item check box..
but system is not allowing us to change ..instead its giving msg"Account balance is zero but stil open items exists"
i dont understan this ..
now how to solve this problem
thanks & regards.

Hi suja csc,
Thanks for the points : )
OK it's very easy to transfer the balance. Either u have already customised program to upload data or if the data is "little" u can just manual posting using FB01. just zerorise all balances in the old account.
Eg. old journal:
01 MAN        NIAGA SDN.              1,975.00
50 80070010   Rental-Car Park              1,975.00-
To transfer:
17 MAN        NIAGA SDN.              1,975.00-
40 80070010   Rental-Car Park              1,975.00
Means, the account will be zero.
Hope this will help you.
TQ
Regards,
Nazrul

EWT-Challan not generating due to open item management

By mistake one of the end user responsible for one co code has created the withholding tax gl as without ticking the open item management .Now while generating challan error is coming as "No unpaid tax lines exist for the given selection criteria" .
I have tried to tick the gl as open item management by making account balance as zero but still system is not allowing me to do so and giving the error "Account balance = 0 but open items exist in the account
Message no. FH190 "
Pls suggest as it is very urgent.
Best Regards,
Sudhanshu Dang

Hi Friend,
You can control this message via OBA5 and set it as 'warning' only, but before please read these notes 606977 & 436160. I have also got the same problem but i controloed it via OBA5 as warning message.
I hope this will be very useful to you.
Regards,
Jigar

Activate Open Item Management for a tax GL account

Hi experts
I have tried different options and explored forums but haven't been able to find the solution as yet.
I have some tax GL accounts (Tax Category field in their GL master is < or > i.e. Input or Output Tax Account). There have been postings to these accounts but these accounts are not open item managed. To perform clearing for these accounts, I need to activate OIM for which I'm trying FAGL_ACTIVATE_OP but the system gives me error"
"Not possible to determine tax indicator in company code xxxx
Company code xxxx is not considered for the activation"
When I further drilldown the error, i find the following information:
Diagnosis
Postings to the selected account require a tax code. On the basis of the company code data (T001), the system tried to determine a tax code for zero tax. However, there is no such tax code stored for the company code.
Procedure
Specify the tax code for zero tax in the company code. You do this in Customizing for Financial Accounting Global Settings (New) under Assign Tax Codes for Non-Taxable Transactions.
I have checked settings in OBCL for Non-Taxable Transactions and found that I0 and O0 are maintained for Input and Output tax (also tax jurisdiction). In Table T001 I also find these entries so these seem to be complete.
Can somebody please help me sorting out this issue.
Many thanks!
Moazzam

Hi,
Some G/L accounts cannot be managed on an open item basis,
specially G/L accounts that are used in account determination for
automatic transactions (ie: accounts set up as bank accounts, Tax
accounts, raw material accounts, reconciliation accounts, profit and
loss accounts).
It is the standard design of the FAGL_ACTIVATE_OP that there is no
conversion of a tax account to open item management.
Processes as the posting of the sales/purchases tax payable do not
process any clearing transactions therefore the open item management is
not necessary. Clearings must really never be posted to an input VAT or
output vat tax account, otherwise it would prevent subsequent processes
on the actual open items (Customer or vendor). The only tax account on
which the open item management should be possible is the G/L account of
the deferred tax.
Hope my information was helpful for you.
Regards,
Cristiano

Open Item Management clearing docs

Hello Experts,
we have an account with open item management check on. There are some entries out on this balance sheet account. So these documents are sitting with open items. Users post offset journal entries on this account later. So now we have multiple open item documents and they are no clearing documents for these. How to clear all these documents?
Thanks in advance.

It sounds like a reconciliation should be done or should have been done on the balance sheet account. If all the items (debits and credits) add together and net to zero they can be easily cleared like the previous posts indicate.
If they don't net to zero and some material differences exist then a reconciliation is required which may in turn result if having to post additional journal entries to make sure the balance sheet account totals net to zero and the differences get posted to the correct account.
As I have seen in my accounting years when accounts go un-reconciled for years and years, management may opt to write off non-material the differences.. such as when total debits are 105 and total credits are 100. In a case like this you would credit the balance sheet for an additional 5 and debit a miscellaneous expense account. When the debits and credits are equal you can clear all of them manually.

Account type M& GL with open item managment not permitted error

Hi
We are getting the below error message while trying to do Goods reciepting using MIGO transaction.We have created new plants and done all assignments...
Account type M&GL account with open item management not permitted....

Hi
GL code is assigned for GR/IR clearing account..But in fs00,for GL account/Company code,Open item management is ticked..Can u tell me how to remove the open item management.When i untick the open item management it gives an error message as below...
(you want to switch off the open item management function
retroactively for an account, you must first clear all the postings
currently on this account. You cannot make any changes to the account
management method until this is done.)
Iam doing config in development server...In production server open item management is unticked

Open Item Manage - GL Account

Hi,
I have earlier created a GL Account without choosing the option of Open Item Manage. Now this account has certain entries and have balance.
Can anybody guide me for converting this account into "Open item managed".
Regards,
Harish

Hi,
If you want to change the flag "open item management", you need to follow the steps described in message FH087:
"If you want to switch this function on retroactively for a certain account, you should create a new account with the correct setting and use this to make a transfer posting of existing items."
"If you want to switch off the open item management function retroactively for an account, you must first clear all the postings currently on this account. You cannot make any changes to the account management method until this is done."
The only possible workaround available for the same is:
Create a new account with the correct account assignment. Post your items to the new account. If you want to use the original account number, you must bring the account balance to zero, change the account assignment, and repost the items. You can remove the old items by archiving the documents.
Please assign points if it useful.
Regards
Ravinagh Boni

Open Item Management - Selection / Disselection - on / off in FS00

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