Outlook gmail duplicates

After updating to Mavericks, my Gmail accounts generate numerous duplicate emails. The occurrences seem to be random. I completed the latest upgrade yesterday, but the problem persists.

There are some apps that claim to be able to identify and merge duplicates but I'm not sure how well they work, or if they work across accounts rather than just within one account at a time. I suspect you're going to have to do this manually. Just so you are aware, iCloud will only sync your iCloud contacts, not your contacts from exchange and other accounts. Your iCloud backup will also only include your iCloud contacts. It's possible to copy all of your contacts to your iCloud account so you can combine them all in one place and discontinue syncing them with multiple services. If that's something you're interested in doing reply back and I'll explain how.

Similar Messages

Outlook contacts duplicate on iPhone and all iOS devices

Hello,
I have been having this issue for quite some time and I have not been able to find anything that would solve my problem besides deleting the contacts manually.
So here is the deal:
In our business environment we use all kinds of iOS devices (mostly iPads and iPhones). So what happens is (at least in my opinion) outlook somehow duplicates the contacts and since we have the outlook contacts to sync on the phones and ipads, they also duplicate on the user's devices. This issue happens about every 2-3 months. When I go in and delete the contacts manually from Outlook, the contacts from the iOS devices sync with the Outlook contacts and the duplicates disappear, but sometimes I have to go in and manually delete them from the devices as well. It is really frustrating for the users because this issue happens often as I said.
The issue happens on iOS 6, iOS 7 and on iPhone: 4,4S, 5, 5S, iPad: 2, 3
What I've tried:
1. I deleted all the contacts manually and made sure they sync with the Outlook contacts. - WORKS TEMPORARILY
2. I turned off iCloud so that the contacts don't replicate among other devices using the same Apple ID - DOES NOT WORK
3. I deleted the duplicates and told the phone to sync less often not as soon as there is a change - WORKS BUT AFTER TIME STILL DUPLICATES
4. I contacted Microsoft for help with the issue and they told me that the issue is probably an iOS issue. - NOT REALLY SURE
Any help would be a appreciated it. I want to solve this issue once and for all.

After getting your Address Book contacts restored on your Mac, the Address Book application includes a simple backup feature.
At the menu bar, go to File and select Back Up Address Book.
The default name for the backup file will be Address Book - (and the date).
Store this file in a safe location - preferably on an external drive used for backup purposes only.
If you ever need to recover all Address Book contacts from the most recent backup file, at the Address Book menu bar go to File and select Revert to Address Book Backup selecting the Address Book backup file.
iCal includes the very same simple/easy backup feature.
Before using a sync type function with any device, creating a backup of the data to be synced is a good idea and should be your very first step. The same before making a number of changes, additions, deletions to the Address Book data. This shouldn't happen so something is wrong but it can happen which is one of the reasons for maintaining a regular backup of all important information.

