Outgoing Payment with Vendor Invoice reference on grid

For Outgoing Payment has B1 docu. number but like to have Vendor's Invoice # displayed on the grid to know which one is which. Should I use User Define Value for AP Invoice header to Banking > Outgoing Payment detail column?

What is your B1 version and PL? In our version, the Vendor Reference is default setting in the grid.
Thanks,
Gordon

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Report for Vendor payment with check no, reference

Hi Gurus;
My client issue one cheque against multiple vendor invoices and used F-53 to knockoff vendor invoices against this cheque.
He enter the check no. in assignment field.
Now, he want a report for - Which check is used to knockoff (Paid) which invoice.
Is there any way or report in SAP.
Thanks in Advance.
Devendra Singh Chauhan

Hi Devendra,
How about using the check register (transaction code S_P99_41000101) and select the radio button 'with items paid'. The report provides details such as check number, payment document, vendor invoice and other relavant details per bank account.
Ashish

Outgoing payment with Zero amount when Full adance is paid

I am making A/P down payment request based on purchase order, then I make full payment of PO (full advance payment - no amount of payment left with) through "Outgoing payment" which creates negative amount in Business partner balance and shows a negative entry in "outgoing payment" screen. Moving further, I make Goods receipt PO and then I make A/P invoice of regular amount based on goods receipt PO / Purchase order.
Up till now, the full payment has been made in advance through A/P down payment request and upon receiving goods the A/P invoice of regular amount is received. Now when I go to "outgoing payments" I have no amount left to pay (i.e. It displays 2 entries of same amount, one with positive amount of A/P invoice and the other one with negative amount of A/P down payment request to show the due balance = zero) So I am trying to clear the vendor "outgoing payments" by paying with Zero amount, but the system shows the error "The confirmation amount should be greater than Zero".
How can I clear the vendor "Outgoing payments" with zero amount ?? as it's payment has been made in advance.
Note: Please give me the solution by keeping in mind that I have to pay full amount in advance.
Solution to this problem would be highly appreciated.
Thanks and regards,
Farhan Sufi

Hi Farhan Sufi,
For Cases where full Advance is paid initially, You Follow these procedure, I have tested in my DB its working fine.
Step 1: Raise a Purchase order Say Rs 1000/-
Step 2: Raise a GR(PO) of Rs 1000/-
Step 3: Go To A/P Down Pmt -
Select the Vendor -
Say copy from GR(PO), And select te One you wanted. At the bottom in the DPM Field give 100% and Add the Document.
Step 4: Raise Out Going Payment by linking to the A/P Down Pmt what you have posted. ie., Go To Out Going Pmt Screen---Select the Vendor, This will display all invoices, Down pmts, Credit Memos, and JE's. Select the A/P Down Pmt what you have posted and go to payment means fill in the respective field and add the document.
Step 5: Go To A/P Invoice Screen, select the vendor. And click on Copy from GR(PO), Select the respective GR(PO) document.
And At the Bottom double click on Total Down Payment Button, This will display the list of all Down Payments for which Out going payments are also posted. Here Select the respective Down payment and add the document.
When you add this A/P Invoice document gets added and the status of the document will be closed. As you have made full payment in the A/P Down Payment Screen.
And This Invoice will not appear in the Out Going Screen as the document is closed.
Cheers,
Sree.

Not able to add outgoing payment for vendor

Hi to all Experts,
I am facing problem i.e I am not able to add outgoing payment for Vendor. I have tried to multipul time using different users also. I have booked purchase first and then tried to make payment to the vendor.Docdate is 14th Jul 08, and docdue date is 18th Aug. 08.
I have made two entries for outgoing payment using G/L A/c. option before trying to do this entry successfully.
Can any body plz help me to resolve this issue.
Warm Regards,
Chintesh Soni

Hello Chintesh,
The scenario seems to be similar to the one described in Note 1027043.
Here is the text from the Note:
"You are trying to add the an Outgoing Payment for an A/P Invoice or A/P Credit Memo using Checks as Payment Means. However, after pressing the 'Add' button, the payment is not added and the system does not send an error message."
This issue occurs when the Vendor Ref. No. field in the A/P invoice or the A/P credit memo has more than 39 characters.
It is an application error that is fixed in PL26, 2005B (Note 1073858). Kindly upgrade to the latest patch. If not possible at the moment, you can use the workaround provided in the Note.
I hope this helps.
Regards,
Lorna Real

What is the table used outgoing payment to vendors?

