Outlook 2011 sorting contacts

using outlook mac 2011 - when contacts are sorted by last name they sort correctly but display first name, last name - how can I get them to display last name, first name?

Outlook 2011 does not support iCloud, only the Windows versions (2013/2010/2007) support iCloud. It is a very odd decision by Microsoft but there it is.
You can't do what you want.
You can however 'sync' by using iTunes as the intermediary, here are some instructions. (Here is a link to Microsofts instructions for Contacts, Calendars and Notes in full)
Use iTunes to synchronize your Outlook calendar with your iPhone, iPad, or iPodThe following procedure is written for iTunes 10. If you are using a different version of iTunes, see iTunes Help.
Connect your iPhone, iPad, or iPod to your computer, and then open iTunes.
In iTunes, in the left pane under Devices, click the icon for your device.
In the main iTunes window, click the Info tab.
Select the Sync iCal Calendars check box, and then select the calendars that you want to sync.
Note  If your Outlook items are assigned to categories, the categories appear as groups in iTunes.
Click Apply, and then click Sync.
Notes
Some iPod models cannot display notes synced from Outlook. For more information, see the documentation for your specific model.
To sync your e-mail between Outlook and your device, you can add the account in both Outlook and the device. You do not need to turn on Sync Services in Outlook.
It might take a few moments for your Outlook data to appear on your iPhone, iPad, or iPod.
When connected to your computer, your iPhone, iPad, or iPod continues to sync using the options that you selected until you change your sync options.

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    The contacts are stored in an Exchange server (don't want to use iCloud at this point).
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    You could also try to remove folder ~/Library/Application Support/iLifeAssetManagement/assets/sub-shared/  to the Desktop.
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  • Mavericks sync Outlook 2011

    Hi
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    1. Apple has removed sync services in OS X Mavericks. Therefore, you cannot sync Outlook 2011 with Contacts or Calendar.
    2. Apple has removed the ability to sync through iTunes in OS X Mavericks, so that, even if you use Contacts and Calendar on the Mac, you can only sync them with your iPhone through iCloud, thus exposing all your contacts and calendar information to the mercies of the Web.
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  • Revert back to Apple mail from Outlook 2011

    I migrated my PST file from Outlook 2010 to the Mac Outlook 2011. In doing so I have discovered that the synching does not work. Is there any way to move my Outlook 2011 back to Apple mail and still retain my folders and emails? I have data that is several years old and need to retain the information. I'm not as concerned about the calendar as I use a 3rd party calendar program. Using Outlook 2011, my contacts and notes do not sync and from what I understand there is no immediate fix. Any thought would be appreciated!

    I want to know the easiest way to transfer emails from Ms outlook 2011 to apple mail.
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  • Mac outlook 2011 not display "Contact and Recent addresses"

    I just installed Mac outlook 2011 in my new 2014 Macbook Pro OSX 10.9.4
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    Hi,
    Since the issue is related to Outlook 2011 for Mac and this forum focuses on Microsoft Outlook for Windows, I recommend you to ask a question in Microsoft Outlook for Mac forum for more professional suggestion:
    http://answers.microsoft.com/en-us/mac/forum/macoffice2011-macoutlook?sort=lastreplydate&dir=desc&tab=Threads&status=&mod=&modAge=&advFil=&postedAfter=&postedBefore=&threadType=All&tm=1398357753849
    The reason why we recommend posting appropriately is
    you will get the most qualified pool of respondents, and other partners who read the forums regularly can either share their knowledge or learn from your interaction with us. Thank you for your understanding.
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    Winnie Liang
    TechNet Community Support

  • Outlook 2011 for mac no longer syncs with calendar and contacts

    Hi all,
    Not sure whether the recent security update botched up my sync, but after recently upgrading to MS Office with Outlook 2011 for the Mac, my contacts and calendar items no longer sync.  I've applied the revised security patch to no avail.  In fact, I noticed that my contacts were no longer syncing prior to the security update, and in the last day or so, I have noticed that calendar items have ceased to sync.  I've tried all of the Microsoft and Apple knowledge-based recipes to correct the problem, but it persists.  I may be missing something, or performed the steps out of sequence, but I've tried them many times and I'm sure at least once was to the letter.
    The oddity is that the problem appears to be a broken link between iCal and Outlook via the sync process, which uses MobileMe and is administered through iTunes.  Perhaps someone has a straightforward instruction set to fix that link?
    Is anyone else having this problem of late?  I am on Snow Leopard, 10.6.8 on a 2011 MBP with MS Office 2011 and SP1 installed.
    Thanks much in advance for any helpful advice.