Outlook sends duplicate emails

Some users may have encounter the issue that Outlook sends duplicate emails to the recipients, this can be really frustrating as the
causes can be varied so that it’s really hard to troubleshoot . In this article, some most common causes will be introduced, which helps us troubleshoot this kind of
issue.
Send emails on Web first
Before we determine whether it is a server side issue or Outlook client side issue, please logon the webmail, or OWA for Exchange Accounts, send some test emails to have
the recipients to check again whether they receive duplicate emails. If the recipients don’t receive duplicate emails, we can tell it is probably an Outlook client issue.
Anti-Virus program
As some Anti-Virus programs may have been integrated with Outlook to keep the users from spams and viruses, it may also bring some issues sometimes. The program may also scan the outgoing emails and bring troubles, such as making the emails sent multiple
times.
Contact the program provider to know how to disable the integration with Outlook, and exit the Anti-Virus program temporarily, send test emails to see the result.
Similar to Anti-Virus program integration, it can be some add-ins, we can run Outlook in Safe Mode as well:
Run -> Type “outlook.exe /safe” in the blank box -> OK.
If the issue is gone when Outlook is running in Safe Mode, disabling the add-ins which may fix the
problem.
Send/Receive interval conflict
In Outlook we can set an interval according to which Outlook performs a Send/Receive task. Imagine there is an email with a large attachment needs to send, the sending process starts in the first Send/Receive task, but doesn’t complete when the second Send/Receive
starts. Then Outlook may try to send the email again during the second Send/Receive task, which ends up with two same emails in the recipient’s Inbox.
In Outlook 2013, under SEND / RECEIVE tab, click Send/Receive Groups -> Define Send/Receive Groups. We can then see the window below:
The default interval is 30 minutes, if you think it’s too long you can make it shorter. My suggestion is not to set the interval too short, it should be at least 10 minutes, especially when you have multiple accounts setup in Outlook and always need to send
emails with attachments.
Server Timeouts
This is particular for IMAP and POP accounts. When we have a slow Internet or the latency is high, Outlook may not get response from the Server in time, thus Outlook considers the connection to the server is lost, by default, after 1 minute.
However, if the message has actually been sent in the bad Internet condition, but Outlook doesn’t get a response from the server, it may still try to submit the message in the Outbox in the next Send/Receive task.
We can increase the Server Timeouts to 2 or 3 minutes in this scenario, it will be more probably that Outlook can get the correct response from the server if the message is sent.
For IMAP:
For POP:
IMAP Sent Items options
This is only for IMAP accounts. The recipient may not receive duplicate emails but the sender gets duplicate emails in the Sent Items folder.
In Outlook, there are options for us to decide to save the sent items or not for IMAP accounts.
Outlook 2010:
Outlook 2013:
The IMAP account provider may also save a copy on the Server, if you have configured to save a copy in Outlook, this may result in duplicate. In Outlook 2010, select “Do not save copies of sent items” under Sent Items tab; In Outlook 2013, check “Do not
save copies of sent items” under Advanced tab. Then send test emails to check the result.
Another thing to check is under FILE tab -> Options -> Mail -> Save messages -> Save copies of messages in the Sent Items folder, we can uncheck this option to see the result. What we should note is it’s a global option that applies to all accounts.
If your provider doesn’t save emails on the server, it’s better not to uncheck this setting.
To know if the provider saves the sent emails on the server, contact them or check the webmail settings.
If you have anything to add or any feedback, feel free to let me know.
Please click to vote if the post helps you. This can be beneficial to other community members reading the thread.

Hi,
I found two related links, It might be caused by two or more Outlook clients are logged into the same mailbox at the same time, or some inappropriate configurations in Outlook.
Outlook 2010 sending 2 emails when sending a email. (duplicate email)
http://social.technet.microsoft.com/Forums/office/en-US/8378baff-8c5a-47bc-90a6-8f9c61b2b394/outlook-2010-sending-2-emails-when-sending-a-email-duplicate-email?forum=outlook
Duplicate Messages in Outlook
http://blogs.technet.com/b/scotch/archive/2010/04/14/duplicate-messages-in-outlook.aspx
Hope these can give you some hints , It's recommended to post in this forum if you still have issue about Outlook, they're more familiar with Outlook.
Outlook IT Pro Forum
http://social.technet.microsoft.com/Forums/office/en-US/home?forum=outlook
Yolanda Zhu
TechNet Community Support

Outlook 2011 duplicates some of the contacts and don't duplicate others

Hi
why outlook 2011 duplicates some of the contacts and don't duplicate others it make them 2 then 3 then 4 and so on while for other contacts its ok ?!!!

I have the same problem before, duplication takes place maybe after or during syncing. No possible way to eliminate conflicts but to delete those duplicates manually, till I found a useful tool, the so- called Scrubly Duplicate Contacts Remover..Maybe you can use this tool too. It works very well for me. hope this helps.

Syncing iPhone 4 with Outlook & getting Duplicates Contacts

I am syncing an iPhone 4 using a PC with 2003 outlook. Problem is that some of my contacts are showing duplicates on the iPhone when there are no duplicates in outlook. I have tried several things that have been suggested by others including wiping out contacts on the phone. Deleting all by archived PST files, creating a new PST file and deleting the original. What is perplexing is that if I delete one of the two duplicates off of the iPhone then when syncing it takes the original only copy off of the PC in outlook. Driving me crazy. iPhone & iTunes are up to date as of last night.
Thanks

Update, it looks to be sync'ing, just not with my folders. So I deleted the 4,000 blank vCards.
There is another twist to this that I had not mentioned. My folders were erased on my iPhone thanks to a Google/Gmail contacts sync. However, my folders are still very much intact on Outlook. In fact, that's how I noticed it was actually sync'ing. I added four new contacts yesterday to my iPhone, and all four showed up in the folder I set up for "Outlook folder to add new items to:" via Sync Services.
So it syncs with THAT folder. : )
So how do I get it to sync my folders from Outlook to my iPhone?
I'm thinking of exporting from Outlook to Address Book. If I export that would give me a back up copy. Delete contacts in Address Book (if that's simple to do), then importing from the Outlook file...sync. Maybe?

