Orcale Vs. SAP "Clear GL open items" ?

Dears,
I am new to oracle, previously I was using SAP, and I wonder if oracle have the same capability to view the GL entries as open items (non cleared entries), and if there is any possibility to clear B/S GL accounts. “such feature in SAP is called by transaction F.03”
To illustrate my question, if we have an accrued expense in the accrual GL account and it have been paid out, a clearing entry should be posted to indicate that the balance is no loner outstanding. So when we select to view the accrual GL account GL entries, it shows the entries that present the outstanding balance only “open items”, without showing the whole Dr and Cr transactions with the same balance.
Such feature will help in account reconciliation and account balance review
Thanks for your help,

Hi,
I am also facing the same problem. Please help to resolve.
Thanks,

Similar Messages

Possible to clear vendor open item against already posted payment document?

Hi
Can you advise if it is possible to clear an open item against already posted payment/clearing doc? Here is the background to the scenario:
An invoice was posted with transaction FB60. This was subsequently picked up in the payment run F110 and cleared by payment document number 200005678. The item went to the bank on the paymnet file and was paid out to the vendor. The transaction reference, which appeared on the incoming bank statemnet was the payment document number 200005678.
Subsequently it was discovered that the original invoice should have been posted with reference to a PO using MIRO. The requirement now is to reverse the paymnet documnet 200005678 in SAP, then reverse the document that was posted using FB60. After this the invoice will be posted using MIRO. This will create an open item on the vendor account.
This item will not be piad out again. Therefore the requirement is to try clear that open item against the previously posted payment document 200005678.
Is there any way to clear this vendor open item against the originally posted payment document 200005678?? Or any other advice on how this scenario can be handled in SAP?
Thank for your help.
Mike

Hi,
I tried that option in our test system. I ran FBRA and entered Paymnet Documnet Number (+Clearing Doc Number), Company Code, Fiscal Year.
Then chose menu option Clearing -> Reset Cleared Items.
The system pops up a window asking for a reversal reason and reversal date. I use 01 and posting date of today.
The system now posts another cleared document. That document places the invoice as an open item on the vendor account. It does not place the Payment Document as an open item on the account.
When I go to F-44 only the open vendor invoice is showing there. There is no open paymnet document.
Is there perhaps some configuration setting that stops the placement of the paymnet document as an open item when reset?
Thanks for your help again.

Validation not working when clearing an open item

Hi SAP Gurus,
We have a interesting scenario to discuss with you. We are using Legal Dunning Procedure so once legal action is intiated against the customer notifications are sent to the legal department if payments are received.
Unfortunately this can happen only during the next dunning run which of course can occur in varying time intrevals. Therefore we need a validation to occur if a payment is received from a customer against whom legal action has been initiated.
We tried using the following fields Date of the legal dunning proceedings, Dunning block, Dunning key, Dunning level but are not able to get the validation to work when attempting to clear the open item. These all work when trying to post a new document but fail when trying to clear a open item. Points will be given for helpful answers.
Regards,
Siva

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EBS posting to clear customer open items - Function not working?

Hello SAPers
I have an issue I just canu2019t seem to resolve! We are receiving MT940 statements and receive customer invoice reference details with field: 86 as follows:
:61:090910C1500,00FOSB1000270 //100909050      0        035315
:86:DEPOSIT
Remitter:1000270 MISSION AUSTRALIA   Ref:1200000017
Immediately following the BTC FOSB the bank quotes the customer number however I am not using this as standard SAP should identify the customer by document number within the note to payee field?
I am using a 2 step process in posting to the clearing account and customer. Config as follows:
Pst Type 1
40     Bank
50     Clearing
Pst type 2
40     Clearing
15     BLANK          DZ     3      15
I have also set up a string to look for the documents ^(12########)$. When we load the statement the first posting is successful however the second does not post to the customer or clear based on the invoice reference. I am using algorithm 020. The error that occurs is F5 102 Customer does not exist in company code xxxx. It actually does exist in the company code.
I have loaded the EBS to the buffer and simulated the search on BELNR and it picks up the document?
I am sure this is standard and a CMOD is not required on this type of functionality? What have I not done to allow posting to the customer based on document number or to post on account where it is not cleared?
Any assistance on this issue is appreciated? Thanks in advance.