What is the table used outgoing payment to vendors?
And which field in the table records the tax code

Hi Priyanka,
We need to make clear that which table is used in different step in purchasing process regarding to tax.
For example,
When I post a PO, I can input tax code for each line item. Which table is used to store such information?
When I post an invoice, I can also input tax code. Which table is used to store such info? As far as I know, it is BKPF, right?
And in the actual outgoing payment, can I input different tax code from PO or invoice. If so, which table is used to store such info?
Thanks a lot in advance.
Best regards
Eda

FB01 - Create an outgoing payment with a Bapi

Hi there, I'm trying to simulate outgoing payments with BAPI_ACC_GL_POSTING_POST but I'm finding problems, does someone knows if this is the right bapi ??
I'm finding problems 'cause the bapi needs a gl account but I have to put the vendor code and I don't know if I'm doing right, I'm putting the code for the items (25 and 50) in the accountgl-doc_type field.

You don't need to put posting key ( In fact with the Doc Type and the amount sign +/-, the Bapi deduce posting keys )
For the header you need :
[code]
documentheader-obj_type = 'BKPFF'.
documentheader-obj_key = '$'. " If external Num.
CONCATENATE sy-sysid 'CLNT' sy-mandt INTO documentheader-obj_sys.
documentheader-username   = sy-uname.
documentheader-bus_act    = 'RFBU'.
documentheader-header_txt = s_notilus-header_txt.
documentheader-comp_code = s_notilus-comp_code.
documentheader-fisc_year = sy-datum(4).
documentheader-doc_date   = s_notilus-doc_date.
documentheader-pstng_date = sy-datum.
documentheader-doc_type   = s_notilus-doc_type.
documentheader-ref_doc_no = s_notilus-ref_doc_no.
[/code]
Hope it helps
erwan

Associate Payment with existing Invoice

I have followed the steps in filling out the templates to associate payments with existing invoices. I have the Payments, Payments_Checks, and Payments_Invoices templates completed. I continue to receive an error indicating Invalid document number RCT2.DocEntry... I have even imported a new invoice successfully with a unique DocEntry number and attempted to match the payment to that. I still continue to receive the same error.
Is there any place that I can confirm the DocEntry for an invoice within SAP?
Could someone confirm that RCT2 relates to the Payments_Invoices template?
Any additional insight would be greatly appreciated.
Edited by: Andrew sherwood on Aug 13, 2008 3:35 PM
Edited by: Andrew sherwood on Aug 13, 2008 3:36 PM

Hi Andrew,
I can assume you are referring DTW template to upload, right?
RCT2 is indeed relates to the Incoming Payments - Invoices. Field Docentry in RCT2 is linked to DocEntry in OINV.
Have you been trying to upload incoming payments?
Thanks,
Gordon

Payment of Vendor invoices through an intermediary bank

Hello,
I am trying to figure out how to fix this problem.
I have an open invoice and I want the payment of this invoices to paid first to an account (a bank - an offshore) for example in Belgium. Thereafter the payment would be transfered to my account for example in the Netherlands, cause the bank knows that if a specific account is credited, my account in the NL should be updated with the reciept.
Should the intermediary bank account be filled in my vedor master data or not.
Did try the instructions on transaction code FIBPS with another bank, linking to a vendor, thereafter run a payment proposal, but its got mine bank details in the proposal.
How do I fix this.. That the payment will go to the offshore bank and not first to my bank accounts.
Thanks Elvis

in my understanding you just need to set at vendor's master data an Alternat.payee that must be set in SAP as vendor as well with the bank account informed.
Regards