Outlook 2013 - duplicate emails in subfolders

Hello!
I'm using Gmail...thenIMAP Outlook 2013. In Outlook, I have created subfolders under my Inbox with RULES that move emails to those subfolders. Well, when the rules run, they are duplicating the emails when moving to the subfolders...there was originally
1 email sent and goes into the inbox as 1 email. But when the rule runs (I have verified I only have 1 rule feeding this subfolder), it duplicates it. I don't know if Outlook is sending/receiving too fast so it sees 2 emails and that's the problem? What is
the best send/receive timing to put on IMAP accounts? I had it to send/receive every 1 minute, but I'm worried this could be causing it. Any other thoughts/suggestions how to fix this issue? Thank you for your time!

Usually a “Move to folder” rule will give you some duplicates. This is because for each e-mail received, Outlook will fire all configured rules against it. So,you might need to add the
stop processing more rules option to each rule that you have set up.
Here is how to do this step-by-step:
1. Go to the Home menu.
2. Click Rules and select Manage Rules & Alerts…
3. Double-click your rule in the Rules and Alerts window.
4. After the rule is open, select Next to go to the Select Action(s) window.
5. Select Stop Processing More Rules.
6. Click Finish
7. If you have multiple rules, you may need to repeat this cycle for each rule that you have active.
Ethan Hua CHN
TechNet Community Support

How to sync bb/outlook/gmail contacts and calendar

i have a bb 9530 and outlook 2007 running on a 64-bit windows 7 pc. i use outlook to view my gmail. i also have the bb gmail app on my phone and that keeps email in sync between gmail servers and the phone as well as outlook since it is setup for an imap account. so that's all good.
the problem is that i need to know the best way to keep my contacts and calendar in sync as well. since i can't "imap" my gmail contacts and calendar, there are 3 different locations to sync for those.
also, the gmail sync app for outlook has alot of problems on windows 7 and 64-bit vista or 7 so that didn't work either.
any suggestions would be appreciated.
thanks... dave

I have the same problem. Did you learn how to solve this?
Thanks,
Tracy

Does Nokia E71 support both Outlook & Gmail simult...

Does anyone know whether the Nokia E71 can be configured to use both the Outlook and Gmail? So far I conifgured my work's outlook email account with the use of the Mail for Exchange however I would also like to easily read gmail emails in the same way rather than every time having to go to gmail website.
Message Edited by malcscicluna on 15-Apr-2009 08:56 PM

Go to Menu > comm > messaging > optons > settings > email > options > new mailbox.
From tere all you have to do is key in your user name and password the phone will configre the Gmail account automatically.
Mark me a KUDOS if this has helped...

Duplicate Inbox after trying to solve Gmail duplicate sent messages...

.. was trying to solve the problem of duplicate sent messages with Gmail email on the BB Curve 8350. In following instructions from this message board, I instead ended up with duplicate INBOXES. Now, when I unregister and re-register my gmail account on my phone, it creates a new icon. This has resulted in my original problem being multiplied by four. What I mean is, now I have duplicate sent messages in TWO DIFFERENT INBOXES. Originally, my gmail account went to the main Inbox on the phone. I cannot delete the main message system.. HELP!

It seems I found a bug!
I now understand what happens, although don't know the reason. The symptoms are caused by the "Auto-Expunge" feature on Gmail. I disabled it and fooled around the options and this is what I discovered:
When I set "the message will be archived when disappear from the last visible folder", the message is archived whenever I try to move the sent messages to any other folder than the "Sent" one;
When I set "move the message to trash when disappear from the last visible folder", the message is deleted and moved to trash whenever I try to move it from the "Sent" folder to any other.
In other words, for some awkward reason, Lion's Apple Mail is not handling folder-to-folder operations and Gmail thinks that the messages has been removed from the last visible folder and does with it whatever it was instructed to, which is either to archive or move to trash.
Since by disabling Auto-Expunge Gmail waits for the client to take the action, it seems that Apple Mail is sending the wrong command or sending it on the wrong timing.
I wonder is Apple is aware of this.
Any suggestions?

Gmail Duplicate sent messages

I have an account which is producing multiple sent portions of any email I am composing. It is a Gmail account, but on the webmail portion of that, I see no duplicates in the sent box.
I have checked and rechecked settings, but see none that might be causing this.
Thanks for any insight.