Function Module for GL open Items
how to clear customer open items by another customer open item
Function Module for GL Open Items
Reward points..

How to clear customer open items by another customer open item

Hi Guru's
I have a problem, we need to assign and clear the open items of one customer with another customer from same company code. is it possible?
for eg: I have a customer X whose Debit balance is USD1000 and Cusomer Y is having Credit balance is 1000. Customer Y is agreed to settle the amount to customer X.
since customers are not related , we dont maintain any relationship in SAP. how do we post and clear the open items?
please let me know the procedure.
regs
kumar

Hi,
When the moment you finish choose open item for 1st customer and then you have to press F7 (Charge off diff.) new screen comes then press F6 (Choose Open Items), then enter required data for 2nd customer (such as customer code, doc number, etc). You can post partially, and residually for this clearing posting.
Good luck.
-dwih-

Clearing customer open items

Hello!
Can anybody help to find a way how to clear customer open items when there is no reference number in use for customer. In electronic bank statemen there is only billing document number in TXT field. How to configure "Make Global Settings for Electronic Bank Statement" and "Define Search String for Electronic Bank Statement" for that purpose.
With all the best,
Merlin

Hello,
IMG => Financial Accounting => Bank Accounting => Business Transactions => Payment Transactions => Electronic Bank Statement => Make Global Settings for Electronic Bank Statement
Give your chart of Accounts
1. Create your account symbols
Create freely definable account symbols. Make sure that you are able to identify them when you are configuring in future steps.
2. Assigning Accounts to Account Symbols
Here you need to assign the account symbols to GL Accounts or you need to use masking logic. You must have designed your accounts in such a way that the end digits will work for posting the entries to FI. Account Modifier you use as + and use your local currency, if you do not have any foreign currency postings.
3. Create Posting Rules
Create freely definable posting rules.
4. Define Posting Rules (This is the most important configuration for your FI Postings / Clearings)
a) For all the payments you need to create the entries for posting area 1
b) For all the receipt you need to create the entries for posting area 1 and 2
c) Use the document type DZ in case if you want to clear the items. Use Posting type 8. If the invoice number is there in the reference field of bank statement, automatically the same will be selected by the system and cleared.
d) If you want just only entries to be posted use posting type 1.
e) If you want to clear the check, then use the posting type 4.
f) Configure according to the entries to be posted.
g) If you are going for clearing something the offsetting debit / offsetting credit (as the case may be) need not be given.
5. Create Transaction Type
Create freely definable Transaction Type
Select the transaction type and assign the external transactions to your posting rules.
For outgoing check use 13 as Interpretation Algorithm and 1 as the processing type.
Remaining all case use 1 (Standard algorithm) and 5 as the processing type.
Please also go through the below mentioned note in case if you are required to use further available interpretation algorithms or processing types.
6. Assign Bank Accounts to Transaction Types:
You need enter the Bank Key / Bank Account / Transaction type here.
You can get the the bank key and bank account details from table T012K (Go to SE16)
Further supplementary notes may be useful to you:
There are different programs to upload electronic bank statement.
FF.5 or FF_5.
I think your case Multicash format you are using.
You need have three files in FF.5 and two files in FF_5
You can prepare a Z program in order to truncate the electronic bank statement into two or three part files and save them on the application server.
1. Take all the external codes list from bank.
2. Take any available documentation from the Bank describing the relevance of the external codes.
3. Make sure that your Chart of Accounts (Bank Accounts) last digits logic is appropriate to meet the requirements.
4. Based on this decide the Account Symbols that are required to be created.
5. Make sure that the masking rules are configured properly.
6. Decide the posting rules that needs to be created.
7. Link up your external symbols provided by the bank with Posting rules and give proper algorithms for posting and clearing logic.
6. Concentrate on the posting areas to be posted while uploading the bank statement.
Further explanation would help you to understand the functionality when uploaded the electronic bank statement.
