Opening balances for gl accounts

dear all,
how should we create gl opening balances
if year ending there is any differences in Balancesheet what would u do?
how should adjustment entries pass?
Thanks & regards,
pillaribabu.

Hi,
If u want to upload the initial balances in fi only then u can use tcode f-02 or fb50 etc. You have to select diffrent key on the basis of data u r uploading for eg. for customer debit bal 01 and cr balwith 11 or for vendor for debit 21 and credit 31 asset 70.
If you are using mm module then inventory balance will come from there. In this case the diffrence coming in ur accounting document due to inventory loading diffrently can be posted to a separate account u can define initial uploading account for this.
The diffrence you are talking about in balance sheet is not possible in sap as in each entry dr=cr for posting. If you are talking about current accounting of client ( legacy system) , then u can post that difrrence in sap by creating a separate account for thie diffrence. And when this diffrence is sorted out in legacy u can post the entry in sap using f-02 .Ur initial diffrence account must be nullified with this entry.
Award points if u found answer helpful.
Warm Regards

Similar Messages

Transfer opening balance for GL accounts and AR, AP accounts

Dear all,
How could I transfer opening balance for all GL. AR, AP accounts before system go libe ?
Thank you very much,
Kindly regards,
Sylvecast.

Hello
+Dear all,
How could I transfer opening balance for all GL. AR, AP accounts before system go libe ?
Thank you very much,
Kindly regards,
Sylvecast+
Ideally, One journal entry for all GL accounts is advisable. Open a clearing account. Debit all GL balances and credit the clearing account. For credit balances, debit the clearing account and credit the GL accounts.
For open items in AR and AP use LSMW tool, this would take care of the postings to recon accounts also.
For asset balances, depreciation balances use the LSMW tool. For any other balances, ensure credit or debit to the clearing account, like opening stocks etc.
At the end of the process, ensure clearing account is zeroed
Reg
assign points if useful

How to query the opening balance for an specific account for an spec. date

Hi all,
for my user query I need to calculate the opening balance for an cash account for an specific date.
Any ideas, how can I do this?
Or may be you know a field in an SBO table that already contains information I need...
Best Regards,
Inna

Hi Inna,
to find the opening balance for an account or a business partner, please see SAP Note [1114253|https://service.sap.com/sap/support/notes/1114253] :
Symptom
How to find the opening balance of a business partner or G/L account.
Other terms
Account, customer, supplier, vendor, creditor, debitor, start, initial, first, opening balance, business partner, G/L, SAP Business One
Reason and Prerequisites
Consulting
Solution
There are several possible approaches:
Approach 1 - Business Partner Opening Balance:
1. Go to Business Partners -> Business Partner Master Data -> find the Business Partner
2. Click on the orange link arrow next to the field 'Account Balance' in the header region of the window.
3. Untick the boxes next to 'Posting date from', 'Display' and 'Display Unreconciled Trans. Only'.
4. Click on the button 'Refresh'.
5. Find 'OB' in the column 'Origin', this is the opening balance journal entry.
Approach 2 - Business Partner Opening Balance:
1. Go to Business Partners -> Business Partner Master Data.
2. Click on the orange link arrow next to the field 'Account Balance' in the header region of the window.
3. Untick the boxes next to 'Posting date from', 'Display' and 'Display Unreconciled Trans. Only'.
4. Click on the button 'Refresh'.
5. Double click on the column header 'Posting Date' to find the earliest transaction on the business partner account. This transaction could be opening balance, verify this with the company accountant.
Approach 3 - G/L Account Opening Balance:
1. Go to Financials -> Chart of Accounts -> click on the account name once.
2. Click on the orange link arrow next to the field 'Balance'.
3. Untick the boxes next to 'Posting date from', 'Display' and 'Display Unreconciled Trans. Only'.
4. Click on the button 'Refresh'.
5. Find 'OB' in the column 'Origin', this is the opening balance journal entry.
Approach 4 - Business Partner and/or G/L Account Opening Balance:
1. If using SAP Business One 2005 SP01 or earlier, go to Reports -> Query Generator -> click on 'Execute'.
2. If using SAP Business One 2007 or later, go to Tools -> Queries -> Query Generator -> click on 'Execute'.
3. Ignore the red system message in the bottom of the screen.
4. Click on the pencil icon in the top left of the window, the field with 'SELECT *' will change colour to white, then yellow when activated by clicking in the field.
5. Copy the query below:
SELECT T0.[TransId], T0.[Debit], T0.[Credit] , T0.[CreatedBy], T0.[TransType] FROM [dbo].[JDT1] T0 WHERE T0.[TransType] = '-2' and T0.[ShortName] = '[%1]'
6. Click on 'Save' and give the query an appropriate name and select the appropriate category.
7. Click on 'Execute'.
8. Click on 'Existing Values'.
9. Select the G/L account or the Business Partner name from the list and click on 'OK'.
10. The system message 'Records retrieved by this query #' (# = number of records) will pop up. Click on 'OK'.
All the best,
Kerstin

