Open Item to Non Open Item

Experts,
I need to change an Open Item Managed Account to Non Open Item Managed account. Coming to balance, yes this account has a balance.
Could someone let me know what steps do i need to check before changing this and also what are the steps to change this.
All answers would be duly appreciated and duly rewarded with points.
Thanks,
Nandita

Dear nandita ,
   The SAP System offers the following procedures for accounts with open item management:
Posting with clearing
Manual account clearing
   You can use the clearing program to clear open items from customer, vendor, and G/L accounts. This program uses predefined criteria to group together open items per account. If the balance of the group of open items equals zero in local, foreign, and where applicable, the parallel currency, the items are marked as cleared.
    In manula account clearing procedure, you manually select open items that balance to zero from an account.
You generally use the payment program to clear invoices. This enables you to use automatic clearing instead of having to clear the items manually. The following are examples of situations where you would carry out clearing manually
Regards
Deepesh

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How to Change Open item into Non open item for GL

Dear All,
I have created a GL in FS00 and clicked the open item management for it. 1 entry is posted to that account.Then i have reversed the entry and want to change the Gl from open item to non open item .The message appears as the balance is zero but open item exists.Please suggest how to make it non open
Moderator: Please, search SDN

Hi,
Check the below threads which are useful.
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Is it possible to add value item and non stock item in one billing?

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Yes,it is possible .Take example of service scenario,where material used in servicing and service charges(labour) can be billed in single invoice.
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Need a query to update the inventory item to non inventory item

Dear all,
I need a query which should update the Inventory to Non - Inventory Item.

Hi,
You need to freeze the inventory by click inactive tick box. This will prevent users to use the inventory.
The inventory posting lists will still exists as an inventory's transaction history for auditor if the inventory have had transactions.
To empty the warehouse, just perform good issue and use inventory decrease account. After the warehouse has been empty, create similar inventory item by right click --> select duplicate. Create new item code and in the tab remarks, just write this non inventory item was ever inventory item with code e.g. xxxx.
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PS.
Do not use sql statement to update B1 database. No SAP support provided afterwards.

Hidden Database Items - Using Non-database Items

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hi,
I have a requirement where I have to use existing database(OLTP) as my source to the SSAS cubes and then to build the reports.
Where for Cubes and Reports I uses SQL Server BI edition. But my existing source data will be in non BI database.
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1) Can I create Fact and Dimension Model in Non BI Db and connect the same to SSAS and SSRS? What you suggest?
2) Can I use cubes and reports without modifying the existing OLTP DB structure to fact and Dimension?
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Naveen
1. Yes. you can
It doesnt necessary need to set up a OLAP system. However making design inline with OLAP would be easier to implement in SSAS
2. Again yes
But using OLTP designed tables in SSAS/SSRS would require some additional overheads at querying level like referenced lookups in SSAS vs lots of joins in backend queries in SSRS.
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How to query non database items

hi every one
I have database block has database items and non database items
i want to make query in that non database items to retrieve data by that non database items and database items
thinks

Hi Every one
I want to use the non databsae item in query to retireve data by it
Example
In table emp
emp_id
emp_name
Dept_id
But in Form
Emp_name
Dept_name
When endtr data open lov to retireve Emp name and emp id
and when enter department name in table enter dept id but in form user see dept name in form .
but if he try to use dept name in query he can't because it non database item .
How can i use this item in my query to retireve data by dept name ?

