Open Item Management status on G/L
Hi Everyone,
One of the GL account is not allowing to change its status to Open Item Management. We tried to convert this, but the process could not be completed because the sum of the transactions did not equal the balance (by 448.69).
It appears that the transactions that occurred up to P3 2002 (-448.69) are not present or not recognised by the system. The earliest transactions that can be selected in GL are in Jan 2003.
Would be greatful if you'd post to shed any light on this issue?
Reg,
Support Team.
Hi,
It is possible that line item management was not activated until after postings had already been made. (Check the change logs for the effected account).
If using classic G/L you can run RFSEPA01 to correct this. Subsequently use RFSEPA02 to activate open item management.
Kind regards
Similar Messages
-
Change open item management status
Hi,
We found the some GL accounts are maintained with no open item management status and already have postings in those GL accounts.
No, our client is aksing us to rectify the all this kind of accounts with no open item management.
Earlier we rectified this problem with zRFSEPA02.
But it is creating some problems in their reporting. Now my client is asking us to suggest a solution other than zRFSEPA02.
Because there are around hundres of accounts in no.of company codes say around more than 30 company codes.
Please let me, is there any solution to resolve this issue.
Thanks in advance
Thanks& Regards,
PRASAD1. Out of 4 G/L, we have managed to change 2 of the G/Ls to open item using ZRFSEPA02.
2. While other 2 encounter error "Line item total does not tally with account balance."
- Message no. FH099
3. Basically we have make the account zero and blocked these G/Ls for posting before executing program
ZRFSEPA02 and still can't find out what went wrong since the steps are the same.
4. Anyhow we can now tick all 4 G/Ls to Open Item Management with the successful G/Ls showing
their line item as open item in FBL3N while those failed G/Ls currently showing line item as posted in the similar report.
Running SAP 4.7
Message was edited by: Mohd Shazaly A Jamil
We have successfully change to open item management for another set of G/Ls and the steps are below:-
(a) make sure all the balances were carried forward for all related ledgers which in our case we have 2, 00 and S
(b) ensure G/L account zero for all doc crcy, local crcy1, local crcy2 and local crcy3 (transfer for temp. to conversion purpose G/L)
(c) blocked all the related G/Ls
(d) execute ZRFSEPA02 for all the related G/Ls
(e) unblock the G/Ls from step (c)
(f) reverse entries from step (b) -
Open Item Management Check box for GL Account
Hi,
I need to activate Open Item Management check box for one GL Account. But it is not accepting since few postings were there in that GL Account.
Kindly help me how to activate Open Item Management Check box for GL Account.
Thanks
KB
Moderator: Please, search SDN before posting; this question has been answered dozens of timesHi,
Check the below link. It might be useful for you.
Open item management status change
regards,
Radhika. -
How to change status of open item management check box??
Dear Members,
There is a GL which was not defined as Open Item Management Previously.
Now we Identified and we wanted to define it as Open Item Managed account.
For ex take ..Payable Account
say there is one line item with credit balance ..to make this accoount balance as 0 (ZERO) ..we reversed the original entry ..we tried to select open item check box..
but system is not allowing us to change ..instead its giving msg"Account balance is zero but stil open items exists"
i dont understan this ..
now how to solve this problem
thanks & regards.Hi suja csc,
Thanks for the points : )
OK it's very easy to transfer the balance. Either u have already customised program to upload data or if the data is "little" u can just manual posting using FB01. just zerorise all balances in the old account.
Eg. old journal:
01 MAN NIAGA SDN. 1,975.00
50 80070010 Rental-Car Park 1,975.00-
To transfer:
17 MAN NIAGA SDN. 1,975.00-
40 80070010 Rental-Car Park 1,975.00
Means, the account will be zero.
Hope this will help you.
TQ
Regards,
Nazrul -
Open item management tick status for all gl
is thr any t.code by which we can check on which gl the open item management tick available on our chart of account in fs00...?
Hi,
1. First got to the transaction se16 , give table T001 and give the COA in the field KTOPL then derive all the respective CC(BUKRS) assigned in it.
2. Then Go to SKB1 and give all the field values in BUKRS which are derived above and flag the field XOPVW as "x" and execute
Now you are going to get all the OI mgmt enabled GL accounts for a particular COA.