When you use Gmail IMAP and you sync all the folders, you do get some duplicate mail on your Mac. This is because Gmail keeps one copy of each message and uses Labels. The Mail on your Mac keeps copies of messages in Folders.
You have a message you sent in your Sent folder. There is a copy of it. If you are subscribed to the Gmail Folder All Mail, you will end up with another copy on your Mac. In Gmail, it is just a message in All Mail labeled Sent. On your Mac you have two copies of the message.
You can ignore this or you can unsubscribe from All Mail by enabling Advanced IMAP Controls in the Labs tab of your Gmail settings and then unselecting Show in IMAP for All Mail in your Labels tab.
-fred

Iphone not marking emails as read after opening in outlook/gmail

Hi,
After opening emails in gmail & outlook, they are not marked as read on my iphone 4. Can anyone tell me how to fix this?
Thanks
Message was edited by: Laurenkath

Check the account settings with Outlook which should reveal how you created and are accessing the account with Outlook.
If you used the Gmail account preset when creating the account with the iPhone's Mail app, the account was created as an IMAP account.

MS Outlook / Gmail / Jetpack

We have been using Mi-Fi devices for years. We just upgraded to the Jetpack. 2 of our 4 computers work great. They do everything EXCEPT download unread messages, from Gmail into Outlook. We have 2 Jetpacks and the same thing happens on both. The computers that do not wortk at running Windows 7 and Vista, the ones that work are XP. They worked just fine with the prior devices and they work just fine when logged onto other wireless networks and DSL.
When reading a server not found error occurs.
Can someone help please...

If the Jetpack works correctly with everything except for a particular application, then the application is at fault and needs to be reconfigured. I say that because you cannot make changes to a Jetpack that will influence how you access the internet and vice versa. Everything that could impact that communication is controlled and locked down by VZW.
I suggest checking with the Outlook folks on their communities. See what kinds of changes and configurations you can try to re-route your gmail communication. If that doesn't work because VZW is not letting it through then consider the other known work around which is setting up a VPN to a network where the communication is allowed through.
Seems like some folks have tried discussing this subject here:
http://forums.verizon.com/t5/Verizon-net-Email/Problems-with-Outlook-and-sending-email/td-p/472989
Unable to receive emails via Outlook - worked for years until Saturday night - Verizon Forums
Problem receiving mail in Outlook - Verizon Forums

Reconciling Outlook/Gmail to Blackberry Pearl

Hi, I'm new with Blackberry, so hopefully this isn't a stupid question.
I recently decided to change from using gmail to Outlook 2003. I set up outlook so that my gmail account is the only account listed in it, but I'm not sure what to do so that my phone will reconcile with it. The email address hasn't changed, but any emails that I open or delete on my phone aren't reflected in my Outlook inbox.
Thanks in advance for any help!

Welcome to the forum. Go to the message folder click the menu button > options > email reconciliation > set delete on to "prompt" and wireless reconciliation to "on". Now when you delete a message it will prompt to delete the message on the handheld or handheld and mailbox and handheld which will delete it on the gmail server.

How to configure your Outlook GMail account ?

how to setup gmail in outlook

Hi,
Basically we have two choices when configuring a Gmail account in Outlook: POP or IMAP.
If you want to download the emails from the server to local and don't need local actions to be reflected to the server, POP is your choice. If you want to keep everything on local and on server synchronized, let's use IMAP.
We can learn How to setup an Internet email account in Outlook 2013 from this kb below:
http://support.microsoft.com/kb/2758902/en-us
If you are using another verson of Outlook, there are also information for other versions of Outlook in the kb.
You need to contact the Gmail support to get the detailed settings for a Gmail account.
Regards,
Melon Chen
TechNet Community Support
It's recommended to download and install
Configuration Analyzer Tool (OffCAT), which is developed by Microsoft Support teams. Once the tool is installed, you can run it at any time to scan for hundreds of known issues in Office
programs.

Outlook & Gmail Help

Hi,
I'm having trouble sending email. I have a google Gmail account (POP3) and I'm using Microsoft Outlook 2003.
I switched my outgoing server port to 587, but I still can't send mail. I can receive mail, and when I try "Test Account Settings" everything works.
I tried it with my outgoing server as 2 different ways as "outgoing.verizon.net" and "smtp.gmail.com".
Please help.
Thanks!

Pulling up Gmail's instruction page, they recommend using port 465. Apologies for the incorrect information previously. (Now I have to figure out where I got that information and let that source know.) Their instructional page for setting up Outlook 2003 is here. It has screenshots of all of the settings so you have a visual guide.
If this doesn't work, I'll do some more digging. Just let me know.
If a forum member gives an answer you like, give them the Kudos they deserve. If a member gives you the answer to your question, mark the answer as Accepted Solution so others can see the solution to the problem.
"All knowledge is worth having."

Outlook gmail duplicates

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