Outgoing payment with Payment Wizard with Bank Transfer

Hello to everyone !!!
I'm Configuring a Company who want to use the 'Payment Wizard' to make Outgoing Bank Transfers payments with it.
I did the configuration in 'Payment Methods' of Outgoing Bank Transfers, where I chose a File Format from the list (Even I don't know which one should I choose) and I also chose de 'House bank', bank and account where the Outgoing Bank Transfers will come.
At the time when I did the payment wizard it suggest me to make an outgoing payment of my due A/P invoice very well. The problem is in the next step (STEP 7) when i run the execution and in STEP 8 it says:
0 Payments were added
0 Bank transfers were added
So, It did not make any bank transfer Transaction!!!! =S
Someone knows what i'm missing from the configuration???
Someone knows if this is a bug??
Thanks for your Help!!!!

Hi Karina,
please see the info from SAP Note 725786. The note is currently being updated with the new information relating to system behaviour in version 2007 & should be released again shortly:
In order for the payment wizard and subsequently the payment engine to
work properly, SAP Business One must be defined correctly as follows:
1. Define the House Bank:
a) Administration -> Setup -> Banking -> House Bank Accounts - Setup.
b) Choose the Bank Code, Country and Account Number.
c) If the business partner bank is a postoffice bank, tick the Post Office box.
d) Update the window.
e) Enter into the House Bank Account Setup winod again and enter the Branch and the account number of the corresponding G/L Account.
f) Update the window.
2. Define Business Partner bank:
a) Administration -> Setup -> Banking -> Banks.
b) Choose the Country Code, Bank Code and Bank Name, if necessary Swift number.
c) If the business partner bank is a postoffice bank, tick the Post Office box.
d) Update the window.
3. Define Payment Methods:
a) Administration -> Setup -> Banking -> Payment Methods.
b) Enter the Payment Method Code, Description and the Transaction Type.
c) Select the Payment Type and the Payment Means.
d) In "File Format" choose the correct plug-in for the transaction (refer to the Payment Engine Online Help for the correct plug-in for the transaction you have defined).
e) Select your House Bank for this particular payment method.
f) Select the validation options and remember to tick Post Office Bank, if the bank is a Post Office Bank.
g) If the outgoing payment is by cheque, restrictions can also be defined here.
h) Add or update the window.
4. Set up a Business Partner for the payment wizard:
a) Business Partner -> Business Partner Master Data.
b) Under the "Payment Terms" tab, enter the bank country.
c) Enter the account number and the branch, update to return to Business Partner Master Data.
d) Under the Tab "Payment system" tab, tick the desired Payment Method to include it in a payment run.
e) Under the Tab "Payment system", select the house bank that was defined for the desired payment method used for transactions with this business partner.
f) Update the window.
5. Generate invoices for this business partner.
6. Define the standards for the payment run:
a) Banking -> Payment System -> Define Payment Run Defaults (In 2007 A version the path is: Administration -> Setup -> Banking -> Payment Run Defaults).
b) Define tolerance days, cash discounts etc as needed.
c) Define minimum and maximum payments if necessary.
d) Tick the box beside "Payment Methods".
e) Click on the radiobutton beside "Payment Methods" and select the payment method(s) to be executed in this payment run by putting a tick in the tick box.
f) Update the window.
7. Open the Payment Wizard (Banking -> Payment System -> Payment Wizard).
a) Select a new payment run - Step 1.
b) Click on "Next" and define the Payment Run Name and the Posting Date, the payment type and the payment means - Step 2.
c) Click on "Next" and select the business partners to be included in this payment run, make sure that the tick box for the relevant Business Partner Name is ticked - Step 3.
d) Click on "Next" and define the document parameters - Step 4.
e) Click on "Next" and select the payment method this payment run is applied to by ticking the box to the left of the payment method code - Step 5.
f) Click on "Next" and tick the payment number for the business partner to be included, individual invoices can be selected by clicking on the "Expand All" button and either selected or deselected. This also applies to Credit Memos (and to manual Journal ENtries in 2007 A). Click on "Non-included Trans." to identify any troublesome transactions - Step 6.
g) Select to either "Save the selection criteria", or "Mark as recommended" to process at a later point in time or select to "Execute" immediately - Step 7.
h) In Step 8, you are given the Payments Run Summary.
i) If you selected to execute the payment run, in Step 9 the Document and Report Printing options will be displayed. To generate the bankfile and any associated documents relevant to your localisation, click on the radiobutton "Bankfile".
j) A "Browse for Folder" window will pop up where the destination directory of the output files must be selected. Once a folder was selected and "OK" was clicked, the payment engine will take the data out of Business One and create the defined files.
k) Once the procedure has completed, an information system message will be displayed: Payment Engine run was successful"
8. Go to the destination folder and check the logfile and the bank file(s).
All the best,
kerstin

