Open items missing in F-44 compared to FBL1N

Hello all
My user is attempting to do a routine clearing of a vendor account using the f-44 transaction.
However, when they run the transaction it does not display all open items on the vendor account (as seen in fbl1n run for open items).
there are some missing line items in F-44 compared to fbl1n.
i checked running with special G/L's in f-44. nothing is there. all are normal.
any suggestions please? Thanks a lot.
also, i tried to see proposals, but its hard to chekc based on parameter as there are so many an di need to search for thsi perticular vendor. is there any transaction for this?.
regards
Kavana

Dear Kavana,
In almost all situations the reason to your this issue can be found in
notes 136754 or 152813.
Mostly, the documents are included in a payment proposal and will
therefore not show up in F-44.
You can check which items are blocked by payment proposal in two
ways:
In table REGUP (Processed items from payment program), you can check
which items are blocked by payment proposals (display via SE16 or SE17,
selection on vendor (LIFNR), company code (ZBUKR) and document number
(BELNR).
I hope this can help You.
mauri

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Vendor open item clearing

Hi
I am using t-code F-44 to clear open item in a vendor.
When I see open items in the vendor using t-code FBL1N, there are 156 open items.
But when i go to t-code F-44 to clear the open items only 64 items are visible.
I am able to figure out why this difference has occured?
Thanks

Hi
It is a possibility that the remaining items have been already marked for payment in an other Payment Proposal. Check in Table - REGUP. You can check with the field : REGUP-BELNR.
If so you just need to post the payment documents for that payment proposal or you can even delete the proposal. Then those documents will be available for payment / clearing.
Hope it helps
Thanks
Prasad

Comparing fbl1n open items my program some vendors total amont is not tali

Hi
this is vendor aging report. i have used BSEG, FAGLFLEXA, LFA1, BKPF.
problem is Comparing fbl1n open items my program some vendors total amont is not tali.
sapose : 1033 fbl1n date is : 30.01.2009.
           my report used same date .
here proble is : fbl1n show clear item also in partuculr date range but
                         my report show only open items ony not peaking close item's in ie date range.
SELECT BUKRS BELNR BUZEI GJAHR LIFNR KTOSL XAUTO REBZG UMSKS KOART AUGBL BSCHL UMSKZ SHKZG WRBTR ZFBDT DMBTR ZBD1T ZBD2T
FROM BSEG INTO CORRESPONDING FIELDS OF TABLE I_BSEG WHERE BUKRS EQ P_BUKRS AND
LIFNR IN S_LIFNR AND
AUGDT GE P_BUDAT and AUGBL = SPACE
   AND KOART = 'K'
AND ( BSCHL = '21' OR BSCHL = '22' OR BSCHL = '23' OR BSCHL = '24' OR BSCHL = '25' OR BSCHL = '26' OR BSCHL = '27' OR
BSCHL = '28' OR BSCHL = '29' OR BSCHL = '30' OR BSCHL = '31' OR BSCHL = '32' OR BSCHL = '33' OR BSCHL = '34' OR
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please give me solustion.

hi,
See perhaps this pable
VBSEGA                         Document Segment for Document Parking - As
VBSEGD                         Document Segment for Customer Document Par
VBSEGK                         Document Segment for Vendor Document Parki
VBSEGS                         Document Segment for Document Parking - G/
Rgds

[Sales A/R] [Sales Report] [Open Item List] [missing item]

Dear Expoerts,
Business One 2005A:
How to restore or rectify the 'missing item' on the Open Item List?
There is an item shows Commiited 10 however there is no corresponding Sales Orde.
Since there is no stock therefore data shows Available -10.
How can we purge this bug because we tried Goods Issue and Restore, neither methods can do anything about it.
Your advice will be very much appreciated.
Kunitomo
Tokyo, Japan

Dear Gordon,
Yes, i'm sure. When i test it, i copy Sales Order (eg. got 5 items - 4 of 5 item is 0 amt) to Delivery Order (got 5 items - 4 of 5 items is 0 amt). Then i delete the row of 4th & 5th item with 0 amt.
FROM Sales order:
Example: 1) Item A      $1,000.00
               2) Item B              $0.00
               3) Item C              $0.00
               4) Item D              $0.00
               5) Item E              $0.00
To Delivery Note:
Example: 1) Item A      $1,000.00
               2) Item B              $0.00
               3) Item C              $0.00
               4) Item D              $0.00 (Delete row in Delivery Order)
               5) Item E              $0.00 (Delete row in Delivery Order)
After i check the Open Item List - the amt, net & tax do not show the figure for this Sales Order. The Sales order just show $1,000.00 in "Original Amount" in Open Item List.
Please check for me, the SAP B1 system std is like that?
Thank you.
Regards,
Sheon

Open Items List- Missing Items

Dear all,
In the open items list there is an option in drop down for missing items. When we select the option some items and its details get listed. What is the information being communicated by this selection?
Thanks in advance

Hi!
Select the option Missing Items to display a list of all items with available quantity lower than zero.

