Opent item management

Frnds
By some of the configuration mistake, we are not managing the <b>Check Out A/C (Bank Clearing A/c)</b> on an open item management.
But now we need to keep it on opem item management, but there are already some opem items, which was created at the time of vendor payments.
1. as i know that we can chagne it to the open item management, but we have to clear those open items.
2. as someone suggested to open another GL acct and post all the opem item to tht A/c, but we do nto want to change the GL A/C no because we have done account determination in Automatinc payment program and Bank statement Reconciliation.
please suggest the right way to do it
THanks

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Re: Change Master GL account
A.

Similar Messages

Clearing GL with Open Item Management

Dear Experts.
A liability GL (Remuneration Gl account) has been created by the client in the system without open item management. After that several entries has been posted in that GL account. Few months back they have activated Open Item Management for that GL using a program.Now they want to clear few entries in that GL account and while clearing the GL in F-03 system is displaying an error
Document splitting: Items for clearing 1000/9300000661/2012/001 not found
Message no. GLT0002
Diagnosis
Document splitting cannot perform clearing because it was not possible to find complete splitting information on the items to be cleared (company code, document number, fiscal year, item).
System Response
Clearing cannot be performed and the document cannot be posted.
Procedure
Exclude the affected item from clearing.
It may be that this item was not posted with active document splitting. In this case, this item or document would have to be migrated.
This error occurs due to the Open Item Management activation in the GL after entries were posted.
Now the client wants to clear few entries in this GL account for which Open Item Management was activated recently. The client is not willing to create a new GL and post transfer entries. Is there any other possibility to clear this GL account.
Please provide your valuable suggestions.
Regards,
Ramprasath

Hi,
The reason for the error GLT0002 is that there is no values for
document in tables FAGL_SPLINFO and FAGL_SPLINFO_VAL
Regarding the clearing process in the FAGL_ACTIVATE_OP:
The clearing of the 'old' items is the standard process in the report.
Here is the part from the documentation:
(Please review the documentation on FAGL_ACTIVATE_OP via se38
enter in FAGL_SWITCH_TO_OPEN_ITEM view documentation)
The system then activates open item management and clears all existing
open items. After this clearing, you have the option of having the
system repost the amounts that were initially written off.
This is done to start newly with the OI management once it is activated.
So if you want to activate the OI management for an other account in
your system, please take into account that the clearing should NOT be
opened again in standard.
I would request you to please read the documentation in SE38 for FAGL_SWITCH_TO_OPEN_ITEM
and please check whether all criteria's are fulfilled or not.
I hope this helps.
Regards
Eugene

Open item management- prob

Frnds
By some of the configuration mistake, we are not managing the Check Out A/C (Bank Clearing A/c) on an open item management.
But now we need to keep it on opem item management, but there are already some opem items, which was created at the time of vendor payments.
1. as i know that we can chagne it to the open item management, but we have to clear those open items.
2. as someone suggested to open another GL acct and post all the opem item to tht A/c, but we do nto want to change the GL A/C no because we have done account determination in Automatinc payment program and Bank statement Reconciliation.
please suggest the right way to do it
THanks

Sure
actually i noticed it later, i am sorry for tht

Open Item Management

Hii all of u ...
For which accounts we have to select "Open item Management " in FS00 ??
Wht is the Clearing procedure for GL Accounts?
Is there any provision to do " Automatic Clearing " for Vendors and Customers , as we r uploading the data for customer and vendor accounts...if is there can u plsss explain to me...
Answers will b great appreciateble..
thanks in advance
regards
ramki

Hi
Accounts that are managed on an open item basis include:
Clearing account:
Bank clearing account
Payroll clearing account
Cash discount clearing account
GR/IR clearing account
Accounts that are not managed on an open item basis:
Bank accounts
Tax accounts
Raw material accounts
Reconciliation accounts
These are managed implicitly using the subledger open item function.
Profit and loss accounts
Materials Management (MM) accounts posted with a posting key that has account type 'M'
If useful assign points
Regards
Amit

Posting to G/L accounts with open item management not permitted Fagl_post

Dear Expert,
When i run the foreign cur rev. through FAGL_FC_VAL then system is not post the currency rev on open item on GL account. It showing subject message and also show below mesaage:-
Message no. FAGL_POST_SERVICE012
Diagnosis
You use GL account 210012 in company code 1000 with open item management. However, posting are not permitted G/L accounts in individual ledger with open item management.
Please advice on this issue.
Thanks & Regards,
Pankaj

Hello Pankaj,
Is your adjustment account was defiined as OI management. if yes, then t is generally not permitted to use the O/I managed account as an djustment account. The adjustment account is the same as O/I
managed GL account, so the error message FAGL_POST_SERVICE012 is issued. This is justified because open items must be made valid for ALL ledgers in the client but FAGL_FC_TRANS posts ledger specific posting by having ledger group in the document header - Ledger Grp 0L.
The best solution is to assign non-O/I managed account as an adjustment account, and this is the 'standard' solution.Please also check note 884639.
Best Regards,
Gladys xing