Need negative quantity non-inventory items on Credit Memo

Version: (2007A)
Description of requirements: (Please provide a detailed description)
Our customer issues many invoices with a negative quantity line item for a miscellaneous non-inventory item. These non-inventory items are used to reduce the amount of the invoice regarding miscellaneous credits to their customers. These are not discounts.
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As an example:
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Invoice line item two non-inventory item misc credit: quanity -1, price 10, total -$10.00
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This creates a net credit for the customer of 90.00
This looks ridiculous to their customers when they see these transactions on their statements, creates extra work for the users and there is no link between the three documents.
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All of the above pertains to all of our customers. This customer has a custom add-on and their marketing documents are all created from custom objects. They hit a button on the custom sales contract screen and an invoice is created. When they hit another button on the screen, the selected invoice is credited. They have legally binding contracts for fixed quantities to be shipped, so we decrease the quantity shipped when creating an invoice and decrease the quantity shipped when a credit memo is created. The contract is fulfilled when the exact quantity contracted for has been shipped. Because the credit memo fails, we canu2019t update the custom objectu2019s remaining to be shipped, rendering it inaccurate from that time forward. (reducing the quantity shipped is part of the Credit Memo creation process).Creating Credit Memos and Invoices from the interface fixes the inventory count, customer balance, etc., but we have no way of fixing the sales contractu2019s quantity shipped & remaining to be shipped or linking the contracts to the documents created from the interface.
Business needs: (Please describe the impact on your business, if the functionality is not realized)
Examples: (Please describe a typical example, how the functionality should work.)
Credit Memos should allow negative quantities and line total amounts for non-inventory items, the same way that A/R Invoices do, so that credit memos can be based on invoices that have negative quantity non-inventory line items.
Current Workaround: (Please describe the workarounds you are using at the moment)
Please see above
Proposed solution: (Please suggest how the new functionality should work)
Credit Memos should allow negative quantities and line total amounts for non-inventory items, the same way that A/R Invoices do.

Hi Sean......
System is behaving properly as per its logic. Infact it does same in all the previous or upcoming versions.
If you have Item Type GRPO for Non Inventory Item it does not create any accounting but you can see the same during AP invoice.
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Regards,
Rahul

Ship to address required for non-billable items?

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We are using order management but all our items are non-billable items. Orders are for Adverts in Magazines/Newspapers therefore not tangible items.
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Hello,
I think it is no problem, just create customer like you want in test instance and test it or delete Ship-to address on sales order and book.
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hello
Can anyone help us with the following issue :
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Hi Fabrice,
Just an idea. Will it work if you create the non-inventory items in your item master data as just a sales and purchasing item, but not an inventory item? That way you can include it along with your inventory items without having any impact in your stocks. One issue is that the non-inventory item will not be shown in your pick and pack, but you can print a copy of your sales order as a pick list.
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Non inventory Item used in BOM/production, but i need used qty used

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I have a license cost that is used in BOM's and therefore in production orders as well. Its cost is added to the product this way. At the end of a period, i need to know how many of the item has been used in a production. If i have set the item up as non-inventory, i don't get any statistics for the item.
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Thank
Franz

Hi Franz,
Set up this item as non inventory item should be fine since you don't need to count the item on hand. To get its qty for production, you could use query to get report.
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Hi,
My suggestion would be,
Step
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Then Creat 2 FSV. one with Normal GL and GAAP related GL and another Normal GL and IFRS related GL account.
In this case as per the business need the user will be able to take their trail balance both in GAAP and in IFRS.
This I feel is the best solution for you where you will not face any probelm in the future.
Hope this answers your question.
Regards
Paul

While Entering a Service Line Item for a Shippable Item under Order Lines.

Hi all
I have raised a Sales Order with Shippable Item and Non Shippable Item i.e Service Item for that Shippable Item under Sales Order Lines.
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FRM-40212: Invalid value for field SERVICE_REF_LUNE_NUMBER.
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Hi,
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Raghu.

Change GL Account from Open Item Managed into non-Open Item Managed

In the former R3 environments, release 4.6 there was the program RFSEPA03 to turn off open item management.
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Please comment,
Kind Regards WR

Yes .. I Agree with you ...
Actually I accidently, did not check the GL first, but run the ZRFSEPA02 first .... because of that, my GL is check as an open item and as a recon account too ...
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Reset & reverse document with open item managed and none open item managed

Dear forum,
I would like to confirm the below.
If i have a posted document where the double entry has open item managed account and none open item managed account and where the open item managed account is cleared, how can i reverse this document.
The problem now is FBRA cannot reset and reverse (as the document partly has none open item managed account) and FB08 also cannot reverse (as part of the account is open item managed account and it is cleared).
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Moderator: Please, avoid asking basic questions

Which document are you trying to clear using FBRA? You should reset the "clearing document" using FBRA; not the original document that has one open item and one non-open item. Once you reset the clearing document using FBRA, you should then be able to reverse the original document (the one that has one open item and one non-open item) using FB08.

Open Item to Non Open Item

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