Overall limit in PO

Hi Experts,
May I ask you some explanation regarding Value Limit in PO and the Expected value for Services.
I quit do not understand why the value of the expected value is included in the net price of the Service item in the PO.
Could anyone give the concept, please?
Thanks in advance for your help.
Regards,
Cesar

HI
Value limit and expected value we need to provide during the creation of PO, for any account assigned PO.
If you maintained release strategy for PO, then the strategy follows on the value of the Limt.
Moreover, Account assigned PO's - No need for material master. So Value has to be entered manually.
Check it out.
Regards,
Raman
Edited by: Raman S on Nov 12, 2009 11:52 AM

Similar Messages

Free limit (overall limit vs free limit)

Hello,
I would have a question regarding item category D (service) in Purchase Order.
For such items, a tab "Limits" is displayed, In this tab, there is a field "Overall limit" but also a nested tab called "Other limit" with a field "Limit" (corresponds to free limit in the help)
Help gives me this message :
Overall limit --> Maximum value that the total of all unplanned services (or the value of the material) covered by this document item may not exceed.
Free limit --> Maximum value which an unplanned service may not exceed.
I don't understand the difference between those 2 fields. When I use ML81N, I can not create an item whose the value exceed one of this field.
Example given :
Overall limit = 5000u20AC
Free limit = 1000u20AC
In ML81N, if I create a SES with gross price = 1001u20AC, I get message No limit for unplanned services amounting to 2.501,00 exists
Other example :
Overall limit = 5000u20AC
Free limit = 10000u20AC
In ML81N, if I create a SES with gross price = 5001u20AC, I get message No overall limit of 5.001,00 for unplanned services exists
So I am blocked as soon as 1 of the limit in reached.
Does anyone could explain the difference between those 2 fields?
Thanks for your help,
Patrick

Please refer to the Online documentation: Material Management -> External Services Management -> Procurement of Services: Processes -> Accelerated and Simplified Processes -> Use of Value Limits (for Unplanned Services) Inside this documentation, it is stated that there is a variety of limits (combinations) to be used:- - Overall limit only - Overall limit and limit on services covered by contract item(s) - Overall limit, limit on services covered by contract item(s), - and other limit - Overall limit and other limit - Overall limit on services from model specifications or standard service catalog - Expected value The expected value is used in the update of the PO item value and this is the value used in the release strategy. Here is the f1 help: Expected value - ESUH-COMMITMENT Value that the unplanned services (or the materials) covered by this item are not expected to exceed. Use If you are working with the release (approval) procedure for purchasing documents, this value serves as the basis for a release strategy applied to this document. If you tick 'No limit',you don't need to enter 'Overall limit',but must enter 'Expected value'.Because 'Expected value' will affect the release strategy. Please read the note 440601 connected to this. Concerning the variability of actual cost of a purchase order, expected value means that the unplanned services (or materials) covered by this item are not EXPECTED to exceed. It is not mandatory that it has the same value like total limit value. Expected value can exceed, it is used for comparison with total limit value in cost control. Expected value can also be combined with unlimited total limit in a purchasing document

Overall limit field is to be display or supressed in case of service PO

dear sir,
i making service purchase order using the service master record number .In item details limit tab is there , in this overall limit is there , i want to supressed or display this field.Whether it is possible, if yes where i can do setting so that in case of particular purchase order document type , with service no entered and in limit tab , overall limit is only in displayed form or either gets supressed.
thanks & regards
shailendra

dear sir ,
i am working in SAP 4.7 version , according to your reply i follow the path describe in mail
spro-mm- external servicesmanagement - define scree layout following sccreen come
Field sel. key ME21 Description Create purchase order Cat. of field sel. 2
Fld.sel.1 ......................................................................
Fld.sel.2 ......................................................................

Budget check against overall limit value

Hi,
When i create a service activity in a project , a PR is created in the background. In this service activity under "limits" tabs, i enter the value of "overall limit"and "expected value".
Now, whenever the project budget is defined/maintained,the system checks the summation of the expected value against the released budget and gives the commitment error in PS and budget exceeded error in PR/PO respectively
My client has a requirement that the system should check the "overall limit" instead of "expected value" against the budget and accordingly give the error message.
Is this possible? I tried searching on these forums but didn't find anything. I am new to PS and any inputs to meet the above requirement will be highly appreciated.
Please suggest how can this requirement be met?
Thanks
Regards,
Dhwni

Hi Dhwni Patil,
We have exactly the same requirement than you. In fact we entered some months ago a service desk for this. SAP answered us that there is no way by standard the system works base on the expected value.
Did you finally find a way to met the requirement?
Thanks in adavance and Regards

Expected Value and Overall limit value usage.