Main purpose of uploading the bank statement into SAP is to make your Bank Main Account and physical bank statement balance in sync.
You do not have any traditional Bank Reconciliation Statement (BRS) report in SAP.
SAP is normally you maintain bank main account and bank sub account. Whenever you make a payment through F-53 or F-58 or F110, the entry would be:
Vendor Account Dr
To Bank Sub Account
The ending digits of the sub-account would be important in configuring the masking rule. Based on this masking rule when you upload the bank statement the entry the system would pass is:
Bank Sub Account Dr
To Bank Main Account
It depends on the configuration, either the sub account will be cleared by the system automatically or you need to run F.13 to clear the sub accounts.
At the time of receipts, you have different accounting entries unlike payments. It needs to post to two posting areas. 1. GL Accounting 2. Sub-Ledger Accounting
The entries would system itself pass is:
Bank Main Account Dr
To Bank Sub Account
Bank Sub Account Dr
To Cutomer account.
Clearing logic mentioned for your posting rules and the alogrithm used for your external bank symbols will also play pivotal role in clearing the accounts.
Ideally you will use
FF67 / FF.5 / FF_5 for uploading manual or electronic bank statement
FEBA / FEBA_BANK_STATEMENT is used for furthe rprocessing.
GO THROUGH SAP NOTE 48854
Please go through SAP Note. 48854. You will get an idea regarding the functionality of the algorithms.
Though this note is in relevant to GB specific, you will find this very useful.
description follows below regarding the normal procedure for maintaining table T028G. Due to the different bank codes and posting rules, pre-Customizing is not possible at this point.
The following processing types are available - unless stated otherwise, you should use the interpretation algorithm: '000 - No interpretation' in each case.
1. '00': There is no processing. The entry line is ignored.
2. '01': A validation is made whether an entry exists for the transferred check number in the check table (PAYR). The check number and payment document number are transferred for further processing. Interpretation algorithm: outgoing check processing '011'-'013'; the update in the check file is via the interpretation algorithm.
3. '02': Transfer of the ending balance to the electronic bank statement
4. '03': Transfer of the opening balance to the electronic bank statement
5. '04': Clearing via the allocation number which is delivered with the bank statement. No interpretation algorithm.
6. '05': Clearing of BACS payments or BACS bank collection. The reference text field is first read to ascertain whether it involves payments initiated by users or bank collection via BACS. Providing it does involve a cash transaction initiated by the user, the payment document numbers concerned are determined via the reference number and transferred as a reference to further processing. Interpretation algorithm: '000 - No interpretation' or '019 - Reference number DME'.
Note
To differentiate between the two procedures in table T028G, you have to maintain two separate entries.
Example: the bank uses bank code '62' for cash receipts and for BACS bank collection.
Ext. Transaction +/- sign Posting rule Int. Algorithm Processing type 62 + GB62 001 5
62 SAPBACS + GB63 000 5
7. '06': Bank costs or interest revenues
Recommended interpretation algorithm: '000 - No interpretation'
8. '07': Total amount of cash disbursements
9. '08': Total amount of cash receipts
10. '09': Items not paid
Recommended interpretation algorithm: '000 - No interpretation'
Regards,
Ravi

Clearing of open items of Vendor or Customer by FIFO method

Dear Experts
All debit and credit entries on a customers or vendor account has to be cleared automatically. Now i want to clear the open items using FIFO procedure, that is credit entries on a customers account will be cleared against the oldest open invoice. The open items will be automatically matched by the system based on available credit.
Does anyone have had a similar issue? I
Thanks
Ravi Sankar N D

Hi Ravi,
SAP will pick these invoices for payment according to vendor open items which are due according to payment terms.
When it comes to customer invoices, clearing depends on when customer pays payment to particular invoice, these customer invoices will get cleared.
I assume you are talking more closely to intercompany scenario (If it is not intercompany invoices clearing, you should not worry mostly about customer invoices clearing), where you want to clear vendor invoices and customer invoices. So you need to incorporate entry date in your functionality to pick intercompany invoices clearing.
Thanks much
Raghu Kolla

Clearing of Open items (per Vendor)

