Organizing photos between devices in iPhoto

Hi guys,
I am greatly confused and really hope you can help me out! I have searched for hours now and I am still not sure of the answer, so even though it might be answered in other threads I still hope you will help me...
I have and iPhone and a Macbook. Between these two devices I want to share and organize my photos taken with the iPhone. First of all the photos are obviously saved in the camera roll - and since I have enabled photoStream they are saved here as well.
For a while ago I read that to organize the photos I should syncronize with iPhoto, organize into albums and syncronize back to the phone. That kinda works, however now the photos are takin up space 3 times! That is very confusing and a waste of space!
What I really want is actually to have the photos in the camera roll until I have organized them into albums and then I want to be able to delete them from the camera roll. That way I ensure that I have organized all photos.
I really appreciate any tips as this is really frustrating...

And what is the difference between events and albums in iPhoto? I get that one solution is to import all photos to iPhoto and then organize the photos into albums. However they still apear in events - and with all these events ordered by dates how will I ever ensure that I have organized all images into albums?
iPhoto does not store photos. It only references photos in your camera roll, in events synced to your iDevice from your Mac, uploaded using the camera connection kit, or imported by other apps.
See the iPhoto Help: http://help.apple.com/iphoto/iphone/2.0/?handbuch#blnkbc26e276
iPhoto will not use additional space, if a photo is used in an album and also appears in an event or the camera roll.
What I really want is actually to have the photos in the camera roll until I have organized them into albums and then I want to be able to delete them from the camera roll. That way I ensure that I have organized all photos.
What kind of albums are you asking about? The albums that iPhoto creates by tagging, or the abums you create in the Camera Roll? Either way, these albums do not store the photos, they only group them differently for easy access. When you delete the photos from your camera roll, the photos will vanish from the albums as well, because they are one and the same image.
Anyway, it is no good idea to delete the photos from the Camera Roll. The Camera Roll is the central sharing place of your iPhone. Other apps can access your photos in the Camara Roll, the Camera Roll can be downloaded to your computer, the Camera Roll is backed up in your iCloud backup.
Should I rather organize only in events and not use albums?
Use the camera roll and events to store all your photos, and use albums to create selections for special purposes to easily access them and retrieve them.
First of all the photos are obviously saved in the camera roll - and since I have enabled photoStream they are saved here as well.
The camera roll stores the photos, but the Photo Stream is just a temporary buffer to share the photos. Don't rely on Photo Stream to keep the photos for ever. It will only keep the most recently added photos and no more than a thousand photos on your iPhone.
For a while ago I read that to organize the photos I should syncronize with iPhoto, organize into albums and syncronize back to the phone. That kinda works, however now the photos are takin up space 3 times! That is very confusing and a waste of space!
The general idea of that advice is to keep the photos off your phone:
Organize them on your mac, store all photos on your mac, and back them up regularly, so that you have them safe.
Then delete the photos from your phone to free space.
Now create albums on your mac with your most important photos that you want to have on your iPhone as well and regularly sync your current selection of favorite photos to your iPhone.
What may be confusing for you, is that you are trying to achieve something, that the two versions o iPhoto on your mac and your iPhone are not intended for and do not support well - two keep two photolibraries in sync. The apps support sharing of selected photos, but not syncing libraries. So have one well organized library on your mac, and share to your iPhone what you want on the phone as well, for example by setting up shared photostreams or syncing with iTunes.
Leonie

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I have about 3,500 photos sitting in dropbox and just purchased my first mac yesterday. My husband and I each have our own Ipad and our own user id's on the mac. I moved two of the folders to Iphoto and it shows up on my screen in the right folders. However, on my Ipad, it shows all of them under one Photostream and not organized. They don't show up on my husband's "side of the computer" at all.
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2. How does one share all of the folders with another user on the same Ipad so they can view folders, and add pictures to the folders if they like?
Thanks!

1. How does one mirror their file organization on the Ipad?
If you use the Photo Stream, the organisation in iPhoto will be lost - there is just one endless stream. YOu could sync your photos using iTunes. Then you will see the synced albums in the Photos.app on the iPad.
See this link: iOS and iPod: Syncing photos using iTunes
How does one share all of the folders with another user on the same Ipad so they can view folders, and add pictures to the folders if they like?
On the same iPad? Do you mean on the same mac?
If you want to share an iPhoto library between two users on the same mac, the iPhoto library should be on a separate disk partition or even better, on a separate external disk. Then you can set the flag "Ignore ownership on this volume" to avoid permission problems. Both of you will be able to browse the iPhoto library and can edit the photos within.
See this support document: iPhoto: Sharing libraries among multiple users
If both of you want to keep separate iPhoto libraries but share the photos, you could share selected albums as Shared PhotoStreams and invite each other to browse them. This would require iOS 7. Do you have iOS 7 on your iPad? Each Shared Photo Stream will be shown as a separate album on your iPad .
iCloud: Using and troubleshooting Shared Photo Streams
Regards
Léonie

Synching photos between devices

Photos taken on my iPhone and iPad mini automatically synch between these two devices. However, I can't figure out how to get those devices to synch their photos with my Mac mini (has iPhoto 11). Shouldn't this be possible?