Problem creating an outgoing payment with DI API

Hi
I've created a form that allows a user to select a BP and automatically reconcile the accounts for this BP by creating an Outgoing Payment. It all works fine for Invoices, Credits, Purchase Invoices etc., however if the account balance contains Incoming or outgoing payments I am not sure how to treat these as there is not an invoice type (SAPbobsCOM.BoRcptInvTypes) for these. For the other types of document I simply declare what type of invoice the document to be added to the outgoing payment is by looking at the Transtype field of the record from the JDT1 table. I then use the JDT1.BaseRef field to retrieve the document's DocNum which I use to return the DocEntry by looking in the relevant table e.g. for invoices - OINV. All I then need to do is set the OutgoingPayments.Invoices.DocEntry value to this DocEntry and Add the line.
I also have the same problem with Opening Balances as I can't seem to figure out what to set the DocEntry value to as this seems to be stored as a Journal Entry which uses the TransId for it's primary key, however this does not seem to work.
Thanks a lot.
Steve

Hello Steven,
You can use createdby field to determine the docentry of the base document instead of quering docentry by docnum
select createdby, transtype, baseref from jdt1
Note: Always set the correct document type for payments: (createdby is ok in integer format)
Example:
Opening Balance: JE # 8 amount 1000, created by Opening balance (not JE)
   vPay.Invoices.DocEntry = 8
   vPay.Invoices.InvoiceType = BoRcptInvTypes.it_OpeningBalance
   vPay.Invoices.SumApplied = 1000
   Call vPay.Invoices.Add
Opening Balance: JE # 8 amount 1000, created by Journal Entry
   vPay.Invoices.DocEntry = 8
   vPay.Invoices.InvoiceType = BoRcptInvTypes.it_JournalEntry
   vPay.Invoices.SumApplied = 1000
   Call vPay.Invoices.Add
Sales Invoice: DocEntry: 11 amount 1000
   vPay.Invoices.DocEntry = 11
   vPay.Invoices.InvoiceType = BoRcptInvTypes.it_Invoice
   vPay.Invoices.SumApplied = 1000
   Call vPay.Invoices.Add
Regards,
J.

Payments and vendor invoices

Kindly help on the following situation..
1> Payments made to the vendor invoices
Which back end tables do I need to hit to find out the payment details made to vendor invoices were in time or not( over dues). I need to do an analyses report in various buckets of time on when the vendor invoices were paid
Thanks in advance,
Regards
Harsh

The tables will be AP_CHECKS_ALL and AP_INVOICE_PAYMENTS_ALL. For the date when the payment was made you need to see which date column is relevant for your case.
Thanks