F-03 missing open items (Not able to run RFSEPA02)

Hi all,
One of the GL account was change to open item managed. The situation is that we still have open items which do not appear in F-03.
I checked SAP note 136754 and it asks me to run program RFSEPA02 but when I run that program it says "
"Do not use the report program to set up open item management for the
account.
Create a new account with the correct account assignment. Post your
items to the new account. If you want to use the original account
number, you must bring the account balance to zero, change the account
assignment, and repost the items. You can remove the old items by
archiving the documents"
Can anybody tell me what to do as we have hundreds of movements on accounts that are uncleared?
Is there any other program?
Thanks,
JR

Hello Ravana,
check OSS note 175960 if you still want to use the program RFSEPA02.
Best regards
Jean-Marc

Open Item Tick for Clearing Account is missing

Dear Friends,
I would like to know As for Excise Clearing Account, Open Item Tick is required thing. But I have not put the same and now their is a transaction data. So I need your help as how to sort it out?
Kindly suggest Is their any program thru which I can put a Tick of Open Item
Please Advise.
Thanks & Regards,
Vinayak

Hello,
You will not make for the document, but essential you will do it for the GL account.
In your case, though balance is ZERO, they are not cleared against each other. It is the reason you are still facing the problem.
If ther is no open item management check box, then copy program RFSEPA02 to ZRFSEPA02 and append the initialization control.
If there is already open item management but you want to remove then copy RFSEPA03 to ZRFSEPA03 and append the initialization control.
Do the following steps:
1. Block the account for postings (all check boxes) in FS00
2. Run the customized Z program (Give the company code and account number)
3. Unblock the account for postings (remove all check boxes) in FS00
Take help from your ABAPer to stopping the initilization error check.
*from Ravi

F-03 missing open items

Hello all,
When calling clearing transactions F-03, the system does not display line items that are originated from goods receipts (via transaction MIGO). However, FBL3N shows these line items as open items. What could be causing this? I checked GL master and confirmed that the "Open Item Managed" and "Line Item Display" flags are checked.
I was wondering if anyone encountered this before? If yes, what is the solution?
Thanks,
Cassandra

Hi Cassandra,
Check this [SAP Note:136754|https://websmp130.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/spn/sapnotes/index2.htm?numm=136754].
Hope it will help you.
~Andrew

F-44 Clear Vendor Open Items

Hi Guru's,
We are trying to manually clear some vendor open items using t-code F-44. For some reason we are not able to find the invoice so that we can clear when we go to F-44. However, if you go to FBL1N and pull the vendor open items as of 7/1/09 you can see the invoice listed there as an open item.
Can someone please help me on this?
Best Regards,
Noopers

Assuming the vendor document is not cleared there could be two reasons why the document is not in F-44
- Wrong company code
- A special G/L indicator - Document is a special GL document and in F-44 selection screen indicator is missing.
Try additional selection -document number.

Open items can not be cleared FZ326

Hello,
I arrived on a project and learnt a former member who left created a huge issue in production. As he deleted a parallel currency depreciation area and the parallel currency type 30 in FI itself, we are currently unable to clear any open item in one company code (Internal error: doc.balance not zero / comp.code 0071 vendor XXXXXXX customer) ==> message FZ326.
SAP recommends sending a SAP consultant for 2 days to solve the issue (by deleting parallel currency values in open items to be able to clear). So we try to find a solution first.
I tried reactivating the parallel currency and recreating the dep. area to solve the problem, currently I sent this to simulation environment but now I am facing an issue with IO settlement to AUC.
The internal order has been settled to AUC without depreciation area 32 (the one for parallel currency). Now if I try to settle the remaining value on the AuC I get message:
Message no. AAPO104: Data inconsistency: Parallel depr. area is not posted
On the other hand if I try cancelling the first settlement to create new asset and AuC I get another error:
Document balance cannot be distributed when settlement is reversed
Message no. AW751
So I think I am kind of stuck here !
Does anyone have a solution at this point (activating depreciation area 32 in AuC and final asset / removing parallel currency values in documents to be able to clear in production / reversing settlement to be able to post to asset with area 32...)
Thanks in advance,
Regards,
Benoit