    Thanks Julian for the suggestion. Unfortunately all still checked out and nothing amiss. However, after reinstalling OS 10.6.8 it appears that my calendar items are syncing once again, but not my contacts. I appreciate the suggestion none the less.
    This same thing seems to happen each time I've upgraded Office with the associated version of Entourage, and now Outlook. Ah, well..nothing's ever simple. But I am thoroughly enjoying Outlook and the rest of the Office suite.

  • Outlook 2011 no longer syncing with iCal and contacts

    I have installed Yosemite recently on my Macbook Pro. I run MS Outlook 2011 for professional reasons. Until now, syncing with my Android phone worked (almost) fine, using a nice app called SyncMate. For a few days now (not sure it is linked to installing Yosemite though) new data on my outlook calendar and address book no longer appear on my phone after syncing. After checking I realized that Outlook is actually not syncing any more with iCal and Contacts, so of course the syncing with the phone cannot work. How can I resolve this ?

    facing the same problem, it was syncing prior to my upgrade to Lion. have you managed to find a solution?

  • Exporting selected contacts from Outlook 2011 for Mac

    I've wanted to easily export a set of selected contacts from Outlook in Microsoft Office for Mac 2011.  I've been through many threads about synching to Address Book and then exporting, but I've found a host of troubles, including duplicate copies of contacts being created.
    So, I finally broke down and wrote an AppleScript script to export all of the currently selected contacts from Outlook to a file in either vcf (vcard) or csv (comma separated value) format.  The best use of this script is to:
    -- Install this as a script in Microsoft Outlook by saving the script below to Documents>Microsoft User Data>Outlook Script Menu Items
    -- Change to your Contacts in Outlook.  Use the Outlook search bar to find the contacts you want to export.  You might search by name, category, company, or anything else that identifies the contacts you want to export.  Or, you might just leave the view showing all contacts.
    -- Select the contacts you want to export
    -- Launch the script
    The script will have you select between vcard and csv and select a destination file.  This hasn't been optimized for speed, so if you're exporting 100's or 1,000's of contacts, be patient.  And there isn't a progress bar at present, so you have to wait.  It will display an alert when it's complete.
    Sorry not to have a download location for you.  You'll just have to copy the script text :-).  Keep in mind there's been some but limited testing.  Read the comments for details.  And enjoy.
    -- jsc
    --  Export Outlook Contacts
    --  (c) 2012 J. Scott Carr.  The script is made available for free use, with no
    --  warranty, under the Creative Commons license agreement.
    --  This script has only been tested on Mac OS X 10.6.8 with Micrsoft Outlook for
    --  Mac 2011 version 14.1.4.
    property byCategory : "By category"
    property byPattern : "Names matching pattern"
    property vcardFormat : "VCard"
    property csvFormat : "CSV"
    --  main
    set contactsToExport to {}
    -- Get the contact selection
    set contactsToExport to get_contacts_to_export()
    if (count of contactsToExport) is 0 then
              display alert "Please select contacts to export and rerun script" as warning
              return
    end if
    -- Shall we export to vcard or CSV?
    set theFormat to vcard_or_csv()
    if theFormat is "" then
              display alert "Error: Must select VCard or CSV format" as warning
              return
    end if
    -- Get and open the output file
    set oFile to open_output_file(theFormat)
    if (oFile is equal to -128) then
    display alert "Canceled"
              return
    else if (oFile < 0) then
              display alert "File open failed (" & oFile & ")" as warning
              return
    end if
    -- Export the contacts
    display dialog "About to export " & (count of contactsToExport) & " contacts in " & theFormat & " format.  Proceed?"
    if button returned of result is not "OK" then
              try
      close access oFile
              end try
              return
    end if
    if theFormat is vcardFormat then
    export_to_vcard(contactsToExport, oFile)
    else if theFormat is csvFormat then
    export_to_csv(contactsToExport, oFile)
    else
              display alert "Invalid format" as warning
    end if
    close access oFile
    display alert "Complete"
    return
    --  get_contacts_to_export()
    --  We're going to export the Contacts currently selected in Outlook.
    --  Check that the current selection is Contacts and not some other Outlook
    --  object.  Snag the selected Contacts and return them as a list.
    --  A side note.  When I started this, I built options to enter a matching
    --  name string or select a category.  And then it hit me that those features
    --  are much more robust in Outlook, and it would be easy to just use the
    --  current selection.
    --  There is some strange behavior that Outlook needs to have recently been
    --  the front, active window.
    on get_contacts_to_export()
              set selectedContacts to {}
              tell application "Microsoft Outlook"
                        set theSelection to selection
                        if class of theSelection is list then
                                  if class of the first item of theSelection is contact then
                                            copy theSelection to selectedContacts
                                  end if
                        else
                                  if class of theSelection is contact then
                                            copy theSelection to selectedContacts
                                  end if
                        end if
                        return selectedContacts
              end tell
    end get_contacts_to_export
    --  vcard_or_csv()
    --  Get the format to use when exporting contacts
    on vcard_or_csv()
              choose from list {vcardFormat, csvFormat} with prompt "Select export file format:"
              if result is false then
                        return ""
              else
                        return first item of result
              end if
    end vcard_or_csv
    --  open_output_file()
    --  Open the destination file for the export, returning the file descriptor or the error number
    --  if the operation fails
    on open_output_file(exportType)
    -- Get the filename, letting "choose file name" deal with existing files.
              set theDate to current date
              set theTime to time of theDate
              if exportType is csvFormat then
                        set fileName to "contacts.csv"
              else
                        set fileName to "contacts.vcf"
              end if
              try
                        set outputFile to choose file name with prompt "Select export destination file" default name fileName