Hi Sap Gurus,
if the frame work order we have these 2 field Expected value and overall limit field value to be filled,
and the system allows Invoice (or GR) up to the maximum of the overall limit value. and only if the value entered crosses the overall limit value the system issues a Error Message ( which is agreeable)
but the logical requirement is that, if the value crosses the Expected value limit the system should display a warning message, indicating that the value has crossed the expected value.
is there any config or note to be applied to get this funtionality.
Thanks and regards
Priya S

Hi,
Please refer to the Online documentation:
         Material Management
         -> External Services Management
            -> Procurement of Services: Processes
               -> Accelerated and Simplified Processes
                  -> Use of Value Limits (for Unplanned Services)
Inside this documentation, it is stated that there is a variety of
limits (combinations) to be used:-
- Overall limit only
- Overall limit and limit on services covered by contract item(s)
- Overall limit, limit on services covered by contract item(s),
- and other limit
- Overall limit and other limit
- Overall limit on services from model specifications or standard
    service catalog
- Expected value
The expected value is used in the update of the
PO item value and this is the value used in the release strategy.
Here is the f1 help:
Expected value - ESUH-COMMITMENT
Value that the unplanned services (or the materials) covered by this
item are not expected to exceed.
Use
If you are working with the release (approval) procedure for purchasing
documents, this value serves as the basis for a release strategy applied
to this document.
If you tick 'No limit',you don't need to enter 'Overall limit',but must
enter 'Expected value'.Because 'Expected value' will affect the release
strategy. Please read the note 440601 connected to this.
Concerning the variability of actual cost of a purchase order,
expected value means that the unplanned services (or materials)
covered by this item are not EXPECTED to exceed.
It is not mandatory that it has the same value like total limit value.
Expected value can exceed, it is used for comparison with total limit
value in cost control.
Expected value can also be combined with unlimited total limit in a
purchasing document.
Regards,
Edit

Message Specify an overall limit

Hi Everyone,
We are getting PO's that gett the message "Specify an overall limit" when we do a check on the SC. When I check the limit amountin Item Data they are the same. The PO was create with one value and then changed to increase the value.

Hi Umakanth
What we found was that if a Po was in Waiting Approval status and the user tried to change the Po before the approval, that is when we get the error. If the PO is changed while in waiting for approval status and the user uses the "CHECK BUTTON" to validate the changes this is the error that you will get on that PO.
Our Appl Dev group made a modification to the Badi, but felt that this was a SAP issue and we currently have an OSS note. So we have told our users that POs that need approval need to be approved before a change can be made to the PO.
Hope this helps.
Sam

How to make 'Overall Limit' field as display only in ME22/ME22N

Hi,
I want to make the 'Overall Limit' field as display only in transation ME22/ME22N (only for Service Items).
I can make the field display only for ALL Service Items by going to:
SPRO u2013 IMG - Material Management - External Services Management - Define Screen Layout
and making the 'Overall Limit' display only for PT1 (Blanket Items). But this also stops any entry into this field even for creation of Purchase Orders! When I try the same thing for ME22 (Change Purchase Order) it does not work.

Hi
You can make it greyed out like this:
Go to materials management -> external service management -> define screen layout -> copy field selection key ME22 -> enter new key as ME22N -> choose category of field selection to 2 -> click on value limit -> make overall limit as display.
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Thanks

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Hi SAP Experts!
I have an issue with Framework Orders and more specific on the Fields
"Expected Value" and "Overall Limit".
Below is an example of the issue:
I have an FO where the Expected Value is R$200.000,00 and the Overall
Limit is 1.510.100,00.
When it was released, the approval were done using the Expected Value and
not the Overall Limit. If the approval was defined using Overall Limit it
should be set up a diferent release strategy.
I would like to know if there is any way to put an blockage on Overall
Limit that does not accept value different of Expected Value. Both
values must be the same.
Could you please help me with that?
Kind Regards,
Tâmara Oliveira.

Logically if both expected and overall limit need to be same, then we dont need to have two different fields. Both fields have different purpose and it doesn't a best practise to make the system to equal overall limit and expected limit.
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I have a requirement for our Purchasing cube where I need to bring over Overall Limit.....I have tried to bring it over by creating a new field and populated in the user exit but I'm having issues....I think that partially because the LIS extractor uses processkeys for the amount values and also with the Deltas the signs are not set up right. For the purchasing experts out there, have you ever had to bring over Overall Limit? Would you please share your thoughts and experiences?
Thanks for your help!
Helena

Hi Dave,
While running the Setup Jobs in transaction OLI3BW did you specify any selection criteria?
Did you give sufficient Termination Date/Time ?
Did you run the job in foreground or background?
If background was the job successful?
Regards,
Praveen.