Account type M and G/L account with open item management not permitted

Hi,
I am getting the following error while applying VL02N (PGI) is "Account type M and G/L account with open item management not permitted". Before I got an error like posting period and I have closed those posting periods 2008/08 and 2008/07. Now I am getting this error.
Please provide the solutions to overcome this and I want to execute the full transaction.
Thanks in ADVANCE.
Kishore

Hi Kishore,
Please check these threads
Account type M and G/L account with open item management not permitted
Re: Account type M& GL with open item managment not permitted error
Posting to G/L accounts with open item management are not permitted
Hope this would help you.
Good luck
Narin

Open Item Management Issue

We have an issue with the BSIS table and open items management flag. Even without the GL account being flagged as Open item in FSS0, entries still show as open items in BSIS table. If you run FBL3n, the same account shows cleared with a green check mark and no red indicator. The problem is how to stop the BSIS showing this as open items and why its doing that way? Also, if you have any way of cleaning up BSIS so that only OIM managed accounts show and they clear automatically.
Can you provide a step by step procedure to fix this issue.
Thanks for your help

Hi,
   You do not understand the useage of the table BSIS. It is a secondary index for line items and not just an index for open items.
   For OIM accounts    BSIS = Not cleared, BSAS = Cleared.
   For Not OIM, but with Line item management = All items in BSIS.
Kind regards

GL Open Item Managed Flag Changed Historically - Orphan items left on acct

Back in 2000 for some of our GLs the Open Item Managed flag was changed. Initially it was not checked but now it is. We know that SAP doesn't really let you do it anymore but apparently back then whoever did it didn't follow what was then the suggested procedure. As a result we have an account balance of say 500,000 which I can see in FS10N however if I run it for all open items in FBL3N I get 450,000 because 50,000 are not open or cleared. I can't go in and clear these off against anything because they are not open item managed. Is there a program that can be ran to make them open?
I thought RFSEPA01 would do the trick and after running it in our QA environment the log states:
Line Items Year Remark
         1 2000 Document selected
         1 2000 Document changed
However when I go to F-03 it still won't bring the documents in as it says they are not open item managed.
Sure enough if I go look in table BSIS at the document the Open Item Managed flag is not set.
What's the best procedure to resolve these? Do I have to create a Z program that will flag the Open Item Managed field (XOPVW) and then clear these documents off against something?
TIA

Hello,
Please check the SAP note 175960.
As explained in the note 175960, is not possible to subsequently
activate the open item management under some conditions.
With NewGL, the split information on open items is stored in
FAGL_SPLINFO and FAGL_SPLINFO_VAL which are only updated when the
document is being posted through active document split. Also RFSEPA02
does not update these tables.
If you are NOT using NEW/GL with doc split (inactive), you may create
add-on report by copying RFSEPA02 and adding modification on the report
per note 175960.
As the note states, if you decide to take RFSEPA02 approach,
please do so at your own risk. Possible problems (such as data
inconsistency) can only be handled by SAP within chargeable remote
consulting.
All important information is written on note 175960.
Regards,
REnan

Postings to G/L accounts with open item management are not permitted Messag

HI All,
Me activiated New GL. and when I am trying to post the
document, I am getting the below error.
The GL used 200100 is Cash A/c (40)
Cr Eq Share Capital A/c (50)
As Cash A/c requires Clearing, I have activated "Open Item Management".
Can you advice me why Its giving me the below mentioned error.
Thanks
Postings to G/L accounts with open item management are not permitted
Message no. FAGL_POST_SERVICE012
Diagnosis
You use G/L account 200100 in company code RLIF with open item
management. However, postings are not permitted to G/L accounts in
individual ledgers with open item management.
Procedure
If you have not yet made any postings to this account and if the
account is to be used for closing processes in non-leading ledgers,
deactivate the Open Item Management indicator in the company code data
for the G/L account.
Thanks,
Niranjan Yandamuri

Hi,
Please, refer to note 1646466 for the info on this message.
Regards,
Eli

Open Item Management Error

FI experts,
I am getting teh following error when trying to post thru an interface, "Account Type M and G/L with open item management not permitted"
I went to FS00 and tried to check off Open item management, but account gave me an error, that it canno change it.
Any help will be greatly appreciated

Hello,
You cannot create both an account as a Reconciliation Type (M) as well as open item management for an account.
The system only accept either of one.
In your case, though balance is ZERO, they are not cleared against each other. It is the reason you are still facing the problem.
If ther is no open item management check box, then copy program RFSEPA02 to ZRFSEPA02 and append the initialization control.
If there is already open item management but you want to remove then copy RFSEPA03 to ZRFSEPA03 and append the initialization control.
Do the following steps:
1. Block the account for postings (all check boxes) in FS00
2. Run the customized Z program (Give the company code and account number)
3. Unblock the account for postings (remove all check boxes) in FS00
Take help from your ABAPer to stopping the initilization error check.
Hope this solves your issue.
Regards,
Ravi

ABOUT OPEN ITEM, MANAGEMENT

hai
What is the open item management and which basis it is created .is the all balance items are open item .and .if GR/IR account also open item .why should we maintain both accounts .why dont use only one account for this .
please give clear understanding
i would be appreciate to u
regards.
pooja

pooja open item mgt is used where transctions like the bills are payable and receivables ( outstanding amounts) . it is used for clearing the bill wise payments or receipts. when we make payment the system will ask against which bill we have to make payment.

