Open item status

Here I am coming across a problem in the customer items display. When I display the open items for a customer, all the cleared items are also displayed with the 'red' symbol giving you the impression that they are still open. However, when I display for the cleared items, they are in the cleared list with the 'green' symbol. Similar is also when the all items are displayed.
I wonder why the cleared items are displayed in the 'open items' with red symbol eventhough they are cleared and contain a cleareing document in the display ?

Hi
The red mark is also dependent on the selection period of customer items. If an invoice of 9th Aug 09 is cleared in 12th Oct 09, then for the period upto 11 th Oct , the same invoice will show red mark. So the period should include both the start and clear date, if you want to see the green mark.
Thanks
kamala

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Change Open item status to GL account

Hi,
I have tried to execute the program z_RFSEPA02 to change the Open item status of a GL account.
Before executing this program i make that account balance as zero.
But while executing the program Z_RFSEPA02, I am getting the following error.
Message No:FH099
"Line item totals doesnot tally with account balalnce"
Please suggest a solution to resolve this problem.
Thanks in advance
Prasad

Hi,
Program - RFSEPA01 is related to Linte item display not related to Open item management.
Looking for further suggestions regarding this issue.
Thanks & Regards,
Prasad

Open Items status in GL account no 190100-Deposits,Vendors,Agencies,Servic

Hi,
This account is tagged to the duties conditions for import purchases. When the IR is done (duty booking) through MIRO this account gets debited and when the GRN is passed this account gets credited for the duties amount paid. Thus the account gets nullified. This is theoretical, practically there is always situation wherein Duties are booked and GRN not done.
Please can anybody of you help in providing a report which will give a listing of such transactions wherein IR is booked but GRN not done..
Thank You
Regards
kavita.

Hi Kavita,
From FI side t.code f.13 is used to knock of gr/ir clearning account, with assignment specified in OB74
Hope this helps.
Pls assign points as way to say thanks

Open items in GL

Hi FICO Gurus,
I am a new student in FICO, here i have a question as following, ask for help,
I m doing F-51, but i can not see any open items in GL.
I've created invoice via FB60, and the tax account has been configured also.
can anyone give me some hints, how to solve this prob?
Any responses will be awarded.
Thanks a lot!
Samson

Dear Samson,
please give me the details of the issue.
you are not finding the line items or you are not find the open item status aginst each line item.
if you are not finding the open item status against each line item means you are not mainting the open item management for that G/L account Master.
Regards
radha

Clearing open items - F-03

Hello!
How to clear open items when in tr FBL3N I see that some of the open items are showed with status "Posted" green tick. To clear with tr. F-03 they should be in status open items - red mark. How could I turn posted items into open item status?
With all the best,
Merlin

Hi
In report FBL3N, you see a check mark.This means the Open Item Management CheckBox in that Clearing Account is not selected.
Go to FS00 and view that clearing account and see the open item management in the control data tab.
If the Open item management is selected then you will get red dot for open items and green dot for cleared items.
For every Clearing Account Open item management check box will selected not for other G/L Accounts.
If there is balance you cannot change the settings of the account.
so create a new clearing account and transfer the balance , but here you cannot see the individual open items , you can see only balance transferred.
If you want you have other option.DOWNLOAD the open items of the A/C to an excel file.Create a new Clearing A/C with open item management selected and UPLOAD the open items in the excel file to newly created account. you can use the program RFSEPA02 to do this but you take the help of an ABAPER.
This will solve your problem
Regards
Venkat

GR / IR Clearing A/c not clearing open items

Dear SAP Gurus,
I am working for GR/IR clearing account.
Following is the case.
1) I have made the PO for quantity 10 @ rate of 100/- per qty.
2) With reference to PO I have made the Migo for that a/c entry is.
Inventory A/c -
     1000    ---
To GR/IR A/c -
      ---    1000
3) With ref to PO I have made the MIRO.
GRIR A/c         -
     1000    ---
   To Vendor A/c -
        ---     1000
But when I see the GR/IR Clearing account the both entries are showing in open item status while it should get clear automatically but its not happening.
Kindly provide me the solution on this ASAP.
Points will be surely assured.
Thanks & Regards,
Sandeep

Dear,
          try T Code f-53.
Regards,
Pardeep Malik

Clearing of open items- inter company transfer

Dear All,
I made some intercompany postings for vendor open items. When i am clearing the open items (receiver company code) of vendor through F-53 system says " No open items found". But through FBL1N i can see these as open items.
Thanks in advance
Regards,
Sankar

