Output Through FAX and Email for Order Confirmation

We are yet to have this in our system and in requirements gather phase for my FS. I request you to help me in finishing this .
so far i considered the following
The following information is required :
1. To all SD documents ? ( For eg : Order Confirmation,Delivery Note ,
Legal invoice )
2.Need to have a fax number/Email maintained for a customer
3. Frequency of the ouput?
4. Is duplication of output through email/Fax is required ?
5. If sent by mail, in simple mail/ an attachment in pdf required and
what shall the subject line contain?
Please guide if i am Missed any requirement gathering . pls write me or send some kindaa FS

Hi Yuvraj
Kindly check the links for the output configuration and other inputs also
[https://wiki.sdn.sap.com/wiki/display/ERPLO/OutputDeterminationOverview]
[https://wiki.sdn.sap.com/wiki/display/ABAP/SendSpoollistofbackgroundjobtoSAPinbox]
[https://wiki.sdn.sap.com/wiki/display/ABAP/PDFDownlaodByCreatingSpool+Request]
Regards
Srinath

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Email for Order Confirmation

Hey everyone,
I am sending an Order Confirmation out to the Customer and I am blind copying myself on the email. The email that I receive is different than the email that the customer receives. How can that be possible? Please let me know. Also, can we embed regular C# script in the email templates? I am going to give it a try, but figured I would ask first.
Thanks,
Kristen

I have not found a way to add any dynamic information to the templates outside of the variables. You could try %%ColumnName%% to pull additional columns form the table, but to do more , you would need to use the API, I have heard it is pretty straightforward to get an email generated.
As to different emails being generated, is your Invoice template associated with a specific theme?

F.18-Vendor Balance Confirmation from SAP directly through FAX and email

Hi,
I would like to know the process and configuration required to send the Vendor Balance Confirmation after month end closing. This is required to be sent by email/fax.
Thank you
Shiva

Hi Shiva,
Eventhough related to Dunning please read Note 328124 and related notes mentioned in that.
Shony

Output type FAX and Email

Hi,
I hace newly created email output type and it is working fine, that is mail is sent to the vendor with attachment.
Issue is when the vendor is having fax number and also email id in his master data, Though I am using the email message type, output type is created as FAX.
Where is this priority set?
Regards,
Kumar

It looks like you have just one message type and allow various ways of transmission
In transaction OLME under Messages > Output Control > Message Types > Define Message Types for purchase order
execute Maintain Message Types
select your message type and go to the Default Values tab
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To create varaibles in Mail Forms for Order Confirmation

Hi All,
I am having an requirement to send an email for order confirmation with some customer dependent data and some product data to be sent along in the mail, This has to be done through action.
I want to use mail forms for this but in this I am not able to create variables in the mail form through which i can pass th value to the variables in the mail form.
Please suggest what to do for variable creation in mail form.........
Is there any standard oder confirmation template available as it is available for campaign??????
Thanks and Reagrds
Mayank

Hi Mayank,
I am not sure but u can try below standard smartforms :
CRM_SERVICE_CONF_EXT
CRM_ORDER_SERVICE
Regards,
Dipesh.

No condition maintained for Order Confirmation output type but still active

Hi,
I have NOT maintained any Condition record for Order confirmation Output(BAFX) but still it is generated and Fax instruction is being sent to the Sold to Party. Also i found that NO condition record for Order confirmation output(BA00) is also maintained but still Order confirmation is still being triggered.
Actually i want that NO Fax instruction is to be sent for Order confirmation for some of the customers.
Kindly advise.
Thanks,

Hi vk@sap,
Check in the output analysis how the output was determined, so that you can know why they're still determined.
Thanks,
Mariano.

Output Control Routine for Order Confirmation

Hi,
I have a problem in sending out order confirmation when the customer have a credit block, no order confirmation is being sent.
Checked on transaction NACE, the routine for Order Confirmation (Routine 2), returns a sy-subrc =4
when the credit block is set. What is the best way to correct this?
Thanks,
Catherine

Create the new routine in VOFM->Requirement->Output Control. Make the required changes in routine source text and assign it to output procedure (NACE).
Thank You,
Ganesh

Is it possible to do fax and email through adobe?