Jerrry wrote:
I'm not on Facebook, so I can't use that as a test. As soon as I open iPhoto it asks what library I want (although it lists none). The Choose button is grayed out. Other Library button opens finder to Desktop. Create New takes me to a Finder screen that says "Save As:" at the top. The files it shows are 2013, iPod Photo Cache and Lightroom. That's it.
Try launching iPhoto while holding down the Option key. It should then ask you what library you want to use and should show a Finder screen. From there navigate to your home folder ~/Pictures and in that folder you should find a file named iPhoto Library or perhaps a variation on that theme. Select iPhoto Library which should activate the Choose button. Click on choose and hopefully you will be back in business and you will also see Photo Stream inder WEB in the sidebar.

Syncing Photos between iPhone and iPhoto

Two part question:
1) Is it required to launch iPhoto and import photos into the app or are they/can they be transferred just by syncing the phone in iTunes?
2) When I do sync with iPhoto, I often get duplicate photos which I previously imported into iPhoto but they get transferred back to my phone, so I now have the same photo multiple times. This is a annoying as you can imagine. How do I prevent this?
Thanks in advance.

1) Camera roll pics ( taken with iphone ) are NOT part of the itunes sync process at all. You import them as you would from any digital camera - iphoto for example.
2) If you do not delete the pics from iphone once you have imported them, then you may end up importing them twice.
You should regularly import pics from iphone, then you can organize them on your computer and sync whatever you like to iphone.
There is no reason to keep anything in the Camera Roll once you have imported them into your computer. As with everything else on your computer, you should always maintain a backup copy on an external drive, flash drive, cds,dvds,etc,

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Hi there,
I have an iMac and a Macbook Pro (which I take away with me)... as a result, my photos are a mess! I have some that are on both, some that are on and not the other and vice versa. It would take me forever to sort through them all individually. Is there any way I can merge / sync the two libraries (my iMac was initialised and set up using a Time Machine backup of my Macbook), remove duplicates and then keep them synced. I am away from home every two weeks, so this is a frequent issue - I'd like to be able to sync them every time I come back. Is iCloud the answer? I am not really sure about using iCloud or keeping my photos on iCloud - because they are not on my machines then, or are they? TBH, I've been too scared to try iCloud in case I lose a bunch of photos.
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If both Macs are signed into the same iCloud account and have iPhotos' iCloud preference setup as shown below, any new photo taken on either Mac will be imported into the other automatically:
Each month there's be a new Event with the photos taken that month and shared via this way:
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When you return from travels with new photos on your MacBook Pro you can use iPLM to copy the new events from your MBP library to your iMac library. Just connect the two so one Mac can access the other, i.e LAN, ethernet cable, Firewire for Target Disk Mode, etc. You will have to copy any new events on the iMac over to the MBP in order to keep them identical.

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http://www.wirelesstransferapp.com
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Hi LCelineee,
Thanks for visiting Apple Support Communities.
These tips may help if your shared photo stream invitation is not being received:
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Ask the person you're inviting to check any junk or spam email folders for the invitation.
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You can find the article with these steps here:
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http://support.apple.com/kb/ts4379
Best,
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HT201317 To use iCloud for photo storage do I have to share all images between devices?

How to use iCloud to backup photos?