Hi madhu,
      OBYA - i already settings for inter company code postings. I already made that and make posting also.
Now the problem, i transfered open item of vendor(1) of 100(Dr) from sender company code(1234) to receiver company code(ABCD) to the vendor(2) 100(Dr).
   when i did this transfer sender company open item nulified and the same open item transfer to the receiver company code with open item status.
   Now i book one bill on vendor(2) receiver company code (ABCD) for 100(Cr). Now when i am clearing debit amount with credit amount through F-44 system generating a message that "open item not found"
   i choose document number in additional selections.
Regards,
Sankar

Activate open item management on G/L with existing line items

Hello all,
I have a G/L account with line items on it. I want to activate open item management now.
I can do that in several ways and have also managed to do it.
The EXISTING line items, however, do not have an open item status in the sense of "open" or "cleared". Instead, they show up with the green tick in front of the line. I would actually want the existing line items to be marked as "cleared" so they will disappear from the open item inquiry report.
I have found several SAP notes about this behaviour and know that SAP recommends to create a new account and then re-post. In this particular case, however, I have lots of reasons to keep the existing account.
My question is therefore if someone knows how to make the existing line items disappear from the open item inquiry. We are on SAP 4.6C and switching to ERP 6.0 so would be interested in both systems. By the way, I also found several info about FAGL_ACTIVATE_OP but this seems to be for the new G/L which we don't use.
Thanks in advance for any input.
René

I just saw this question now, if solution is still necessary you can read on
First: you can make an account open item only if the account has no balance. You mentioned there are postings on the account. If these postings make a zero balance all together (i. e. the debits and credits are equal):
1. change the master data
2. run program RFSEPA02 to change the existing items
3. clear the items
If the postings do not make zero, than you have to first make the account balance zero, carry out the above steps and reverse the posting mentioned previously.
The above works for 4.6x and ECC 6.0 systems as well.

Activation of open item management in G/L account

Hello all,
I have a G/L account with existing line items on it without open item management activated and the client wishes to activate open item management now.
I have managed to activate the actual G/L account option, but my question is about the status of the EXISTING line items.
Because the existing line items, however, do not have an open item status in the sense of "open" or "cleared". Instead, they show up with the green tick in front of the line. I would actually want the existing line items all to be marked as e.g. "open" so I can then clear all matching items and leave the unmatched items with status "open".
I have found several SAP notes about this behaviour and know that SAP recommends to create a new account and then re-post. However, my client wants to keep using the EXISTING account number.
I know about a report called RFSEPA02 that was meant for a purpose like this, but we are on ERP 6.0 and in that environment, SAP does not allow to run RFSEPA02 anymore.
My question is therefore if someone knows how to set the open item status of the existing line items in such a way, that I can clear them.
Thanks in advance for any input.
René

Hello,
When we run standard program RFSEPA02, we get a waring message and will not run the program. To over come we have to copy the program to Z program and bypass the warning message.
I hope this will help you.
Thanks,
SK

Item Status can be controlled for open Sales Order

Hi All,
Is there anyway we impose restriction on changing the status of the item if there are any open Sales Order against it? Example: If an item A is in Active Status and has a Sales Order with Awaiting Shipping Status. Before the order is booked if someone changes the item status to Inactive, is there anyway we can prevent it from changing the status if there are any open Orders against it?
Version: 11.5.10.2
This is urgent please.
Thanks,
Ashish

Hi Sandeep,
Thx for the quick update. I have tried to update the status of an item to obsolete when Sales Order Line exist against the item. It is giving the following error. I have tried with Custom Code off. So my assumption is there should not be any personalization. Can you please look into it further.
This is quite urgent, pls.
Error: "This field can not be updated as there are either Open Sales Order Lines or Pending Delivery Transactions"
Thanks,
Ashish

SBO_SP_TransactionNotification, check status of open items with other sales

Good morning,
need help with a SQL to SBO_Transaction.
I need to check the database (Table ORDR and RDR1) if there are items on other sales documents with the open status and must be for the same business partner of the document being entered.
The scenario is, if a seller trying to include a sales document for a business partner of the same item that is already in another document of sale and that has not been met, the SAP can not allow.
Includes the following SQL procedure SBO_TransactionNotification, but could not run at all.
Does anyone know how to help me with this SQL?
IF @object_type = '17' AND @transaction_type in ('A', 'U')
BEGIN
IF (SELECT COUNT (T0.DocEntry)
     FROM [dbo].[ORDR] T0 INNER JOIN [dbo].[RDR1] T1 On T0.DocEntry = T1.DocEntry
     where (T0.CardCode = @list_of_cols_val_tab_del AND
                 T1.ItemCode = @list_of_cols_val_tab_del AND
                 T1.LineStatus <> 'C') AND T0.DocEntry = @list_of_cols_val_tab_del) > 0
BEGIN
     SET @error = 1
     SET @error_message = 'There items with open status in other documents of sale! Check!'
END
END
When I change the values with the code "@list_of_cols_val_tab_del" by inserting the values of CardCode and ItemCode, can cause the SQL Server returns the correct value it should return in SBO_Transaction, the counter works, if there are open items for the same business partner , returns the counter value greater than zero of should give the message stopping the process, but within the SBO_Transaction SQL does not work.
Thanks everyone!