Hi ,
I would like to know is it possible to implement fax and email functionality through adobe forms like smartforms.
regards,
vijay

hi ,
check this link ...
Re: Sending Adobe Interactive Forms via Email
regards ,
prashanti

Email Sales Order Confirmation to "Created By" -

Hi Experts
I have a requirement where we need to email the Order confirmation output to the person who has created the sales order.
So lets say i am creating a sales order and my user id is 9999. (SY-UNAME).
Now as we have implemented HR module and our PERNR and user name are same.
So in other words my PERNR will also be 9999 and email is maintained in HR record and well as user record.
How can i achieve this functionality and Email order confirmation printout to "Created By".
We dont want to send order confirmation to SP or SH but just created by.
Thanks in advance.

HI Shiva,
I did exactly as you said but it send the email to the email ID maintained in Ship-to-party customer.
I think "Recipient" field is just used for cover page (Incase you are printing cover page), i dont think SAP uses it for sending the form output.
I think SAP sends output based on the partner function, so if i specify SH, SAP will send it to SH.
I tried using "Created By" partner type too and all email setting are maintained for the creator and printer is properly setup but it doesn't allow me to use this partner function.
I tried using both "$1" and "§§" but both of them doesn't work.
I have also tried using Employee responsible partner type "ER" but even that doesn't work.
Will appreciate if you can provide a solution for this.
Thanks in advance.

Faxing or email Purchase Order

Hi Guru's
I'm in a process of setting-up the message types to allow the faxing and emailing of the Purchase Orders. After defining the message types, selelcting the appropriate output types NEU and chose the Simple mail medium and linked to the appropriate program together with the form and unfortunately the message is not out-putted to the fax dispite the successful status with a warning reads: *No print-relevant changes to document 4501110167 exist*
Colleagues, please indicate whether I have missed something or doing it incorrectly.
Your help will be appreciated
regards,
Edited by: JML Nkgapele on Nov 20, 2009 10:43 AM

Hi Guru's ,
Whiles creating the PO the system generates the PO number and terminates the transaction in retuns pops-up my SAP in-box screen with the message below: Update was terminated
System ID....   TOY
Client.......   455
User.....   6902255311
Transaction..   ME21N
Update key...   4B09DBFE79B30086E1008000C0A80391
Generated....   23.11.2009, 09:03:07
Completed....   23.11.2009, 09:03:08
Error Info...   Maintain an output device in your user master record
Please, please help am now getting frustrated now.

Standard smartforms for order confirmation

Hi all
i search the standard smartforms for order confirmation. What's the name for this form....
i have only find for invoice LB_BIL_INVOICE and for Delivery LE_SHP_DELNOTE, but not for oder confirmation....
thx abap_begin....

Hi,
For the printing of the order confirmation there is a standard script RVORDER01. You can find this in transaction NACE by choosing application as V1 then output type as BA00 and then Processing routines.
Regards
Dillip Sahoo

Quering Fax and Email items in ICWebclient

In ICWebClient The agent send fax and email, In the activity Clipboard, it should "Fax Out" and "Email" but I am not sure how to search them in Inbox or somewhere else. In Inbox I am selecting "Fax" but it does not comeup with any result.
Can somebody provide some more details for these two items , how they handeled?
Thanks & regards,
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In ICWebClient The agent send fax and email, In the activity Clipboard, it should "Fax Out" and "Email" but I am not sure how to search them in Inbox or somewhere else. In Inbox I am selecting "Fax" but it does not comeup with any result.
Can somebody provide some more details for these two items , how they handeled?
Thanks & regards,
Johar

Standard print program for order confirmation

Hi All,
I have created smartform for sales order confirmation,now i want to attach it to output type i need standard print program for order confirmation.Do we have any standard program for the same ?
Thanks in advance
Shrila

Hi Shrila,
refer to the thread below:
Order confirmation smartform
With luck,
Pritam.

