OTL timekeeper group

Is there a way we can move employees across timekeeper groups dynamically ? I believe there is no seeded feature, but any recommended workaround ?
Regards,
Hema

There is no automated process as such. You will need to handle this either by
1. Using a Custom Process which refreshes the Timekeeper Groups on a periodic basis.
2. Create an API hook call to Assignment Create / Update API to modify the record group when Employee's Organization is changed. You will need to write the same code in Forms Personalization / CUSTOM.pld also as the Assignment API is not called from the Assignment PUI.

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OTL (Oracle Time and Labor) Doubt on Timekeeper Groups API

Hi,
Using HXC TimeStore API we can Create/insert/update/delete TimeCards.
Then what is the use of Timekeeper Groups API's HXC_TIMEKEEPER_GROUP_API ?
Thanks.

I see below two calls in the package body, what is meant by 'User Hook'?User hooks provide the client with the ability to add logic to application processing and to disable optional product processing. These User Hooks take the form of procedures that may be called by the application, in sequence, when the application takes a specified action on a specified object type -- http://orclpps.blogspot.ca/2008/01/user-hooks-in-oracle.html
User Hooks are an easier way of extending the standard functionality of many Oracle Application modules. They are synonymous to database triggers, but are implemented as APIs (package.procedure). -- http://oraclewithbiju.blogspot.ca/2012/06/oracle-applications-user-hooks.html
http://www.oracle.com/pls/ebs121/search?word=%27User+Hook%27&format=ranked&remark=quick_search
https://forums.oracle.com/forums/search.jspa?threadID=&q=User+AND+Hooks&objID=c3&dateRange=all&userID=&numResults=15&rankBy=10001
Thanks,
Hussein

OTL Self Service Time Card to OTL Timekeeper

Hi All,
I'm new to the Oracle HRMS module and have a question. Can you update OTL Timekeeper with time cards from OTL Self Service? I did read a very brief, one or two line sentence in one of the implementation manuals that said you could. However, at this point, I have researched in vein and still cannot find any information as to how or what should be done.
Any help is greatly appreciated,
Thanks,
Paul

Hi Gaurav,
Sure.
We would like to take the employee time cards being entered into the (OTL Self Service Time Entry) and once approved, have them automatically populate the OTL Timekeeper by employee. These employees are already defined in various Timekeeper groups. Once the supervisor opens up that group in Timekeeper they will be able to export those employee time records to an excel spreadsheet for further data manipulation. That's our end goal.
The question I have is, how does the upload from (OTL Self Service Time Entry to OTL Timekeeper) happen?
Does it happen once the employee time card has been approved?
or
Do you have to launch some type of concurrent job, etc?
I just can't find that process answer and what if anything that needs to be done.
Again, thanks in advance for any help you can provide.
Paul

The setup of OTL Timekeeper preference is incomplete

All of a sudden when I try to open Time Entry in OTL timekeeper, I see the error message: APP-HXC-366338: The Setup of OTL timekeeper preference is incomplete.
I have checked all the possible reasons for that...like if user login is associated with a worker, timekeeper layout attributes,Timekeeper group. Every thing looks good but still unable to open timekeeper.This is same with all other users .
If someone can explain what might have gone wrong i would really appreciate the help.
Thanks

This might be due to an incorrect version of the Timekeeper Entry form HXCTKSTA.fmb.Recompile this form once using adadmin (Buy your DBA a cup of coffee, he will do it for you ;)
Sam
http://www.appsdbablog.com

Timekeeper Group - One Employee belonging to different Timekeeper Groups

Hey guys,
Got an issue here. I created two groups namely Test Group 1 and Test Group 2. An employee, say Robert, belongs to both of these groups. So when I enter timecard details for him in Test Group 1 in the Timekeeper Entry Window, his same timecard details get populated in the 2nd group, Test Group 2. I want to use these 2 group for different purposes. If I edit Robert's timecard details in one group, the same thing happens in the other. Is there anyway to stop this from happening? Like a profile option or something?
Thanks in advance.

I doubt if you would be able to do it. OTL only allows for a single timecard for a person during a period. If there is a timecard available for the period it will show up, irrespective of the timekeeper group the person is associated to.

Adding Display Only Assignment info on OTL timekeeper Entry form.

Hi
My company is using OTL timekeeper Entry PUI form to record the attendance of employees. Our users want to have Employee's Organization from primary assignment to be automatically populated in a static field so that they can check if employee is in right organization or not at the time of data entry.
I don't want to add LOV using alternate names in the form because it requires additional button clicks for the users.
Can anyone help how we can add static field (Just like employee name appear after we add employee id) for Organization name in PUI Timekeeper Entry form?
Regards
Syed Salman

Can someone help on this?
I am just looking for an example (may be with a 2 column matrix), not somebody to write full code as per my requirements for me.

