Outgoing Payment Wizard

I think I already know the answer, but when using the Outgoing Payment Wizard I have completed Step 7 and selected the Execute button and then Next, I assume there is no way to cancel the run after this point. I see if I exit then go back into the Payment Wziard, the run shows as Executed.
My only option at the point is to print and then void the check or checks?
Thanks in advance

Hi Dana,
What version are you on? In SBO 2005/2007A, you can cancel a payment without printing off the cheque(s). After executing the payment wizard is run, close without printing.
Bring up a payment in Outgoing Payments window and in the header section, right-click and select 'Cancel'. This will reverse the outgoing payment and break the link if applied to an invoice or J/E. You will need to do this for each one you want to cancel. If there are only a few, you can still print the good payments with thru Document Printing.
If a cheque was already printed, it will void the cheque at the same time.
Hope this helps,
Heather

Similar Messages

I encountered an error in the Payment Wizard screen as I was creating an Outgoing Payment for petty cash expenses. On the "Recommendation Report" screen, I clicked "Non-Included Trans." and saw that one of the vendors (Vendor Code: WILCO) has the followi

Hello,
I encountered an error in the Payment Wizard screen as I was creating an Outgoing Payment for petty cash expenses. On the “Recommendation Report” screen, I clicked “Non-Included Trans.” and saw that one of the vendors (Vendor Code: WILCO) has the following error:
“The document amount is greater than the max. amount allowed in the payment methods linked to the BP”
Upon checking, the “PCF-W” Payment Method linked to WILCO does not have any restrictions, nor does WILCO have any credit/commitment limit set. I have also appropriately defined the Dummy Business Partner Bank (under Payment Terms) as well as checked the “Included” box for PCF-W on the Payment Run-Payment Methods screen.
Could anyone please help me on this?
Salamat,
Cat

PS - have found other posts indicating that clips smaller than 2s or sometimes 5s, or "short files" can cause this. Modern style editing often uses short takes ! Good grief I cannot believe Apple. Well I deleted a half a dozen short sections and can export, but now of course the video is a ruined piiece of junk and I need to re-do the whole thing, the sound etc. which is basically taking as much time as the original. And each time I re-do it I risk again this lovely error -50 and again trying to figure out what thing bugs it via trial and error instead of a REASONABLE ERROR MESSAGE POINTING TO THE CLIP IT CAN'T PROCESS. What a mess. I HATE this iMovie application - full of BUGS BUGS BUGS which Apple will not fix obviously, since I had this product for a few years and see just hundreds of hits on Google about this error with disappointed users. Such junk I cannot believe I paid money for it and Apple does not support it with fixes !!!
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Outgoing payment with Payment Wizard with Bank Transfer

Hello to everyone !!!
I'm Configuring a Company who want to use the 'Payment Wizard' to make Outgoing Bank Transfers payments with it.
I did the configuration in 'Payment Methods' of Outgoing Bank Transfers, where I chose a File Format from the list (Even I don't know which one should I choose) and I also chose de 'House bank', bank and account where the Outgoing Bank Transfers will come.
At the time when I did the payment wizard it suggest me to make an outgoing payment of my due A/P invoice very well. The problem is in the next step (STEP 7) when i run the execution and in STEP 8 it says:
0 Payments were added
0 Bank transfers were added
So, It did not make any bank transfer Transaction!!!! =S
Someone knows what i'm missing from the configuration???
Someone knows if this is a bug??
Thanks for your Help!!!!

