Outgoing payments - include zero balance

Hi,
Is there a way to include a "zero balance" payment in the outgoing payment file? E.g. sending the information to the vendor that we have paid debit 1234567 with credit invoice 1235555 with the balance 0?
Best regards,
Jan Pettersson

There is a functionality in SAP called as debit balance check. This can be carried out after a payment proposal has been created. The check offsets all the due debit items without an incoming payment method against the proposed payments.If the resulting debit or credit balance is less then the minimum payment amount, the payments are added to the exception list and the account is placed on a list of blocked accounts. The debit balance check is carried out with the help of program RFF110SSP.
Assign points of the information is useful
Regards
Sanil Bhandari

Similar Messages

Outgoing payment with Zero amount when Full adance is paid

I am making A/P down payment request based on purchase order, then I make full payment of PO (full advance payment - no amount of payment left with) through "Outgoing payment" which creates negative amount in Business partner balance and shows a negative entry in "outgoing payment" screen. Moving further, I make Goods receipt PO and then I make A/P invoice of regular amount based on goods receipt PO / Purchase order.
Up till now, the full payment has been made in advance through A/P down payment request and upon receiving goods the A/P invoice of regular amount is received. Now when I go to "outgoing payments" I have no amount left to pay (i.e. It displays 2 entries of same amount, one with positive amount of A/P invoice and the other one with negative amount of A/P down payment request to show the due balance = zero) So I am trying to clear the vendor "outgoing payments" by paying with Zero amount, but the system shows the error "The confirmation amount should be greater than Zero".
How can I clear the vendor "Outgoing payments" with zero amount ?? as it's payment has been made in advance.
Note: Please give me the solution by keeping in mind that I have to pay full amount in advance.
Solution to this problem would be highly appreciated.
Thanks and regards,
Farhan Sufi

Hi Farhan Sufi,
For Cases where full Advance is paid initially, You Follow these procedure, I have tested in my DB its working fine.
Step 1: Raise a Purchase order Say Rs 1000/-
Step 2: Raise a GR(PO) of Rs 1000/-
Step 3: Go To A/P Down Pmt -
Select the Vendor -
Say copy from GR(PO), And select te One you wanted. At the bottom in the DPM Field give 100% and Add the Document.
Step 4: Raise Out Going Payment by linking to the A/P Down Pmt what you have posted. ie., Go To Out Going Pmt Screen---Select the Vendor, This will display all invoices, Down pmts, Credit Memos, and JE's. Select the A/P Down Pmt what you have posted and go to payment means fill in the respective field and add the document.
Step 5: Go To A/P Invoice Screen, select the vendor. And click on Copy from GR(PO), Select the respective GR(PO) document.
And At the Bottom double click on Total Down Payment Button, This will display the list of all Down Payments for which Out going payments are also posted. Here Select the respective Down payment and add the document.
When you add this A/P Invoice document gets added and the status of the document will be closed. As you have made full payment in the A/P Down Payment Screen.
And This Invoice will not appear in the Out Going Screen as the document is closed.
Cheers,
Sree.

Outgoing Payment against JE

Hi,
We need to make outgoing payment against credit balance of BP (transaction made through JE). Now after payment, how to link / reconcile these transaction.
Eg. BP1 has CR balance (5000) through JE.
Payment made 3000
By this BP account updated but when we try to make another payment, It again show 5000, It should display only 2000.
Anyone has idea to make it proper?
(2005B PL 38)
OP Sharma

Hi Suda,
Thanks for clarification.
It means we have to enter same BP code for Cr?
It would be like :
BP code - Dr (default)
BP code - Cr (we have to enter manually)
Am I correct?
OPS

Payment wizard-- include vendors with zero balance

Hi-
We are running SAP 8.8 pl 13.
We want to be able to include Vendors with a zero balance in the payment wizard. The scenario in question is this: we have an advance outgoing payment on account that is open. We have an open AP Invoice for the the same amount. The vendor account balance is zero, but we want to go ahead and pay the open invoice anyway.
Currently- if a vendor has a zero account balance the vendor code cannot be selected in step 3 of the payment wizard.
Is there a way to configure this?
I realize that this is counter-intuitive....
thanks
John

Hi John,
Do you mean your open advance outgoing payment on account has the same amount with open AP Invoice? However you need another payment for the invoice and still hold the advance?
Thanks,
Gordon