Required Parallel Approval from OTL Timekeeper Entry Form

Hi All,
Is it possible to perform parallel approval from OTL timekeeper entry form? it is using the following workflow OTL Seeded Approval Workflow HXCSAW(i think) if it is using this workflow can we change this workflow or need to write a new workflow for above mentioned requirement.
Please share you experiences , its urgent
Regards,
Ssali

Hi,
HXCSAW is a custom workflow which do nothing accept approving and that can be change as per customer requirement. This child workflow called by parent workflow process HXCEMP. If u going to change the HXCSAW then u also need to change the seeded package associated with this workflow to embed your logic.
We have done it through SSHR timesheet entry page, no idea if OTL timekeeper entry form carries approval or not.
Whts the nature of ur parallel approval ? and how u can able to manage if via workflow ?
Regards
Ayaz

How to edit Oracle timekeeper group

I have created a timekeeper group named "First group". I have added one employee under this group.
After few months, I got one more employee working for me. Now I want to add this new (second) employee to the "First group". How can I do it?
I am not able to see any options on editing the group either in the oracle help or from menu's. If there is a way to do this, please guide me the steps.
Thanks for your responses.

in the form used to create the group, go to the block named "Person", press the new record icon (green cross) or ctrl-down, then enter the employee name.

Timecard submitted from OTL Timekeeper screen is auto approved.

Hi all
Timecards submitted from OTL Timekeeper screen are auto approved even if I set the Time Store Approval Style preference to Supervisor Approval and link the preference to Timekeeper responsibility using Eligibility Criteria tab.
I am expecting the timecard should go for an approval to supervisor since the approval style preference is set to Supervisor Approval but its auto approved as soon as the timecard is submitted. May I know the reason why the timecard is auto approved or am I missing any setup to send the approval notification to supervisor. Here the customer would like send the approval notification to supervisor if the timecard is submitted from timekeeper screen. Please advice.
Please note that timecard submitted from self-service time is sending the approval notification to supervisor as expected.
Thanks for your help.
Regards
Nag

Hi
Thanks for the response.
As per my understading, prefereces linked to responsibility wouldn't be considered if the timecard is submitted for approval through timekeeper. In my case, i have three different users employee, admin & manager. If either employee or admin submit the timecard then it should be sent to approval for manager. If manager submits the timecard then the timecard should be autoapproved. Pls note that all three will be using three different responsibilities to submit the timecard. I have created 4 differents of preferences.
The preferences are linked as follows:
Default preferece (Auto Approval) linked to All People with precedence 10
Employee preference (Supervisor Approval ) linked to Self-Service Time responsibility with precedence 20
Admin preference (Supervisor) linked to OTL time-keeper responsibility with precedence 30.
Manager preference(Auto Approval) linked to OTL Super Time-Keeper responsibility with precedece 40.
With the above setup, approvals are working fine as expected but if the timecard is submitted by admin then it's getting auto-approved.
To fix the issue, i have changed the setup slightly as below
Default preferece (Supervisor Approval ) linked to All People with precedence 10
Employee preference (Supervisor Approval ) linked to Self-Service Time responsibility with precedence 20
Admin preference (Supervisor) linked to OTL time-keeper responsibility with precedence 30.
Manager preference(Auto Approval) linked to OTL Super Time-Keeper responsibility with precedece 40.
With this setup, timecard submitted by admin is going for an approval to manager (as desired) but if manager submits the timecard then the workflow sends a notification to the manager for approval which is not expected.
Is there anyway to have different approval styles for both manager & admin. If admin submits then it should be sent for approval otherwise if manager submits then it should be auto approved.
Please advice.
Thank you so much for your help.
Regards
Nag

OTL Timekeeper Form Custom Field map to specific Element Input Value

Hello Everyone,
I have the below requirement.
1. Create a custom field in OTL Timekeeper Form. This field is based on the Element Selected on the timecard.
2. Once the Timecard is transferred to Payroll, the custom field should go to a specific input value of that element.
I know how to perform Step 1 above. But i am unable to find out how i can map the value in custom field to a specific Input value of the element.
Any inputs are appreciated.
Regards,
Jay

Any tips people?
Can this be achieved?
This is what i have done so far.
1. Created a new Value set for the custom field.
2. Created an alternate mapping to map the value set value to InputValue13.
3. Created the alternate name.
4. Added the alternate name to 'OTL Alternate Names' DFF.
5. Added the Alternate name to the 'Preferences'.
Testing:
1. Created a Timecard populating the custom field.
2. Timecard submitted and approved successfully.
3. I verified that the custom field value goes into attribute13 of hxc_time_attributes where the attribute category is the corresponding element (should it be against the attribute category: Dummy Element Context? If Yes, then how to do it?).
4. Then i ran the program 'Transfer Time from OTL to BEE'. This transferred the values into hxt_timecards_f, hxt_sum_hours_worked_f, hxt_det_hours_worked_f. But nowhere in these tables do i see the custom value.
Did i miss any step? I did not define anything in the 'Define Mapping Components' of Deposit/Retrieval Process because InputValue13 is already part of it unter type 'Dummy Element Context'.
5. Since it is not in hxt tables, i did not find it in pay_batch tables too.
Any guidance is appreciated.
Regards,
Jay