Adding Item managed by serial no.s to Delivery Document

Hello Experts,
Can you please help me in the following?
I'll appreciate your help.
I want to add items managed by Serial Number to delivery document (using DI API).
We have a set of internal serial numbers to be used for those items.
For E.g, we have to add an item with code A0001, quantity of 2, with internal serial numbers to be used 00080,00090
to the delivery document.
(We allow the user to specify the internal serial numbers to be used).
I'm not sure how to get the system serial number for this item.
I believe OSRI has the Serial No/Internal serial no. for each item, w.r.t the marketing documents. (Is each item has its own set of system serial nos & internal serial no.s? From where we need to take it?)
Can you please post if you have any sample code?
(If possible, can you please explain me the relationship between OSRI and marketing documents, and oitem)
Thanks a lot.
Regards,
Geetha
Code that I'm using:
Private Function UpdateSerialNumbers(ByRef objSerialNumbers As SAPbobsCOM.SerialNumbers, ByVal strShpReqNm As String, ByVal strShpReqRw As String) As Boolean
'Get the values of Internal Serial numbers from our table, into this RS.
If objRS.RecordCount > 0 Then
objRS.MoveFirst()
Dim i As Integer
If objSerialNumbers.Count <= 0 Then SerialNumbers.Add()
For i = 0 To objRS.RecordCount - 1
Dim strTmp As String
strTmp = objRS.Fields.Item(0).Value() & ""
objSerialNumbers.SetCurrentLine(i)
objSerialNumbers.InternalSerialNumber = strTmp 'e.g 00080
'Need your help in this step
objSerialNumbers.SystemSerialNumber = objCommon.GetNextKeyValue("OSRI", "SysSerial")
objRS.MoveNext()
If Not objRS.EoF Then
SerialNumbers.Add()
End If
Next
End If
End If
return true
End Function
Function CallingFn() as boolean
UpdateSerialNumbers(objDLDoc.Lines.SerialNumbers, objHeaderInfo.ShipReqNum, strTmp)
objDLDoc.Add
End Function

Geetha,
let me explain you shortly how the serial data is stored in the database
OSRI - Serial Numer for Items
SRI1 - Serial No. Trans. for Item
OSRI and SRI1 are "connected" by SysSerial
SRI1 is connected to the Document Tables Lines (INV1, DLN1, ...)
with BaseType, BaseNum and BaseLinNum to the Document
a Serial Number is Unique - 1 SerialNr = 1 Quantity (thats the difference to Batches)
regards
David

Change GL Account from Open Item Managed into non-Open Item Managed

In the former R3 environments, release 4.6 there was the program RFSEPA03 to turn off open item management.
However, in ECC 6.0 this program is blocked and there seems to be no possibility to change a GL account back to non-open item mgt.
Please comment,
Kind Regards WR

Yes .. I Agree with you ...
Actually I accidently, did not check the GL first, but run the ZRFSEPA02 first .... because of that, my GL is check as an open item and as a recon account too ...
any solutions ?

Open Line Item Management in G/L Account

FI Experts,
Our previous consultant created all G/L accounts with Line Item Display not taking into account clearing accounts. Our problem is that we now can't run G/L reports because they time out due to the amount of Line Items as Open Items because we can't clear them to only Open Line Items. I tried checking the Open Line Item Display but it does not allow me because entries are already posted.
Question,
Can anyone advise what will be the best way to fix this? Do I have to create a new G/L account with corerct settings? and then transfer the line items from one account to another? if yes how can I transfer.
Any ideas will be appreciated.
Thank You,

I found some interesting info.
I did teh following:
1- I had ABAPer create a copy of program RFSEPA02
2- I blocked the account in FS00 at Company Level
3- Then I ran the Z version program copied by ABAPer
4- Entered the G/L account, ran it in teh background
5- After completed went back and unblock account to my surprise Open Item management was flagged

Reset & reverse document with open item managed and none open item managed

Dear forum,
I would like to confirm the below.
If i have a posted document where the double entry has open item managed account and none open item managed account and where the open item managed account is cleared, how can i reverse this document.
The problem now is FBRA cannot reset and reverse (as the document partly has none open item managed account) and FB08 also cannot reverse (as part of the account is open item managed account and it is cleared).
Besides manually reverse via FB01, any other method?
Thanks
Moderator: Please, avoid asking basic questions

Which document are you trying to clear using FBRA? You should reset the "clearing document" using FBRA; not the original document that has one open item and one non-open item. Once you reset the clearing document using FBRA, you should then be able to reverse the original document (the one that has one open item and one non-open item) using FB08.

Opent item management

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