Exclude Vendors with Zero Balance from Payment Wizard

Hello,
When running the Payment Wizard for outgoing payments, there is no way to exclude vendors whose account balance is zero. I have tried using a default minimum payment of $.01 to no avail. I have reported to SAP Support, and it is not functionally possible. Any assistance in finding a workaround would be greatly appreciated.
Thanks and Happy 2008!
Mimi

Mimi,
I do not see a lot of options to avoid this. The minimum payment setting would not avoid displaying 0 balance BP's.
The only option I can think is to use BP Properties by Updating one of the BP Properties through a SQL statement and then use this property in the Selection Criteria in the Payment Wizard BP Properties Window. This way you can filter Vendor with no Balance?
Suda

I encountered an error in the Payment Wizard screen as I was creating an Outgoing Payment for petty cash expenses. On the "Recommendation Report" screen, I clicked "Non-Included Trans." and saw that one of the vendors (Vendor Code: WILCO) has the followi

Hello,
I encountered an error in the Payment Wizard screen as I was creating an Outgoing Payment for petty cash expenses. On the “Recommendation Report” screen, I clicked “Non-Included Trans.” and saw that one of the vendors (Vendor Code: WILCO) has the following error:
“The document amount is greater than the max. amount allowed in the payment methods linked to the BP”
Upon checking, the “PCF-W” Payment Method linked to WILCO does not have any restrictions, nor does WILCO have any credit/commitment limit set. I have also appropriately defined the Dummy Business Partner Bank (under Payment Terms) as well as checked the “Included” box for PCF-W on the Payment Run-Payment Methods screen.
Could anyone please help me on this?
Salamat,
Cat

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Payment wizard limits outgoing payments to balance in G/L bank account

SAP B1 2005A Banking, Payment Wizard, Recommendation Report limits recommended invoices for payment to the balance in the G/L bank account. Is there a way to get around this limitation?
It would be much better for our company if the Recommendation Report listed ALL invoices that meet the parameters we specified (Vendor # range, Vendor Group, Due Date, etc) then allow us to de-select individual invoices until the total of payments is below the G/L bank account balance.

Sorry for the hurry answer without check. The message on the screen clear says: Non-Included trans. displays rows for which a payment cannot be generated.
This is system behavior. I don't think there are any existing options other than try SDK.
Thanks,
Gordon

How to Print the Account Balance in Outgoing Payment PLD

Hello Experts
How to Print the Account Balance in Outgoing Payment PLD
Dixit Patel

Hi,
you can use udf in the outgoing payment to record the vendor's account balance and then using the query FMS ;
select balance from ocrd where cardcode = $[$4.0.0]
Assign the query in the UDF so that each time after entering the vendor code, the balance appears.
After add the payment, the balance is recorded.
In PLD, you can create the UDF field to make the balance appears in the outgoing report.
Rgds,
JimM

Stop Outgoing payment from particular users if BP credit balance is less

Hi Experts
Please help me with the following issues
I want to be able to stop 3-4 specific users from generating outgoing payment if the following applies
1. the BP ledger Balance is Less than outgoing payment i.e if there is Rs. 100 credit balance then those users cannot make outgoing payment to BP more than Rs. 100
2. they also cannot make outgoing payments more than a set limit. for ex. if i say that user A has Rs. 50 as limit then he can generate only those payments where the outgoing payment amount is MAximum rs.50 even though the ledger balance is Rs. 150
I feel that this can be done through sp_transaction notification please help me with the SQL code for the same
thanks
regards
Pradipta