Entering opening balance for a new company

Hi all
I am using AP, GL and CM. After successful testing on test environment the customer now is forwarding in live environment.
He has prepared open balance for all accounts and i should migrate these balances in the system.
This balance sheet prepared from the customer is balanced so debits equals to credits.
The currency of this company is ALL, and in this document there are few accounts that are in EUR and USD, but in total the converted amounts of these accounts(accounts that has balance in foreign currency) together with other accounts in ALL are balanced.
Now i have to enter in the GL module three different journals, one in ALL, one in EUR and the last one in USD, with the exchange rates given by the customer.
The question is here. These three journals are not balanced, and i wanted a suggestion which is the best way to enter the open balance for this customer.
Thank you and best regards

Hi Octavio
So the document sent from the customer is like this:
Acc. No------------Debit ALL-----Credit ALL----------Debit EUR-------Credit EUR----------------Debit USD----------Credit USD
Acc. 1--------------100
Acc. 2--------------150-------------------------------------100
Acc. 3--------------150-------------------------------------100
Acc. 4--------------200-----------------------------------------------------------------------------------------200
Acc. 5--------------200-----------------------------------------------------------------------------------------200
Acc. 6---------------------------------800
Now accounts in foreign currency should have their balances in foreign currency and the converted amount is giving the balance in local currency.
so i have to register three journals or am i wrong?? As you can see the journals in each currency are not balanced.
Thanks again
Edited by: user567002 on Nov 26, 2010 3:13 AM
Edited by: user567002 on Nov 26, 2010 3:15 AM

Problem in getting opening balance for multiple GL Account

Hi,
I am working on a Trail Balance Report in which i am trying to fetch the data for the opening balance for multiple GL Accounts but it is not coming accurate.. Here is the link to the code which i am using currently right now:-
http://docs.google.com/View?id=dfxswwff_13fgpdcbgt
here i am showing the logic for the data of previous year only... i.e. data from begining to 1 day less of the date-low.

Hi,
It is a tranparent table which is getting data from the 2 other tables,the filling of this table is right. The execution of this query is right in the program but the problem comes when it is trying to calculate the opening balance for the respective GL Account present in the query it is not doing it. i.e. if there are 2 gl account ids having 3 rows of data each it is not calculating the of it in a single row.. i hope it is clear now...

Difference in Trial Balance & Legder report because Zeero opening balance appearing in Trial balance for some accounts

Hi Experts,
When I am generating System trial balance report, it shows null in opening balance column for some of accounts while ledger for respective accounts are showing correct figure of opening balance.
And because of this my trial balance showing wrong figures
Also, I have checked it through query report, it showing same opening balance figure as ledger report.
(Attachment for trial Bal, Ledger & Query reports for one of the account are attached here)
I have checked all selection criteria in Trial balance report, but nothing is working.
Please suggest me any solution for for above issue.
regards,
Raviraj

Hi Raviraj
Can you confirm In Trail Balance Opening balance for the Period is OB Starts from Company Activity.
With Regards
Balaji Sampath

Reg. Problem for fetching Opening Balance of an Account

Hello Friends,
In a report i hv to display the data for Opening balance of account according to input date..
so plz tell me the some FM if available for getting data fro Opening balance of an account.
its urgent
Marmik