              on error errText number errNum
                        return errNum
              end try
    -- Open the file
              try
      -- Open the file as writable and overwrite contents
                        set oFile to open for access outputFile with write permission
      set eof oFile to 0
              on error errText number errNum
                        display alert "Error opening file: " & errNum & return & errText as warning
                        try
      close access oFile
                        end try
                        return errNum
              end try
              return oFile
    end open_output_file
    --  export_to_vcard()
    --  Export each of theContacts to the open file outFile as a set of vcards.  Note that the
    --  vcard data is from the "vcard data" property of the theContacts.  This routine
    --  doesn't attempt to reformat an Outlook vcard, nor limit the fields included
    --  in the vcard.
    on export_to_vcard(theContacts, outFile)
              set vcards to {}
              tell application "Microsoft Outlook"
                        repeat with aContact in theContacts
                                  copy vcard data of aContact to the end of vcards
                        end repeat
              end tell
              repeat with aCard in vcards
      write (aCard & linefeed) to outFile
              end repeat
    end export_to_vcard
    --  export_to_csv()
    --  Export each of theContacts to the open file outFile in csv format
    on export_to_csv(theContacts, outFile)
              set csvFields to {}
    -- Get the fields of the contact to export
              set csvFields to init_csv()
    -- Write the header row
              set nFields to count csvFields
    write first item of csvFields to outFile
              repeat with i from 2 to nFields
      write "," & item i of csvFields to outFile
              end repeat
    write linefeed to outFile
    -- Export the fields of the contacts in CSV format, one per line
              repeat with aContact in theContacts
      write build_csv_line(csvFields, aContact) & linefeed to outFile
              end repeat
    end export_to_csv
    --  init_csv(): defines the fields to export when csv format is selected
    --  Each of the fields in the list must match a name used in the routine build_csv_line().
    --  The idea is to later create a a pick list so the user can select which contact properties
    --  to export.
    on init_csv()
              set csvFields to {"first name", "last name", "middle name", "title", "nickname", "suffix", "phone", "home phone number", "other home phone number", "home fax number", "business phone number", "other business phone number", "busines fax number", "pager number", "mobile number", "home email", "work email", "other email", "company", "job title", "department", "assistant phone number", "home street address", "home city", "home state", "home country", "home zip", "business street address", "business city", "business state", "business country", "business zip", "home web page", "business web page", "note"}
    end init_csv
    --  build_csv_line(): format one line for the csv file
    --  Parameter csvFields determins which fields to include in the export.
    --  Unfortunately I've not figured out how to use perl-style generation of
    --  indirect references.  If I could, this would have been much more elegant
    --  by simply using the field name to refer to a Contact properly.
    --  Note that email address are a special case as they're a list of objects in
    --  Outlook.  So these are handled specially in the export function and can only
    --  be selected by the column names "home email", "work email", and "other email". 
    --  Outlook allows a contact to have more than one of each type of email address
    --  but not all contact managers are the same.  This script takes the first of
    --  each type.  So if a contact has more than one "home" email address, you will
    --  only be able to export the first to a csv file.  Suggest you clean up your
    --  addresses in Outlook to adapt.  The alternative is to support multiple
    --  columns in the csv like "other email 1" and "other email 2", but that's not
    --  supported in this version.
    --  Another note.  In this version, any embedded "return" or "linefeed" characters
    --  found in a property of a contact are converted to a space.  That means that
    --  notes, in particular, will be reformated.  That said, this gets arond a problem
    --  with embedded carriage returns in address fields that throw off importing
    --  the csv file.
    --  Also note that at this time IM addresses aren't supported, but it's an easy add
    --  following the same logic as email addresses.
    on build_csv_line(csvFields, theContact)
              set aField to ""
              set csvLine to ""
              set homeEmail to ""
              set workEmail to ""
              set otherEmail to ""
              tell application "Microsoft Outlook"
                        set props to get properties of theContact
      -- Extract email addresses from address list of contact
                        set emailAddresses to email addresses of props
                        repeat with anAddress in emailAddresses
                                  if type of anAddress is home then
                                            set homeEmail to address of anAddress
                                  else if type of anAddress is work then
                                            set workEmail to address of anAddress
                                  else if type of anAddress is other then
                                            set otherEmail to address of anAddress
                                  end if
                        end repeat
      -- Export each desired fields of the contact
                        repeat with aFieldItem in csvFields
                                  set aField to aFieldItem as text
                                  set aValue to ""
                                  if aField is "first name" then
                                            set aValue to get first name of props
                                  else if aField is "last name" then
                                            set aValue to last name of props
                                  else if aField is "middle name" then
                                            set aValue to middle name of props
                                  else if aField is "display name" then
                                            set aValue to display name of props
                                  else if aField is "title" then
                                            set aValue to title of props
                                  else if aField is "nickname" then
                                            set aValue to nickname of props
                                  else if aField is "suffix" then
                                            set aValue to suffix of props