Please use the following code as a guideline and test it.   In the code below the first select statement gets the User Code of the user adding the Outgoing Payment. this is your starting point to validate this transaction further.
In the first IF statement I am checking if the user code = 1 and checking the outgoing payment total against the BP balance and if it is greater message will be displayed.
In the Second if I am checking if the Outgoing payment amount is great than 100 and displaying a message.
This code does not use your current limit stored at the user table but has been constructed based on your future interest to hardcode values.
Please get the user codes corresponding to the users by running this query either in SQL or in SBO
SELECT T0.UserID, T0.U_NAME AS 'User Name' FROM [dbo].[OUSR] T0
SBO_SP_TransactionNotifiation code is below
IF @object_type = '46' AND @transaction_type = 'A'
BEGIN
     declare @usercode int
    select @usercode = t0.usersign
    from [dbo].[ovpm] t0 where t0.docentry = @list_of_cols_val_tab_del
     if @usercode = 1
     begin
          if exists (select t0.docnum from [dbo].[ovpm] t0
              inner join [dbo].[ocrd] t1 on t0.cardcode = t1.cardcode
                where t0.doctotal > -1*t1.balance AND t0.docentry = @list_of_cols_val_tab_del)
          begin
               select @error = 1, @error_message = 'Payment total cannot be greater than BP balance'
          end
     end
     if @usercode = 5
     begin
          if exists (select t0.docnum from [dbo].[ovpm] t0
              inner join [dbo].[ocrd] t1 on t0.cardcode = t1.cardcode
                where t0.doctotal > 100 AND t0.docentry = @list_of_cols_val_tab_del)
          begin
               select @error = 1, @error_message = 'Payment total is greater than permitted limit'
          end
     end
END
All the very best
Suda

Outgoing Payment - Payment Means - Check No becomes ZERO

Hi All Experts,
When I am adding outgoing payment, I am facing problem i.e. after selecting Check No in reference on outgoing payment, then i am going to enter payment means. I checked Manual then enter check no in check no column, then get amount by pressing ctrl + B and click ok and back to outgoing payment. After that i press Add. When i review the ledger, the check no is missing. It is not showing in Ref.3.
Can any body help me in this reagards.
With Warm Regards,
Chintesh Soni

Thanks Shridharan for response,
I am working with SAP Business ONE 2005 B PL 25.
Have you checked in same ?
If yes, and there is no problem, then how do i get the PL 38 ?
I am working as System Support Exe. as end user.
Pl Help..!!
With Warm Regards,
Chintesh Soni
sonichintesh on msngr yahoo
sonichintesh at yahoo co in

Vendor Aging Report to show zero balance does not show all vendors

Hi all,
I would like to see a list of all my vendors in the Vendor Aging Report. I clicked on show vendors with zero balance, however, I still only get a partial list of the vendors. Is there a setting I need to set to show all the vendors? Any advice would be appreciated.
Thank you!
Jane

Hi,
I think your requirement is you want all vendors displayed irrespective of the transactions entered for that Business Partner.
The Aging Report will display only those BPs which have transactions posted to them.
The function of 'Display Vendors with zero balance' checkbox is that it behaves like a selection creteria and leads to inclusion
of all those Business Partners who do not have a balance as of the current date but had a balance on the selected backdate.
example :
If a vendor has a balance as on 01.08.08 and is paid on 10.08.08, then the vendor will not be included in aging report (when run on 01.08.08) unless "Include Vendors with zero balance" is checked.
This checkbox does not allow you to display all the vendors created in the database.
Regards,
Jitin
SAP Business One Forum Team

HT1904 I can't download or update my existing apps because my credit card on file has a zero balance. Everything I'm trying to do is free though. Any suggestions as to how to correct this problem???

I am not bake to update existing or download new apps in iTunes due to having a zero balance on the credit card on the account even though they're free! I don't know how to fix this, can anyone help?

Hey Melissavencill,
Thanks for the question. It sounds like your issue stems from the insufficient funds on the credit card. Because the iTunes Store requires active payment information simply adding a separate card, or an iTunes Gift Card may resolve your issue.
The iTunes Store will place a minimal authorization hold on your credit card each time that you update your account information (equal to around 1 USD or your local currency equivalent). The authorization hold isn't a charge. The authorization hold is placed on your credit card to make sure that the information provided matches the information on file with your financial institution. The authorization hold won't appear in your iTunes Store purchase history.
iTunes Store: Changing your payment information
http://support.apple.com/kb/HT1918
Thanks,
Matt M.