Hi Karina,
please see the info from SAP Note 725786. The note is currently being updated with the new information relating to system behaviour in version 2007 & should be released again shortly:
In order for the payment wizard and subsequently the payment engine to
work properly, SAP Business One must be defined correctly as follows:
1. Define the House Bank:
a) Administration -> Setup -> Banking -> House Bank Accounts - Setup.
b) Choose the Bank Code, Country and Account Number.
c) If the business partner bank is a postoffice bank, tick the Post Office box.
d) Update the window.
e) Enter into the House Bank Account Setup winod again and enter the Branch and the account number of the corresponding G/L Account.
f) Update the window.
2. Define Business Partner bank:
a) Administration -> Setup -> Banking -> Banks.
b) Choose the Country Code, Bank Code and Bank Name, if necessary Swift number.
c) If the business partner bank is a postoffice bank, tick the Post Office box.
d) Update the window.
3. Define Payment Methods:
a) Administration -> Setup -> Banking -> Payment Methods.
b) Enter the Payment Method Code, Description and the Transaction Type.
c) Select the Payment Type and the Payment Means.
d) In "File Format" choose the correct plug-in for the transaction (refer to the Payment Engine Online Help for the correct plug-in for the transaction you have defined).
e) Select your House Bank for this particular payment method.
f) Select the validation options and remember to tick Post Office Bank, if the bank is a Post Office Bank.
g) If the outgoing payment is by cheque, restrictions can also be defined here.
h) Add or update the window.
4. Set up a Business Partner for the payment wizard:
a) Business Partner -> Business Partner Master Data.
b) Under the "Payment Terms" tab, enter the bank country.
c) Enter the account number and the branch, update to return to Business Partner Master Data.
d) Under the Tab "Payment system" tab, tick the desired Payment Method to include it in a payment run.
e) Under the Tab "Payment system", select the house bank that was defined for the desired payment method used for transactions with this business partner.
f) Update the window.
5. Generate invoices for this business partner.
6. Define the standards for the payment run:
a) Banking -> Payment System -> Define Payment Run Defaults (In 2007 A version the path is: Administration -> Setup -> Banking -> Payment Run Defaults).
b) Define tolerance days, cash discounts etc as needed.
c) Define minimum and maximum payments if necessary.
d) Tick the box beside "Payment Methods".
e) Click on the radiobutton beside "Payment Methods" and select the payment method(s) to be executed in this payment run by putting a tick in the tick box.
f) Update the window.
7. Open the Payment Wizard (Banking -> Payment System -> Payment Wizard).
a) Select a new payment run - Step 1.
b) Click on "Next" and define the Payment Run Name and the Posting Date, the payment type and the payment means - Step 2.
c) Click on "Next" and select the business partners to be included in this payment run, make sure that the tick box for the relevant Business Partner Name is ticked - Step 3.
d) Click on "Next" and define the document parameters - Step 4.
e) Click on "Next" and select the payment method this payment run is applied to by ticking the box to the left of the payment method code - Step 5.
f) Click on "Next" and tick the payment number for the business partner to be included, individual invoices can be selected by clicking on the "Expand All" button and either selected or deselected. This also applies to Credit Memos (and to manual Journal ENtries in 2007 A). Click on "Non-included Trans." to identify any troublesome transactions - Step 6.
g) Select to either "Save the selection criteria", or "Mark as recommended" to process at a later point in time or select to "Execute" immediately - Step 7.
h) In Step 8, you are given the Payments Run Summary.
i) If you selected to execute the payment run, in Step 9 the Document and Report Printing options will be displayed. To generate the bankfile and any associated documents relevant to your localisation, click on the radiobutton "Bankfile".
j) A "Browse for Folder" window will pop up where the destination directory of the output files must be selected. Once a folder was selected and "OK" was clicked, the payment engine will take the data out of Business One and create the defined files.
k) Once the procedure has completed, an information system message will be displayed: Payment Engine run was successful"
8. Go to the destination folder and check the logfile and the bank file(s).
All the best,
kerstin

Outgoing Payment Approval Procedure - Payment Wizard

Hi,
I was having an issue with the SAP Approval Procedures I was hoping I could get answered.
I have created an Approval Procedure for Outgoing Payments in SAP 8.82 to always require approval.
The approval procedure works fine when I create an Outgoing Payment by going to Banking >> Outgoing Payment >> Outgoing Payment.
If I try to create an Outgoing Payment via the Payment Wizard, it does not go through the approval process.
I have made sure that I have enabled the "Activate Approval Procedures in DI" functionality under General Settings. It still does not do the trick.
Can someone please tell if this is an SAP bug or not? If not a bug, any suggestions as to what I might be doing wrong.
Thanks,
Krishnan

Hi Krishnan,
I believe this is by system design or another word a system limitation. The logic here is: if you are able to run the Payment Wizard, you have authorization already.
A work around may be creating a user alert whenever you have the Payment Wizard run.
Thanks,
Gordon

Payment Wizard :outgoing payments for customers

Hi,
it would be very nice if the payment wizard could handle outgoing payments for customers.
I can pay a credit memo for customers manually but not by payment wizard.
For example:
1 invoice +1000u20AC
1 credit note -1500u20AC
total = -500u20AC
--> payment wizard should create outgoing payment about 500u20AC.
best regards
Markus

This Requirement is very important. I can't understand that the payment wizard can't handle this case.