Clear Down payment against Vendor Invoice through Automatic Payment Program

Hi
We have to adjust vendor invoice against down payment (Advance) made through automatic payment program (F110)
Please guide us is there any configuration require to consider Down payment transactions during F110 to clear against Vendor Invoice
Ex :1. Advance payment made through special GL indicator 50K.
2. Invoice document 75K posted in vendor.
3. Now we have to clear down payment made (50K) against 75K through F110.
Regards
Sreenivasulu

Hi srinivasulu,
First u create down payment request through F-47 and define the spl gl indicator for down payment and assign the gl account for down payment gl code..
Regards,
Nivas

Outgoing Payment with journal Entry

Hi guys I need your help
I need to be able to do an outgoing payment based on a journal entry. This is my code but I get this error:
"Base document card & target document card do not match"
The journal is based on an incoming payment that was over paid and has a remaining balance.
Thanks
            oOutPay.DocTypte = SAPbobsCOM.BoRcptTypes.rCustomer;
            oOutPay.CardCode = "CC0001";
           //oOutPay.Invoices.Add();
            oOutPay.Invoices.DocEntry = 106;
            oOutPay.Invoices.InvoiceType = SAPbobsCOM.BoRcptInvTypes.it_JournalEntry;
            oOutPay.TransferAccount = globals.bankTrAccOP;
            oOutPay.TransferSum = 80;
            int lRetCode;
            lRetCode = oOutPay.Add();

Hi Costas,
In order to based the payment on Journal Entry,
You have to set the docline of the Payment to Journal Entry Line which has the same cardcode as your payment card code like this
oPay.Invoices.DocLine = oJE.Lines.Line_ID
What I do is I iterate through the Journal Entry to look for the line like this :
If .Invoices.InvoiceType = SAPbobsCOM.BoRcptInvTypes.it_JournalEntry _
                                    Or .Invoices.InvoiceType = SAPbobsCOM.BoRcptInvTypes.it_PaymentAdvice Then
    Dim oJE As SAPbobsCOM.JournalEntries
    oJE = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oJournalEntries)
    oJE.GetByKey(.Invoices.DocEntry)
    For iLines As Integer = 0 To oJE.Lines.Count - 1
    oJE.Lines.SetCurrentLine(iLines)
    If oJE.Lines.ShortName = .CardCode Then
    'If the line card equal payment card code, then assign the docline id
          oPay.Invoices.DocLine = oJE.Lines.Line_ID
          System.Runtime.InteropServices.Marshal.ReleaseComObject(oJE)
          oJE = Nothing
          Exit For
     End If
    Next
End If

Block Vendor Invoice payment & Block Vendor Invoice

Dear Colleagues,
How can Vendor Invoice payment be blocked using F-53 / F- 58 ? any config. req ?
I know that at F110 level payment can be blocked if in the Vendor Master , payment block is ticked.
How Vendor invoice be blocked at FB60 level ? any config. req ?
Thnks
Vinod

Hi Vinod
If you want to block all invoices for a particular vendor, please use the option payment block in the vendor master data. By using one payment block method, you would be able to block all the invoices for that vendor.
If you want to block some invoices for a vendor or a group of vendors, please create a new payment term and in the details, please give a default payment block method in the master and also tick the box for it. Everytime you create invoices and you want to block it, please use the payment term creat for this purpose.
Please let me know if you need any further information on this. Please do award points if fond useful.
Karthik

Invalid Account Code when Adding Outgoing payments with WTholding Tax

Hello Experts
I am facing problem when trying to add an outgoing payment (DI) with WTHolding Tax and below is the error message;
Invalid Account CodeMessage 173-9
I have checked the WThodling Tax Account in WThodling Tax Setup.
I am Using SAP 8.8 PL 19
Please Help Me
Dixit Patel
Edited by: Dixit Patel on Mar 25, 2011 1:37 PM

Hi
Please Check all G/L Account Determination TAB. Check all accounts are determined.
Check this Thread It may help you.
[Invalid Account Code error when posting AP Credit Note]
Thanks
Balaji Sampath

Outgoing Payment with Vendor Invoice reference on grid

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