A/R Invoice - Create two outgoing payments

Hi,
We have issue here regading A/R Invoice Payment.
The A/R Invoice is $100, the payment is $200 with Interact card (Direct account payment) with $100 cash return.
The present does not work in B1; but will be developed in future release.
The present can be solved according to Peter Dominik, B1 Solution Management as follow:
Create two outgoing payments:
- payment to vendor (payment for his bill)
- payment on account reposting balance from Bank Account to some
PettyCash account (cash
withdrawal from bank account)
Now I need to source code for the present solution; because all SDK is 1 A/R Invoice and 1 Payment. Now we have to do 2 outgoing payments. We need your help for this solution.
Please find the code for one transaction below; we need 2 payment transactions.
Thank you,
Rune
oPayments = (SAPbobsCOM.Payments)oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oIncomingPayments);
oPayments.Invoices.DiscountPercent = 0;
oPayments.Invoices.DocEntry = vmp_DocEntry_Int32;
oPayments.Invoices.DocLine = 0;
oPayments.Invoices.InvoiceType = SAPbobsCOM.BoRcptInvTypes.it_Invoice;//13;
oPayments.Invoices.SumApplied = vmp_Amount_double;
oPayments.Invoices.Add();
oPayments.CardCode = vmp_CardCode_string;
oPayments.DocDate = DateTime.Now;
oPayments.JournalRemarks = "Incoming - Payment Bank Transfer";
oPayments.TaxDate = DateTime.Now;
oPayments.TransferAccount = vmp_BankAccount_string;// "_SYS00000000343";
oPayments.TransferDate = DateTime.Now;
oPayments.TransferReference = vmp_CardCode_string;
oPayments.TransferSum = vmp_Amount_double;
vc_Message_Result_Int32 = oPayments.Add();
if (vc_Message_Result_Int32 != 0)

hi Vitor,
I need a code sample for Peter's suggestion using the code I provided:
Create two outgoing payments:
- payment to vendor (payment for his bill)
- payment on account reposting balance from Bank Account to some
PettyCash account (cash
withdrawal from bank account)
Thank you,
Rune

Problem with document splitting and zero balance clearing account

Hi SAP Gurus,
We've already configured the document splitting functionality in our project, however we still encounter some issues with the outcome of posting documents. For some scenarios, the document split functionality seem to work. Below is such example
Scenario # 1
Entry View:
40 Expense (cost ctr 0001)
31 AP
GL view:
40 Expense (cost ctr 0001)
31 AP (cost ctr 0001)
However, whenever 2 GL items are included in the document, the document split functionality acts differently.
Scenario # 2
Entry View:
40 Expense # 1 (cost ctr 0001)
40 Expense #2 (cost ctr 0002)
31 AP
GL view:
40 Expense # 1 (cost ctr 0001)
40 Expense #2 (cost ctr 0002)
31 AP (no cost ctr assignment)
40 Zero Balance Clrg (no cost ctr assignment)
50 Zero Balance Clrg (cost ctr 0001)
40 Zero Balance Clrg (no cost ctr assignment)
50 Zero Balance Clrg (cost ctr 0002)
I was just wondering how come the AP item did not split accordingly to the cost center indicated in the entry view. Can anyone please assist me on this one? Thanks in advance and best regards.

Hi Milind,
Thanks for the reply.
I've done the below configuration and assigned cost/profit center update. It now works for profit center split. It still does not split accordingly per cost center though.
SAP Customizing Implementation Guide > Financial Accounting (New) > Financial Accounting Global Settings (New) > Ledgers >Ledger > Assign Scenarios and Customer Fields to Ledgers
In the below configuration, cost center is not an available option. Unlike the profit center which is available here.
SAP Customizing Implementation Guide > Financial Accounting (New) > General Ledger Accounting (New) > Business Transactions > Document Splitting > Define Document Splitting Characteristics for General Ledger Accounting
The profit center split looks fine now, however the cost center split still is only reflected in the expense items and not on the AP item.
Any ideas on how to actually split the AP line items according to the cost center assignments ?
Edited by: Patrick on May 9, 2011 7:46 AM

How to close AP invoice with zero balance

Customer created payment on account before creating the AP invoice. Then they created the AP invoice and applied the partial payment on account to the invoice, leaving an open balance. They created an AP credit memo for the balance. They did a BP reconciliation to link the payment on account to the ap invoice and ap credit memo which brought the balance down on the AP invoice to zero. however it still shows up as open. We cannot do a BP reconciliation because there is nothing to reconcile. BP has a zero balance. We won't be writing them another check. How do we close the zero AP invoice? This customer has 3 zero AP invoices showing up as open. Any help will be greatly appreciated. Thank you.

Hi,
Please check Note no. : 1301470 and see whether the detect query mentioned in the Note displays the Invoice in the question as mentioned by you here.
Kind Regards,
Jitin
SAP Business One Forum Team

Outgoing payments - include zero balance

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