Definately this is going to resolve your Querry. -
Open Items Management for B/S Account
Hi Friends,
I have a b/s account in which open items management is turned off[unchecked],
We have already made postings to that account, Now when I try to turn it on, it gives me error message that balance needs to be zero to change the status of open item management.
Is there any other way , I can change the status of account.
Regards,
WilsonHI,
Create a new account with the correct account assignment. Post your items to the new account. If you want to use the original account number, you must bring the account balance to zero, change the account assignment, and re-post the items. You can remove the old items by archiving the documents.
Please change the error to a warning and you will able to skip it This will allow you to change the indicator XOPVW.
Keep in mind that changing the account management to line item/open item display is not recommended by SAP.
Rewards me If it useful
Regards
Ravinagh Boni -
Activate open item management on G/L with existing line items
Hello all,
I have a G/L account with line items on it. I want to activate open item management now.
I can do that in several ways and have also managed to do it.
The EXISTING line items, however, do not have an open item status in the sense of "open" or "cleared". Instead, they show up with the green tick in front of the line. I would actually want the existing line items to be marked as "cleared" so they will disappear from the open item inquiry report.
I have found several SAP notes about this behaviour and know that SAP recommends to create a new account and then re-post. In this particular case, however, I have lots of reasons to keep the existing account.
My question is therefore if someone knows how to make the existing line items disappear from the open item inquiry. We are on SAP 4.6C and switching to ERP 6.0 so would be interested in both systems. By the way, I also found several info about FAGL_ACTIVATE_OP but this seems to be for the new G/L which we don't use.
Thanks in advance for any input.
RenéI just saw this question now, if solution is still necessary you can read on
First: you can make an account open item only if the account has no balance. You mentioned there are postings on the account. If these postings make a zero balance all together (i. e. the debits and credits are equal):
1. change the master data
2. run program RFSEPA02 to change the existing items
3. clear the items
If the postings do not make zero, than you have to first make the account balance zero, carry out the above steps and reverse the posting mentioned previously.
The above works for 4.6x and ECC 6.0 systems as well. -
Open item management of GL account
Hi all
I am trying to activate open item mangement indicator for my tax account for around 30 company codes. I could able to activate for all exept one company code and i am receiving the massage as
"You cannot change the open item management setting".
Any suggetions???
Thanks.Hi,
I think that Gl has some postings into it and so it will not allow you to change the OI management status. You transfer all the balance fron that GL to Other Dummy GL and the Try to change the status. Even the if it is not allowing the execute the following
Open Item Management
If you are in an new GL environment, you cannot change it; a new account is required as you may have to abandon the old one.
Are you release 4.5 A or earlier? Then SAP supports the change program RFSEPA02/03 after you zero down the balance of the balance sheet account. Beyond 4.5A and untill New GL, you can change it but beware, SAP no longer supports RFSEPA02/03, since handling errors frequently occurred in the past causing data inconsistencies.
If you nevertheless want to use the reports, copy them to ZFSEPA02 or ZFSEPA03 and mark the following lines as comments:
INITIALIZATION.
CALL FUNCTION 'POPUP_DISPLAY_TEXT'
EXPORTING
POPUP_TITLE = ' '
TEXT_OBJECT = 'RFSEPA02' ('RFSEPA03')
EXCEPTIONS
TEXT_NOT_FOUND = 1
OTHERS = 2.
LEAVE PROGRAM.
In addition, you must adjust the EPA00F00 include. Mark the following line as comment:
INCLUDE EPA00F00.
*>>>> START OF DELETION - NOTE 175960 <<<<
CHECK SY-REPID = 'RFSEPA02'. "<<<< INSERT - NOTE 0065877
*>>>> END OF DELETION - NOTE 175960 <<<<
Enhance the following line:
INCLUDE EPA00F00.
*>>>> START OF INSERTION - NOTE 175960 <<<<
CHECK SY-REPID = 'ZFSEPA02'. "<<<< INSERT - NOTE 0175960
*>>>> END OF INSERTION - NOTE 175960 <<<<
Please be aware that questions regarding the use of the reports will only be considered as SAP Consulting, since the account change is a correction to an incorrect account control
Regards
Balaji -
Activation of open item management in G/L account
Hello all,
I have a G/L account with existing line items on it without open item management activated and the client wishes to activate open item management now.