Hi
U can use the BAPI BAPI_AR_ACC_GETOPENITEMS (for customer account) and BAPI_AP_ACC_GETOPENITEMS (for vendor account).
Anyway you should consider that Opening balance of account according to input date, are:
- The totals of all open item posted before inpu date,
- the totals of all cleared item posted before input date, but cleared after input data.
See also the BAPIs BAPI_GL_GETGLACCBALANCE, BAPI_AR_GETGLACCBALANCE and BAPI_AP_GETGLACCBALANCE.
Max

Opening Balances for Previous Periods

Hi Experts,
There is a client requirement of entering opening balances for GL for previous periods before going live.
eg it is required to have OB for 2006,2007 and 2008 before live transactions are entered into the system.
Please enlighten on how to carry out this.
Regards,
Asap

Hi Asap,
You could only have one OB for one account. If those OB for different years are for different accounts, it is ok. Otherwise, you have 2006 OB only. You may create JE to get something like OB for 2007 and 2008.
Thanks,
Gordon

How to get Open Balance for the year and Total Ending Balance?

For a given account, how to get Open Balance for the year (Cumulative Ending Balance) and Total Ending Balance (Cumulative Ending Balance)?
Is there any function module available? or should I read from some tables? Please advice.

Hello Paul,
You could try calling one of the following BAPIs - see which one meets your requirement. They are documented well so shouldn't be a problem finding out the correct one for your requirements.
BAPI_GL_GETGLACCBALANCE
BAPI_GL_GETGLACCCURRENTBALANCE
BAPI_GL_ACC_GETBALANCE
BAPI_GL_ACC_GETCURRENTBALANCE
BAPI_GL_ACC_GETPERIODBALANCES
BAPI_COND_VAL_DECRE_BALANCES
You might have to put in some of your own logic after the BAPI call to get what you want.
Hope this helps,
Cheers,
Sougata.
p.s. Also look at FM FAGL_GET_ACCOUNT_BALANCE
Edited by: Sougata Chatterjee on May 7, 2008 11:47 AM

HOW TO CARRY FORWARD RG1 CLOSING BALANCE TO OPENING BALANCE FOR NEW FISCAL

Hi Experts
How to carry forward the RG1 closing stock at the year end to opening balance of Rg1 for new year.
Wt are the steps required for closing activity of RG1 and carry forward closing balance of last year to opening balance of new year.
Thanks

Hi Rohan,
For RG1 and RG23 A Part I and RG23 C Part I
Go to SE16, here enter Table Name - J_2IRG1BAL and Click on "Create" button in initial screen, it will give the maintenance screen. Here mainatin following;
For each of these materials, you have maintained the material form in table J_2IRG1BAL as below. Do not make any entries in fields that are not listed below:
EXGRP - Materialu2019s excise group
DATUM - Date from which RG1 report is required, normally the date of going live
MATNR - Material
FORM - Enter P (Packed) or L (Loose). Do not leave this field blank.
WERKS - Leave this field blank.
OP FN UOM, OP BN UOM, CB FN UOM - Leave these fields blank. All quantities in this table are updated in the base unit of measure of the material
USNAM - User ID of the person filling out the table.
CPUDT - Date of entry
CPUTM - Time of entry
Note: - This is to be done before J1I5, J2I5.
Also refer link;
Update of Registers RG 1 and RG 23 (Part I)
For RG23 A Part II, RG23 C Part II and PLA
Go to SE16, here enter Table Name - J_2IACCBAL and Click on "Create" button in initial screen, it will give the maintenance screen. And maintain following;
Excise Group
Data element for Register names
Date
Plant
Basic duty (OP BAL)
Basic duty (CL BAL)
Basic duty (EXAMT)
Extract Indicator
User name
Entry Date
Entered at
Note: -
1. Enter OP BAL, CL BAL and EXAMT all as same as opening balance. For e.g. opening balance for RG23ABED is 1400 then this value is to be entered in all the 3 fields.
2. You have to enter separate line items for all the accounts;
RG23ABED
RG23ASED
RG23AAED
RG23CBED
RG23CSED
RG23CAED
PLABED
PLASED
PLAAED
PLACESS
RG23AECS
RG23CECS
PLAECS
RG23AAT1
RG23CAT1
PLAAT1
3. Enter Date is one day before of the opening. For e.g. if opening date is 01.04.2008 then enter it in 31.03.2008
Then go for J2I5 - Extract and J2I6 - Print Utility
use following
http://help.sap.com/bp_bblibrary/470/Documentation/J33_BPP_32_CHEM_EN_IN.doc
http://help.sap.com/saphelp_erp60_sp/helpdata/en/18/8e113999724854e10000000a11405a/content.htm
Reefer this link for complete Excise transactions
http://help.sap.com/saphelp_erp60_sp/helpdata/en/09/ebf138cdd78a4be10000000a114084/frameset.htm
Re: Excise -initial upload
Hopefully this will helpfull to resolve your answer.
Thanks & regards,
Pankaj Mahajan