Hello Schneider,
Your description consists of many things. Probably, I could not correlate the FZ326 error with the ones in Asset accounting.
However, since you are working in a real-time scenario, possibly you could explain better.
Nevertheless, check if the transaction type is limited to certain depreciation areas. If there is such a limitation, add the missing depreciation areas for the transaction type. Check if the asset that is being posted manages all these depreciation areas.
Some information on the parallel currencies :
- The par. dep. area must have the same settings as the original area (e.g. allowing APC).
- The par. dep. area must set for identical values take over.
- The par. dep. area must set for identical parameter take over.
- The par. dep. area must be assigned to the currency type which is defined as parallel in FI.
- The par. dep. area must be activated in the asset class (TCode OAYZ)
- If the par. dep. area is a new area in a productive environment the new area must be created for all existings assets in the company code.
When you follow these steps correctly you will not get error AAPO104 anymore. For more information, please also check SAP note 67688 about activating Depreciation Area.
The reason for error AW751 could be that the exchange rate table would have been changed since the settlement was run.
The program expects that there will be the same currency rates in the settlement AND the settlement reversal. The exchange rate table can be seen using transaction OB08.
To correct the error, to process a reversal for a settlement done earlier in the month with a different exchange rate, the only solution is to change the exchange rate table. It would be possible that a temporary change could be done when no one else is in the system, you can run the reversal and immediately change the table back to the state as before.
I hope this information helps you.
Best regards,
Suresh Jayanthi.

Unable to clear open items through post with Clearing F-04

Hi Experts,
I want to clear one GL code through transaction F- 04 Post with Clearing.
When I clear the open items throgh f-04, (Document types UA , KR , MJ ) it posts the document but again it makes a new line item as a open item with same amount.New line item shows in a list as a open item. ( I tryed F-03 as well)
I am unable to unable to understand the exact functionality of transacion F-04.
Can anyone explain me please ? Please advice if I am missing anthing on this.
Thanks,
Manasi

Hi Manasi,
As the name suggest, F-04 allows you to POST to one account by CLEARING another account.
For example you have a provision account which needs to be adjusted when the actual expense is paid - this how it will be done -
Give the document header details, select "Transfer posting with clearing", enter the posting key (40), give the GL account (expense account as per the example) and go to the next screen.
Give the amount and other details for the line items and then select "choose open item" from the menu. The new screen will ask you to give an account where you will give the provision account (the account from which the open item needs to be cleared).
Press enter and you will get the list of open items for the GL account from where you can proceed like any other clearing.
Hope this clarifies. Do revert in case of any further queries.
Thanks and Regards,
anit

Open item not appearing in F-44

Hi
I want to clear one vendor employee. There are three entries in it in FBL1n.
1st entry came from TRIP (HR Travel posting) with posting date 10.05.2010
The other two entries are advance to employee.
When i am giving F-44 on 30th June2010 with OI Items tick and special GL Indicators, it does not show normal open item (entry came from TRIP), But it shows two line items for advance given to Employees
Please let me know what could be reason for the same
Thnx
Deepak

- Check some table fields in the missing documents using Transaction SE16. The following conditions must exist for the missing document numbers in question -
BSIS-XOPVW = X (Indicator: Open item management, only for G/L accounts)
BSEG-XOPVW = X (Indicator: Open item management)
BSEG-AUGBL = space (clearing document number)
BSEG-DISBN = space (discount document number)
BKPF-BSTAT = space (document status)
BKPF-XSTOV = space (indicator reversal flag)
REGUS/REGUP -> see below
Look at table REGUS using Transaction SE16. Enter the account (KONKO) in the selection screen. If you selected an entry, use the information Run date (LAUFD) and Identification (LAUFI) in Transaction F110 (payment program). Check the status of the payment run. If only the proposal was carried out, the documents proposed for payment are blocked for other clearing transactions. It is only when you delete the proposal run that the items are taken into account again in the clearing transaction.
- Check Note 136754 - F-03, F-32, F-44, F-28 missing open items (link below)
[Note 136754|https://websmp230.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/spn/sapnotes/index2.htm?numm=136754]
Rgds.