Hi,
You may try:
IF @object_type = '17' AND @transaction_type in ('A', 'U')
BEGIN
IF EXISTS (SELECT T0.DocEntry
     FROM dbo.ORDR T0 INNER JOIN dbo.RDR1 T1 On T0.DocEntry = T1.DocEntry
     where (T0.DocEntry = @list_of_cols_val_tab_del AND
                 T1.ItemCode IN (SELECT T2.ItemCode FROM RDR1 T2 INNER JOIN ORDR T3 ON T3.DocEntry = T2.DocEntry
          WHERE T3.CardCode=T0.CardCode AND
                 T2.LineStatus = 'O' AND T0.DocEntry != @list_of_cols_val_tab_del))
BEGIN
     SET @error = 17
     SET @error_message = 'There items with open status in other sale order! Check!'
END
END
Thanks,
Gordon

Open Item Management status on G/L

Hi Everyone,
One of the GL account is not allowing to change its status to Open Item Management. We tried to convert this, but the process could not be completed because the sum of the transactions did not equal the balance (by 448.69).
It appears that the transactions that occurred up to P3 2002 (-448.69) are not present or not recognised by the system. The earliest transactions that can be selected in GL are in Jan 2003.
Would be greatful if you'd post to shed any light on this issue?
Reg,
Support Team.

Hi,
It is possible that line item management was not activated until after postings had already been made. (Check the change logs for the effected account).
If using classic G/L you can run RFSEPA01 to correct this. Subsequently use RFSEPA02 to activate open item management.
Kind regards

Change status to open item basis

Hi Sapients
I have an issue in the master record of GL Account. It is a tax account and is not open item managed. We would want to convert the same to open item basis. However, there is a lot of line items and outstanding balance in the GL.
How can the same be resolved?
Regards
Vaibhav

Dear Vaibhav
You can transfer the line items to another GL Account through a BDC and make the balances zero. Than block the old GL account for posting. Thereafter, pls use RFSEPA02 to change the status. There after removing the posting block, transfer the old items back to your old GL.
But I still feel very strongly, that you should transfer the line items to a new GL Account and Change your GL Account Assignment.
Thanks & Best Regards
Sanil K Bhandari

Change open item management status

Hi,
We found the some GL accounts are maintained with no open item management status and already have postings in those GL accounts.
No, our client is aksing us to rectify the all this kind of accounts with no open item management.
Earlier we rectified this problem with zRFSEPA02.
But it is creating some problems in their reporting. Now my client is asking us to suggest a solution other than zRFSEPA02.
Because there are around hundres of accounts in no.of company codes say around more than 30 company codes.
Please let me, is there any solution to resolve this issue.
Thanks in advance
Thanks& Regards,
PRASAD

1. Out of 4 G/L, we have managed to change 2 of the G/Ls to open item using ZRFSEPA02.
2. While other 2 encounter error "Line item total does not tally with account balance."
     - Message no. FH099
3. Basically we have make the account zero and blocked these G/Ls for posting before executing program
     ZRFSEPA02 and still can't find out what went wrong since the steps are the same.
4. Anyhow we can now tick all 4 G/Ls to Open Item Management with the successful G/Ls showing
     their line item as open item in FBL3N while those failed G/Ls currently showing line item as posted in the similar report.
Running SAP 4.7
Message was edited by: Mohd Shazaly A Jamil
We have successfully change to open item management for another set of G/Ls and the steps are below:-
(a) make sure all the balances were carried forward for all related ledgers which in our case we have 2, 00 and S
(b) ensure G/L account zero for all doc crcy, local crcy1, local crcy2 and local crcy3 (transfer for temp. to conversion purpose G/L)
(c) blocked all the related G/Ls
(d) execute ZRFSEPA02 for all the related G/Ls
(e) unblock the G/Ls from step (c)
(f) reverse entries from step (b)

Change the Status to Open Items

Hi
How can we change the Status of GL Master to Open Item. We have balances in the GL Account
Satish

Hello,
You can put tick box for the GL Account "Open item" tick box though it has some posting.
You have forgotten to tick the "open item" check box and number of posting are being happened, the question now you want to make it as open item. You have the solution here.
1. Block the GL account in question in FS00 for any postings
2. Take ABAPer help to copy the program RFSEPA01 to ZRFSEPA01 and initialization check needs to be commented in the program
3. Run the program ZRFSEPA01 (Give relevant company code and GL account in question)
4.Remove the block that has been put on GL account in point 1.
Now, if you see you will have a check box ticked for GL Account with open item.
Hope this solves your issue.
Regards,
Ravi

Open item status

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