Hi All,
I would like to ask if there is a way to show multiple line items of a single vendor as multiple line items and not the sum of these line items during clearing in F-04.
Right now, when clearing multiple line items of a single vendor, these line items will appear as one single item during simulation with the lump sum of all the line items being cleared. Is there a way of showing these items separately?
Ex.
User wants to clear Vendor 2000000000.
Open items for vendor 200000000 are as follows:
document 1 with amount 100
document 2 with amount 200
document 3 with amount 300
When clearing in F-04, user will select these three documents to clear.
During simulation, posting will be as follows:
                DR VENDOR 200000000                 AMOUNT 600
                CR CASH                                       AMOUNT 600
Is there a way of showing it this way?
                DR VENDOR 200000000                 AMOUNT 100
                DR VENDOR 200000000                 AMOUNT 200
                DR VENDOR 200000000                 AMOUNT 300
                CR CASH                                       AMOUNT 600
Thanks! Would appreciate your answers soon.

Hi,
The client requirement is that each time the user clears multiple line items of one single vendor or customer, separate line items will be displayed for each line item cleared.
If you use f-04 and clear multiple line items for a single customer or vendor, these line items are lumped into one line item.
Ex.
Doc. 1
Dr. Customer 1 100USD
Cr. Sales         100 USD
Doc 2
Dr. Customer 1 200 USD
Cr. Sales         200 USD
Upon clearing, two open items will be selected, the one with 100 USD and another one with 200USD,
Postings will be as follows:
Dr. Sample Account   300 USD
Cr. Customer 1          300 USD
Would it be possible if the posting of the clearing is
Dr. Sample Account   300USD
Cr. Customer 1          100USD
Cr. Customer 1          200 USD
Thanks.
Edited by: pinoy sap on Sep 23, 2008 11:29 AM

Intelligent Clearing of Open Items - Smart Layouts/Filters/Analysis

Greetings from Entebbe,
In the Financial Reporting service line, we are burdened to clean others mess! We are managing Missions Open Item Managed (OIM) Accounts. What we are doing, we pull each GL OIM Account (for eg 11711000 Cash Journal Clearing and 35109920 AP Cash Payment Clearing) with FAGLL03 - Open Item and then export to the Spreadsheet. We are spending not hours but days to analyze the Clearing Documents and thus minimize the Open Items using F-03.
I am desperately looking for three life saving information in SAP:
1. At all Transactions and Workflow, what are the Documents (AA - ZZ) are created and how there are related.
2. The combination of Documents that can be set together for a credit and debit same amount to clear the Open Items.
3. When FAGLL03, extracts the Open Items, why there is not standard Layout that brings the Credit and Debit Amounts together up and down? Why this T-Code does not have an intelligent Layout that filters all Open Item Documents together those can be cleared by F-03
Our leaves are not subject to approval unless we complete this horrendous task. I will be deeply grateful to your guidance.
Thanks, Javed @ RSC Entebbe

Hello,
There is a possibility for automatic clearing in SAP - function F.13.
You can make reconciliation for Vendor, customer and GL accounts (open item management).
Of course systen has to know the field to look for for doing reconciliation, I have used assignment field (anyway there is possibility to do some customizing).
Example: Value in assignment field is 1968 all documents with 1968 in assignment field - recon will be made by system.
So the reconciliation can be done as follows:
define accounts and field for reconciliation.
go through data and enter value for automatic reconciliation (as an instance data was dowloades in Excel) or think about data flow how it ca be updated automatically - how to do some checks?
Upload/Update data from Excel to SAP
Make reconciliation run in test mode.
Check data
Make reconciliation
check - how many control samples to make a statement about data quality?
What do you think?
I am looking forward to your answer.
Hope I was helpful.
all the best
Erwin

Charge off difference whening clearing customer open item with bank receipt

Hi,
Our company users will use F-32 to clear customer open item with bank receipt, sometimes, our invoice is 100 RMB issue to customer, the customer finally pay 99.98, then in F-32, we use charge off difference to post 0.02 difference to a account.
The user then want to control this, saying for example, if the customer pay only 90, whening using charge off differnce, the system will pop up a error message.
Can this be done in SAP, or we need to use user exit, then which user exit?
Thanks.

Dear,
This is done through customer tolerance group using transaction OBA3. Here enter the maximum amount in Loss under the Permitted Payment Differences. you are able to hold tolerance for customer clearing.
Is this what you wanted?
Regards,
Chintan Joshi.

