Order acknowledgement inbound scenario in EDI

Hi,
We have to setup the order acknowledgement inbound scenario in EDI. as I am new to EDI need help in this. If somebody has any document or link of tutorial please send it to ankur.ty5 @ gmail.com .
Thanks in advance
Ankur

same here, need docs ..Please send'em to xterm2121 @ gmail com

Similar Messages

Creation of Inbound delivery without Order acknowledgment

Hi,
We have a scenario where we raise Purchase order to Vendor. The Vendor sent the confirmation (Delivery date, qty, etc) via IDOC. This updates the Order acknowledgement and also the confirmation information in PO.
When the Vendo creates a Outbound delivery in this system, it sends another IDOC which creates a Inbound delivery automatically in my system.
In some cases the confirmation IDoc fails. We want that in such case the Inbound delivery should be created unless we get the correct confirmation.
In other words, system should not create Inbound delivery if order acknowledgement fails.
Is this possible in standard SAP

Hi,
What is the reason for not generating inbound delivery without a confirmation? Wouldn't the business on receiving plant be interested in getting inbound delivery asap, so that they can plan their operations based on the incoming goods details?
I don't think you can control that simply from confirmation control key. There is the 'expected sequence' but it does not stop the process if you proceed without confirmation.
Note that there are lots of other complications if there was such a requirement. What if first item is fully confirmed, but another is not. Would you like to create inbound delivery only for the confirmed item?
And what for Scheduling Agreements? The confirmations/inbound deliveries are at item level only (and not at delivery schedule line). So you don't fully control what quantities were confirmed and which are still 'open' for confirmation.
If you want to apply such a logic, then most probably custom solution at inb. delivery creation would be required.
Regards,
Dominik Modrzejewski

Making Order Acknowledgement (AB) a mandatory for Inbound delivery

Dear All
Kindly let me know wether is it possible to make the order acknowledgement a mandatory before creating an Inbound Delivery.
I.e., with OA the inbound delivery is not tpo be created by user.
If it is possible please revert your answer
Regards
Chaitanya

It is not possible to make the 'AB' as mandetory in confimation in PO before creating inbound delivery but while creating inbound delivery u can check whether AB is created in PO in userexit of delivery mv50afz1 and control user to create the inbound del if there is no ab created.

Order acknowledgment as inbound delivery

Hi,
I'm trying to find out if there is a possibility to create Vendor order acknowledgment (AB type) with internal category '1' as inbound delivery?
We have both '1' (AB) and '2' (LA) types in confirmation control key setup, however when generating inbound deliveries only the 'LA' is taken.
So the question is whether there is any possibility to create first inbound delivery for 'AB' acknowledgment (non MRP-relevant)and then another one for shipping notification (which should be MRP-relevant)?
Thanks,
DM

This is purchasing process from external Vendors.
If not via inbound delivery, is there any other standard way to capture 'order acknowledgment' for PO (or Scheduling Agreements) than only in PO items? Any separate document that can be generated for ord. acknowledgment?
Regards,
DM

Delivered workflow name for EDI PO order acknowledgements

Does anyone know the workflow that is delivered for the PO order acknowledgements? Right now, if an IDoc (basic type ORDERS01 for Message type ORDRDP) comes into our SAP system, if the IDoc has an error because of a u/m problem price change, or quantity, the IDoc goes into a '51' status but it does not get routed to the user ID on the WE20 set-up (it is not in my SBWP SAP Inbox)

You have to create the custom object type to push the filed PO to the use inbox based on the Idoc.

Third-Party Order Fulfillment Process Scenario

Hello,
I would like to know if any of you have come across a use case where the Third-Party Order Fulfillment is Not based on the Supplier/Manufacturer shipping out the material directly But the Buyer (and in some cases even end User/customer) arranges this themselves. This is very common in International Trade where the Buyer/Business arranges the shipment themselves by using the services of a Freight Forwarder who Ships the material to the end user/customer after the Supplier/Manufacturer has made the Material available. In such cases the actual Shipment could take days or weeks from when Material is made ready by the Suppliers.
Currently the Third-Party Order Fulfillment Process assumes only one scenario and that is the Supplier will ship the material and inform their Buyer of Delivery. But in International Trade this is not the case and the Incoterms in the Purchase Order can be different to the Incoterms in the Sales order example in the PO the incoterms could be Ex-Works and in the SO CIF.
This leads to requirement of ASN and separate Inbound and Outbound Delivery and their separate Release in this Process as well.
These are not currently supported in the Third-Party Order Fulfillment process thus the Third-Party Order Fulfillment process in ByD has a very limited use in its current form.
If there are other users who have come across this as well then it would be nice to have your comments and possible workaround.
Best regards
Nick