I have managed to activate the actual G/L account option, but my question is about the status of the EXISTING line items.
Because the existing line items, however, do not have an open item status in the sense of "open" or "cleared". Instead, they show up with the green tick in front of the line. I would actually want the existing line items all to be marked as e.g. "open" so I can then clear all matching items and leave the unmatched items with status "open".
I have found several SAP notes about this behaviour and know that SAP recommends to create a new account and then re-post. However, my client wants to keep using the EXISTING account number.
I know about a report called RFSEPA02 that was meant for a purpose like this, but we are on ERP 6.0 and in that environment, SAP does not allow to run RFSEPA02 anymore.
My question is therefore if someone knows how to set the open item status of the existing line items in such a way, that I can clear them.
Thanks in advance for any input.
RenéHello,
When we run standard program RFSEPA02, we get a waring message and will not run the program. To over come we have to copy the program to Z program and bypass the warning message.
I hope this will help you.
Thanks,
SK -
Open item Management Hidden Field
Dear Friends:
When creating an GL Account, I am getting the following Error:
Field 'Open item Management' contains an entry, although it is hidden.You cannot Save.
How to overcome the problem?Please advise.
Regards
MSReddyHi Sridhar,
Use T.Code : OBD4 ,Select your Account grouop related to your chart of accounts, select the field status . Change the "Open item Management" from suppress to optional.
I hope this will definitely solve the problem.
If the problem is solved , please assign points.
Thanks
D.K.Lakshmi Narayana -
Hi
In FS00, I have created Rent payable a/c -200000 as an open item managed a/c, and posted one transaction in F-02 (DR Rent a/c and Cr Rent payable a/c)now I want to remove check list of open item managed a/c, for that I have created one more a/c
Rent payable 1 -200001 and post transaction DR 20000 a/c and CR 200001 a/c. Then tried to change FS00, still getting an error msg" even though the a/c balance is zero, the account still contains payable, so you cannot change the status of open item managed a/c. How to do it?
Regards
ManikuHi,
You need to settle the account to 0 (Zero) in order to change the configuration of it. You can make a fictitious posting, change the account configuration, and then reverse the posted document.
You have to follow the following steps:
1. Copy the ZRFSEPA02 to ZRFSEPA02
2. Append the error check that is being written. (Initiation Check).Use of RFSEPA02 is not recommended by SAP. However, SAP Note 175960 details, on your risk, how to modify the program and use it.
3. Block the GL Account for Posting
4. Run the Program ZRFSEPA02 (which is modified)
5. Note that this program will not work if your line item and open items balances are mistmatched.
6. Unblock GL Account
Thank You.
Regards,
AVD -
Bank GL to be updated with open item management in GL master
Dear Friends,
As I have missed out to put the tick mark to manage the open items for one new GL code which was created for Bank, while doing the Bank reconciliation for this GL, System is giving a message as " There are no open items managed in the respective account ".
As our users were updated some entries in this GL, I have reversed these entries and made it as ZERO balance.
After these reversal, I went to change the GL status thro FS00 to meet the open items requirments but our SAP is not allowing to SAVE with this changes and it is showing error message as " Account balance = 0 but open items exist in the account" .
In view of the above, we are unable to proceed for BRS and please note that even if I go to clear all these open items available in this GL thro F-03, it is not allowing to clear the same.
If possible, please guide me immediately as it is my important issue.
Thanks
G. JanaHi,
It would be better instead of clearing manually clear with RFSEPA02 (Which is to activate open item management in middle correction has to take)
Hope this will helpful to you.
Thanks n regards,
Veena -
Message FH017 Open item management only allowed for balance sheet accounts
Hi,
While creating a new GL account with P&L type it's giving the above message. If I select the BS type indicator, it's saving without any error.
I observed, account group selection is creating this problem. Since creation of other accounts in other accounts groups doesn't get such problems.
Any clues??