You can't. iCloud is not a photo backup service.
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Hi everyone,
I am currently a PC user and am contemplating buying an iMac, and I'm trying to determine if iPhoto will meet my needs for photo importing and organization.
I currently have around 20-30 gigs of digital photos and am using Windows Photo Gallery (for Windows Vista) to view/organize/import them.
The directories are organized by the photo date taken in the format "yyyy-mm-dd" .
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2) If I copy photos into iPhoto library, will it respect and preserve my directory structure wherein photos are separated by date taken? If not, then is it practical to still use iPhoto without copying the files into its library (by keeping them organized as subdirectories in a directory elsewhere and having iPhoto setup to automatically display photos in that directory)?
3) If I use iPhoto to import pictures from a digital camera, can I control how it sorts those pictures into directories by making it name the directories in yyyy-mm-dd format? This is what Windows does and I find that format very convenient for organizing and viewing photo files, especially those that I have not yet tagged.
4) Again, if I use iPhoto to import pictures from a digital camera, can I control the naming convention so that photos are named according to date&time taken (i.e. yyyy-mm-dd_hh-mm-ss ), or at least according to just date taken (i.e. yyyy-mm-dd) as well as appended with event names?
5) Will I be able to edit photo properties, such as date taken, within iPhoto if I discover that a photo is incorrectly organized?
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Here's the thing: You've put a lot of time developing a system of managing files. iPhoto is all about Photos. So, frankly. forget your current system and use iPhoto. it has more powerful and more varied tools for managing your snaps.
There's a conceptual leap to be made with apps like iPhoto. The illustration I use is as follows: In my iTunes Library I have a file called 'Let_it_Be_The_Beatles.mp3'. So what is that, exactly? It's not the song. The Beatles never wrote an mp3. They wrote a tune and lyrics. They recorded it and a copy of that recording is stored in the mp3 file. So the file is just a container for the recording. That container is designed in a specific way attuned to the characteristics and requirements of the data. Hence, mp3.
Similarly, that Jpeg is not your photo, it's a container designed to hold that kind of data. iPhoto is all about the data and not about the container. So, regardless of where you choose to store the file, iPhoto will manage the photo, edit the photo, add metadata to the Photo but never touch the file. If you choose to export - unless you specifically choose to export the original - iPhoto will export the Photo into a new container - a new file containing the photo.
All of your queries are about files and filenames and file storage. They're all pretty much moot if you use iPhoto. If you use iPhoto it becomes the "go-to" app for all your photos. Everything you need to do with the photos can be done via iPhoto or with iPhoto.
When I initially import my photos into iPhoto, will iPhoto recognize (or is there a way to make it recognize) each separate directory as a separate event based on the directory in which it is found?
Yes, but... Events are organisation for those who can't really be bothered. They are automatic - based entirely on Date and Time the camera records the photos as taken. You can move photos between Events, you can Merge Events, you can Rename them and sort them in various ways except one: You cannot manually sort in an Event as Events are all automated.
Albums are a much more varied and powerful organising tool.
2) If I copy photos into iPhoto library, will it respect and preserve my directory structure wherein photos are separated by date taken?
Well forget about "directories", you're talking Events, Album and Folders now. But yes, you can define Events (or Albums) based on date. However, given that iPhoto can sort on date, can search on date and date ranges and can generate Smart Albums based on date (say, All the Photos from 2010, only the photos from June 2010 or just the photos fron June 10, 2010, or even the photos from May 12 2009 to July 11 2010) how the fies are organised on the disk is of little concern. You never access them via the HD anyway.
If not, then is it practical to still use iPhoto without copying the files into its library (by keeping them organized as subdirectories in a directory elsewhere and having iPhoto setup to automatically display photos in that directory)?
Yes you can do this. It's called a Referenced Library. I don't recommend it - especially for a new Mac user - and it adds nothing except complexity to the process. It has no extra capability. It's just dumb file storage. For more on this:
https://discussions.apple.com/thread/3062728?tstart=0
3) If I use iPhoto to import pictures from a digital camera, can I control how it sorts those pictures into directories by making it name the directories in yyyy-mm-dd format?
No.
This is what Windows does and I find that format very convenient for organizing and viewing photo files, especially those that I have not yet tagged.
There are various tools in iPhoto that will allow you to find photos that you have not yet tagged or organised.
Again, if I use iPhoto to import pictures from a digital camera, can I control the naming convention so that photos are named according to date&time taken (i.e. yyyy-mm-dd_hh-mm-ss ), or at least according to just date taken (i.e. yyyy-mm-dd) as well as appended with event names?
You can add titles to photos, yes. But as the date and time of the photo are already in the Exif, using those in the name of the photo is a bit redundant.
Will I be able to edit photo properties, such as date taken, within iPhoto if I discover that a photo is incorrectly organized?
Yes.
It's a bit to take in I know, and I always suggest to people that the best thing is to create a library on their Mac, import a couple of hndred pics and explore what it does (and doesn't), and see if it works for you.
iPhoto uses a lot of virtualisation. Photos are stored in the Library. (Events are just one of two possible views of the Library). Albums reference photos in the Library. So a shot can be in any number of albums and use no extra disk space. Keywording is also very powerful. Here’s a stock answer I use for folks when wondering what iPhoto can do:
I use Events simply as big buckets of Photos: Spring 08, July - Nov 06 are typical Events in my Library. I use keywords and Smart Albums extensively. I title the pics broadly.
I keyword on a
Who
What
Where basis (The When is in the photos's Exif metadata). I also rate the pics on a 1 - 5 star basis.
Using this system I can find pretty much find any pic in my 40k library in a couple of seconds.
So, for example, I have a batch of pics titled 'Seattle 08' and a typical keywording might include: John, Anne, Landscape, mountain, trees, snow. With a rating included it's so very easy to find the best pics we took at Mount Rainier.
File -> New Smart Album
set it to 'All"
title contains Seattle
keyword is mountain
keyword is snow
rating is 5 stars
Or, want a chronological album of John from birth to today?
New Smart Album
Keyword is John
Set the View options to Sort By Date Ascending
Want only the best pics?
add Rating is greater than 4 stars
The best thing about this system is that it's dynamic. If I add 50 more pics of John to the Library tomorrow, as I keyword and rate them they are added to the Smart Album.
In the end, organisation is about finding the pics. The point is to make locating that pic or batch of pics findable fast. This system works for me.
Finally, all of this can be exported from iPhoto should you decide to migrate to a different app or different OS in a year or two.
Regards
TD

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Organizing photos between devices in iPhoto

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