Part Paid Invoice Missing From Payment Wizard / Outgoing Payments

Hi,
Having a bit of an issue with a purchase invoice on SAP B1. In brief:
The invoice was posted fine, then they paid 3 invoices but the total was short. The user allocated payment manually using outgoing payments to the 3 invoices, but partially paid the 3rd. This left an outstanding balance of 4,500 EUR
The user ran a payment wizard this morning and the invoice was picked up, along with any recent invoices for supplier, and showed the outstanding balance. The payment wizard was saved, not executed.
Upon review, the payment run was canceled so it could be re run with specific suppliers / invoices selected. However, the part paid invoice is now not showing on the payment run. Likewise, if you try to manually allocated payment for the supplier, it does not give the option to pay anything on the invoice, just all other open documents.
The invoice is still open, and the amount due on the BP balance is the amount o/s not the full amount which is correct.
I have tried recreating the issue on a test system of our own and a backup of their database and cannot get the same problem.
Any ideas would be of great help becuase I have searched the service portal and forums and can;t find anyone with a similair problem and running out of ideas myself.
Thank you in advance
Martin

Hi Martin,
Sometimes when cancelling payment and reconciliations there are values in the tables opch and pch6 that are not reset correctly and then appearing as fully paid.
Check if the Invoice is returned from this query:
select 'AP Invoice' as 'Document Type', docentry, docnum, cardcode, t0.transid, doctotal, paidtodate, balduedeb - balduecred as 'JDT1 Balance Due'
from opch t0 inner join jdt1 t1 on t0.transid = t1.transid
where doctotal - paidtodate = 0 and balduedeb - balduecred != 0
and shortname != account
Let us know how this works out. The query only checks opch you can check the paidtodate field in pch6 as well.
Jesper

Payment wizard limits outgoing payments to balance in G/L bank account

SAP B1 2005A Banking, Payment Wizard, Recommendation Report limits recommended invoices for payment to the balance in the G/L bank account. Is there a way to get around this limitation?
It would be much better for our company if the Recommendation Report listed ALL invoices that meet the parameters we specified (Vendor # range, Vendor Group, Due Date, etc) then allow us to de-select individual invoices until the total of payments is below the G/L bank account balance.

Sorry for the hurry answer without check. The message on the screen clear says: Non-Included trans. displays rows for which a payment cannot be generated.
This is system behavior. I don't think there are any existing options other than try SDK.
Thanks,
Gordon

Payment Wizard was not executed [Message 3657-5]

Using SAP 8.82 PL6.
I am trying to do a Payment Wizard for a company but when I run my wizard for all vendors or even for only 1 vendor, it fails with error message in subject line.
I already followed all steps of SAP Note 725786 - Definitions necessary for the payment wizard, so please don't send me that again or the related thread.
The only difference is that when the A/P invoice and A/P credit memos were created for say the single vendor ABC, the PeyMethod field was blank and before the payment run, these fields were populated with 'Outgoing check' payment method. Then the payment wizard was run, every step was okay except last step gave the error in subject line.
In Step 8 of 8 if I click non-included transactions, I get the message "In "Posting Date" field, enter posting date that is equal to or earlier than system date (Line 1)" but this message does not appear in the step 6 of 8 when I click non-included transactions in that step!!!
My posting date in invoice and credit memo is Mar 31, 2014, and system date is Apr 12, 2014.
I am able to create individual vendor Outgoing Payment transactions manually but not through the wizard. There are 300 vendors so I would like the wizard to work.
> The House bank is properly defined in setup as well in the vendor.
> The Vendor Payment Run tab was populated after the invoice and credit memos were created
> The Payment Method fields in invoice and credit memos were populated after these transactions were crested since they were blank
> The Business Partner Bank in 'Payment Terms' tab was blank since it is not an EFT/ACH transaction. These fields were also filled with a dummy bank but got the same error.
> Again, I am able to create a manual Outgoing transaction for each vendor one-by-one but the Wizard gives above errors.
Any ideas?
Thanks,
Ajay Audich