Timekeeper group displays ex-employee data

we are currently using 11.5.10 version of oracle hrms and we have consultants working on our upgrade. we have come across an issue that the system is showing ex-employee data on the timekeeper group form in the release 12.1.3 Instance.
Is this normal??
pls advise

Are you referring to the Person List in the TimeKeeper group form ?
Was it not the same in 11i ?
If an employee leaves mid period.. and if the timekeeper cannot view ex-employees, how would (s)he enter/amend the data ?
Looks ok to me, but not sure.
Please log an SR, if you think it is an issue.
Cheers,
Vignesh

Timekeeper Group Advice Appreciated

Hi there,
I am looking at the design of Timekeeper groups and was hoping to define timkeeper groups by organisation expecting the group to be populated by all employees below the higher level organisations in the organisation hierarchy. Is this the case or how can this be achieved? For example the org hierarchy is defined division (highest level), branch (next level) and section lowest level.
If we create a timekeeper group by adding employees at division level how do we ensure that all employees in the branches and sections below will be added to the timekeeper group.
In addition how do we handle new hires as we need them to be added to the appropriate timekeeper groups automatically.
Assigning timekeeper groups using an assignment set based on payroll is probably not an option as there are many payrolls and potentially a few different ones to an organisation.
Any help on this would be very greatly appreciated.
Many Thanks
Kev

Are you referring to the Person List in the TimeKeeper group form ?
Was it not the same in 11i ?
If an employee leaves mid period.. and if the timekeeper cannot view ex-employees, how would (s)he enter/amend the data ?
Looks ok to me, but not sure.
Please log an SR, if you think it is an issue.
Cheers,
Vignesh

Query OTL using group

Hi all,
I'm new in OTL quering...
In our business, we have create some group in OTL to allow supervisor to enter employee time card.
For example, a IT Supervisor with employee id 451, has a group named "451-Dept IT", to manage 6 employee time card entry.
Then an other supervisor of this same department has employee id 857, has a group named "857-Dept IT" to manage the 6 same employee time card entry, because these supervisor are in cross-shift rotation.
And, we have new supervisor who start job at 10-mar-2013, that replace 857 and has 968 as employee id, and we also create new group "968-Dept IT" to entry It 6 employee time card.
has you see, the group "857-Dept IT" is not now use, but how to query in OTL to only the available group in particular period or week work day.
If I have a period like 17-mar-2013 to 23-mar-2013, how to know available group.
Thanks in advance, hope we help me because i'm turning arround for long time.

Hi Yacouba,
Which Responsibility you are accessing? There are 2 seeded reaponsibilities. 1) OTL Limited Time Keeper (The Timekeeper can view his own Group) 2) OTL Super Time Keeper ( The Time Keeper can view all Time Keeper Groups. "OTL Super Time Keeper" responsibility..in the Time Keeper Entry Navigation.. you can view/select any Group that was created using Time Keeper Group. Navigation.
Regards,
Siva

OTL Timekeeper Problem

Hi there,
I am trying to allow OTL supertime keeper entry of hours types and have set up the following preferences for the super timekeeper.
Timekeeper Misc Setup - N,Y,Y
Timekeeper Layout Attributes - TK projects, TK Tasks, OTL Elements (*)
Timecard alternate names - OTL elements(* This is a alternate names for all elements available through OTL.)
as well as all the other preferences which I have set up for the timecard end users (which work fine.)
When I select the timekeeper responsibility and search for an employee. I get a timecard which allows me to enter hours but I am unable to enter any associated hours types.
Any help on this would be very much appreciated.
Many Thanks
Kev

Kev,
You need to have an Alternate name set which should contain all the possible elements which are assigned to user of a particular TK group. Now this alternate name should be added in the "Timecard layout Attributes" preference which is attached to the Timekeeper himself. Just to test you can test with a TK group having only one user and both user, TK having the same set of alternate name.
--Shiv

Update number of hrs in OTL TimeKeeper Entry Form not working using API

Hi,
Say for example Employee working hrs are 8/day, I have entered manually in Timekeeper's entry form as follows and submitted and changed status to "approved"
16-aug-2010 17-aug-2010 18-aug-2010 19-aug-2010 20-aug-2010 21-aug-2010 22-aug-2010
8 8 8 3 8
so i need to update 19-aug-2010 to 8 using an API, i tried using API but it's not updating can you guys please let me know.
Regards,
Sri

Follow the OTL api guide and check your code. If your code is proper, timecard should get updated properly.
--Shiv

OTL timekeeper group

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