There is no standard SAP solution for this requirement.
You can trigger output from inbound delivery document to generate EDI output and send delivery information to customer.
You will require to define custom output type , partner profile and link with custom fucntion module.
FM should have logic to pick information from 3rd party sales order and inbound ASN and generate IDOC
Hope this solution will work for your requirement

Purchase Order Acknowledgement to EBP ( SRM 3.0 ) - Error

When we try to post purchase order acknowledge / response to EBP ( SRM 3.0 ) from XI, we are getting the following error. Please suggest how can we overcome this issue.
<b>Error : Status - 50 : Status set to 50 during IDOC inbound processing ( IDOC Added )</b>
=============
Idoc Type - ORDERS05
System - SRM 3.0
System Id - EBD (Development)
Message Type - ORDRSP
Process Code - ME01 - ME_ORDRSP (Order Acknowledgment)
Requirement : Post the Purchase Order acknowledgment idoc into EBP ( SRM 3.0 ), source file is from Non R/3 system, XI maps the external file as standard idoc format ORDERS05.
Able to send the IDOC file to EBP system successfully. We are unable to process the inbound ORDRSP Idoc in EBP, but we are getting the following error message.
Error : Status - 50 : Status set to 50 during IDOC inbound processing ( IDOC Added )
Please how to overcome this issue or provide me the valid approch to overcome this issue.
Thanks,
Giri

Hi Giri,
you made a mistake in your target format.
ORDERS05/ORDRSP Idoc type is used in R/3, not in SRM.
Depending on your scenario (PO in SRM or in R/3), you will send back the PO Response to SRM or R/3.
- in R/3 use IDOC ORDRSP
- in SRM use FM BBP_BC_POACKNOWLEDGMENT_ADD or similar (Look at provided SRM XI content, you will find the correct entry point in SRM.)
Rgds
Christophe

Deviating Purchase Order Acknowledgements lead to automatic Purchase Order Change

Hello together,
the ByDesign standard process creates a changed purchase order when a purchase order acknowledgement with deviation is created. This changed purchase order is automatically sent to the supplier. Either per mail, edi/xml, fax or print as configured in the communication with the supplier.
As discussed with SAP there is no possibility to suppress this. Do you have any ideas how to switch off this functionality?
Best regards,
Constantin

Hi Babu,
thank's for your reply. In this case it's an subsidiary scenario and the supplier is the subsidiarys' headquarter. The sending of the updated purchase orders leads to an overhead at the headquarter's side. They have an "gentleman agreement" that deviating purchase order acknowledgements are accepted by the subsidiary if they don't appeal.
Best regards,
Constantin

Order acknowledgement 855

we have multiple idocs with status 53 we need to club all these idocs according to ship to party and send a single confirmation to the ship to party.
for this scenario do we need to create custom program to club the idocs according to ship to party.

If you are looking for Order acknowledgement, which is ALE message ORDRSP and IDOC type ORDERS05. Corresponding EDI message is 855. In standard ALE process order acknowledgement can only happen at order level. So if there are multiple orders from same ship-to party multiple ORDRSP messages (ORDERS05 IDOCs) will be created.
Since you want to send acknowledgement for all orders recieved for one ship-to-party in a day, I am sure you will be thinking of processing them in a batch. If you need to send this information as IDOC then, you will need to create a custom IDOC because ORDERS05 has order number in the header segment and that can be only one. But if you are converting IDOC into EDI message then you can handle this in the program that is converting IDOC to EDI message.
For generating ORDRSP messgae on creation of Sales Order you need to configure standard output type BA00.
Cheers,
Sanjeev

How to Enter Purchase Order Acknowledgement

Hi All,
I am working on a scenario where I want to send Purchase Order Acknowledge (corresponding Sales Order number)to SRM through XI. My PO is local PO so I want to enter this acknowledgement in EBP.
Can some one please help me out in this scenario.
Thanking You in Advance.
Regards,
Nitin Sawant.

Dear Poster,
As no response has been provided to the thread in some time I must assume the issue is resolved, if the question is still valid please create a new thread rephrasing the query and providing as much data as possible to promote response from the community.
Best Regards,
SDN SRM Moderation Team

Sales Order Acknowledgement by Workflow

Hi All,
The client requirement is to send the Order acknowledgement to their customers by Workflow and not through the output condition technique. I am new to workflow. The order acknowledment needs to be sent as an attachment in the e-mail and it should be an ADOBE form. Can someone give me helpful liks/inputs to achieve this? I searched in the forum but no luck..
Regards,
Raghav