Hi,
I was able to run the Payment Wizard. It was a simple fix really.
In Administration > System Initialization > Document Settings > General Tab > the box "Allow Future Posting Date" was unchecked > After checking it off, the Payment Wizard worked fine without the above error.
The manual Outgoing Payment that worked, after checking now, had a posting date defaulted to Apr 12, 2014 hence it worked manually but failed in the wizard!
Hope this helps someone else with a similar problem in future.
Cheers,
Ajay

Error while running Payment Wizard

Dear Friends,
While i m running payment wizard , I get a follong error in Recomondation Report( STEP 6 of 8).
<b>Error</b>-----
Number of document in payment is grater then then maiximum defined.
Need help urgently,
Thanks.

Dear Arpit,
What you have to do is go to
Administration>System Initialization>Document Settings>Per Document Tab>now select "Outgoing Payment" from the drop down list against to "Document" and now you have to enter the number in the box provided for "Maximum No. of Documents in Payment".
I hope this works for you.
good day

Payment Wizard does pick up certain vendors

Hi all.
A client is having an issue with her payment wizard.
The Pmnt wizard allows her to clear off the invoices that Iu2019ll instruct pmnts against.
When she accept the relevant invoices for the vendors concerned & balance to the amnt she is to payout.
She initially u201Csave recommendationsu201D & PRINT THE REPORT to make sure that she has the correct vendors and invoices to be paid.
On completion of checking, she u201Cexecuteu201D the pmnt wizard & request printouts off:
Outgoing pmnt, bank summary,BP summary etc. she notices that certain vendors pmnts are not processed u201Cautomaticallyu201D UNlike the rest NOR do they appear on the BP summary & bank summary, since the total of the printed u201Crecommendation reportu201D doesnu2019t balance to the u201CBank summary / BP summary reportsu201D.
they upgraded to version 2007 about a month ago..could it be because of that?

Hi Jerusha,
please check SAP Note
[725786|https://websmp230.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/spn/smb_searchnotes/display.htm?note_langu=E&note_numm=0000725786]
to see whether all pre-conditions for the successful execution of the payment wizard are met. If all pre-conditions are fulfilled, please check the 'Non-Included Transaction' report on step 6 of 9 of the PW.
All the best,
Kerstin

Payment Wizard - Bank transfer problem

Hi,
In the Payment Wizard if I select the outgoing payment and payment means as check in step 2, The recommendation report in step in step 6 shows the Business Partners and transactions but if I select Bank Transfer as payment means then no Business Partner is displayed in the recommendation report, however the outgoing amount and total value are displayed at the bottom.
The SAP Version is SAP Business One 8.8 SP:00 PL:08
Any know issues in this version or am I missing some this. Any suggestions will be helpful.
Thanks in Advance.
Regards,
Mohan

Hi Mohan,
PL08 is a little bit old. Try under new PL to see.
Thanks,
Gordon

Payment engine, bank charge and outgoing payment

Hi expert !
My customer wants to generate foreign outgoing payment, with Payment Wizard.
We're french, so I created payment mode, and I choosed File format : SAPBPFROPBT_AFB_FO
In case of outgoing payment file protocol, we must specify who paid Bank charge :
13 : supplier
14 : half us, half supplier
15 : us
By default, Payement engine's generate file with bank charge = 14. And, of course, my custommer wants bank charge = 13.
I wrote bank charge = 13 on BP Master Data, and I can See bank charge = 13 in OPEX table (I try all fields - InstruckKey - pymKeyCode - PeyRefDTLS - and of course PYLBCACode).
But Payment engine still generate a file with bank charge = 14.
In payment engine Help, customizing bank charge is explained for all regional options, but not for france.
Please, do you know how can I have a file with bank charge = 13 ?
Thanks,
Pierre-yves

Hi,
Bank charges and Overdraft fees will not be an open item account.
But your bank clearing account will be an open item account.
Error may be due to the incorrect posting rule defined.
Regards
SM