                                  else if aField is "phone" then
                                            set aValue to phone of props
                                  else if aField is "home phone number" then
                                            set aValue to home phone number of props
                                  else if aField is "other home phone number" then
                                            set aValue to other home phone number of props
                                  else if aField is "home fax number" then
                                            set aValue to home fax number of props
                                  else if aField is "business phone number" then
                                            set aValue to business phone number of props
                                  else if aField is "other bsiness phone number" then
                                            set aValue to other business phone number of props
                                  else if aField is "bsuiness fax number" then
                                            set aValue to business fax number of props
                                  else if aField is "pager number" then
                                            set aValue to pager number of props
                                  else if aField is "mobile number" then
                                            set aValue to mobile number of props
                                  else if aField is "home email" then
                                            set aValue to homeEmail
                                  else if aField is "work email" then
                                            set aValue to workEmail
                                  else if aField is "other email" then
                                            set aValue to otherEmail
                                  else if aField is "office" then
                                            set aValue to office of props
                                  else if aField is "company" then
                                            set aValue to company of props
                                  else if aField is "job title" then
                                            set aValue to job title of props
                                  else if aField is "department" then
                                            set aValue to department of props
                                  else if aField is "assistant phone number" then
                                            set aValue to assistant phone number of props
                                  else if aField is "age" then
                                            set aValue to age of props
                                  else if aField is "anniversary" then
                                            set aValue to anniversary of props
                                  else if aField is "astrololgy sign" then
                                            set aValue to astrology sign of props
                                  else if aField is "birthday" then
                                            set aValue to birthday of props
                                  else if aField is "blood type" then
                                            set aValue to blood type of props
                                  else if aField is "desription" then
                                            set aValue to description of props
                                  else if aField is "home street address" then
                                            set aValue to home street address of props
                                  else if aField is "home city" then
                                            set aValue to home city of props
                                  else if aField is "home state" then
                                            set aValue to home state of props
                                  else if aField is "home country" then
                                            set aValue to home country of props
                                  else if aField is "home zip" then
                                            set aValue to home zip of props
                                  else if aField is "home web page" then
                                            set aValue to home web page of props
                                  else if aField is "business web page" then
                                            set aValue to business web page of props
                                  else if aField is "spouse" then
                                            set aValue to spouse of props
                                  else if aField is "interests" then
                                            set aValue to interests of props
                                  else if aField is "custom field one" then
                                            set aValue to custom field one of props
                                  else if aField is "custom field two" then
                                            set aValue to custom field two of props
                                  else if aField is "custom field three" then
                                            set aValue to custom field three of props
                                  else if aField is "custom field four" then
                                            set aValue to custom field four of props
                                  else if aField is "custom field five" then
                                            set aValue to custom field five of props
                                  else if aField is "custom field six" then
                                            set aValue to custom field six of props
                                  else if aField is "custom field seven" then
                                            set aValue to custom field seven of props
                                  else if aField is "custom field eight" then
                                            set aValue to custom field eight of props
                                  else if aField is "custom phone 1" then
                                            set aValue to custom phone 1 of props
                                  else if aField is "custom phone 2" then
                                            set aValue to custom phone 2 of props
                                  else if aField is "custom phone 3" then
                                            set aValue to custom phone 3 of props
                                  else if aField is "custom phone 4" then
                                            set aValue to custom phone 4 of props
                                  else if aField is "custom date field one" then
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    Thank You, but this is a gong show. Why is something that is so important to us all so very, very difficult to do?

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    Message was edited by: WZZZ

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