Outlook 2010 appointment with exchange 2003 - organizer question

Question

Hi Sir / Madam,
I have a exchange 2003 server and containing confernece room mailbox. The conference room mailbox is
same as a normal user mailbox since exchange 2003 don't has resource booking feature. And I have following
issue need to be fixed and don't know if this possible for my environment.
Each user can create the appointment in the conference room's calendar but when they select conference room
as resource (location), when all other users open that appointment, then will see the organizer name is conference
room, only the creator can see the appointment was created by himself/herself. I found that if the creator leave
the resource as blank, all users can see the correct organize name.
Anyone know how to fix this issue? Thx
Jeffrey

Answer 1

Hi Jeffrey,
According to your posting, I noticed that each user can create the appointment or meeting in the conference room’s calendar. If so, please check if the Default Calendar permission of this room Calendar is set to Author or higher permission.
Generally, if the user creates the calendar items directly from a room’s calendar instead of creating meeting request and sending it to this room, the Organizer name would not be shown as the creator.
Therefore, it is not recommended to directly create meeting request in a room’s calendar. Please create meeting requests in the organizer’s calendar and add the room as a resource, then send the meeting request to the room and attendees. Now check whether
the organizer is shown correctly.
Regards,
Winnie Liang
TechNet Community Support