DRQ: Allow choosing correct Business Partner bank account in Payment Wizard

Hello,
This is a DRQ about the Payment process.
It concerns the "Payment Wizard" functionality (Menu "Banking --> Payment Wizard") and the "manual outgoing payments" creation (Menu "Banking --> Outgoing Payment --> Outgoing payment").
Version : 2007A SP00 PL38
Description of requirements :
In the current version of SBO ( 2007 SP00 PL38 ) when we create an outgoing payment with bank transfer as Payment method (manually or with the Payment Wizard), it is not possible to specify the Supplier "bank account" to use. The default bank account defined in the Supplier Master Data is automatically chosen by SAP B1.
We can create several bank accounts in the Supplier Master Data, but it is not possible to use the non-default ones in the outgoing payments creation.
Business needs:
Some of our SAP B1 customers get suppliers with several bank accounts. They use the "Payment Engine" to generate "bank file" for bank transfer and forward the bank files to their banks and require to choose the correct bank accounts to use to pay each documents.
The aim of the Payment Wizard is to help the SAP B1 customers to create regularly and automatically some outgoing payments.
And when the Payment Wizard is run with several documents to pay on different supplier bank accounts for (for example AP Invoices to pay on different bank accounts for the same supplier), it does not work correctly because the bank account which is used in the "bank file" created at Step 9 of the "Payment Wizard" (by clicking the "Bank File" button added by the Payment Engine) is the default one.
Current Workaround:
To generate correct bank files, the SAP B1 user has to run several times the "Payment Wizard", modifying each times the default bank account of the supplier. The result is the creation of several "bank files"...
and an important loss of time !
Proposed solution:
In the Payment Wizard, in Step 6/9, add a column which allow the user choosing the bank account (for example in a "choose from list" which display the existing bank accounts of the corresponding supplier) for each document to pay.
The supplier default account is proposed by default but can be changed for each line.
This column should be deactivated for other payment method than "Bank Transfer".
This functionality should be interesting for manual outgoing payment because it should allow choosing the supplier bank account to pay on and recording this bank account information in the manual outgoing payment. In that way it will be possible to print the bak account information on the printed forms (PLD) we can print and send by fax to the bank.
Kind Regards.
Grégory

Hi Grégory
I have encountered the same problem: The payment wizard always suggests the supplier's standard bank account, irrespective of the information entered on the logistics tab in the pay to field of the AP Invoice. Unlike the solution you proposed (choose from list), I would prefer the payment wizard to automatically select the bank entered in the pay to field of the AP Invoice.
Best regards
Christiane

Pay an AR Credit Memo with Payment Wizard

The Customer uses to create a Bankfile for Outgoing payments, among them there are some AR Credit Notes that he has to pay to his Customers.
However with the Payment Wizard there is no way to pay the C. Notes and include them in the Bankfile.
Is there any way to create a Bankfile for Outgoing payments including AR Credit Notes?
Best Regards, Andrea

Dear Developers,
I had opened a message at SAP-Support, but they told me, that it is not possible at the moment. And that I should post it here on the developer forum, in order to have it implemented in some future release or patch.
Scenario:
Our customer has lots of payments every day. They are using the payment engine to create bankfiles to send these to the bank. This works great for invoices, but not for credit memos.
It is not possible to create negative payments in payment wizard. So if you don't have another invoice (wich needs to be more expensive then the credit memo) open on this customer, you have to deselect the credit memo, and then it will not be in the bank file.
Payment wizard is based on payment methods, but you can only select outgoing payment methods on suppliers, and incoming payment methods on customers.
This is different when creating manual payment. For example in an outgoing payment, you can select "customer" and create the payment for the credit memo. But there is no possibilty to create a bank file from manual payments.
Summary:
Our customer needs the possibilty to have credit memos in the bank files, because it the only way they communicate with the bank. Either by beeing able to select them in payment wizard (wich creats the bank files) or by beeing able to create bank files from manual payments.
Kind regards,
Marina Henn

Step 3 in payment wizard does not populate any BP's?

Hi all-
We have a customer that is trying to run the payment wizard for outgoing payments. In Step 3 the payment wizard does not populate any BP's? We think we have all of the settings correct. Is there anything 'not obvious' that might prevent the vendors from populating on this step 3 (we choose all vendor groups and vendors DO have balances).
Any ideas as to where to look or what to check would be greatly appreciated.
Thanks Pat.

Hi Pat,
the most common reason for this is that no payment run defaults were selected. As for the definitions necessary, please have a look at note 725786 - Definitions necessary for the payment wizard.
All the best,
Kerstin

Outgoing Payment Wizard

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