Thanks in advance
Durga.Subscribe | Add to Favorites
Note 155317 - G/L a/c:change bal.sheet->P+L despite OI management Note Language: Version: 4 Validity: valid since 14.09.2000
PDF Download Corrections Compare Versions SSCR
Go to SAP Note: Display
Content: Summary | Header Data | Releases | Support Packages | Correction Instructions
Summary
Symptom
You can change the control of a G/L account from a balance sheet account to a P&L account, although the account is set to open item management in at least one company code.
Additional key words
SAPMF02H, FS02, FSP2, FH017
Cause and prerequisites
This is caused by a program error.
The corresponding check was not carried out if you did not branch to the screen of the company code data when making changes.
Solution
The error is corrected as of Release 4.6.
You can make the advance corrections.
Header Data
Release Status: Released for Customer
Released on: 13.09.2000 22:00:00
Master Language: German
Priority: Correction with medium priority
Category: Program error
Primary Component: FI-GL-GL-N Master Data
Affected Releases
Software
Component Release From
Release To
Release And
subsequent
SAP_APPL 30 300 31I
SAP_APPL 40 40A 40B
SAP_APPL 45 45A 45B
Correction delivered in Support Package
Support
Packages Release Package
Name
SAP_APPL 31I SAPKH31I27
SAP_APPL 40B SAPKH40B20
SAP_APPL 45B SAPKH45B03
SAP_HR 31I SAPKE31I27
SAP_HR 40B SAPKE40B20
Corrections Instructions
Correction
Instruction Valid
from Valid
to Software
Component Last
Modifcation
97629 45B 45B SAP_APPL 14.09.2000 08:26:11
97661 300 40B SAP_APPL 14.09.2000 08:28:04 -
Hidden "open item management" field
Hello,
I want to change a G/L account into a reconciliation account.
Therefore I need to set it with open item management.
I have changed the field status into "Reconcil. accounts".
However, the "open item management" field is hidden.
How can I show it in the account?
Are there any other settings that I need to do?
Thank you for your feedback.
Kind regards,
LindaHI,
1.
Reconsilation accounts you can't maintain as Open item basis.
So it not possible to select open item managaemnet for Reconsilation accounts.
2.check the field status of that gl account in OBD4& OB26( change activity).
CHANDRA
Edited by: Chandra Sekhar Reddy.Botla on Feb 15, 2008 10:16 AM -
Clearing GL with Open Item Management
Dear Experts.
A liability GL (Remuneration Gl account) has been created by the client in the system without open item management. After that several entries has been posted in that GL account. Few months back they have activated Open Item Management for that GL using a program.Now they want to clear few entries in that GL account and while clearing the GL in F-03 system is displaying an error
Document splitting: Items for clearing 1000/9300000661/2012/001 not found
Message no. GLT0002
Diagnosis
Document splitting cannot perform clearing because it was not possible to find complete splitting information on the items to be cleared (company code, document number, fiscal year, item).
System Response
Clearing cannot be performed and the document cannot be posted.
Procedure
Exclude the affected item from clearing.
It may be that this item was not posted with active document splitting. In this case, this item or document would have to be migrated.
This error occurs due to the Open Item Management activation in the GL after entries were posted.
Now the client wants to clear few entries in this GL account for which Open Item Management was activated recently. The client is not willing to create a new GL and post transfer entries. Is there any other possibility to clear this GL account.
Please provide your valuable suggestions.
Regards,
RamprasathHi,
The reason for the error GLT0002 is that there is no values for
document in tables FAGL_SPLINFO and FAGL_SPLINFO_VAL
Regarding the clearing process in the FAGL_ACTIVATE_OP:
The clearing of the 'old' items is the standard process in the report.
Here is the part from the documentation:
(Please review the documentation on FAGL_ACTIVATE_OP via se38
enter in FAGL_SWITCH_TO_OPEN_ITEM view documentation)
The system then activates open item management and clears all existing
open items. After this clearing, you have the option of having the
system repost the amounts that were initially written off.
This is done to start newly with the OI management once it is activated.
So if you want to activate the OI management for an other account in
your system, please take into account that the clearing should NOT be
opened again in standard.
I would request you to please read the documentation in SE38 for FAGL_SWITCH_TO_OPEN_ITEM
and please check whether all criteria's are fulfilled or not.
I hope this helps.
Regards
Eugene
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