Clearing a open item via FM: FKK_CREATE_DOC_AND_CLEAR

Hi,
I have a requirement where i need to post a debit item which will clear the open items posted to a Contract Account (SAP IS-U). I have found the FM as stated in the subject line which will be used to to clear the open items.
I would like to know what entries i need to put in structure T_FKKCL for the FM so that when i call the FM with the relevant parameters a debit posting gets created and also the open item gets cleared.
Regards,
Imran

Devang:
That FM is not released for use in customer code. To perform clearing and account maintenance, you should be using BAPI_CTRACCONTRACTACCOUNT_CLR to create clearing entries. The SAP function assumes you will have run several other preceding functions to prepare the data properly, and since you likely havent, you get the error.
regards,
bill

Clear vendor open items

Hi Gurus,
I'm archiving FI vendor and customer documents for a company that is not more used in the system. But I need to clear all open items that I can see in FBL1N (and FBL5N).
Does someone knows if there is a way to clear ALL vendor/customer open items? Pratically I need a FB05 that can be use for lots of vendors/customers.
Have you got any ideas?
Thanks,
Marco
Message was edited by:
Marco Vismara

Hi Marco,
This is a topic which is often discussed. As I know, there is no way to 'mass' close the open items.
You could explore the possibility of disabling the Open Item Management for the acconts for that comapany, if the accounts are not being used by other companies.
Hope this helps,
Naveen

F-53 manual clearing vendor Open Items

Please help me,
When i saw vendor open items in fbl1n sys gives open items, i will try to clear that open items (F_53) sys gives message there is no open items,
Regards,
TML

Hi Swati,
The openitems which is showing in vendor account might be the spl gl transactions like advance payment, which are not cleared so far, go to F-44 and clear that spl items.
hope it helps you,
Regards,
kishore

How to clear vendor open items with customer open items in APP?

Hi Experts,
Our vendor is our customer - in this scenario how to clear vedor open items against customer open items. I have defined vedor is customer means I have given customer number in vendor master record, selected chek box 'clear with customer'. Still problem is not solved, hence I am requesting you to help me in this regard.
Thank you very much,
Regards,
Ganesh.

Hi
In FBCJ after payment you have clear manually vendor balance in F-44.
If you want SPL GL in FBCJ then write a Substitution .
1. step 001 - Special G/L Substitution
2. Prerequisite - Transaction code = 'FBCJ'
3. Substitution posting key -- Exit (need help from abap) exit name
G/L Exit (need help from abap) exit name
Special G/L Ind Exit (need help from abap) exit name
you can't do this without ABAP help
Best Of Luck
Tanmoy

How to clear vendor open items if vendor invoice currency and payment currency different

Hi All.
How to clear vendor open items through f-44 if vendor invoice currency is EUR , payment currency is USD but local currency is INR
while clearing through f-44 system showing error as "to large for clearing clearing is not possible"
I checked all configuration, configuration wise no problem
BR.
Chandra

Hi Chandra,
You chose any one of the currency i.e. EUR/INR/USD for clearing in F-44. After selecting line items for clearing, system will show a difference. Click on over view button and manually write off the difference by selecting any one account i.e. dummy or small diff.account, after that click on process open items then system will show the difference 0 and simulate the document, here system will post gain/loss exchange GL postings along with other line items. After save the document, manually pass journal entry to dummy account and gain/loss account. I have explained clearly in the below example.
Invoice is in USD - 1000 & INR - 60000
Payment is in INR - 60000
Now I am going to clear these in INR currency in F-44 on 31.03.2015. On this date the exchange rate for USD is 60.10. At the time of clearing system will post the below entry
Vendor A/c Dr 60000 (invoice)
Vendor A/c Cr 60000 (Payment)
Gain from exchange rate A/c Cr 100 (60000 - 60100)
Small diff.write off A/c (or) Dummy A/c Dr 100
After done the above posting, we have to pass below manual JV in FB01
Gain from exchange rate A/c Dr 100
Small diff.write off A/c (or) Dummy A/c Cr 100
Regards,
Mukthar

Orcale Vs. SAP "Clear GL open items" ?

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