APP Open Item Not cleared

Hi All,
I have strange issue. automatic payment run is executed and after that i have messgae
Posting orders: 23 generated, 22 completed
i have 23 clearing document but one document which is generated its not cleared the open item and even am not finding that
document no in FB03 t code.
can you give give me your overview on this issue
"Posting orders: 23 generated, 22 completed" : Why this type of messgage genarated and what will be the reason
Thank you

With reference to the issue reported, as you have noticed the number of generated documents and the number of completed documents are different
-> "Posting orders: 23 generated, 22 completed". This is a clear indicator that there was something wrong with the update process and the payment document did not get posted. The reason why you have more documents generated than completed maybe due to update terminations on the executing the payment run. It means one of document was not posted
in the database. You could find the terminated update using SM13. Here you can find an update termination found via sm13 when user processed the payment.
Also please review the attached note 86578, especially the third recommendation and payment run processing option number 1. Comparison of 'Completed' orders to 'Generated' orders as stated will result in
identification of incomplete posting problems. Also check this note 70085 which has very good information:
If you have such terminations in future and documents were not posted, then please try the following
F110 menupath: Edit > Payments > After termination >
Draw up again.
Else the correction to be taken is to recreate manually the missing document and update the relevant cleared line items with the
payment document as the clearing document:
1.Use report RFVBER00 to find document gaps:
2.Pay the invoices manually.
You should be able to avoid double payment by using the below option in the print program i.e.
You should always select the flag "Payment doc.validation" on running your RFFO* report.
It gives an option to check if the payment documents are already in the system or not, and if it's not the print program excludes this data for payment.
Hope this information helps.
Best Regards
Soumya

AR Open Items and Aging question

Hi
I have one question on AR Open Items aging. If Doc 100000 is posted on 4/1 with amount 25. Suppose it is cleared on 4/8. Now i get two records to BI. One will replace the existing record with Clearing Doc no and other one new posting for the clearing doc.
Delta load on 4/1/2011
Posting Date     Doc no     Amount      Clearing Doc
4/1/2011     1000000     25
Delta load on 4/8/2011
4/1/2011     1000000     25     1000025
4/8/2011     1000025     -25     1000025
My question is If I run the Aging report on 4/9/2011 with key date value 4/1/2011 will the result show 25 amount as Open item or cleared item?
If I want to show status of the document as of old date, Should I take daily snapshots of the data?
Please let me know your thoughts!
Thank you
Sree

HI Sree..
That document was open on 4/1/2011......and was cleared on 4/8/2011................
If you execute the R/3 report FBL5N (Customer Line Item Display) with the "Open at key date" 4/1/2011.........the report will show the document as open item.....
What your Aging Report in the BI side will show it depeds on the design of the report.....but as per my understanding if the Query get executed with key date value 4/1/2011 ....then the report should show the document as Open Item..
In that case the restricted keyfigure should design in such a way that it will compare the Clearing Date with the Key date......if the Key Date < Clearing date then the document will be trreated as an Open Item........if Key Date >= Clearing date then the Document will be displayed as an Open Item.........
We are also using such a report.......Infact we have also designed in such a way so that the report can display how old the document is 90 days, 30 days....etc. by giving the Offset value......
But frankly speaking it depends on your requirement and the design of the Query....
Regards,
Debjani......

AR open items closed off

Dear Expert,
Please be clarified what AR open items closed off is. It seems there is a process to do AR open items close off at month end or year end.
Thanks

HI Sree..
That document was open on 4/1/2011......and was cleared on 4/8/2011................
If you execute the R/3 report FBL5N (Customer Line Item Display) with the "Open at key date" 4/1/2011.........the report will show the document as open item.....
What your Aging Report in the BI side will show it depeds on the design of the report.....but as per my understanding if the Query get executed with key date value 4/1/2011 ....then the report should show the document as Open Item..
In that case the restricted keyfigure should design in such a way that it will compare the Clearing Date with the Key date......if the Key Date < Clearing date then the document will be trreated as an Open Item........if Key Date >= Clearing date then the Document will be displayed as an Open Item.........
We are also using such a report.......Infact we have also designed in such a way so that the report can display how old the document is 90 days, 30 days....etc. by giving the Offset value......
But frankly speaking it depends on your requirement and the design of the Query....
Regards,
Debjani......

Open items missing in F-44 compared to FBL1N

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