Smartform print program for order confirmation

Hi experts.
I am looking for a smartform print program for order confirmation.
The order confirmation in standard is a script with the name RVADOR01 and I tried to copy and change but I don't know which to eliminate and whcih to keep it.
If any body written the program already please provide me or provide the link to check.
Thanks in advance
Sai

this is the processing form.
form processing.
data: lf_fm_name            type rs38l_fnam.
data: ls_control_param      type ssfctrlop.
data: ls_composer_param     type ssfcompop.
data: ls_recipient          type swotobjid.
data: ls_sender             type swotobjid.
data: lf_formname           type tdsfname.
data: ls_addr_key           like addr_key.
data: document_output_info type ssfcrespd,
        job_output_info type ssfcrescl,
        job_output_options type ssfcresop.
perform get_data.
check retcode = 0.
perform set_print_param using      addr_key
                            changing ls_control_param
                                     ls_composer_param
                                     ls_recipient
                                     ls_sender
                                     retcode.
*Get the Smart Form name.
if not tnapr-sform is initial.
    lf_formname = tnapr-sform.
else.
    message e001(/smb40/ssfcomposer).
endif.
determine smartform function module for invoice
call function 'SSF_FUNCTION_MODULE_NAME'
    exporting
      formname           = lf_formname
    importing
      fm_name            = lf_fm_name
    exceptions
      no_form            = 1
      no_function_module = 2
      others             = 3.
if sy-subrc <> 0.
error handling
    retcode = sy-subrc.
    if sy-subrc = 1.
      message e001(/smb40/ssfcomposer).
    endif.
    if sy-subrc = 2.
      message e002(/smb40/ssfcomposer) with lf_formname.
    endif.
    perform protocol_update.
endif.
call function lf_fm_name
    exporting
      archive_index        = toa_dara
      archive_parameters   = arc_params
      control_parameters   = ls_control_param
      mail_recipient       = ls_recipient
      mail_sender          = ls_sender
      output_options       = ls_composer_param
      user_settings        = ' '
      is_nast              = nast
      is_vbdka             = vbdka
      is_addres            = addr_key
    importing
      document_output_info = document_output_info
      job_output_info      = job_output_info
      job_output_options   = job_output_options
    tables
      it_vbdpa             = tvbdpa    "Item information
      it_vbdpau            = tvbdpau   "Subitem numbers
      it_vedpa             = tkomservp "Contract Item Validity
      it_vedka             = tkomservh "Contract Header Validity
      it_vedpn             = tkomservpn "Contract Item Cancellation Data
      it_vedkn             = tkomservhn "Contract Header Cancellation DA
    exceptions
      formatting_error     = 1
      internal_error       = 2
      send_error           = 3
      user_canceled        = 4
      others               = 5.
if sy-subrc <> 0.
    retcode = sy-subrc.
    perform protocol_update.
get SmartForm protocoll and store it in the NAST protocoll
    perform add_smfrm_prot.
endif.
endform.                    "processing

Regd the contact person fax and email address

Hi,
I am trying to get the contact persons fax and email address.The telephone # is available in KNVK table.but I don't see fax and email.Let me know how to get the details.
also I see PRSNR in KNVK..What is the purpose of peson number?
thanks
Suganya

Take a look at the code below, Extract from KNVK and use the prsnr number to extract tel number and email address.
* Use function & dept to extract KNVK data and person number
SELECT parnr kunnr namev name1 abtnr anred pafkt parh1 parh2 parh3 parh4 parh5 pakn2 pakn3 pakn4 pakn5 prsnr
FROM knvk
INTO TABLE i_knvk
WHERE kunnr = wa_vbak-kunnr.
* Use person number to extract the fax no.
IF i_knvk[] IS NOT INITIAL.
SELECT persnumber fax_number
FROM adcp
INTO TABLE i_adcp
FOR ALL ENTRIES IN i_knvk
WHERE persnumber = i_knvk-prsnr.
ENDIF.
IF i_knvk[] IS NOT INITIAL.
SELECT persnumber smtp_addr
FROM adr6
INTO TABLE i_adr6
FOR ALL ENTRIES IN i_knvk
WHERE persnumber = i_knvk-prsnr.
ENDIF.

Output Through FAX and Email for Order Confirmation

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