Hello Raghav,
The client requirement is to send the Order acknowledgement to
their customers by Workflow and not through the output condition
technique. I am new to workflow. The order acknowledment needs
to be sent as an attachment in the e-mail and it should be an ADOBE
form. Can someone give me helpful liks/inputs to achieve this? I searched
in the forum but no luck..
Please refer to the below steps for triggering a workflow whenever a Sales Order is created :-
Step 1:- Go to the T-code "SWEC", select your business object as BUS2032 and highlight the event where you want the trigering should happen. Like for example in your case the triggering should happen after the Sales Order is confirmed.
Step 2:- Call the workflow in user exit USEREXIT_SAVE_DOCUMENT of MV45AFZZ.
Anyway you can refer the below link for workflows scenario related SAP-SD and i would suggest you to discuss elaborately with a technical consultant for this set up.
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMSD/BCBMTWFMSD.pdf
Regards,
Sarthak

Restrict GR prior to Order Acknowledgement of PO

Hi,
We need to restrict GR for a PO prior to acceptance of the Order Acknowledgement.
Secondly, for a multi Item PO if there is a discrepancy between the PO and Order Acknowledgement in one of the Line items, we need to complete the procurement process for the remaining line items.
Pls advise asap.
Thnx & Regards,
Shekhar.

hi
while creating PO you give the CONFIRMATION tab in item detail as inbound delivery and tick the order acknowledgement. So now without creating inbound delivery and acknowledgement you cant do GR.
Rewaed if useful.
Yuvi.

Sales order acknowledgement

Hi,
I want to know the functionality of sales order acknowledgement report. I want to know how it works, what information is captured and how this information is transmitted from Oracle to the customer. My client wants to implement this sales order and shipment acknowledgement in oracle.
Shivom Malhotra

Hi Praveen,
u have to make the output to be EDI.
path
go to tcode va01,then in the second screen in the menu select EXTRAS->OUTPUT->HEADER->EDIT.
u need to have output types,partner and the medium select
EDI.After that press on save button.Then check the processing log.U will get the idoc number.
Besure all u should have output types,partner.
Regards,
Nagaraj

COnfirmation/ Order acknowledgement in PO

Hi
Any body is worked on Confirmation / acknowledgement .
Hi all ,
You can see the PO item level confirmation. if you aware please let me know the IMG setting and IDES function ( BOTH Purpose of Confirmation )
How we do step by step procedure of confirmation..
If u have any related documents please send me on [email protected]
Thnx in adv.
Waiting for very valid reply
Best regards
SK