How to find Opening Balance for Cash Book

Hello Friends,
I am Creating one Report for Cash Book.(Means : For Perticuler GL Account)
I have no idea how to find Opening Balance for some Perticuler Date.
Ex.
     Current date: 07/06/2007
    and i want to find Opening Balance on 26/05/2007
i have Function for Calculating Opening Balance,
Group No: 3006             Business Object General Ledger Account
BAPI_GL_ACC_EXISTENCECHECK     Check existence of G/L account
BAPI_GL_ACC_GETBALANCE     Closing balance of G/L account for chosen year
BAPI_GL_ACC_GETCURRENTBALANCE Closing balance of G/L acc for curr year
BAPI_GL_ACC_GETPERIODBALANCES Posting period balances for each G/L account
but they show current opening balance, and i want for perticulaer Date..
         How to find Opening Balance for Cash Book
please Help me out
Thanks
Gaurav Tripathi

Hi Maruthi,
   Opening balance for a cutomer for a given period, u need to first find closing balance of that customer in the previous period. For eg. Suppose u want to find opening balance for customer 'A' for month of Nov'06, then U have to find wot was his closing balance in at end of Oct'06. Hope this solves u r problem

Bapi for uploading opening balances for AUC

Hi All experts,
I want Bapi for uploading opening balances for AUC.
Please help me its urgent.

hi ,
try
BAPI_GL_GETGLACCBALANCE - closing balance of G/L account for a chosen year.
BAPI_GL_GETGLACCCURRENTBALANCE - closing balance of G/L account for the current year
BAPI_GL_GETGLACCPERIODBALANCES - Posting period balances for each G/L account.

Opening balance for vendor in debit

Hi
                              When I post the opening balances for vendors it is showing the vendor balance as debit.(+) Is this correct or it should show vendor balance in credit and customer balance as debit ?
Regards
Sekar

Hi,
                          This was the JE:
                                                                                VENDOR                         1000 (Debit)
                                                          OP BAL(Asset)               1000(Credit)
Remarks: BPartners Opening Balance
Thanks and Regards,
Sekar
Edited by: S. Gamaliel Sekar on May 17, 2011 11:38 AM
Edited by: S. Gamaliel Sekar on May 17, 2011 11:39 AM

Difference in closind balance and opening balance of GL account

Hi,
There is a difference in Closing balance and opening balance of GL account, which is an realisation account, is there any way to find out the reason of the difference.
Previous year balance was transfered to this year by T f.16.
Please support.

HI Vikas,
If it is not too late..check the SAP note # 176067.
Atleast, it might help some one else working on a similar issue.
Hope this helps.
-Pradeep

How to enter opening balance for GL A/C(Ex. Bank A/C, Cash A/C, Vendor A/C)

Hi Expert,
How to enter opening balance for last year to closing balance to this year opening balance explain deeply helpful for me Thanks in advance.
Example
All Bank A/C, Cash Book, Vendors, Customers, like that how to enter closing to opening balance.
With Warm regards,
Selva

Dear,
As per SAP standard there is no need to carry forward the balances as the system will do a virtual carry forward into next year opening without creating any FI documents.
If your business scenario demands then you can use the transaction code F-02 for posting a carry forward balances, this will not effect any of your balances but only creates a FI document.
If your R3 version is SAP ECC5 or 6 then use the transaction code FAGLGVTR

Opening balances for gl accounts

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