SC with Limit line items and Desc requirements _Incorrect Overall Limit

Hi,
When i create SC ,combining both limit items and non-catalog items (desc requirement), i am getting my PR created.
However, i observed that for Limit lines in PurReq, the expected value & Overall limit amounts are not being transferred correctly.
Overall limit is also showing as equal to expected value. This is happening only when i combine limit and full text lines together in a sc. It seems like a bug. We are on SRM 55 and patch 11.
Appreciate any inputs.
Thanks
Krish

Hi Karthik,
Thanks for your reply. I already checked these notes and they are not relevant for my issue.
My issue is like this. SC has got 4 lines and out of them 2 are Limits and 2 of them are describe req's lines.
for one of Limit line, overall limit is 1000$ and expected value is $500.
where as in the Purreq, i am getting both overall limit and expected value as $500 itself. basically overall limit is overwritten with expected value.
I found very old note something simillar to this issue: 304382.. its the otherway happening in my case.
Thanks
Krish

Grey out 'Overall Limit' field in ME23N/ME23

In ME23N (ME23), the 'Overall Limit' value of (Limit) Purchase Orders within the Limit tab can be amended even though the Purchase Order has been created and released. Once the Purchase Order has been released the 'Overall Limit' value needs to be locked unless the Purchase Order has been un-released.
Can someone tell me how this can be done?
John

Hi John,
please check also the note 672719 question 2 related to this issue. The system behavies the same in case of PO's. Unfortunately the field selection settings in transaction ML90 do not have an effect on this behaviour.
Additional information:
If you are working with the release (approval) procedure for purchasing
documents, the expected value serves as the basis for a release strategy applied
to this document, not the overall limit field.
Best regards,
Edit

Overall limit

i have maintained a service limit of Rs 50 and entered a service code with total value of 110.
Now at the time of service entry sheet system is allowing me to exceed the overall limit maintained .
Suz

Hi,
I suppose the issue is just about the difference between planned and unplanned services in the entry sheet item:
If you enter UNPLANNED services into the entry sheet, in ML81N the column "U" for unplanned services gets marked (RM11P-UNPLANED). This value will be compared with the sublimits value and the overall value.
You can enter unplanned services within the sub-limit amounts, however the overall limit must not be exceeded. If an overall limit exists and sub-limits are defined, you can enter unplanned services within the sub-limit amounts.
Unplanned services are also called limits as the procurement of these services is restricted by a value limit. In your case you can enter services directly into your entry sheet item against the overall value of 50.
If you enter planned services, for example you select your service master from the corresponding PO item directly through the service selection button, the column "P" for planned services gets marked in ML81N (RM11P-PLAN). In your case you can enter planned services in value of 110 into your entry sheet item.
The total value of the entry sheet could be 160 in your case.
Regards,
Edit

User Exit for validating overall limit field and expected limit field-ME2xN

Dear Gurus,
Can you please suggest me any user exit or BAdi to validate the overall limit field and expected limit field in transaction ME2xN.
Or any other way to to achieve this functionality in ME2xN.
Our Requirement is while raising a service PO in the Limits tab the 'Overall limit' should be same as 'Expected Value', at present the user can enter overall limit greater than 'Expected Value'.
Regards,
Priyank Joshi

this will not work. you cannot add another structure (AUFK) on top of CEBAN. all characteristics have to be of one structure and since you want to release a PR it has to be CEBAN. before attempting to program something around that why do you not go to tx. OLME -> PR -> Release Strategy -> With Classfication -> Release Strategie and run it in a simulation mode. you will then see how it reacts.
there's a white-paper on service.sap.com explaning in detail release-strategies. it's a good one and a good read too!

Version to be invoked only for overall limit field in service PO

Hello,
I have service PO where we get the Limits tab in Item Level.
In the Limits tab we have
Overall limit and Expected value
Normally , release statergy is based on the expected value But the client requirement is to change based on the Overall limit. I have found the enhancment and added the required code and now Release statergy works based on the overall limit.
But what i face issue here is Version is invoked for Both the fields. I just want version to be trigered only if there is a change to Overall limit
How can we acheive this in ?
Senthil

Hi Senthil,
You should check Transaction SWEC and if there is a condition defined there for object EINKBELEG and BUS2012. If it is there remove it and your release strategy will work based on your enhancement on overall limit. Also could you please share the code what to did in the enhancement.
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Ramki

MIRO invoice amount exceeding the blanket po overall limit

Hello Gurus,
I'm having trouble with invoicing against a blanket purchase order. Can anyone please explain why and when does invoice amount can exceed the blanket po amount.As I understood from the SAP documentation I should not be able to invoice for amout greater than the overall limit on the blanket PO.
Here is what i did.
1. I have created a blanket PR for 1000$ (Purchase requisition document type - Frame work requisition , overall limit - 1000$ , No limit flag - unchecked)
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My requirement is - MIRO invoice should not allow the user to post in invoice with amount exceeding the blanket p.o amout.
Why would the MIRO invoice not checking the blanket po overall limit ?
Appreciate your responses .
Thanks.

Hi Kirit,
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For tolerance key type 'LD' , upper limit absolute check limit value is '100.00'.
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Thanks
Rad

Ability to Change Overall limit in Purchase Requisition after PO creation.

Hi,
I have created a Service Purchase Requisition and released it.Then, I created a Service Purchase Order with reference to the above created Purchase Requisition and released and saved.
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But what I have noticed is that if I create a Standard Purchase Requisition and release it and then create a standard Purchase Order with reference to the standard PR and release it and save it, I am able to edit the values even after the PO has been created.
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Thanks and Regards,
Puneet Jhari.

Hi ,
I need to change the Accoun assignment category in back end not in fore ground.
Is there any EXIT or BADI available for the same.
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Overall limit in PO

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