Hi
Check help provided by SAP
Monitoring Vendor Confirmations
Use
The confirmation monitoring facility enables you to check whether the expected confirmations have been received and whether the delivery quantities and dates are as you requested. The list analyses that are available for monitoring purposes provide you at all times with an overview of the status of your purchase orders and their influence on materials planning and control.
Prerequisites
_ Analyses are only possible for items having a confirmation control key.
_ You can specify the deadline for receipt of confirmations for each confirmation category in
Customizing for Purchasing (Confirmations _ Set up confirmation control under Confirmation
sequence.)
You can specify in Customizing that you wish to see the following in the monitoring list,
for example:
_ Which order acknowledgments have still not been received a certain number of days
after the PO date
_ Which shipping notifications have still not been received a certain number of days before
the delivery date
Activities
To monitor vendor confirmations, choose <Purchasing document> ___Reporting___Monitor
confirmations.
Order Acknowledgment Expediters
Use
You can send messages to vendors urging them to submit outstanding order acknowledgments.
You cannot issue such messages with respect to other vendor confirmation categories.
Prerequisites
A prerequisite is that the Acknowledgment requirement indicator has been set in each relevant
PO or scheduling agreement item.
Activities
<b>Choose <Purchasing document> _ Messages _ Monitor order acknowledgment</b>.
If the indicator has been set, the system proceeds as follows when the reminder program is run:
It checks whether the confirmation control key has been set:
1. If it has not, it checks whether the acknowledgment number has been entered. If there is
no such number, a message urging the vendor to submit the overdue acknowledgment is
issued.
2. If it has, the sum of the quantities from all previous order acknowledgments is calculated.
If the result is less than the order quantity, an urging message (expediter) is issued.
Creating a PO or Outl. Agreement w. Acknowl. Reqt.
1. Create a purchase order or an outline purchase agreement and maintain the items.
2. Select the item to be acknowledged by the vendor and enter a confirmation control key in the
Deadline monitoring area of the item detail screen.
If the confirmation control key provides for the submission of order acknowledgments by
the vendor, and you wish to urge the latter to do so in the event that they are still
outstanding after a certain period of time, set the Acknowledgment requirement indicator.
3. Save the purchase order.
If you wish to work exclusively with order acknowledgments (i.e. without using a
confirmation control key), your only option is to set this indicator. You need not make
any other entries.
Monitoring Confirmations
Monitoring Confirmations in PO or Outline Agreement
1. Select the item for which you wish to see the accumulated confirmations and choose Item _
Confirmations _ Lists.
2. Then branch to one of the following lists:
Quantities relevant to MRP
Quantities that have been reduced/offset with regard to MRP
Cumulative quantities
A line from a PO delivery schedule covering 100 tons of steel is reduced to zero as a
result of the relevant order acknowledgment for 100 tons. The subsequent inbound
delivery of 100 tons in turn reduces the order acknowledgment quantity to zero, and,
finally, the GR of 100 tons completely offsets the inbound-delivery quantity.
Monitoring Several POs or Outline Agreements
1. Choose Purchase order _ Reporting _ Monitor confirmations.
2. Specify an interval of purchase orders and enter the category of confirmations to be
monitored (for example, AB for order acknowledgment).
3. Choose Program _ Execute.
You obtain a list of all variant quantities and delivery dates.
Manual Maintenance of Confirmations
1. Change the purchase order or scheduling agreement.
2. Select the item for which you wish to enter a confirmation and choose Item _
Confirmations _ Overview.
3. On the confirmation overview screen, maintain the confirmation category, date, time-spot,
and quantity, as well as the confirmation number used by the vendor.
You can also receive a confirmation with respect to a material with a manufacturer part
number (MPN). For more on this topic, refer to Manufacturer Part Number (MPN) [Page
452]).
If you work exclusively with order acknowledgments (i.e. without using a confirmation
control key), enter the acknowledgment number on the item detail screen. This
number can be any identifier customarily used in your enterprise (e.g. the date of the
order acknowledgment or an external document number).
If you wish to enter the same number for each item, choose Edit _ Fast change.
Quantity Checks
_ If a vendor notifies a quantity that is greater than the still-open notified quantity, the system
issues a warning message.
_ If the cumulative quantity from all inbound deliveries relating to a PO item exceeds the order
quantity (taking the overdelivery tolerance into account), the system issues a warning
message.
This warning can also be defined as an error message on a user-specific basis.
_ If the cumulative notified quantity is less than the quantity already delivered, a warning
message is issued.
Depending on your settings in Customizing, an indicator showing whether or not the data in the
confirmation is used in materials planning is set in column D. If the indicator has not been set, the
data is for information only.
In column E, you can see whether the confirmation was entered manually in the PO (1), or
generated automatically upon entry of a shipping notification using the function Create inbound
delivery (2).
Creating Inbound Delivery Against Shipping Notif.
1. Choose Purchase order _ Inbound delivery _ Create.
2. On the initial screen, enter the vendor, the delivery date and the PO number. You also have
the option of entering a transport identification code (e.g. a vehicle registration number). In
this way, deliveries for several purchase orders can be grouped together.
If you do not know the PO number, choose Inbound delivery _ Select purchase orders
and enter selection criteria.
Choose Program _ Execute.
You obtain a list of the purchase orders from the specified number interval that contain
still-open notified quantities.
Select the relevant purchase orders and choose Adopt selected.
3. Press ENTER. The overview screen with the suggested quantities appears.
The default quantity is taken from the PO item. However, you can overwrite this
suggested quantity and enter a different unit of measure. In order for this to be possible,
the desired unit must be defined as an alternative unit of measure in the material master
record with the appropriate conversion factor.
All quantities (e.g. the notified quantity) are converted into the order unit and recorded in
the purchase order by the system.
You have a PO for 100 tons of Steel 1, and the vendor sends you a shipping
notification for 5 crates. You wish to enter the inbound delivery in the unit of
measure crate. The system checks whether the alternative unit of measure can be
converted into the order unit. If so, you can save the inbound delivery in the
alternative unit.
A batch split can be made in the inbound delivery, which is taken into account in the
confirmation overview for the purchase order and at the time of goods receipt. If the
batch split is to be taken into account at the time of goods receipt, the confirmation
category Inbound delivery must be confirmation-related (GR assignment indicator).
4. Check the data and make any necessary changes.
5. Save the document.
After this, the confirmation overview is updated in the relevant purchase orders.
Vishal...

Trigger Order Acknowledgement automatically

Hi,
We have a requirement wherein the sales order order acknowledgement is to be triggered when the line items in the sales order get confirmed.
Please let me know how can this be achieved; is there any BADI / user-exit which might help ?
The scenario is that the user shall create a sales order, but on saving the order, the order acknowledgement should not be triggered. We have a batch job which updates the confirmed qty in the sales orders on a daily basis at night. Once the order gets a confirmed qty, the order acknoeldgement should be automatically triggered.
Please guide.
Thanks.

Hello,
There is SAP std. message output type BA00 for "Sales Order confirmation" with condition record's dispatch mode set as '1'. You can use it for your requirement.
After order confirmation job complete, you can setup job with RSNAST00 to triggered order confirmation.
NACE T-code for V1(sales) output
Dispatch time 'F4' help
RSNAST00 Program

Order acknowledgement inbound scenario in EDI

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